How to Apply

WELCOME

We are delighted you are considering Rugby School Japan for your child and our aim is to make the application process as clear for you as possible. This brochure covers all the key areas including our admissions Process for entry as a boarding or day student and how to apply from abroad.

The School will open in August 2023, with applications being accepted into years 7, 8, 9, 10 and 12. Applications will also be accepted for entry into the School in August 2024 and 2025.

Places within each year group will be strictly limited each year. The School will accept rolling applications throughout the school year and early applications are encouraged, particularly as the School reserves the right to close applications to certain year groups once they become full. Waiting lists will then be utilised where year groups are full.

Applications will be processed in three stages

Phase 1 - September 2022 to December 2022

Successful applicants will be offered places from October 2022 until January 2023

Phase 2 - January 2023 to March 2023

Places offered until April 2023.

Phase 3 - April 2023 to May 2023

Places offered until June 2023

How to apply

1. Register your interest in applying for a place

Any parent that wishes their daughter or son to be considered for a place at Rugby School Japan will in the first instance need to register their interest via the Open Apply online portal.

2. Attend an information session

We recommend that the first thing you should do is to arrange a suitable date for an in-person or online session with the Founding Principal to judge whether Rugby School Japan may be the best school for your child.

The School will hold a large number of regular small group information sessions for prospective parents from late September 2022 onwards, in Tokyo and other cities in Japan, and also overseas. (Need to explain how to book these sessions) For parents outside of the Tokyo area that cannot make an in-person meeting, online sessions will also be available.

3. Complete an online application form

Once you are clear that Rugby School Japan is your choice, then the next step is to complete and return the registration form and payment of the application fee, stating clearly whether you wish to apply for a full boarding, weekly boarding or day place.

The formal application process will open in late September 2022 via the Open Apply portal.

4. Assessment of your child

Once an application is received, applicants will be assessed in numeracy, literacy, verbal reasoning and other specific subjects as required. All assessments will be conducted in English and held where possible at Phoenix House School, Tokyo. Overseas applicants, and any applicants that cannot attend in-person will be asked to complete the assessments in their current school.

The School will also request a copy of recent report cards, which should cover at least two years preceding the date of application. Consideration will also be given to any formal public examination results, and a confidential reference will also be required and requested directly from the child’s current or last school.

An interview to establish your child’s broader interests and character will also take place to assess their non-academic potential. Before the interview takes place a questionnaire will be sent to your son or daughter, asking them about their interests. We are looking for academic ability and potential, co-curricular interests and enthusiasms and the necessary resilience to be part of a boarding school environment – even as a day student. Parents must fully understand and accept the educational philosophy of the School and its commitment to a holistic and broad boarding and day education, and all parents of applicants will need to discuss any application for their son and daughter with the Principal before Rugby School Japan will make an offer of a place.

Please see the age guidelines below to ensure that you are applying for the correct year group for your child.

Year Group cut-off dates for September 2023

Year Group

Child’s date of birth

Child’s age on August 31st 2023

Between 1st September 2011 and 31st August 2012 11 8

7

Between 1st September 2010 and 31st August 2011 12 9

Between 1st September 2009 and 31st August 2010 13 10

Between 1st September 2008 and 31st August 2009 14 11

Between 1st September 2007 and 31st August 2008 15 12

Between 1st September 2006 and 31st August 20077 16 13

Between 1st September 2005 and 31st August 200606 17

Registrations of interest for the academic years 2024/2025 and 2025/26 will also be accepted.

Entry into the 6th Form

We assess registered applicants during Year 11 and the process is the same as for all other year groups.

Additionally, offers of places for the 6th Form are conditional on applicants achieving RSJ’s required grades at GCSE or the equivalent foreign examinations. We ask for three 7 grades (or grade A) and above and another three 6 grades (or grade 8) and above, including English and Maths, and the subjects chosen for A Level, if applicable.

Offer of a place at Rugby School Japan

Prospective pupils and parents of applicants will be notified of whether they have been successful as soon as possible (ordinarily within a period of a few weeks), and no later than the cut-off date for each phase of recruitment identified above.

Successful applicants will receive an offer letter, detailing the terms of conditions of acceptance for the pupil to become a member of Rugby School Japan. An acceptance of the offer will need to be completed by parents no later than two weeks after the date of issue.

Any pupil that is accepted into the School will be invited to attend various educational and social events leading up to the opening of the School in August 2023.

Fees

The tuition fees below are for the 2023/24 Academic Year for day pupils. Weekly (5-day) and Full (7-day) Boarding fees and other fees will be published during Autumn 2022.

RSJ Fee Category

Year 7

Day Pupil Annual Tuition Fees

Annual Boarding Fees

Other Fees

Fees

(2023, Launch Year)

JYP

Fees (2024 ~) JYP

Year 10 & Year 11 (IGCSE)

Year 12 & Year 13 (A-Level)

Full (7-day) Boarding Fee Weekly (5-day) Boarding Fee

Application Fee

Year 8 & Year 9 Enrolment Fee

School Development Fee (upon enrolment)

Facility Maintenance Fee (annual)

Scholarships and Bursaries

Scholarships at Rugby School Japan will be available from September 2023 and will be designed to recognise and nurture exceptional talent and potential. Scholarships will be initially awarded in the following areas; Academic, Sports, Creative Arts.

Applications for Awards will open in the spring of 2023.

4,500,000 40,000

4,750,000 500,000

5,300,000 500,000

2,600,000

2,000,000

5,500,000 500,000

4,500,000 40,000

4,750,000 500,000

5,300,000 500,000

3,200,000

2,900,000

5,500,000 500,000

Fees shown above are based on the RSJ Establishment Plan as per the 31st August 2021 school license application. Fees may increase subject to various social and wider economic factors. The final fees as well as the RSJ Finance and Fees Policy will be published on RSJ’s website in due course.