Medical Information

MEDICAL FORMS

Please be certain that you have filled out the online Health History form, and either uploaded or sent the faxback Physician's Exam, Immunization Record, Permission for Medication Administration form(s) and SIGNED Parent Authorization for Treatment, by April 15th for all campers, in both camps, for all sessions.

Our nurses, local doctors and hospitals will not treat children without a parent/guardian’s signature on the Parent Authorization for Treatment form. Current information about medicine being taken and health concerns should be fully detailed in the online Health History form, and the Physician’s Exam Form/the Permission for Medication Administration Form.

**Colorado regulations require that all prescription and over-the-counter medications including vitamins or nonFDA regulated holistic medicines be accompanied by a written authorization from a licensed health care provider. Without this authorization on a Permission for Medication OR on the Physician’s Exam Form, we cannot give your child his/her medications, vitamins or supplements**

Both prescription and over-the-counter medications must be in original containers and labeled with camper’s name and dosage. We DO have Standing Orders that allow us to administer most over-the-counter medications. Unless your child takes a daily over-the-counter medication such as Claritin or Zyrtec, please do not send additional over-the counter medications to camp.

At the end of the term, parents may pick up their child’s remaining medications at the health center. For campers who return home by air, medications will be mailed home.*

*If your child is flying home from camp, make sure you have a supply of daily required medications at home prior to your child’s arrival home to account for medication transit time.

MEDICAL CARE

We have modern well-equipped health centers with registered nurses on duty in each camp, and we work closely with physicians in Woodland Park and Colorado Springs. It is a 30-minute drive to the UC Health Pikes Peak Regional Hospital. Parents will be notified by phone or email if your child spends the night in the health center or requires offsite care for illness or injury.

INSURANCE

Medical expenses incurred by your child during camp will be covered by your family health insurance. Please include and/ or update current insurance information on the online Health History form.

Families whose insurance requires pre-authorization for use within a network of providers will want to determine how to access your insurance benefits if your child should need emergency or sick care while at camp.

We have a Medical Director and a relationship with UC Health in Colorado. If a child needs to be assessed by a doctor while at camp, we will set up a telehealth call and the call will be billed to your insurance.

If your child has a more serious or difficult to diagnose illness/ injury, we will transport your child to the appropriate healthcare facility. Parents’ insurance will be responsible for any/all costs associated with transport and care.

TAKING CARE OF YOUR CHILD

Your child’s safety is our first priority and we take the responsibility of selecting and training our staff very seriously. Sanborn Western Camps meets the requirements of our state child care licensing agency and our own professional accreditation organization, the American Camp Association. We do background checks on all staff members.

Our staff is well prepared to work with children, and we have strict guidelines for all staff concerning appropriate interaction with children.

The Colorado Department of Human Services requires us to notify parents and guardians that, if child abuse or neglect is suspected, you may contact the Teller County Social Service Department at 719-687-3335. Further, if a parent or guardian suspects a licensing violation, a complaint can be registered with the Colorado Department of Human Services, Division of Child Care, 1575 Sherman Street, Denver, CO 80203-1714, 303-866-5948 or 1-800-749-5876.

A NOTE ABOUT SUNSCREEN

At our higher elevation, children and adults are more susceptible to sunburn and campers should be prepared to and remember to apply sunscreen multiple times each day.

In addition to the personal sunscreen your child should bring to camp, the camps provide Broad Spectrum SPF 30 & SPF 50 Sunscreen produced by Rocky Mountain Sunscreen. If your child cannot use this sunscreen or you prefer that they use another type, please note it on his/her Health History and the Camper Profile. Send a sufficient supply of your preferred sunscreen with your camper and make sure he/she understands that they should use the sunscreen you have provided. This sunscreen must be labeled with your camper’s first and last name.

Visit your Camp InTouch account to submit your child’s health history and to download required medical forms for camp participation. Please follow the steps below to access, download and complete your child’s medical forms.

1. Follow steps 1-5 as outlined in the “Step by Step Guide to Submitting Your Child’s Travel Information” on page 16 of this booklet. 2. You will see ten distinct medical forms that are required for camp participation. Eight of the ten forms are “Scan/Upload or Fax back” paper forms, meaning that they are barcoded individually for each child’s medical profile. When you upload a scanned pdf or fax these forms back, they will automatically be associated with your child. You can download ALL required paper forms by clicking the link above the Forms and Documents list. All paper forms can be returned by scanning and uploading a pdf into your account in the online community, by faxing to the number at the bottom of the form and/or by mailing the forms directly to camp.

***Please do not email your scanned forms--they can be accidentally deleted or misplaced.***

• Health History: REQUIRED for camp participation. This is a web based form. Please be as thorough as possible. You will be able to update this form until the Due Date. Be sure to list ALL medications that your child will be bringing to camp. Print a copy of your completed form for your personal records. This form must be updated annually within 6 months of the child attending camp. We are required by law to have this form filled out and

submitted two weeks prior to the start of the camp season.

• Parent Authorization to Treat Form: REQUIRED for camp participation. Parent/Guardian must sign this form annually. • Physican’s Exam: REQUIRED for camp participation. Be sure your physician lists ALL medications (prescription, vitamins, or over-the-counter) your child will bring to camp including medicated creams, eye-drops or other prescriptions/medications your child routinely takes at home or at camp. Make sure he/she lists any camp activity restrictions under the “Recommendations” section. This form must be completed annually, within one year of the child attending camp. This form must be signed by both the parent/guardian and the Health Care Provider. • Certificate of Immunization: REQUIRED for camp participation. This must be submitted on the official Colorado Certificate of Immunization form. Your medical provider MUST fill out and sign this form. • Permission for Medication Administration: REQUIRED if your child brings ANY medication (prescription, OTC, vitamins, holistic, etc.) to camp. One form must be filled out for EACH prescription, over-the-counter, vitamin, supplement, or homeopathic medication brought to camp that is NOT listed on the Physician’s Exam. These forms must be signed by both the parent/guardian and the Health Care Provider. • Over the Counter Medication Authorization: REQUIRED for camp participation. Parent/Guardian must sign this web-based form annually. This allows nurses to administer OTC medications. • Asthma Self Carry Contract: REQUIRED ONLY if your child will bring asthma medications (including two emergency inhalers) to camp. This form must be signed by the camper and parent/guardian. • Allergy Self Carry Contract: REQUIRED ONLY if your child will bring epi-pens (please supply your child with two emergency epi-pens) to camp. This form must be signed by the camper and parent/guardian. • Immunization Exemption Forms: REQUIRED ONLY if your child has not received any of the Colorado required vaccines or is missing a dose of a required vaccine. Please discuss the vaccine with your primary health care provider, or sign the religious or personal exemption. If the vaccine is medically contraindicated, the health care provider must sign the medical exemption. Exemption forms MUST be submitted annually.

Once these forms are completed and approved by camp staff, the Status will turn green and read “Received”. You can print the completed forms for your records. As always, we will be happy to assist you as you complete these forms. Please call us at 719.748.3341