MEETING MINUTES Minutes of the Board of Directors Meeting - September 11, 2017
COMMITTEE REPORTS
Advocacy: No update. Club Administration: Board appreciation dinner will be at Lucky’s
on either 10/22 or 11/5, depending on Race Committee availability. The database conversion is underway with a soft launch scheduled for 10/2. Christensen, Wendy Jones, Nate Klema, Kathy Larsen, Dave Marek, Rick A 501c3 meeting is scheduled with MAP attorney for September 13. A 2015 Recker, Lisa Richardson, Sarah Stangl IRS letter regarding late fees was discussed and ongoing discussion is Members Absent: Randy Fulton, Jenny Harrington, Kelly May underway with IRS. The Board Discussed candidates for MDRA Volunteer Guests: Sarah McInerney of the Year award. Please forward names of nominees to Sarah. Secretary’s Report Programs: The fall marathon training program had over 100 particiMinutes of the Board of Directors’ Meeting for August 14, 2017 were pants yielding 18 new members. The two water stops at Calhoun Execuapproved and accepted by Rick Recker, seconded by Rochelle Christive Center were well received, with plans to replicate in 2018. The Board tensen. is considering a Calhoun Executive Center water stop for the final 20 mile Treasurer’s Report run of the Spring marathon training program. The trail running Program • August revenues were unfavorable to plan by $5.0K and YTD revhas 19 participants. The track club is finished for the year and will resume enues were unfavorable to plan by $24.5K. MTD’s un-favorability was in the Spring. The Polar Bears are adding a few new members each week. primarily driven by lower than expected ad revenue of $3.4K and race re- Once TCM is over the participation will increase. The dates for spring ceipts of $1.2K. YTD’s un-favorability was primarily driven by ad revenue marathon training are Feb 27, 2018 kick off with the first run on March 3, of $15.7K, membership dues $5.5K and training receipts of $4.7K. 2018. • 2017 YTD revenues are unfavorable to 2016 YTD revenues by Promotions: Discussion regarding continued MDRA sponsorship of $62.6K. The un-favorability was driven by timing of race receipts of Grandma’s in 2018. $44.8 and ad revenue of $15.4K. TCM Expo will include Polar Bear promotion, $5 off socks for members • August expenses were favorable by $3.4K to plan and YTD expenses and a comp giveaway to Grandmas. Annual Party Planning continues. The were unfavorable by $.6K. MTD’s favorability was primarily driven by the State High School Cross-country meet is in Northfield on Nov 4. Dennis timing of race expenses of $1.5K and timing of promotion expense of will make arrangements for MDRA booth and he and Dave will staff the $0.9K. booth. • 2017 YTD expenses are favorable to 2016 YTD expenses by $12.5K Publications: The Sept/Oct magazine is printed and Sarah distriband net income was unfavorable by $50.0K. uted to members to place in running stores, Ys, etc. The treasurer’s report was approved and accepted by Nathan Race: City of Lakes has 1,476 registrations; this is a significant inCampeau and seconded by Rochelle Christensen. crease over the COLH 25 K which was about 700 three years ago. DisOffice Manager’s Report cussed possible addition of 5K to COLH ongoing. The change in the start Membership: 2016 2017 line resulted in smoother start and finish. With the increase in runners, New Members 18 8 more volunteers are required for water stops and course marshals. Renewals 60 40 (includes two-year renewals) Victory COLH Membership Total 2,066 2,036 (prior month: 2,028) 2016 837 1,075 Family members are counted as a unit, not as individuals, so the total 2017 826 1,476 membership number is actually over 2,500. There were more children at the 2017 Victory than in 2016 Web/Twitter/Facebook/Pinterest USATF: No update. As of June 30 Last Month Current New Business: Lowell Show has moved and would appreciate visiFacebook 6,296 6,316 tors. Sarah will send a MDRA care package. Twitter 1,700 1,711 Old Business: No update. Pinterest 463 464 The meeting was adjourned by Rick Recker, seconded by Rochelle Instagram 264 287 Christensen. The next MDRA Board meeting will be October 10, 2017. Social media use continues to increase. Respectfully submitted by Kathy Larsen
Members Present: Dennis Barker, Nathan Campeau, Rochelle
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