Required Forms Overview

Dear Parents--

Summer will be here before we know it and we are looking forward to a great camp season. All of our camper forms are electronic and this Getting Ready Guide is designed as a reference that provides information on how to access your online account and complete all the necessary forms for your camper. Please read it now so you can begin to prepare for camp and complete the forms that need the most lead time – i.e. airline reservations, doctor appointments, equipment decisions, etc. Completed forms

are due by April 15th for all campers in all sessions.

1. MEDICAL FORMS: Complete “How To” instructions for filling out the Medical Forms are located on page 13 of this guide.

• The parent/guardian authorization for treatment must be printed, signed and returned. Without this authorization, camp nurses and other health professionals will be unable to treat your child if the need should arise. • Regulations require that we have written

authorization from a licensed health care provider to give your child any prescription, or over-the-counter medications including vitamins or homeopathic treatments.

• All medications must be in original containers and labeled with the camper’s name, route and dosage. • We are required by law to have complete medical forms for each camper. •If your child’s immunizations are complete and up-to-date, you do NOT have to submit either of the “Immunization Exempt” forms.

Without these forms your child will be unable to participate in our camp program.

2. TRAVEL INFORMATION: Complete “How To” instructions for filling out the Transportation form are located on page 16 of this guide. This form needs to be filled out even if you plan on driving your child to camp. If your child is flying please carefully read the detailed travel information on pages 14-16. Fees for luggage/luggage shipping, and for transportation to and from the airport can be entered on the “Additional Options Form.”

3. LIABILITY RELEASE FORM: Safety is our primary concern in providing a successful camp experience at Sanborn Western Camps. By following strict safety practices and hiring an outstanding staff, Sanborn has an excellent safety record. In addition to the parent(s), campers are also asked to sign. Final acceptance to camp is contingent upon receipt and review of this liability release form. 4. PARENT WORK ADDRESS:The State of Colorado requires that we have both home and workplace addresses in our database for each camper’s parent/s.

5. CAMPER PROFILE: The information you provide on this form is important in cabin/tent placement and in helping us meet your goals for your child.

Please fill it out completely even if your child has been here before. The information on this form is important to your child’s counselors, nurses, and the camp directors. Please upload a recent photo as well.

6. ADDITIONAL OPTIONS FORM: (Equipment Purchase/ Rentals/Camper Expense Account/Other Fees)

***A final bill will be sent at the end of the summer for camper expenses and fees. Please remit payment online under the “Financial Management” tab or via check upon receipt of the final bill. ***

Equipment Rentals: Sleeping bags, backpacks, riding boots, bed linens and blankets may be rented from camp. Please note: Junior Campers do not need backpacking backpacks. To reserve these items for your child, please include them in the Equipment Rental section of the “Additional Options Form” online.

Equipment Purchases: If you would like to purchase a Crazy Creek chair or daypack for your child, you can reserve these items on the “Additional Options” form. Smaller camping equipment items (waterbottles, wool socks, utensils, etc.) will be available for campers to purchase through the Camp Store. We do not sell sleeping bags or full sized backpacks.

General Spending: Please see page 9 for more information on Spending Money & The Camp Store. All expenses for store items, rental equipment and other fees will be billed at the end of the summer.

Once the “Additional Options” form has been submitted, you may add items to the form but if you would like to remove items from the form, please call us at 719-748-3341.

Thank you for your prompt attention to these important forms. We sincerely appreciate the time and effort required to prepare your camper for a great summer. Please don’t hesitate to give us a call at 719-748-3341 if you have questions or concerns.