Getting Ready Guide 2025
Camp Dates 2025
High Trails & Big Spring
Month-Long Sessions, Ages 9-17
First Session
Sunday June 8 - Tuesday July 8
Second Session
Saturday July 12 - Monday August 11
Tuition: $7100.00
Sanborn Junior Camp 15 Day Sessions, Ages 8-10
SJ 1: Sunday June 8 - Sunday June 22
SJ 2: Tuesday June 24 - Tuesday July 8
SJ 3: Saturday July 12 - Saturday July 26
SJ 4: Monday July 28 - Monday August 11 Tuition: $3700.00
Table of Contents
• Required Forms Overview p. 3
• Camp InTouch & Campanion p. 4-5
• Camp Communications p. 6-7
• Financial Details p. 8-9
• Additional Options p. 10-11
• Policies & Procedures p. 12-13
• Medical Information p. 14-15
• Travel Information p. 16-18
• Packing List p. 19
• Boundaries p. 20
• Parent FAQs p. 21-23
• Getting Ready Checklist Back Cover
Required Forms Overview
Dear Parents--
Summer will be here before we know it and we are looking forward to a great camp season. All of our camper forms are electronic and this Getting Ready Guide is designed as a reference that provides information on how to access your online account and complete all the necessary forms for your camper. Please read it now so you can begin to prepare for camp and complete the forms that need the most lead time – i.e. airline reservations, doctor appointments, equipment decisions, etc. Completed forms are due by April 15th for all campers in ALL sessions.
1. MEDICAL FORMS: Complete “How To” instructions for filling out the Medical Forms are located on page 15 of this guide.
• Regulations require that we have written authorization from a licensed health care provider to give your child any prescription, or over-the-counter medications including vitamins or homeopathic treatments.
• All medications must be in original containers and labeled with the camper’s name, route and dosage.
• We are required by law to have complete medical forms for each camper.
•If your child’s immunizations are complete and up-to-date, you do NOT have to submit either of the “Immunization Exempt” forms.
Without these forms your child will be unable to participate in our camp program.
2. TRAVEL INFORMATION: Complete “How To” instructions for filling out the Transportation form are located on page 18 of this guide. This form needs to be filled out even if you plan on driving your child to camp. If your child is flying please carefully read the detailed travel information on pages 16-18.
3. LIABILITY RELEASE FORM: Safety is our primary concern in providing a successful camp experience at Sanborn Western Camps. By following strict safety practices and hiring an outstanding staff, Sanborn has an excellent safety record. In addition to the parent(s), campers are also asked to sign. Final acceptance to camp is contingent upon receipt and review of this liability release form.
4. CAMPER PROFILE: The information you provide on this form is important in cabin/tent placement and in helping us meet your goals for your child.
Please fill it out completely even if your child has been here before. The information on this form is important to your child’s counselors, nurses, and the camp directors. Please upload a recent photo as well.
5. ADDITIONAL OPTIONS FORM: Available May 1st (Equipment Purchase/Rentals/Camper Expense Account/Other Fees)
***A final bill will be sent at the end of the summer for camper expenses and fees. Please remit payment online under the “Financial Management” tab or via check upon receipt of the final bill. ***
Equipment Rentals: Sleeping bags, backpacks, riding boots, bed linens and blankets may be rented from camp. Please note: Junior Campers do not need backpacking backpacks (they will be provided). To reserve these items for your child, please include them in the Equipment Rental section of the “Additional Options Form” online.
Equipment Purchases: If you would like to purchase a Crazy Creek chair or daypack for your child, you can reserve these items on the “Additional Options” form. Smaller camping equipment items (waterbottles, wool socks, utensils, etc.) will be available for campers to purchase through the Camp Store. We do not sell sleeping bags or full sized backpacks
General Spending: Please see page 9 for more information on Spending Money & The Camp Store. All expenses for store items, rental equipment and other fees will be billed at the end of the summer.
Once the “Additional Options” form has been submitted, you may add items to the form but if you would like to remove items from the form, please call us at 719-7483341.
Thank you for your prompt attention to these important forms. We sincerely appreciate the time and effort required to prepare your camper for a great summer. Please don’t hesitate to give us a call at 719-748-3341 if you have questions or concerns.
Camp InTouch & Campanion
What is Camp InTouch?
Camp InTouch is our secure, online community hosted by the national camp database management system, Campminder. You can make payments, download and complete required forms, view camp photos, and much, much more in this online community.
Why Do I Need a Camp InTouch Account?
Logging into your password-protected account will allow you to fill out the necessary forms for camp, send oneway emails, make tuition and expense/fee payments and update your family’s contact information. Your account will remain active throughout the year so your email and password will connect you to these features as well as to online enrollment.
How Do I Login?
To login to your account, go to our website, www. sanbornwesterncamps.com, click on the “Log In” link on the top bar of the homepage. If this is your first time to login, or if you have forgotten your password, click the “Retrieve/Set Password” link to have it sent to your email. It is recommended that you change your password from the initial one you receive to a more memorable one. To do so, click the “Login Details” link to make the change.
What Will I See?
After logging into the Camp InTouch System, you will see a Dashboard with a series of colorful icons (see page 5). At the top of this Dashboard page there are a number of quick links to your account information, the photo gallery, your photo shopping cart, and to the Camp InTouch support environment. If you experience trouble with the system, there is a help link on the Dashboard to guide you through all the features, as well as a link to ask questions unanswered through the help pages.
What is Campanion?
The Campanion app is a mobile app that was built specifically to help communicate the experience of camp and to create a more mobile friendly platform for busy parents. From uploading forms to a curated photo stream to camp news to sending one way emails via your phone, Campanion provides a more streamlined way for parents to engage with camp.
Do I Need to Purchase the Campanion App?
All camp families are automatically subscribed to the Campanion app. You can download the app in the App store on your phone. From there you can log into your password-protected account-using the same email and login you use for your Camp InTouch account-- the app makes uploading paper forms into the appropriate location in your camper’s account very easy to do. During the summer, Campanion utilizes secure facial recognition software to push weekly summer images of your camper directly to your mobile device. Your account will remain active throughout the year so your email and password will connect you to these features as well as to online enrollment and current camp forms. Campanion is included with your camper’s tuition.
Both Camp InTouch and the Campanion App are services of our database company, Campminder, based out of Boulder, CO.
The Camp InTouch Dashboard
In addition to filling out all of the required camp forms and documents, most camp families utilize Camp InTouch or Campanion during the summer to view our weekly photos, to send one way emails, to buy “CampStamps”, to create guest accounts, to update family and account information, and-if you are a camp alum--reconnect with camp friends from years past.
In order for a family member outside of the immediate family to be able to send emails or look at camp photos, the enrolling parent(s) must create a “Guest Account.” This is a simple process, but can only be done from your Camp InTouch dashboard.
More information about sending one-way emails is located on page 7.
Photos in CampInTouch & in the Campanion App
The “Photos” link will take you to a weekly photo gallery which is organized by year, week, and camp program. There are weekly photo albums posted for the month long programs at both Big Spring and High Trails as well as for the Sanborn Junior sessions at each camp.
Be sure to upload a “Camper Photo” in CampInTouch. This will allow the “My Camper” button to work which uses facial recognition to automatically detect and sort photos of your camper.
In the photo gallery you can click on the star to create a “Favorites” gallery, email images directly from Camp InTouch and share images via social media apps.
Please respect our campers and camp families by using appropriate judgment and privacy parameters when sharing images. Please do not purchase, email, download or share images which do not contain your child/children.
On the enrollment form, all parents signed the following release:
PHOTO RELEASE:
The camps will be photographing and filming campers and activities during each camp session for promotional purposes. If you object to the use of photos and/or videos of your child, please notify the directors in writing.
Camp Communication
PHONE & EMAIL
Phone service at camp is limited to one business/ emergency line at each camp.
719-748-3341 for both camps (Main Number) or
719-748-3341 for Big Spring Ranch for Boys
719-748-3451 for High Trails Ranch for Girls
Directors welcome calls but may not be available immediately. They will return calls in a timely manner. We regret that we cannot call campers or staff to the phone. In the case of an emergency, please contact the director who will then work with you to determine the next steps. Directors are also happy to receive and respond to e-mails.
REPORTS FROM CAMP
If your child is flying, we will e-mail you by 8 p.m. MDT of Opening Day to let you know that your camper has arrived safely at camp. It is important that we have an accurate e-mail address. Please login to your Camp InTouch account to update and confirm your current contact information.
***In order to guarantee you receive important information leading up to and during camp, it is essential that you whitelist the @sanbornwesterncamps.com domain in your email account. Search the internet for “how to whitelist a domain in (your email server)” for a step-by-step guide.***
Please keep directors informed if you have any concerns about your child’s experience. Our blog on our website includes a general report each week about the program at
camp. Photos of camp activities will be posted weekly in the Camp InTouch account. We will also send a general weekly update via email.
CAMP PHOTOS ONLINE
The camps post photos into Camp InTouch and Campanion and they will be available to view early Monday morning. Due to our individualized program wide variety of trips, we cannot promise that all campers and staff will be included in each week’s photo upload.
ADDRESSES
For all letters, envelopes and packages, please include your child’s full name, camp (High Trails or Big Spring), living unit and the appropriate address based on your delivery method:
For the USPS (standard mail) delivery, please use: Camper Name
Sanborn Western Camps Camp (BS/HT), Living Unit
2000 Old Stage Road Box 167 Florissant, CO 80816
For UPS or FedEx delivery, please use: Camper Name
Sanborn Western Camps Camp (BS/HT), Living Unit
2000 Old Stage Road Florissant, CO 80816
Prior to your camper’s arrival, we will send you an email with the name of your camper’s living unit.
Including the camper’s camp and unit in the address is very important for timely mail delivery.
A CARE PACKAGE FROM HOME
If you plan to send a parcel to your child, please keep in mind that books, games, stationery, toys and other inedible items are acceptable. Please communicate with other family members and limit packages to one per week, per child. Do not send items of great personal or monetary value or anything shipped in packing peanuts.
Campers have a choice of treats at the camp store, which are amply supplied. Birthdays in camp are celebrated with decorated cookie cakes that are shared at informal unit parties. ***Therefore, please DO NOT send food items (food, candy, cookies, etc.) to campers unless they are required as a supplement to previously supplied allergy-required or gluten-free foods. Food items that are sent to camp will be discarded upon receipt.*** An excess of sugary or “empty calorie” foods like candy, chips, and processed snack foods have been shown to have a negative impact on a child’s immune system and energy levels, which lead to more visits to the Health Center and less enjoyment of the camp experience.
All parcels should be sent before the end of June for First Session campers, and before the end of of July for Second Session campers. This will allow your child to enjoy their care package and help alleviate packing problems on closing day.
Non-Food Care Package Item Ideas Include:
• Card Games/Travel Games
• Books/Magazines
• Funny/Unique accessories (hats/socks/etc.)
• Bunk/Tent decor (photos, posters, wall hangings)
• Shareable items (ie: package of glo-necklaces, kazoos, funky glasses, )
• Cool outdoor equipment (tent light, new mug)
• Coloring books/pens
• Zany outdoor games (ie: light up frisbees)
• Hammocks and hammock straps for hanging
• Multi-use costumes (onesie pajamas, funny warm hat, feather boas, last year’s Halloween ensemble)
• A “treasure trove” of things from the Dollar Store
• Special craft kits (friendship bracelet thread, paracord, stamp-sets, etc.)
Sending and receiving mail at camp is a time-honored tradition. We encourage campers to write home at least once a week, and encourage campers to share their camp address with friends and family so they can stay connected during their time at camp.
If you don’t hear from your camper, or if you receive a sad or unhappy letter, please let us know.
ONE-WAY EMAIL
We offer a one-way e-mail service through the Camp InTouch Online Community. To begin to send emails, you must first purchase “Camp Stamps” by adding a credit card under the “Credit Card for Email and Photos” link on your Dashboard. After adding your credit card to your account, click on the “Email” tab on your Dashboard and you will see
the following:
Most emails only require one “Camp Stamp” to send, though special stationery, games and photos will require more “Camp Stamps”.
Emails are printed each morning then delivered with the regular mail. Emails sent after 8 a.m. MDT will be printed and delivered the following day.
If you have email questions that cannot be answered using the “Help” link, please call us at 719-748-3341.
Financial Information
TUITION & FEES PAYMENT
Camp tuition (excluding rental equipment, camp store charges and other fees) is to be paid in advance unless otherwise arranged. A tuition statement is mailed or emailed on April 1st and is due May 1st. Rental equipment, camp store charges and other fees will be billed at the end of the summer.
***If you choose the email invoice option, you must add Becca@SanbornWesternCamps.com to your “safe senders” whitelist in your email account to ensure proper delivery to your inbox.***
To view your invoice online, click “View Statement” at the bottom of the Financial Management page.
ENROLLMENT
When we receive your application and advance payment of $1500 (BS/HT) or $750 (SJ), we will confirm your child’s camp enrollment. Applications for Admission are accepted in the order in which they are received. Spaces are limited and based on term and grade group.
SIBLING DISCOUNT
For each younger child from the same family enrolled for the summer of 2025 there is a discount of $100.
TUITION, DEPOSIT AND TERMS OF PAYMENT
Tuition includes: Board and lodging, laundry, instruction, guidance, training, and complete camp program. The tuition fee includes all expenses except personal expenses, spending allowance and transportation from the camper’s home to Florissant, Colorado.
Tuition includes your $1500 (HT/BS) or $750 (SJ) reservation deposit per child and the remainder of the tuition balance due on May 1st, 2025 for all sessions. Any final camper expenses or outstanding tuition payments will be automatically charged to the method of payment we have on file for you on October 1, 2025.
CANCELLATION POLICIES
All money paid is fully refundable for cancellations received by February 1, 2025. Portions of camp payments are nonrefundable as summer approaches. See the chart for the complete refund schedule.
ONLINE BILL PAY
We accept checks, most major credit cards, electronic checks, money orders and bank transfers as payment methods.
Please note that a fee will be added for credit card payments. No fee is charged for e-checks, debit cards or checks mailed to camp.
You may pay your tuition deposit, balance, and “Additional Options Form” expenses online under the “Financial Management” tab within Camp InTouch.
All tuition payments must be received two weeks prior to Opening Day of the child’s enrolled session. Failure to do so may result in the child’s withdrawal from camp.
Parents are responsible for all costs of early departure from camp for any reason.
Once the session begins, in the event of absence from or closure of the camps due to world events, natural disaster, global pandemic, or for any other reason, financial loss will be shared equally between the camps and the parents.
In the event the camps are unable to open due to world events, natural disaster, global pandemic or any other reason, the non-refundable portion of the camp tuition ($1500 for HT/BS month-long/$750 for Sanborn Junior) will be retained by Sanborn Western Camps.
SPENDING MONEY & THE CAMP STORE
Cash is not needed or used at camp. We operate a “camp bank” system and keep a record of each camper’s expenditures. A statement will be sent home after camp with a bill. We encourage careful spending and make every effort to keep the personal spending of campers to a minimum, but discuss your expectations in this regard with your child. Please use page 10-11 as your discussion guide.
All store items and rental equipment will be billed at the end of the summer. Fees for transportation, baggage, and shipments will also be billed at this time. We have 3 main categories of store items: food and necessities including toiletries, camping and gear essentials for trips, and Sanborn clothing swag. Many campers will spend up to $150 on camp gear/store items. Please discuss with your child what your expectations are for store purchases. Travel money will be advanced when necessary.
The “Additional Options Form” is where you can select specific rental items (sleeping bags, backpacks, linens, riding boots, etc) as well as more expensive camping equipment such as Crazy Creek chairs and daypacks. By submitting the “Additional Options Form,” you are reserving that item for your camper and helping us to ensure enough items are ordered.
EQUIPMENT
Sleeping bags, backpacks, riding boots, bed linens and
blankets may be rented from camp Please be aware that Sanborn provides Junior campers with backpacking backpacks when needed; Junior campers do not need to rent or bring big backpacks.
Other great places to look for gear and equipment for camp include REI, Sierra Trading Post, and Eastern Mountain Sports (EMS), as well as local gear shops.
Campers are not allowed to bring weapons, animals or pets of any kind (including personal horses), vehicles including bicycles, alcohol, tobacco products, and non-prescription drugs to camp. Campers may bring tennis racquets or fishing gear, but should not bring personal climbing gear, archery equipment, baseball bats, lacrosse or hockey sticks. The camp is well-supplied with this equipment.
LAUNDRY
Campers will receive laundry service at least twice a week. Because laundry is done with such frequency, and campers have limited space for storing personal belongings, please do not pack excessive amounts of clothing or linens. A packing list can be found on page 19 of this guide.
There is no additional charge for laundry service. Please clearly label every item your child brings to camp; this helps children recognize their items and minimizes lost and found. If lost, clothing items that are clearly labeled with the camper’s first and last name will be mailed home at the end of the summer season.
Wants & Needs: The Additional Camper Expense Guide for Parents & Campers
Dear Camp Families–
Here is your Additional Camper Expenses Guide. Please use this as a guide to help you and your camper/s look over the different camper expenses that could be charged to your camper’s account both before and while they are at camp. Camper Expenses can be broken down into the following categories:
1. Rental Items (ie: hiking backpack, riding boots, linens, etc.)
These are NEEDS!
2. Additional Camper Fees (ie: ground transportation, baggage fees, return shipping fees)
3. Camping Gear & Equipment Purchases (ie: logo Crazy Creek camping chairs, compression stuff sack for sleeping bag, lightweight daypack, etc.)
4. Camp Store Soft Goods (ie: camp logo t-shirts, sweatshirts, hats, etc.)
5. Camp Store Snack Items (ie: snack, drink or treat items)
ALL camper expenses will be invoiced at the end of the camp session.
Please use the Estimated Camper Expense List on the next page to help your camper understand your expectations regarding purchases at camp.
Camp Store Notes:
aThese are WANTS! ] These might be needs OR wants!
Rental Items, Additional Camper Fees and Needed Camping Gear & Equipment, should be considered needs and will be some of the known camper expenses.
Additional Camping Gear & Equipment, Camp Store Soft Goods and Camp Store Snack Items should be considered wants and the unknown camper expenses (though some of the Camping Gear & Equipment may become a “need” if it is lost while at camp).
• Campers may only purchase one treat or drink item when they are in camp and when the store is open (typically once a day).
• The “Clothing” or Soft Goods Store is only open once or twice a session (when all campers are available) and is managed by a staff member.
• Camping Gear & Equipment is “purchased” at the beginning of each session based on the needs of each camper.
Prior to the first overnight, campers will do a “gear check” to make sure they have everything they need to safely and comfortably camp in the outdoors. If a camper does NOT have the appropriate equipment or clothing, staff members will:
• Attempt to borrow appropriate clothing or equipment from our “loaner” bin
• Acquire the necessary clothing or equipment from the Camping Gear & Equipment or Rental supplies and charge the camper’s account for the appropriate amount
Due to location, we do NOT have a linked “point of sale” system at our individual, camp stores. This means you cannot see what your camper is buying while they are at camp.
Please take a moment to go through the Estimated Camper Expense List with your camper/s and think about what they may need to rent or purchase at camp… and what they might simply want to purchase at camp.
You will reserve rental items & airport transportation on the Additional Options form AFTER May 1st
Estimated Camper Expense List
This checklist can be used to help determine a rough estimate of your campers additional options expenses. Please use this as a guide to help you fill out your camper’s Additional Option Form in early May.
***You will be billed for all final camper expenses at the end of the session.***
Camping Items for Purchase
q Crazy Creek Camp Chair:
q Sleeping Pad:
q Gloves (wool):
q Hiking Socks (wool):
q Poncho:
q Plate / Bowl:
q Compression Stuff Sack:
q Utensils / Spork:
q Water Bottle:
q Headlamp:
q Summit Day Pack:
Camp Rentals
q Backpacking Backpack
$45
$25
$15
$15
$5
$10
$15
$5
$15
$10
$35
Camp Store Soft Goods
q Hats (ball caps & beanies): $10 to $20
q Hoodie Sweatshirt $40
q Crewneck Sweatshirt $30
q T-Shirt (cotton) Short Sleeve $15
q T-Shirt (cotton) Long Sleeve $20
q Long Sleeve Hooded Shirt $25
q Flannel Pants / Sweatpants $30
q Bandana
q Patch
q Stickers
$45
q Backpacking Backpack: Sanborn Jr Provided
q Sleeping Bag
q Sleeping Bag: Sanborn Junior
q Bed Linens (per set)
q Bed Linens: Sanborn Junior
q Blanket (per blanket)
q Blanket: Sanborn Junior
q Riding Boots
$40
$20
$20
$10
$10
$5
$30
q Riding Boots: Sanborn Junior $15
Camp Store Snack Items, Stamps & Personal
Sundries
q Between $1.00-$3.00 an item; one drink or food item per visit; most campers spend about $15-30 on snacks and treats at camp.
q Stamps, shampoo, toothpaste, etc. (as needed)
$5
$3
$1 to $3
Additional Fees (as needed)
q One-way ground transportation from Colorado Springs $35 ($70 round-trip)
q One-way ground transportation from Denver $75 ($150 round-trip)
q Return Shipping: Box $50 est. per box
q Return Shipping: Trunk $80-200 per trunk
q Baggage and/or Unaccompanied Minor departure fees (if not pre-paid) Depends on each airline
Estimated Camper Expense Total:
You will reserve rental items & airport transportation on the Additional Options form AFTER May 1st.
Policies & Procedures
THE CAMP COMMUNITY
Each child must be able to live successfully in a physically active, engaged social community that includes constant interaction with other children. Campers should be able to follow directions from staff, be independent in their personal care (hair washing, teeth/hair brushing, etc.), be willing to eat new and/or differently prepared food, be able to hike on uneven and varied terrain, and be able to sleep without significant external sleep aids (lights, sound machine, music, direct human contact, etc.). Sanborn Western Camps reserves the right to refuse admission or to send home without refund any camper who presents a safety concern, medical risk or whose behavior is deemed disruptive or harmful to the best interests of other campers or to the camp community. Both the parent(s) and their participating children understand they must follow all camp rules. Alcoholic beverages, tobacco, Juuls and other vaping devices, narcotics, recreational drugs and firearms/weapons are not permitted.
ESSENTIAL FUNCTIONS FOR CAMPERS
Another way to support your child in their preparation for camp is to think about what it looks like, sounds like and feels like to be in the camp environment and away from the routine and structure of home and family. Utilize these questions to help your camper better understand his/her responsibility in a community living situation.
Can your camper:
• Self-calm following an event that causes frustration, sadness, or anger?
• Follow verbal directions from counselors and established camp rules?
• Understand camp rules regarding being safe and respectful?
• Manage impulsiveness appropriately for developmental age?
• Sleep in a room with six to eleven other people and fall asleep without assistance?
• Follow a structured schedule?
• Be honest and self-advocate in situations regarding health and wellness?
If your child has a disability or special need, please contact a director to discuss reasonable accommodations.
ELECTRONIC DEVICES
Consistent with our goals of promoting self-reliance, strong social connections and appreciation of the natural world, we limit the use of electronic devices at Big Spring and High Trails. Campers should not bring cell phones, laptop computers, airpods, tablets or video games for use at camp. When campers carry any of these items for travel to and from camp, we will collect and store the items during the session and return them for the flight home.
Although we do allow music players to be brought to camp, their use is very limited and loss or damage is always a risk. Camp cannot be responsible for lost or damaged electronics. If your child brings an iPod or similar device, please be sure it is loaded only with music and all videos, games, etc. have been removed before coming to camp. If your child’s phone is his/ her primary camera, please send your child with a separate camera for use during camp.
We ask for your support and cooperation in order to maximize the camp experience for your camper and the entire camp community.
Inclusive Communities
We strive to create a community of individuals that meets each person where they are, values diversity of backgrounds and thoughts, and helps people overcome those differences and move towards greater understanding. We want to create a camp culture that embraces diversity, remains open to new opportunities and seeks solutions in the realm of equity and inclusion that will benefit all individuals. We believe that diversity and inclusion helps provide our campers and our staff with multiple perspectives, insights and interpersonal skills they need to thrive in a complex, multicultural, and increasingly connected world. The ability to understand each other’s experiences and perspectives was a primary goal for Sandy and Laura Sanborn when they founded the camp in 1948, and we continue to expand and foster this objective by building an inclusive and respectful community each summer.
For a comprehensive overview of our camp policies, please visit: http://bit.ly/swcpolicies
Non-Discrimination Policy
Sanborn Western Camps and the Colorado Outdoor Education Center admit campers of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to participants. It does not discriminate on the basis of race, color, national and ethnic origin or any other status protected by applicable law in administration of its educational policies, admissions policies, scholarship program and other administered programs.
SPECIAL DIETARY CONSIDERATIONS
The demand for special diets has increased over the years and we are able to accommodate some special dietary needs. Because our kitchens are dedicated to producing nutritious high quality meals from fresh ingredients for our entire community, both space and time limit our ability to provide for multiple special diets for every individual child.
It is absolutely necessary that a child on a special diet be aware of his/her dietary needs, be cooperative within his/her dietary plan, and self-advocate on trips or when away from the main camp area. He or she must be knowledgeable about what foods can and cannot be eaten and be willing to check in with our kitchen staff before each meal.
Nut Allergies
Our kitchens are nut aware and we do not use or serve products with hidden nuts or nut oils. However, we do serve peanut butter, granola with nuts, some desserts which include nuts and occasional nut garnishes for some other foods. In these cases, we always provide nut-free options.
Gluten Allergies
Our kitchens are gluten aware and can provide the following gluten-free items: bread, pasta, corn tortillas, pancakes, and waffles. These products are gluten-free but may include dairy and eggs, soy or other ingredients which may not be acceptable for certain gluten based intolerances. We are also able to prepare most meats in a gluten free way.
Parents may provide additional foods for their child which can be eaten cold or prepared in a microwave. Sending your child with and/or shipping a supply of your child’s favorite Gluten Free breads and snacks is beneficial. We would be happy to provide a list of items which have worked well for other campers on gluten-free diets.
Lactose Intolerance
We provide soy milk and rice milk as milk alternatives.
Vegetarians
For each meal which has a meat-based main dish we will provide a vegetarian option.
We do not prepare special vegan meals. Fresh fruits and vegetables are always available.
Please contact us at 719-748-3341 and speak with a director regarding any special dietary needs your child has before the beginning of camp. We also ask that you include special dietary information on the Camper Profile and the Health History form.
Medical Information
MEDICAL FORMS
Please be certain that you have filled out the online Health History/Authorization to Treat form, and either uploaded or sent the faxback Physician's Exam, Immunization Record and Permission for Medication Administration form(s) by April 15th for all campers, in both camps, for all sessions.
Our nurses, local doctors and hospitals will not treat children without a parent/guardian’s signature on the Health History form. Current information about medicine being taken and health concerns should be fully detailed in the online Health History form, and the Physician’s Exam Form/the Permission for Medication Administration Form(s).
**Colorado regulations require that all prescription and over-the-counter medications including vitamins or nonFDA regulated holistic medicines be accompanied by a written authorization from a licensed health care provider. Without this authorization on a Permission for Medication Administration Form OR on the Physician’s Exam Form, we cannot give your child his/her medications, vitamins or supplements**
MEDICATION MANAGEMENT
All medications, with the exception of inhalers and epi-pens, must be stored and locked in the Health Center and will be dispensed by camp nurses. If the camper is on a trip, the nurse will delegate this responsibility to a trip leader trained in medication administration. Campers may carry their inhalers and epi-pens with them if their Allergy/Asthma Self-Carry Contract(s) has been signed and submitted.
Both prescription and over-the-counter medications must be in original containers and labeled with camper’s name and dosage. We do have Standing Orders that allow us to administer many over-the-counter medications. Unless your child takes a daily over-the-counter medication such as Claritin or Zyrtec, please do not send additional over-the counter medications to camp.
At the end of the term, parents may pick up their child’s remaining medications at the health center. For campers who return home by air, medications will be packed in their checked luggage.*
*If your child is flying home from camp, make sure you have a supply of daily required medications at home prior to your child’s arrival home to account for possible lost luggage.
MEDICAL CARE
We have modern well-equipped health centers with registered nurses on duty in each camp, and we work closely with physicians in Woodland Park and Colorado Springs. It is a 30-minute drive to the UC Health Pikes Peak Regional Hospital. Parents will be notified by phone or email if your child spends the night in the health center or requires offsite care for illness or injury.
INSURANCE
Medical expenses incurred by your child during camp will be covered by your family health insurance. Please include and/ or update current insurance information on the online Health History form.
Families whose insurance requires pre-authorization for use within a network of providers will want to determine how to access your insurance benefits if your child should need emergency or sick care while at camp.
We have a Medical Director and a relationship with UC Health in Colorado. If a child needs to be assessed by a doctor while at camp, we will set up a telehealth call and the call will be billed to your insurance.
If your child has a more serious or difficult to diagnose illness/ injury, we will transport your child to the appropriate healthcare facility. Parents’ insurance will be responsible for any/all costs associated with transport and care.
TAKING CARE OF YOUR CHILD
Your child’s safety is our first priority and we take the responsibility of selecting and training our staff very seriously. Sanborn Western Camps meets the requirements of our state child care licensing agency and our own professional accreditation organization, the American Camp Association. We do background checks on all staff members.
Our staff is well prepared to work with children, and we have strict guidelines for all staff concerning appropriate interaction with children.
The Colorado Department of Early Childhood requires us to notify parents and guardians that, if child abuse or neglect is suspected, you may contact the Teller County Social Service Department at 719-687-3335. Further, if a parent or guardian suspects a licensing violation, a complaint can be registered with the Colorado Department of Early Childhood, 710 South Ash Street, Denver, CO 80246, 1-800-799-5876.
A NOTE ABOUT SUNSCREEN
At our higher elevation, children and adults are more susceptible to sunburn and campers should be prepared to and remember to apply sunscreen multiple times each day.
In addition to the personal sunscreen your child should bring to camp, the camps provide Broad Spectrum SPF 30 & SPF 50 Sunscreen produced by Rocky Mountain Sunscreen. If your child cannot use this sunscreen or you prefer that they use another type, please note it on his/her Health History and the Camper Profile. Send a sufficient supply of your preferred sunscreen with your camper and make sure he/she understands that they should use the sunscreen you have provided. This sunscreen must be labeled with your camper’s first and last name.
The Sanborn Western Camps Online Medical Forms Process
Visit your Camp InTouch account to submit your child’s health history and to download required medical forms for camp participation. Please follow the steps below to access, download and complete your child’s medical forms.
1. Follow steps 1-5 as outlined in the “Step by Step Guide to Submitting Your Child’s Travel Information” on page 18 of this booklet.
2. Every camper is required to submit a Health History, a Physician’s Exam and a Certificate of Immunization. Other forms may be required based on the medical needs of each child and as described below. Some forms are “Scan/Upload or Fax back” paper forms, meaning that they are barcoded individually for each child’s medical profile. When you upload a scanned pdf or fax these forms back, they will automatically be associated with your child. You can download ALL required paper forms by clicking the link above the Forms and Documents list. All paper forms can be returned by scanning and uploading a pdf into your account in the online community, by faxing to the number at the bottom of the form and/or by mailing the forms directly to camp.
Health History: REQUIRED for camp participation. This is a web based form. Please be as thorough as possible. You will be able to update this form until the Due Date. Be sure to list ALL medications that your child will be bringing to camp. Print a copy of your completed form for your personal records. This form must be updated annually within 6 months of the child attending camp. We are required by law to have this form filled out and submitted two weeks prior to the start of the camp season. This form contains our Over the Counter Authorizations and our digital Parent Authorization to Treat forms.
Physican’s Exam: REQUIRED for camp participation. Be sure your physician lists ALL medications (prescription, vitamins, or over-the-counter) your child will bring to camp including medicated creams, eye-drops or other prescriptions/ medications your child routinely takes at home or at camp. Make sure he/she lists any camp activity restrictions under the “Recommendations” section. This form must be completed annually, within one year of the child attending camp. This form must be signed by both the parent/guardian and the Health Care Provider.
Certificate of Immunization: REQUIRED for camp participation. This must be submitted on the official Colorado Certificate of Immunization form if at all possible. Your medical provider must fill out and sign this form.
Permission for Medication Administration: REQUIRED if your child brings ANY medication (prescription, OTC, vitamins, holistic, etc.) to camp. One form must be filled out for EACH prescription, over-the-counter, vitamin, supplement, or homeopathic medication brought to camp. These forms must be signed by both the parent/guardian and the Health Care Provider. If you need to upload an additional Permission for Medication Administration form after already entering one or more forms, please contact camp for help as your new addition will replace your earlier uploads.
Asthma Self Carry Contract: REQUIRED ONLY if your child will bring asthma medications (including two emergency inhalers) to camp. This form must be signed by the camper and parent/guardian. (Web-based form)
Allergy Self Carry Contract: REQUIRED ONLY if your child will bring epi-pens (please supply your child with two emergency epi-pens) to camp. This form must be signed by the camper and parent/guardian. (Web-based form)
Immunization Exemption Forms: REQUIRED ONLY if your child is missing any of the Colorado required vaccines. Nonmedical exemption forms must be submitted annually.
Non-medical Exemption Forms:
For Colorado residents: You may submit the Colorado non-medical immunization form. It must be signed by a parent and a Colorado medical provider. - Or -
Parents may obtain a Certificate of Nonmedical Exemption by fully reviewing and completing the Colorado Online Immunization Education Module: cdphe.colorado.gov/nonmedical-exemption-nme This certificate does not require the signature of a medical provider and may be uploaded into the immunization exemption form in your camp-in-touch account. For campers whose medical provider is not from Colorado: You must obtain and submit the Certificate of Nonmedical Exemption by taking the course described above.
Medical Exemption Forms:
A Certificate of Medical Exemption requires the signature of an MD, DO, APN, or PA licensed to practice anywhere in the United States. Medical Exemption forms only need to be submitted once unless there is a change.
Once these forms are completed and approved by camp staff, the Status will turn green and read “Received”. You can print the completed forms for your records. As always, we will be happy to assist you as you complete these forms. Please call us at 719.748.3341
Travel Information
We will meet campers at both Colorado Springs Airport and Denver International Airport. Colorado Springs is a smaller airport and only 45 miles from camp. Direct flights from many cities are available to Denver (about 100 miles from camp).
At both airports our team of staff will meet campers at their gates, help collect their luggage and transport them to camp. Please ask your camper to look for a Sanborn staff member as he or she departs the airplane. Our staff members wear easily identifiable, bright orange shirts that say “Sanborn Western Camps” on the front.
For both Colorado Springs and Denver, flights must:
• Arrive between 8:00 AM and 2:00 PM on Opening Day
• Depart between 8:00 AM and 2:00 PM on Closing Day.
• Flights booked outside the 8:00am-2:00pm window may incur an additional $100 fee due to extra transportation and staffing needs.
International campers from Europe and Asia are encouraged to fly to Colorado on the day before Opening Day. We will meet them at the airport, transport them to camp, and give them an opportunity to get a good night’s sleep before welcoming their cabin and tentmates on Opening Day.
If your child is flying, we will e-mail you by 8 p.m. MDT on Opening Day to let you know he/she has arrived safely at camp.
Each camper’s travel documents will be collected by staff members upon arrival at camp.
RECOMMENDED FLIGHTS
In an effort to help families coordinate having their child on the same flight to/ from camp with other Sanborn campers from their home city, we encourage scanning the QR code and booking the recommended flight from your home city.
If you have questions or are having difficulty arranging appropriate flights within our time window, or if your submitted travel plans change within two weeks of your child’s arrival or departure at camp, please call or email:
Travel Coordinator
Jenny Peck (719) 748-3341
jenny@sanbornwesterncamps.com
TRAVEL PLANS
To submit your child’s travel information login to our online community and then follow our step-by-step guide (p. 18). We need this information at least two weeks before your child’s travel date. If you are flying into/out of Colorado with your child and DO NOT intend to drive them to camp, please call or email Jenny Peck to determine where you will meet camp staff at the airport.
GROUND TRANSPORTATION TO/FROM CAMP
The charge for the trip from Colorado Springs airport ($35.00 each way) or Denver airport ($75.00 each way) will be made to the camper’s spending account.
MONEY AT THE AIRPORT
For travel home, we will make sure that each camper has some money for needs in the airport (this may be money brought to camp or from his/her camper account). We will return cell phones to those campers who brought them so they can be charged and ready for the trip.
UNACCOMPANIED MINORS
We recommend that you check with your airline prior to departure regarding unaccompanied minor fees and requirements. Please be available by phone on the day your camper is flying.
Be aware that airlines will not allow an unaccompanied minor to fly on the last flight of the day or on connecting flights. We recommend that the Unaccompanied Minor Fee be paid roundtrip at your originating airport to assure a speedy return check-in for your child.
When arranging unaccompanied minor travel with the airline, please list one of the following camp representatives as the person designated to pick your camper up in Colorado:
Denver: Taylor Indrebo 2000 Old Stage Road Florissant, CO 80816 303-656-1963
Colorado Springs: Carly Liebich 2000 Old Stage Road Florissant, CO 80816 208-863-7897
AIRLINE BAGGAGE
Please use the tags provided by camp for all baggage checked or carried on the plane. Our experience is that baggage with camp tags is more easily identifiable at the airports. Please check with your airline for current baggage policies and fees.
LUGGAGE AND SHIPPING
With the additional costs for luggage carried by airlines, it may be more convenient for you to ship your child’s belongings to camp ahead of time. We are considered a “business” and receive FedEX and UPS on a regular basis. We have also partnered with ShipCamps to send and receive camper luggage. ShipCamps offers discounted rates for shipping.
The physical shipping address is:
Sanborn Western Camps
Camper Name
High Trails or Big Spring
2000 Old Stage Road Florissant, CO 80816
Phone: 719-748-3341
SHIPPING RECOMMENDATIONS
• Ship luggage at least 10 days before camp begins to assure timely arrival. Camp receives no weekend deliveries.
• Please try to keep box weight to 50 pounds or less to avoid additional shipping charges and to make it easier for camp staff to transport your child’s luggage to their assigned tent or cabin.
• Trunks and duffle bags should be in
a cardboard box to minimize damage and avoid additional charges. Check with the shipper to confirm any restrictions or extra fees that can be avoided by a simple change in the way these items are packaged.
SHIPPED LUGGAGE RETURN
Unless we are notified, we will send your child’s luggage back at the end of camp (1-2 days plus shipping time) and will make every effort to use the same carrier that you used to send these items. Please be aware that these charges can be significant.
We carefully break down, label and store your camper’s shipping boxes.
We will insure shipped items for $900 unless you request a higher amount. We also ship lost and found items with camper’s name back to the camper as soon as possible by the best available method. Shipping fees and insurance will be charged to the camper account and billed at the end of the summer.
HOW TO REACH CAMP BY CAR
From Colorado Springs take US Highway 24 west through Florissant (34 miles). Turn left at the top of the hill
onto County Road 46, less than one mile west of Florissant. (The “Wagon Tongue/Slater Creek” directional sign indicates the turn, our sign is on the dirt road). Follow County Road 46 for about 2.5 miles to the camp road. Bear left at our signs and proceed on our road for two more miles to the main entrance marked by flags and a covered wagon. Follow the signs to the right for Big Spring Ranch and to the left for High Trails Ranch.
Please note that many GPS systems provide inaccurate directions to Sanborn. If your GPS routes you to “Calle de la Lluvia” off of County Road 1, do NOT take that route as you will end up in an area with no cell phone service, at a locked gate, and no camp.
If you have questions, please call camp prior to leaving Florissant: 719-748-3341.
On departure, if your child is being picked up by someone other than a parent, we will need this person’s name, address and phone number.
TRAVEL INFORMATION FORM SUBMISSION
Visit our Camp InTouch Online Community to submit your child’s travel information. Please follow our step-by-step guide below. THIS FORM IS REQUIRED FOR EVERY CAMPER AT CAMP
Step-by-Step Guide to Submitting your Child’s Travel Information
1. Go to the Sanborn homepage: www.sanbornwesterncamps.com
2. Click on the “Login” link in the upper right hand corner of the homepage.
3. For returning camp families, please login using your email address and password that are currently on file (If you have forgotten your password, click the “retrieve/set password” link).
4. For new camp families, click the “retrieve/set password” link. By entering your email address, you are allowed to access our online community and set your password for future use.
5. Once you have logged in, click on the “Forms & Documents” link.
6. Click the Transportation Form link.
7. Choose the mode of travel to indicate how your child will be traveling TO and FROM* Sanborn. *If you are flying with your child, renting a car and driving him/her to camp, please enter “CAR” as your mode of travel “TO CAMP”. If your child requires transportation to camp from the airport, please enter “PLANE” as the mode of travel “TO CAMP” If you have specific questions, please contact Jenny Peck at jenny@sanbornwesterncamps.com
8. Enter in all travel information (Car, Plane, Bus) TO and FROM Sanborn for your child and click the “SAVE” button.
9. Click Submit.
10. Please assign your child’s Baggage (ShipCamps, UPS, FedEx, Airline Checked, Coming in Car.) TO and FROM Sanborn.
11. Click Submit.
12. A popup window will appear confirming the receipt of your child’s transportation plans.
13. If your child’s travel information changes, you can edit the information by revisiting the Transportation Form found in Step 6 until the Due Date. After that, you must call camp and provide changes directly to our Travel Coordinator, Jenny Peck.
14. If you have any questions or concerns please give us a call at 719-748-3341.
Mouse over either the car or plane to pull up the travel form for that specific means of travel.
Your child’s arrival and departure dates should match the session dates, unless other arrangements have been made with the camp travel coordinator.
Important arrival and departure information is highlighted in blue and contained at the top of each drop down menu.
Click “Submit” when you have entered and SAVED complete travel information for BOTH the “To Camp” and “From Camp” drop down forms.
***If your established travel plans change within two weeks of your child’s arrival or departure at camp, please call or email Jenny Peck at 719-748-3341 or jenny@sanbornwesterncamps.com.***
Clothing & Shoes
__ 2 pair jeans
__ 2 sweat/fleece/legging pants
__ 1 or 2 pair hiking pants
__ 4 pair shorts
__ 6 T-shirts
__ 2 long-sleeve shirts
__ supply of socks
__ supply of underwear
__ 2 warm sleep wear
__ 2 swim suits
__ baseball cap/sun hat
__ long underwear, top/bottom (non-cotton)
__ 2 pair hiking socks*
__ light fleece jkt/shirt
__ warm fleece jkt/shirt
__ rain jacket
__ rain pants
__ knit cap*
__ gloves/mittens
__ western riding boots^
__ athletic shoes
__ water sandals/shoes
(need to strap to feet-ie: Chacos)
Sanborn Junior Camp Camper Packing List
__ comfortable shoes (not flip-flops)
__ hiking shoes/boots
Equipment
__ mummy style sleeping bag for camping out^ (rated to 20 degrees)
__ 2 water bottles* (quart--no straws)
__ headlamp*
__ sleeping pad*
__ day pack*
__ eating cup* & utensils*
__ 2 twin sheet sets^
__ 2 warm blankets^
__ 2 pillow cases^
__ 1-2 bath towels
__ 1 beach towel
__ 2 wash cloths
__ toilet articles
__ sunscreen*
__ sunglasses __ lip balm*
Optional __ camera*
Many of these items are essential for comfort and well-being on overnight trips. Please feel free to call or email camp if you have any questions about items on the packing list.
Clothing & Shoes
__
2 pair jeans
__ stationery*, __ stamps* __ books __ slippers __ bathrobe __ bug repellent
__ 1 stuffed animal
__ “Crazy Creek” type chair*
__ fun costumes
__ hammock & hammock straps
MARKING CAMPER’S BELONGINGS
Please put your child’s name on all clothing and equipment your child brings to camp, including the clothing he or she wears. Don’t forget to mark shoes, jackets, tennis racquet, backpacks, etc. Review with your camper all items packed and tape the equipment list in the top of the luggage with items checked and additional equipment noted on the list. This will help your camper keep track of his/her possessions.
High Trails/Big Spring Month-Long Session Camper Packing List
Equipment
__ 2 sweat/fleece/legging pants
__1 or 2 pair of hiking pants
__ 6 pair shorts
__ 6 T-shirts
__ 3 long-sleeve shirts
__ supply of socks
__ supply of underwear
__ 2 warm sleep wear
__ 2 swim suits
__ baseball cap/sun hat
__ long underwear, top/bottom (non-cotton)
__ fleece jacket/shirt
__ rain jacket
__ rain pants
__
4 pair hiking socks*
__ knit cap*
__ gloves/mittens
__ western riding boots^
__ athletic shoes
__ water sandals/shoes
(need to strap to feet-ie: Chacos)
__ comfortable shoes (not flip-flops)
__ hiking boots
__ mummy style sleeping bag for camping out^ (rated to 20 degrees)
__ compression stuff sack for sleeping bag
__ Backpack^ (large enough for 3-5 days)
__ 2 water bottles* (quart--no straws)
__ headlamp*
__ sleeping pad*
__ day pack*
__ eating cup* & utensils*
__ blankets^ (2 for High Trails) (4 for Big Spring)
__ 2 pillow cases^
__ 2 twin sheet sets^
__ 2 bath towels
__ 1 beach/pool towel
__ 2 wash cloths
__ toilet articles
__ sunscreen*
__ sunglasses
__ lip balm*
__ travel size toothpaste and sunscreen for trips
Optional __ camera __ stationery*, stamps* __ inexpensive musical instrument
__ “Camel Back” type water system __ books __ warm parka __ slippers
__ tennis racquet
__ fishing gear __ bug repellent
__ “Crazy Creek” type chair*
__ fun costumes __ hammock & hammock straps
CAMP TRUNK OR REGULAR LUGGAGE?
Month-long campers at Big Spring will need a camp trunk (or large duffle) in order to store their belongings in their tents. Month-long campers at High Trails, as well as ALL Sanborn Junior campers may pack in suitcases or duffle bags as they store their clothing and equipment in lockers inside of the living units.
Parent FAQS
What is Sanborn all about?
Our mission is:
To live together in the outdoors, Building a sense of Self, a sense of Community, a sense of the Earth and a sense of Wonder through fun and adventure.
By giving children the tools to better understand themselves, they develop problem solving skills, independence, confidence, and strength of character. By teaching children how to live and work in a community, they learn to manage themselves in complex social situations, put others’ needs before their own, and to work with other strong individuals from all over the United States and the world. By helping children value the earth, they become stewards of the natural world and, in turn, value the efforts made by themselves and others to preserve, protect and appreciate the immeasurable gifts of the outdoor world. And, by imbuing these actions with a deep sense of wonder, children grow to see and appreciate the beauty, magic, and possibility within themselves, others and the world.
Where are Sanborn Western Camps?
Big Spring Ranch for Boys and High Trails Ranch for Girls are located on 6000 private acres in the heart of the Colorado Rockies, 35 miles west of Colorado Springs.
Does Sanborn allow visitors?
We do not have a parent visiting day. All visitors to camp must be pre-planned and must check in at the camp office when they arrive. Visitors are not allowed to move freely around the camp grounds, and must be accompanied by a camp staff member at all times. Staff are trained to immediately report the presence of any strangers or unknown vehicles on the camp property.
How do you select your counselors?
The average age of our counselors is 21 and each must have a minimum of two years of college or travel/work experience. Many are returning staff or were once campers at Sanborn Western Camps; others are referred by friends or camp families. All staff members go through a rigorous application process which includes multiple references, personal interviews, and a fingerprint based
background check. Decisions are made on the basis of experience and interest in working with children, and skill and experience in outdoor activities. All staff must be certified in CPR and First Aid and many staff members have Wilderness First Aid, Wilderness First Responder, Lifeguard Training and other advanced certifications.
How do you respond to behavioral issues?
Sanborn staff are provided with many tools for building positive behavior during our 10-day staff training. These include communication and active listening, the art of questioning and framing, patience, creativity, creating an emotional bank account, teaching and modeling respect, resilience and responsibility, growth mindset, problem solving, mindfulness, emotional coaching, and skills deficit tutoring. In the rare cases where we need help with a poor behavior situation, we work with the child’s parents to determine best strategies. In the very rare situations where the camper’s continued behavior is deemed disruptive or harmful to the best interests of other campers or to the camp community, we will ask parents to remove the child from camp.
What is the weather like?
Colorado is famous for blue skies and plenty of sun. At an elevation of 8,600 feet, the camps’ average daytime temperature in the summer is about 80 degrees F. Evenings are cool, usually 50-55 degrees F. Occasionally, we have an afternoon rain shower. Many of our trips into the high country camp above or near timberline and these temperatures can drop to below freezing, even in July! It is best to be prepared for all types of weather and is important to refer to our Packing List on page 19.
With so many activities available, how do campers choose what they want to experience?
Soon after arriving at camp, campers at Big Spring and High Trails fill out a trip sign-up sheet with the guidance of their counselors and program leaders. These trips include all-day and overnight adventures as well as backcountry experiences 3-5 days in length. Each camper’s individual trip choices are placed on a calendar by the Program Director. Campers then choose daily activities on a weekly basis for the times they do not have trips. During the term, there are also a number of all-camp activities, especially in the evenings, as well as
trips and activities which each living unit participates in together.
How will staff communicate on activities and trips?
Counselors carry cell phones which allow them to communicate with the main office from most locations. Trip leaders for longer, more remote trips carry Garmin inReach Satellite communicators. Trip leaders are trained in our emergency communication protocols.
Do Big Spring and High Trails do anything together?
Yes. Although each camp has its own complete facilities and staff and most programs are separate, the camps get together once a week for an all-camp event: Gymkhana, Hike the Pike, Country Fair, Olympics, etc. Older campers from the two camps often have additional opportunities to meet for activities and social time.
How will my camper be transported to/from off-camp trips?
Campers and staff are transported to off-camp trips in 15 passenger vans and mini-vans/SUVs. Drivers are staff members who are at least 21 and have been through our classroom and behind-the-wheel driver safety training.
We check MVRs for all drivers. Campers and staff are required to wear seatbelts when in moving vehicles and to follow all safety protocols explained by the drivers. Car seats are provided for younger campers as required by Colorado law.
Do the camps have a religious affiliation?
No. Campers and staff of many faiths and beliefs attend Sanborn. Each week we have a “Sunday Rocks” service which is non-sectarian and celebrates camp values like friendship or appreciation of beauty. We sing camp songs and watch the sun set.
I have a fourth grader. How do the programs differ for Sanborn Junior and Big Spring/High Trails?
The two-week Sanborn Junior program is available to children who have completed the second through fourth grades.The month-long program at Big Spring and High Trails is appropriate for young people who have completed the third through tenth grades. Sanborn Junior campers follow an established schedule which gives them the opportunity to experience many outdoor activities. They participate in most activities as a group and stay with their own counselors.
Month-long campers at High Trails and Big Spring have a great deal of choice in trips and activities. With the guidance of counselors, each chooses an individual schedule. Many of our off-the-ranch trips, like mountain climbs and overnight horse trips, are not available to Sanborn Junior campers. These trips are available to third and fourth grade campers at High Trails and Big Spring and provide ageappropriate levels of challenge.
How is your food?
If you talk to anyone who has been to camp, they will tell you that our food is excellent. Our cooks, who have been with us for years, prepare wellbalanced meals from fresh ingredients. Our bakery produces homemade breads, cookies, and other delicious desserts daily. We provide a vegetarian option at each meal and are able to make accommodations for most food allergies. Please contact a director if you would like access to our menus.
What does accreditation by the American Camp Association (ACA) mean?
The American Camp Association is an organization of professionals who join together to enhance the value and quality of the camp experience for the children who attend our programs.
The ACA is the only national camp accreditation authority, and camps must maintain a high level of safety, program quality, and youth development practices to meet the 300 standards established by the ACA.
Each accredited camp is visited by a team of trained camp professionals to assure that the standards are being implemented. Sanborn Western Camps has been accredited by the ACA for more than 60 years.
In addition, Sanborn Western Camps are licensed by the Colorado Department of Early Childhood. Colorado is one of the few states which has a rigorous licensure process for resident camps, including visits by State Licensing Inspectors.
Emergencies and Disaster Preparedness
We have highly developed emergency plans for adverse weather conditions that may impact us in the Colorado Rockies. We monitor the weather closely and adjust our program as needed. Our location protects us from extreme heat—our daytime temperature rarely exceeds 80 degrees F. We train our staff and campers on how to stay safe during occasional thunder-lightning storms and extremely rare severe wind events.
We also have Search and Rescue plans based on FEMA protocols if a camper or staff member should become lost, and we have an excellent relationship with our county Search and Rescue team—several members of our year-round staff serve on this team. With our 1-4 staff to camper ratio, these situations are highly unlikely. Parents will be notified in a timely manner if their camper is missing. We have active shooter plans which are shared with staff and campers although we have never had an incident of this nature, as well as communicable disease protocols and plans.
Wildfires pose our biggest natural disaster risk and we have evacuated from camp twice in our 76 year history. In both cases, we were away for 2-3 days and then were able to return to camp.
Part of the success of our evacuations has been that our campers and staff are very well prepared and informed about what it will look like if we need to leave the property.
Along with drills, on-site sirens, and relationships with all of our local and regional emergency responders, campers will place one complete outfit (shirt/shorts/underwear/socks) into the living unit “ready bag” which will be grabbed in the case of an evacuation from camp. Staff members have lists of additional items (backpacks, sleeping bags, dopp kits, etc.) which campers will also pack prior to departure.
We have multiple evacuation sites available to us, but our primary site is the Manitou Springs High School campus west of Colorado Springs. We have access to fantastic trails, great local parks, Garden of the Gods, Red Rock Open Space, multiple playing fields and other school facilities.
There are separate sleeping areas for Big Spring and High Trails campers, shower facilities and excellent meeting spaces. During the evacuation, food will be prepared by our cooks in the Manitou Springs food service facility. Our nursing staff pack and bring all of the camper medications and medical supplies to support the community while we are away.
While we are off-site, we will communicate regularly with parents via email and on our social media platforms. We send updates and post photos on the daily activities our campers and staff are engaged in, and also keep families informed on any pertinent fire information we are receiving from our local officials. We do not give campers their cell phones and continue to operate our “Manitou Camp” as we do when we are in Florissant.
What Makes The Community at Sanborn So Unique?
Our camp families span the range of different races, cultures, religions, values, family structures and belief systems. Our campers leave home and come to camp to have new experiences, build character and gain
skills–from teamwork to resilience to communication and beyond. Our staff members are outdoor educators, leaders and community builders–they have myriad skills, backgrounds, education and beliefs– but are all similar in their deep commitment to helping children grow in confidence and competence in the outdoors.
The ability to understand each other’s experiences and perspectives was a primary goal for Sandy and Laura Sanborn when they founded the camps in 1948, and we continue to expand and foster this objective by building an inclusive and respectful community every summer. As part of our training, we focus on sharing, modeling, coaching and practicing respectful boundaries. At camp, boundaries are a form of respect that help us define and build our community structure and norms.
We value our campers and staff of all backgrounds and experiences and are excited to have your camper/s join us this summer!
If you have questions about any of our practices or policies, one of our directors will be happy to help you.
2025 GETTING READY CHECKLIST
Important
Please complete the following forms ASAP but no later than: April 15th for all campers in all sessions
q Camper Photo
q Camper Profile: The information you provide on this form is important in cabin/tent placement and in helping us meet your goals for your child. Please fill it out completely even if your camper has been here before; this information is important to your child’s counselor.
q Liability Release: Safety is our primary concern in providing a successful camp experience at Sanborn Western Camps. By following strict safety practices and hiring an outstanding staff, Sanborn has an excellent safety record. In addition to parent(s)/guardian(s), campers are also asked to sign. Final acceptance to camp is contingent upon receipt and review of this liability release form.
q Transportation Form: Please read the travel information section as well as the step-by-step guide included in this booklet.
q Medical Forms
q Health History/Authorization to Treat--submitted online
q CO Certificate of Immunization--signed by medical provider
q Physician’s Exam--signed by medical provider and parent/guardian
q Permission for Medication Administration--must submit ONE form for EACH medication brought to camp--signed by parent/guardian and by medical provider
q Asthma Self-Carry Contract (ONLY applicable to those campers with asthma conditions/ medications)
q Allergy Self-Carry Contract (ONLY applicable to those campers with epi-pens)
q Immunization Exempt Forms (ONLY applicable to those campers who are missing required Colorado vaccines or are missing a dose of a required vaccine)
q After May 1st - Additional Options Form: This form will allow you to reserve items you would like your camper to rent or purchase while at camp.
We recommend printing and keeping copies of each completed form for your records.