FUNDS

Through Student Affairs, your cohort leadership is allocated a specific amount of funds per semester for Social, Service, Professional Development, and Wellness activities during the didactic phase of your program. These activities must benefit the entire cohort, meaning that all students in the cohort must be invited to participate.” As part of the Student Services internal approval process, funds must be used for the intended purpose of allotment (i.e. professional development funds may not be used for social/service activities and vice versa) and must benefit the entire cohort and not specific individuals. Any intended use of funds outside of their designated purpose needs prior approval by Student Services and a unanimous vote by the cohort through a third-party form created by Student Services Specialists. Your cohort should connect with Student Services Specialists to verify proper usage of social/service and professional development funds.

Student funds are allocated for the current year only. Funds may roll over each month but do not roll over into the following year (i.e. unused 2022 funds will not roll over to 2023). At the start of each new year during the didactic phase of your program, the class leadership treasurer should obtain a new budget from the Student Services Office.

Funds are not budgeted, allocated, or accrued when a cohort is out on clinical rotations.

MPAS Only: For information on the RMUoHP PA Foundation funds, please refer to Article VI in the PA Student Society Policy/Procedures document for additional information, as it pertains to Finances. Contact Lauren Stanford or Vic Morris, the Senior Director of the RMU Foundation, at victor.morris@rm.edu with any questions.

Funds Request Process

Usage of Student Affairs funds for cohort activities, initiatives, or professional development requires prior approval via Student Services personnel. Notification of approval must be received prior to the event or initiative.

Pre-Approval

The cohort treasurer or another member of the leadership must complete this form while your leadership is planning an activity or initiative and before any purchases have been made. You will receive an email from a Student Services representative letting you know if the use of funds is approved or if additional information is needed. Once the activity or initiative has been approved, the leadership may move forward with the event and make approved purchases.

Direct Deposit Reimbursement

The member of the leadership who made approved purchases must complete this form so that Student Services can request a reimbursement from the Finance Office. Make sure to save your receipts from all purchases and attach them as you are filling out the form. Student Services will request a reimbursement from the Finance Office and contact the student once the Finance Office has completed the reimbursement.

Fundraising

The funds available through Student Affairs may not cover expenses for all events and activities planned for each cohort. Therefore, student leaderships are welcome to participate in fundraisers to raise additional funds for their cohort.

If you would like to have a fundraiser for your class leadership, please refer to the Student Fundraising Policy 5013 in your leadership Google Drive. This policy explains all procedures you must follow for your fundraiser. There is also a list of Fundraising Restaurants in your leadership Google Drive that you can use for ideas.

Once you have reviewed the Fundraising Policy, please fill out the Fundraising Request Form that is also in your leadership Google Drive. This form must be completed by a member of the class leadership and signed by two student class leaders, your Faculty Liaison, your

Program Director, and the Associate Director of Student Services.

Budget Sheet & Activity Recording

After the use of Student Affairs funds for a leadership activity or initiative, please work with your class leadership’s treasurer to update the budget sheet that is in your Class Leadership Drive. Make sure to indicate the amount used, the type of funds used (social, service, or professional development), and the number of people from your cohort who attended or participated. This will help your leadership keep track of how many funds you have left for the year, and it will help the Student Services team evaluate how effectively your cohort funds are being used.