MEETINGS

Didactic Phase

During the didactic phase of your program, your leadership group is required to meet at least once per month. Attendance is required by all class leaders, the Student Services Specialists, and the Faculty Liaison. You can reserve conference rooms for meetings on campus by request through your Program Coordinators, the Faculty Liaison, or Student Services Specialists. Your leadership can schedule additional meetings as needed. Meetings can be held in person or online at a time convenient for the leadership.

Clinical Phase

During the clinical phase of your program, your leadership group is required to meet at least once a semester. Attendance is required by all class leaders, and meeting minutes must be shared with your Faculty Liaison, the Student Services Specialists, and your cohort. Your leadership can schedule additional meetings as needed. Meetings can be held online at a time convenient for the leadership.

The purpose of meeting semesterly during the clinical phase of your program is to keep your pulse on the cohort and bring any concerns or referrals to the Student Services office and your Faculty Liaison. After each meeting during your clinical phase, your Secretary will be responsible for sending a report of the meeting to the Student Services office and your Faculty Liaison as well as sharing the meeting minutes with the rest of your cohort (see “Meeting Minutes”). If there are questions and concerns that come up during the meeting, the class president will be responsible for setting an appointment with the Student Services Specialist to discuss them.

Meeting Minutes

The Secretary will take minutes at each class leadership meeting. Your class leadership will vote to approve the minutes of each meeting. All meeting minutes must be located in an accessible archive that is shared with the cohort, class leadership members, Faculty Liaison, the Associate Director of Student Services, and the Student Support Specialists. Meeting minutes can be shared with the rest of your cohort through one of the following channels:

• Create an additional shared Google Folder (shared with the entire cohort, Faculty Liaison, and the SS Office) in your Drive where you can upload a copy of completed meeting minutes

• Send the meeting minutes in an email to the entire cohort, Faculty Liaison, and SS Office

• Send a cohort newsletter that includes the meeting minutes to the entire cohort, Faculty Liaison, and SS Office

Leadership members are required to attend all scheduled leadership meetings and engage in active communication flow as cohort representatives. If a meeting absence is necessary, the leadership member must notify the class President.