MAH Rentals: Private Events & Entertaining

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SANTA CRUZ MUSEUM OF ART & HISTORY

PRIVATE EVENTS & ENTERTAINING



Contents About the MAH................................................................ 02 Event Rentals.................................................................... 05 Spaces..................................................................................... 08 Atrium Sculpture Garden

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Secret Garden Garden Room Board Room Rates............................................................................................. 11 Amenities............................................................................... 12 Staffing Guidelines....................................................... 16 Vendors.....................................................................................17 Other Notes......................................................................... 18 Floor Plans........................................................................... 20

SANTA CRUZ MUSEUM OF ART & HISTORY


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About the MAH The Santa Cruz Museum of Art & History (MAH) was founded in 1996 to promote a greater understanding of contemporary art and the history of Santa Cruz County. Today we are a thriving community gathering place that serves more than 130,000 people annually through rotating art and history exhibitions, visual and performing artworks, public festivals, education and outreach programs, and cultural celebrations in collaboration with our many partners. We maintain a permanent collection of regionally significant art and artifacts, a research library, a historical archive, and historic sites including the Evergreen Cemetery, Octagon Building, and Davenport Jail. We are also home to Abbott Square, a vibrant public plaza on the museum’s doorstep that offers food, social events, and year-round creative happenings.

PRIVATE EVENTS & ENTERTAINING




Event Rentals Discover one of the most unique venues in Santa Cruz. The MAH is a beloved community institution known for its exhibitions, programs, collections and publications, housed within a civic landmark in the heart of downtown. Amid beautiful galleries, the MAH also offers spaces for indoor and outdoor private rentals for artful celebrations, refined receptions, unforgettable weddings, and impressive corporate events. The three-floor iconic building features flexible spaces with many amenities for nearly any size gathering— including street-level and roof-top terraces, plazas, and gardens. Located on California’s central coast, Santa Cruz overlooks the spectacular Monterey Bay—75 miles south of San Francisco, 45 miles north of Monterey and Carmel, and 35 miles over the mountains from Silicon Valley. The nearest major airport is in San Jose, 30 miles northeast of Santa Cruz. The MAH is conveniently located in the city center, near the bustling core of the Pacific Avenue Retail District, with several parking structures in close vicinity to the museum. In selecting our facility as a venue for special events, you help support the MAH’s exhibitions, education and public programs, and community outreach initiatives. Special discounts on rental fees are available to corporate partners at select membership levels.

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Spaces

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Atrium The 2,200-square-foot Atrium features floor-to-ceiling windows and is a unique setting for large events and receptions. Accommodates up to 250 people.

PRIVATE EVENTS & ENTERTAINING


Sculpture Garden

Secret Garden

The 1,250-square-foot Sculpture Garden is

The 1,800-square-foot Secret Garden is an

the only rentable rooftop in downtown

outdoor space full of greenery with a

Santa Cruz. Great for cocktail hours,

vintage brick building as a backdrop. Great

meet-and-greets, corporate receptions,

for wedding ceremonies, summertime

and small parties.

mixers, and seated dinners.

Accommodates up to 50 people.

Accommodates up to 250 people.

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Garden Room

Board Room

The 1,100-square-foot Garden Room opens

The 625-square-foot Board Room is a

up to the Secret Garden for an indoor/

private meeting space. Great for small-

outdoor experience. Great for medium-

sized meetings, brainstorming sessions,

sized meetings, seminars, lectures, small

presentations, roundtable discussions,

conferences, and dinner parties

trainings, and workshops.

Accommodates up to 80 people.

Accommodates up to 20 people.

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PRIVATE EVENTS & ENTERTAINING


Rates Separate Rentals Location

Regular Rates

Nonprofit Rates

Atrium

$350/hr

$300/hr

Secret Garden

$325/hr

$250/hr

Sculpture Garden

$200/hr

$150/hr

Garden Room

$125/hr

$100/hr

Board Room

$100/hr

$75/hr

Location

Regular Rates

Nonprofit Rates

All Spaces

$450/hr

$350/hr

Atrium and Board Room

$375/hr

$300/hr

Garden Room and Secret Garden

$350/hr

$275/hr

Bundle Packages

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Amenities Complimentary Amenities (included for all packages):

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• In-house sound system for background music; one speaker inside the facility • (30) rectangular tables • (80) black folding chairs • (14) standing cocktail tables • (10) sit-down bistro tables • (2) five-foot round tables • Early drop-off and next day item pick-up options • Layout and timeline support

Optional Additional Amenities: • Projection in Atrium

$50

• Serpentine bar

$50

• Stage

$100

• Digital signs

$50

• Setup/cleanup staff

$40/hr per staffer (see recommended levels below)

Note: Packages do NOT include linens, flatware, glassware, decorations, catering, bar, or entertainment.

PRIVATE EVENTS & ENTERTAINING





Staffing Guidelines By default, the client is responsible for all event setup and cleanup, including trash, recycling, and table and chair setup/ takedown. Setup and cleanup support from MAH Event Staff is available for an additional fee, if requested more than 30 days prior to the scheduled event. All rental events include one (1) Event Staff

• Decoration assembly, unless approved by Private Events Manager • Coat check or the handling of personal belongings, unless items are left behind and returned to a designated lost and found area • Babysitting or monitoring children

member present as a point of contact and

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MAH liaison.

The final number of Event Staff will be dependent on layouts and timelines.

Event Staff, if contracted in advance, can

Generally, Event Staff is required to work

be made responsible for:

the full duration of an event to assist

• Setup and takedown of tables, chairs,

with setup, room transitions, facility

and centerpiece placement • Decoration assistance and lighting cues • The transition of rooms, depending on needs • Additional rental equipment management • Trash and recycling management • Restocking bathrooms and gallery activities • Welcoming and directing guests Event Staff, if contracted in advance, cannot be made responsible for: • Any food or drink handling, table assembly, or catering restock

PRIVATE EVENTS & ENTERTAINING

management, and cleanup.


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Vendors Catering The MAH is happy to provide a list of preferred caterers who are familiar with our facility and operating procedures, but you are not limited to using these businesses. We also highly recommend working with the food vendors at Abbott Square Market for menu options.

Alcohol & Beverages Due to liquor licensing and liability, all alcohol consumed on MAH property must be purchased and served through the MAH’s exclusive beverage partner, Front & Cooper, located at Abbott Square Market, immediately next to the MAH. Front & Cooper can provide clients with a number of bar options, ranging from hosted bar, cash bar, beer and wine bar, to all-inclusive bar packages. You can also inquire about creating custom cocktails with the Front & Cooper management team. SANTA CRUZ MUSEUM OF ART & HISTORY


Other Notes Rental information current as of January 2021. Rates subject to change. Special Discounts To help ensure our facility is accessible and made available to a wide variety of community partners, the MAH grants a limited number of reduced or waived rental fees each year to select public agencies or nonprofit organizations needing assistance. Please visit our website to complete an online application for consideration. Although a rental fee reduction or waiver may be granted, users are still responsible for paying all direct event costs.

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PRIVATE EVENTS & ENTERTAINING


General It is the policy of the MAH in considering requests for rentals of its facility to give first priority to the needs of the MAH to accommodate its own activities. The MAH shall decline rentals for the use of its facility for any activity, event or other use which, in the best judgment of the staff: • Will cause or be likely to cause any material conflict with the normally anticipated use by the MAH of its facility for its own activities (e.g., date conflicts or scheduled use extending for such duration and may preclude use of events likely to be scheduled by the MAH); • May be reasonably expected to result in a significant burden to the facility because of physical wear and tear, overcrowding, use in violation of building or safety codes or other rules or regulations; • Identify the MAH with the use or event as to tend to create the implication that such use or event is sponsored by or endorsed by the MAH or that any other business or organization conducts its business from the MAH’s location. Use of the MAH’s facility by parties other than the MAH shall be conducted in such a manner as will clearly

Securing a Rental Date Facility rentals are subject to the availability of the space desired. To secure a rental date and reserve the space, the user must sign the MAH

indicate that such use or activity is undertaken by parties other than the MAH and that such use or activity is not an activity sponsored by or endorsed by the MAH.

facility rental contract and pay a deposit. A user is not guaranteed a date until the contract and deposit are received by the MAH. All users are required to comply with all policies and procedures outlined in the facility rental contract and this policy.

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SECRET GARDEN 24’ x 70’ 1800 sq ft

GARDEN ROOM 35’ x 37’ 1100 sq ft

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ATRIUM 41’ x 36’ 1200 sq ft

LOBBY 21’ x 47’ 820 sq ft

BOARD ROOM 15’ x 35’ 550 sq ft

CLASSROOM 25' x 20' 440 sq ft

FRONT STREET

1st Floor Spaces PRIVATE EVENTS & ENTERTAINING


Floor Plans SECRET GARDEN (on 1st Floor) 24’ x 70’ 1800 sq ft

3RD FLOOR LOBBY 20’ x 25’ 550 sq ft

21 BLANCHARD SCULPTURE GARDEN 28’ x 41’ 1050 sq ft

3rd Floor Spaces SANTA CRUZ MUSEUM OF ART & HISTORY


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PRIVATE EVENTS & ENTERTAINING


Photo Credits The images featured in this publication were sourced from the MAH’s portfolio and archives. Special thanks to all the photographer who have shared their work with us.

Additional Credits PAGE 03, 12, 14-15 Photo by Melissa Habegger

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SANTA CRUZ MUSEUM OF ART & HISTORY


Please contact Private Events Manager, Claudia Oblea, at 831.429.1964 x7040, or claudia@santacruzmah.org to schedule a tour or book the facility. For more information about the MAH, please visit santacruzmah.org.