City Clerk

City Manager: Joe Neeb City Clerk: Sharon Coll

Brief Fact of the Municipal Clerk The Municipal Clerk is the oldest of public servants in local government, along with the tax collector. The profession traces back before Biblical times. The Modern Hebrew translation of Town Clerk is “Mazkir Ha’ir,” which means city or town “Reminder.” The early keepers of archives were often called “Remembrancers.” Before writing came into use, their memory served as the public record.

Role of the City Clerk’s Office The role of the City Clerk is varied and essential at the local government level. The City Clerk’s Office oversees the local election process, maintains public records, attends and takes the minutes of City Council meetings. The City Clerk prepares the budget for the Clerk’s Office and the local election and ensures the publication of legal notices for liquor licenses and public hearings, to name a few of the tasks.

While a city clerk’s day-to-day duties and responsibilities are determined by where they work and the happenings of that particular day, there are many core tasks associated with the role. Below are a few of the core tasks.

Public Records and Inspection of Public Records Act Requests (IPRA) The City Clerk is considered the Primary Records Custodian for the City of Roswell. From updating public information to handling Inspection of Public Records Act requests (IPRA’s), the Office of the City Clerk is tasked with managing public records. We must update information about any new legislation and manage agreements, contracts, deeds, public complaints, compliments, resolutions, ordinances, and liquor licenses.

City Council Meetings The City Clerk and Deputy City Clerk attend city council meetings. They record minutes for public meetings, create and distribute meeting agendas, and furnish information about meetings to the public. The attendance of council meetings requires that the City Clerk and Deputy Clerk work during the evening one time per month (between three and six hours per meeting). The attendance of the Mayor and each City Councilor, including each vote, are tracked.

Liquor Licenses The Office of the City Clerk reviews applications, advertise for public hearings, and issues City liquor licenses upon approval of the Governing Body and Celebration Permits. Below are the stats for 2019.

Municipal Election The City Clerk manages the local election processes. They make sure local standards are met at the polls, maintain and operate election equipment, prepare ballots, publicize election information, and record election results. They also reinforce campaign finance regulations. Below are the positions for the Municipal Officers Election (MOE) on March 3, 2020, and there will be one bond question on the ballot.

• One Municipal Judge for one (1) four (4) year term. • One Councilor from Ward 1 for one (1) four (4) year term. • One Councilor from Ward 2 for one (1) four (4) year term. • One Councilor from Ward 3 for one (1) four (4) year term. • One Councilor from Ward 4 for one (1) four (4) year term. • One Councilor from Ward 5 for one (1) four (4) year term.

City Clerk

City Manager: Joe Neeb City Clerk: Sharon Coll

Resolutions and Ordinances The Office of the City Clerk assigns the numbers to the resolutions and ordinances that are presented to the City Council for approval. Below are the statistics of resolutions and ordinances for 2019.

In 2020, the City of Roswell resolutions and ordinances will be posted on the website for public view.

Contracts, agreements, MOU’s, MOA’s, leases, etc. Contracts, agreements, MOU’s, MOA’s, leases, etc. are assigned numbers by the City Clerk’s office and scanned to the network. We continue to strive to acquire original or copies of all contracts, agreements, MOU’s, MOA’s, leases, within the City of Roswell departments. Below are the statistics for 2019 for contracts etc. received.