Joining Shaper/Caper

Onboarding & Induction

When you start work at Shaper/Caper the Executive Team will arrange your onboarding and induction. This should be completed within the first 3 months. During the first 2 weeks, your Line Manager in consultation with the Executive Team will:

• Introduce you to staff. • Provide you with an overview of Shaper/Caper, its work and your role. • Draw up an induction plan with you. • Explain the performance management system and initiate regular one-to-one meetings. • Acquaint you with all Health & Safety procedures. • Set up meetings with members of the team to discuss their areas of work. • Give you access to relevant background information to help you settle into your job e.g. the business plan, current leaflets, information sheets, and publications. • Provide you with an overview of key partner organisations or individuals that you need to make contact with. It is a priority that you are able to establish positive professional relationships with these individuals or groups. • Explain regulations which are part of working in our office building, for example: • Opening hours, signing in and out, fire and security procedures. • Provide in association with other staff, day to day support.

Our induction programme is designed so that you fit in quickly and effectively. Induction will be spread over your first few months in post, and is generally planned on a first day, first week, and first month basis. The content and duration of the induction programme will be dependent on the scope and complexity of your job, and your line manager will outline this in detail to you on your first day with us. You will meet your new colleagues and you will receive information on the Company, your terms and conditions of employment, company rules, health, hygiene and safety.

Probationary period

On joining the Company, you will serve a probationary period. During this time, you will be making your own mind up about whether you wish to remain working with this Company. Your manager, at the same time, will be assessing your capabilities, attitude and potential. If you do not reach the standards required by the Company during the probationary period, your employment may be terminated, giving the notice stated in your Main Terms and Conditions of Employment, or the probationary period may be extended. Unless stated differently in your Statement of Main Terms and Conditions of Employment, a probationary period of three months shall be served.

Changes in personal details

To help us to assist you, especially in cases of emergency, it is essential that all information on your personnel records is complete, correct and up to date. Please inform the Executive Director of any changes in your personal details, including a change of:

• Address and telephone number • Name • Next of kin

Your personal information is classified as confidential and will not be released to outside sources.

Personnel Files

Shaper/Caper keeps information in your digital personnel file as required under the terms of your contract. This will include your postal and email addresses, next of kin, salary and details of appraisal, training, sickness and absence details. You may request to view these files, but you will have to give at least one week’s written notice. Access will only be restricted on occasions where this would breach the confidentiality of a third party (e.g. references). These digital files can only be read via screen share and in the presence of another member of staff

Job Description

You have been provided with a Job Description of the position to which you have been appointed but amendments may be made to your Job Description from time to time in relation to our changing needs and your own ability.

Job Flexibility

It is an express condition of your employment that you are prepared, whenever necessary, to transfer to alternative duties within the Company. From time to time, it may be necessary for you to take over some duties normally performed by colleagues. This flexibility is essential as the type and volume of work is always subject to change, and it allows us to operate efficiently and gain maximum potential from our work force.

Mobility

It is a condition of your employment that you are prepared, whenever necessary, to work from any assigned location. This mobility is essential to the smooth running of our business.

Personal problems

If you have any personal problems with which you believe the Company may be able to help, then you should approach your line manager. They can arrange for a personal discussion with the appropriate personnel, which will be in absolute confidence.