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SCAFFOLDING MANAGEMENT SOFTWARE Find out how our software can make your business more efficient
ONTENTS
Contents Page No.
Sr. No.
Subject
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Challenges & Solution
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Scaffold Management Software
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03
Software Features
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04
Software tools & functionalities
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05
Our Approach & Implementation
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System Configuration
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Summary
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Support
Challenges in the
Scaffolding
Scaffolding has been, and continuous to be, a significant management problem at various industries. Based on the study, following can be the major areas of concern:
Management of Scaffolding requests, their approval, production and material inventory effectively and efficiently. System supports the full cycle of scaffolding management and comes with a customized work-flow to validate steps to promote safe working practices.
Scaffolding Management System Flow of Information - Information collection and its efficient sharing Consolidation of information for generating KPIs Progress of project Productivity of the team
Management Software (SMS) SMS controls the sequence of status changes a request is moved through during its lifecycle with its flow-engine. The software provides facility to authorized parties to mention all necessary procedures and authorization are completed before moving to the next stage in the sequence.
Identification of lacking areas Effective preplanning of scaffold requirements, identification of production bottlenecks Centralize control of on-site scaffold inventory Effective usage of Scaffolding materials Managing scaffold inspection
New Scaffold/ Modification/ Dismantle Request
Request Approval
Task Allocation
Scaffold Inspection
Work Started (Erection/ Modification/ Dismantle
Production Report Submission
Time invested by authorities to run about, contact people personally, taking clearances and maintaining forms Data Transparency & Security
MODULES
Solution – ASK-EHS' Scaffolding Management Software Automate scaffold Life cycle helps to control flow of information Databank of scaffold requests, production records, Dashboards for the efficient information gathering and sharing Reports, Graphs, Analysis & KPIs to make effective business decisions and for efficient preplanning Electronic management of scaffold inventory helps to portray the current scenario and motivates towards effective usage Inspection & Scaffold tag management Easy access via smart devices - anywhere & anytime
Scaffold Request
Scaffold inspection
Requests approval & planning
Scaffolding material inventory
Scaffold erection, modification, dismantle tasks allocation
KPIs and Dashboards User management
Request Generation (Erection, Modification, Dismantle) Request approval & rejection control Requests with revision control
Scaffold production
Pictures of the area with annotation Marking of exact place on Floor-Map
STATE EXAMPLES Draft
Work initiated
Attachment tool
Request Raised
Built
Action pending
Dismantled
Approval by concerned authorities
Build queue
Rejected
Dismantle queue
Completed
Planned 01
FEATURING
Merge scaffold requests control
production team Production report submission Scaffold weight calculation tool Team Efficiency calculation tool Routine inspection Surprise inspection by safety team Role & Rule controlled Awareness & Acknowledgment Concurrence & Authorization Email notification
Production planning date
Full audit trail & history
Task allocation to the
KPIs 02
Introducing iPad/Tablet functionalities
Software
Features
Raise request Image capturing & annotation tool Floor-map marking tool Submit Production report Allot task to scaffold team Dashboards KPIs Work in Online/Offline mode, overcoming limitation of network connectivity Saves significant time of users; as requests, submission, approvals & analysis can be done from anywhere-anytime
Easy communication, collaboration and tracking of complete scaffold life cycle Manual cycle of Scaffold management shall be converted into the electronic one. Authorities involved in Scaffold life cycle will interact with each other using software in-place of email/phone-calls. This feature helps to increase transparency among users and saves significant time of users of interacting with each other. Data capturing forms & workflows shall be customized to adopt existing core procedure, to reduce hurdles implementing system for all. Review Request
Revise Request
Work Plan
Add’l Analyses
Planning
pt
Request
Requester
Submit
Data Correction
Work Execution Start
Work Completed
ce Ac
Review
Re je
ct
Notify 03
Inspection
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Image capturing & annotation tool Requestor can take pictures of exact location and can mark/draw/annotate his requirements on picture itself. Requestor can point-out the equipment on which Scaffold required, and can draw proposed scaffold structure. Feature allows multiple pictures within a request, which helps to present different angles/views to the concerned authority. It has annotation facilities like – pen, rectangle, lines, eraser, colours, etc.M u l t i p l e images from different angles & places helps to identify hazards may arise due to nearby equipment/ material/ environment.
Identification of Bottlenecks Maintains material in-use and stock at store. Alerts against minimum stock levels. Identifies material bottleneck against planned scaffolds Considering the existing team efficiency, material availability and demands, system shall produce trending graphs for man & material bottleneck
Because of this tool, approving authorities & executing party come to know exact requirement of requestor, hazards associated with location, complication involved in work, without visiting project site.
Floor Map Marking Tool with live data feeds Floor Map is a decision making tool, which displays the current situation of all Scaffolds with their exact position. Plant drawings or general assembly drawings shall be used as a base image of floor map tool. Selection of exact location on floor map to erect/modify Scaffold Floor Map displays standing scaffold with their exact location and photographs
Scaffold team efficiency Identification of team efficiency based on MPP information. Feature identifies efficiency of team either efficient or good or below average. Daily, shift wise and weekly efficiency reporting helps management to identify weak links and focus on increasing skill set level or replacing team members. Capability to generate sub-contractor wise efficiency comparison, helps to promote healthy competition.
Display date of latest erection/ modification D
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Colour coding. E.g. standing scaffold – red, requested scaffold – green, hard barricade/cover open holes request – yellow. It will display area covered by specific scaffold, access points, progress status, inspection tag status, when last modified, photographs and estimated remaining number of uptime days 05
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Measurement of hours due to non-productive activities Identifying non-productive hours in production report helps authorities to focus on aligning other areas like permit issuance, scope change, man/material restrictions, etc‌ Planning team shall have estimates of non-productive hours from past history, which will help for better planning of future projects
Dashboards Preformatted custom charts, graphs & scorecards on Dashboard At-a-glance insights of all business aspects of business performances Improved access of the information at every stage Immediate intimation of task(s) to the concern authorities Better responses – all prerequisite information are available for better response/decision, response from anywhere-anytime
Promote requestor to make better planning By displaying lead days provided by different requesting departments, project management team or concern authorities can align their schedules and procedures to promote better lead days
Projects hierarchy Project location has been divided into Job, Modules, Floor level for the easy understanding, management and visuals
Scaffold weight calculation Software provides exact weight of the standing scaffold on the project. This calculation is very critical for calculating overall module/floor weight, which is mandatory for safe lifting and in selecting lifting tools & method. 07
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Scaffold safety inspection log Periodic inspection data shall be collected from field using iPad/tablet apps. In case of unsafe condition reported, it alerts to concern authorities. Status of scaffold tags can be maintained like Green Scaftag, Yellow Scaftag, Red Scaftag
Scaffolding material/pieces inventory Inward, issue, return & dead stock Alerts for critical stock level Pieces in/out records during scaffold erection, modification & dismantling
Efficient usage of scaffold materials Based on tentative up-time provided by scaffold requestor, scaffold department can plan dismantling scaffolds on time. It also has mechanism of alerting concern authorities, when any scaffold is not being modified since defined period. These mechanisms reduces occurrences of unused on-field scaffolds, which leads to freeing space at working area and utilizing scaffold material optimally
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Software
Tools & Functionalities Web-based solution Internet/Intranet based secure application, Run at single/multiple location(s) as per hierarchy of organization
User friendly interface
Our Approach
User friendly interface to operate, optimize data entry, quick access on reports & graphs and provide easy navigation among system components
& Implementation
Smart devices support
The strength of ASK-EHS lies in its pool of talent, expertise, experience and resourcefulness in software solution. Our strength in software solution acquires exclusive reputation from the fact that we not only develop and deliver software to our clients but also work hand-in-hand with them to implement the requisite measures at work places. Our composite team takes the full responsibility of software implantation; train the client to use and execute the software application in real-time environment with confidence and competence, thereby deriving full benefit from the software application. A qualified team of project leaders, computer programmers, software testing professionals and implementation specialist take-up software and technical development and implementation works.
Compatible with Apple iPad, Android tablet & Windows tablet devices
Email alerts & notifications Set email alerts & notification for yourself and other responsible person; can pass instruction on immediate basis via email/sms
Graphical view of report Graphical view of reports (Charts, Graphs) to display KEY data in easy and analytical way
Analysis of interlinked data
5. Go-Live
4. Training
3. Testing
Generates data by analysing information various modules
2. Software Configuration External data file linking Facility to attach external documents, images, flow-charts, graphs, data files in forms and reports to use as reference materials
Security
1. Requirements
Limited access rights to users/work-groups. Limited access to files, documents, reports and more
Support Online real-time technical support, vast library of support documentation/ materials/ interactive learning tools 11
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System
Configuration A core design goal of SMS is to provide you with a system that adapts to your process and required forms and checklists, rather than forcing procedural change to match the software. The architecture allows the system to be configured precise requirements using instruction sets that are utilized by you. Some of the common configuration features are;
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Summary Adopting an electronic Scaffolding Management System can substantially contribute to the goal of operating excellence while reducing operational costs relatively well. In summary, benefits are based on more effective and efficient administration systems to enforce procedures prior to, during and after work activities as well as identifying areas of improvement due to better analytical results.
REQUEST FORMS & CHECKLISTS Ability to operate client specific forms for all document types in the form of software screens that closely represents the paper erection, modification & dismantle requests. The system supports any type of scaffold, which has its own layout, logic and data to provide users with immediate familiarity and rule based.
BETTER COMMUNICATION Central information Faster information Confirmed communication
HARD COPY OF REQUESTS & REPORTS The format of printed requests and reports is also client specific. ASK-EHS has implemented different sizes, colour, styles, watermarks, single/double side and continuation sheet handling on many printer types.
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FLOOR MAP DRAWINGS
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USER ROLES & RIGHTS
The layout & drawings of floor-map represents your specific site and can be deployed by administrator in the system. Projects hierarchy can also be decided specific to client procedures and processes
EXTRA CONTROL Frequency of requests Approval of requests Completion timeline Planning & Awareness Quality & Efficiency Statistical analysis History
Ability to assign specific roles and rights to authorized persons to view, add, edit SMS system at various stages
OPERATIONAL EFFECTIVENESS
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INTEGRATION SMS system is open for integration to other systems. The multi-tier object-oriented architecture with its fully exposed APIs is designed to communicate with other systems.
Increased efficiency Increased uptime Lower operational cost
PERSONAL ADVANTAGES Easier to access processes Knowledge & awareness Quick availability of authorities without any personal communication
BETTER Information Assessment Knowledge Rule adoption Process Transparency Application Responsibility Priority Communication Awareness Behaviour Audit
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SUPPORT We pride ourselves in our excellent quality of support, which ranges from helpdesk, to system upgrades, maintenance and administration. Our team is smart and experienced enough in the Scaffold & IT domain.
Looking for more information? Contact ASK-EHS’ representative today Email: Website: Contact No:
info@ask-ehs.com http://www.ask-ehs.com +91 98251 00917