Pupil Parent Handbook 24-25

PUPIL-PARENT HANDBOOK 2024-2025

reigategrammar.edu.vn

REIGATE GRAMMAR SCHOOL VIETNAM

CONTENT INTRODUCTION Preface School Vision, Mission and Values Our school Accreditation and Membership The Whole School Approach

1 1 1 1 2 3

GUIDELINES Pupil Enrolments and Year Group Placement

4 4

AGE PLACEMENT 2024-2025 Attendance Withdrawing from RGSV Pupil School Uniform & Personal Appearance Sun Protection Early Years Uniform Wear Harassment, Intimidation, and Bullying

5 6 6 7 7 7 7

ACADEMIC INOFRMATION School Accreditation Faculty Curriculum Reporting to Parents Stationery Supplies Bring Your Own Device (BYOD) Homework Pupil Files School Calender Pupils with Special Needs

8 8 8 8 8 9 9 9 9 9 9

SCHOOL DISCIPLINE Sanctions/Disciplinary Procedures Toys and Games School Bus

10 10 10 10

OTHER ITEMS Health Services Air Quality Index Health & Safety Security on Campus

11 11 11 12 12

APPENDIX I: REIGATE GRAMMAR SCHOOL VIETNAM TERMINOLOGY 13 Pupil Groupings 13 Leadership positions 13

PUPIL & PARENT HANDBOOK 2024-2025

INTRODUCTION PREFACE

OUR SCHOOL

The Pupil-Parent Handbook is a valuable reference for parents and pupils. The objectives in its preparation have been to set forth: information, guidelines and procedures to follow at RGSV. The goal is to ensure that all parents and pupils have the same information, to promote transparent communication in our school.

Reigate Grammar School Vietnam is a not-for-profit Preparatory and Secondary institution, serving both the international and the local community. As a British international school, we embrace what our host country has to offer whilst bringing the world to our doorstep.

SCHOOL VISION, MISSION AND VALUES

RGSV is a purpose built state of the art facility built on 20,000 sqm of land in a quiet and leafy residential area of the city. RGSV’s design is the creation of internationally acclaimed educational architects.

Our Vision

Reigate Grammar School Vietnam aspires to nurture, empower and connect pupils with their local and global communities, to become international citizens who are active, compassionate and life-long learners.

Our School Mission

At Reigate Grammar School Vietnam we value community and connection; the relationships we have with one another are central to our happiness and success at School and beyond. Our mission is to care for and support each individual's potential to become well-rounded, life-long learners with a strong sense of purpose based on their core values.

• Spacious, well-resourced classrooms • State of the art technology • Two indoor swimming pools • Indoor multipurpose gymnasium and stage • Dance studio • Library and media centre • Spacious outdoor play areas • Football field

We empower and inspire our pupils by providing a challenging and diverse curriculum inside and outside the classroom that enables them to develop skills as reflective, brave, caring and principled learners.

We encourage our internationally-minded children to be inquisitive, collaborative and innovative by providing an inclusive and supportive environment.

We prepare our Reigatians to use their unique talents and abilities to make this world a better place by providing opportunities to give back to our community.

Our School Values

The core set of values we seek are based on the International Baccalaureate’s Learner Profile attributes: • • • • • • • • • •

Courageous/ Risk-Taker Thinker Principled Caring Inquiring Balanced Communicator Reflective Open-mindedness Knowledgeable

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REIGATE GRAMMAR SCHOOL VIETNAM

ACCREDITATION AND MEMBERSHIP RGSV is an International Baccalaureate World school for PYP and DP and is an authorised Cambridge International School. On April 9th, 2024, Reigate Grammar School Vietnam proudly announces its accreditation by the Council of British International Schools (COBIS).

While company officials hold financial control, the school is administered through the Headmaster and Educational Leadership Team of the school, as well as under the approval of the Board of Trustees.

We are fully authorised to teach the International Baccalaureate Organization’s Primary Years Programme and Diploma Programme, and the CIE A-Level and IGCSE programmes.

The Headmaster and Educational Leadership Team are responsible to the Board and have been delegated the responsibility of running the day-to-day operations of the school, including; personnel management, curriculum, supplies, and all other aspects of the operation of the school. The Board is an appointed group of individuals who review the progress of the school, including Reigate Grammar School International. The Executive has functions similar to a school Board, yet leaves the day-to-day management and decision-making process up to the Headmasterand Educational Leadership Team.

RGSV is a not-for-profit company-owned school-operated facility, within the Reigate Grammar School family. RGSV operates under policies and procedures approved by the school's Board of Trustees, as well as the Council of British International Schools, the International Baccalaureate and Cambridge Assessment International Education.

ORGANISATIONAL CHART - SCHOOL YEAR 2024-2025 RGS Vietnam Board of Trustees (Chair/CEO)

Headmaster

Managing Director

Admissions Director

Admissions Manager

Head of Primary School

Education Director

Head of Secondary School

Recruitment

Primary Admissions

Primary Office

Whole school Office

Secondary Office

C&B

Secondary Admissions

PYPC

Training

Korean Admissions

Falcuty

Operation Coordinator

Outdoor

Indoor

Facilities

Payable Accountant

Security

Receivable Accountant

Health & Safety (SOS – Outsourced)

2

DPC PR/Com.

General Accountant

Admistration

HR Manager

Technical

Operation Manager

Registra

Chief Accountant

Falcuty

PUPIL & PARENT HANDBOOK 2024-2025

THE WHOLE SCHOOL APPROACH We believe that pupils at RGSV should have the same kinds of experiences throughout their educational journey. We believe this leads to a more consistent, coherent approach in a child’s education. Therefore, when we speak about RGSV, we are speaking of both Preparatory and Secondary School: ALL the children in the school. For instance, teachers are aware of their role in the development of the child during his/her passage through their class, but are also aware of the part every other level of the school plays in this development.

At the more global level, the WHOLE SCHOOL concept serves to ensure real strength and purpose in the monitoring, assessment and development of children throughout the school.

We will strive to ensure consistency and continuity in all our actions, and we invite you to help us achieve this.

Our goal is to ensure that pupils will have: • Quality teaching • A challenging academic programme • Opportunities to become enthusiastic, life-long learners • Opportunities to lead, to change and to take responsibility • A safe and secure learning environment • Clear expectations and guidelines

Parents can expect: • To be involved in their children’s education • To be informed about their children's achievement and progress and RGSV will expect (from pupils, parents or caregivers): • An understanding and support of the school's philosophy, intent and operational procedures.

• Full support for rules, protocols and behaviour-management systems.

• Pupils to be well prepared, dressed and equipped for school.

• Regular attendance.

• To be notified of any circumstances that may affect the pupil's progress.

• To be notified if one or both parents are leaving town and any special arrangements that have been made during this time.

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REIGATE GRAMMAR SCHOOL VIETNAM

GUIDELINES PUPIL ENROLMENTS AND YEAR GROUP PLACEMENT RGSV wants all pupils to be successful and we believe this begins with appropriate placement within the school. The subject of “which year group” is always a concern for parents, as names and numbers (for classes/year groups) used at RGSV may not be the same as those used in one’s home country.

Because we have such a diverse population of pupils, as a matter of policy, pupils are usually placed in their age-appropriate year group according to the cut-off birth date of 1st September.

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Once a year group placement is determined, we encourage parents to speak directly to the classroom teacher if a child’s educational needs are not being met. Our class sizes are smaller than most and our teachers are able to cater to a variety of needs, yet this can only be achieved if there is effective communication between the teacher and the parent.

Another understandable concern for parents is: what happens when the family returns to their home country? Will my child be sufficiently prepared? Recent history has shown that pupils who are performing at year group level in RGSV and return to their home countries, are usually at, or above year group level in their new school. However, if you are returning to a southern hemisphere system, parents need to understand that there is a 6-month difference between the beginning and end dates, and a decision will need to be made regarding “year group” placement.

PUPIL & PARENT HANDBOOK 2024-2025

AGE PLACEMENT 2024-2025 Age of child

Date of Birth (DOB)

RGSV Class Placement

3+

1 Sep 19 - 31 Aug 20

Nursery

4+

1 Sep 18 - 31 Aug 19

Reception

5+

1 Sep 17 - 31 Aug 18

Year 1

6+

1 Sep 16 - 31 Aug 17

Year 2

7+

1 Sep 15 - 31 Aug 16

Year 3

8+

1 Sep 14 - 31 Aug 15

Year 4

9+

1 Sep 13 - 31 Aug 14

Year 5

10+

1 Sep 12 - 31 Aug 13

Year 6

11+

1 Sep 11 - 31 Aug 12

Year 7

12+

1 Sep 10 - 31 Aug 11

Year 8

13+

1 Sep 09 - 31 Aug 10

Year 9

14+

1 Sep 08 - 31 Aug 09

Year 10

15+

1 Sep 07 - 31 Aug 08

Year 11

16+

1 Sep 06 - 31 Aug 07

Year 12

17+

1 Sep 05 - 31 Aug 06

Year 13

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REIGATE GRAMMAR SCHOOL VIETNAM

ATTENDANCE

PUPIL SCHOOL UNIFORM & PERSONAL APPEARANCE

Please consult the School’s Attendance and Registration Policy on the school website.

RGSV’s full uniform requirements may be found in our school policy Uniform & Personal Appearance Policy & Guidance on our website. Our smart and practical school uniform gives our pupils a sense of community and belonging to RGSV, as well as creates an atmosphere conducive to learning. Please note that the school uniform is compulsory for all children at RGSV.

WITHDRAWING FROM RGSV Parents are asked to contact the school as early as possible so that the school can make all necessary preparations for the admissions procedures to commence.

We thank you for ensuring that your child wears the correct school uniform. Please note that black leather shoes are part of the correct uniform policy.

When withdrawing from RGSV, there is a process and it will take some time. The steps are as follows: • Contact the relevant school office via email.

• The email addresses are: Secondary school: secondary.office@reigategrammar.edu.vn Preparatory school: prep.office@reigategrammar.edu.vn Present to RGSV the information required for your child’s transfer to the new school. (Notice of withdrawal form) • After one week, depending on the details required by the future school, call the school to book a time to collect your child’s school documents.

• Please ensure all fees are up to date so your documents can be dispersed.

If you require other items for your child, uniform fitting can be done at the “RGSV School Shop”, Monday to Friday. Please call to make arrangements for this.

Please note that the school will not hand letters of recommendation and evaluations needed by the future school to the parents. The school will only send these items directly to the forwarding school, when requested, including transcripts and recommendations for university applications, only when all financial obligations to the school have been met.

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We recognise that in some cases, the school does not have the full range of sizes to issue at the moment. If that is the case with your child, please let the school registrar know your child’s name, and the item(s) we do not have in stock. They can be contacted at registrar.office@reigategrammar.edu.vn Should your child, at any point, have a uniform issue, then please ensure you raise this via email to your child’s Form Tutor as well as the relevant school office.

PUPIL & PARENT HANDBOOK 2024-2025

EARLY YEARS UNIFORM WEAR

HARASSMENT, INTIMIDATION, AND BULLYING

To ensure protection from the elements due to Vietnam’s high UV index, pupils should wear suitable clothing that will protect body skin from the sun. This is most important between 10 am and 3 pm and in the hotter months of March to October when the average UV index can reach 12.

RGSV is committed to a safe and civil educational environment for all pupils, employees and volunteers, free from harassment, intimidation or bullying. “Harassment, intimidation or bullying” means any intentional written, verbal, cyber, or physical act that:

• Wear a sunhat that provides good protection during PE, on sports days, trips, excursions and during recess and lunch times.

• Assist younger children to apply a SPF 30+ Broad Spectrum, water-resistant sunscreen before going into the sun for extended periods, should this not have occurred at home.

• Remind older children to apply a SPF 30+ Broad Spectrum, water-resistant sunscreen before going into the sun for extended periods.

SUN PROTECTION We understand that comfort and ease is important for our early years’ pupils when learning. To cater to this, our early years’ pupils may choose to wear the RGSV polo shirt and shorts/tracksuit bottoms/leggings instead of the formal uniform requirements. Please note that the shorts/tracksuit bottoms/leggings need to be blue to fulfil RGSV uniform standards and can be worn Monday through to Friday.

• Physically harms a pupil or damages the pupil’s property.

• Has the effect of substantially interfering with a pupil’ s education.

• Is so severe, persistent, or pervasive that it creates an intimidating or threatening educational environment.

• Has the effect of substantially disrupting the orderly operation of the school.

Harassment, intimidation or bullying can take many forms including: Slurs, rumours, jokes, innuendos, demeaning comments, drawing cartoons, pranks, gestures, physical attacks, threats, or other cyber, written, oral or physical actions. “Intentional acts” refers to the individual’s choice to engage in the act rather than the ultimate impact of the action(s).

Counselling, corrective discipline, and/or suspension from school will be used to change the behaviour of the perpetrator and remediate the impact on the victim. This includes appropriate intervention(s), restoration of a positive climate, and support for victims and others impacted by the violation. False reports or retaliation for harassment, intimidation or bullying also constitute violations of this school.

Each section of the school has a behaviour policy covering the above points in detail. We also have an Anti-bullying policy and a Diversity & Equality policy. Please find these on the School website.

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REIGATE GRAMMAR SCHOOL VIETNAM

ACADEMIC INFORMATION SCHOOL ACCREDITATION RGSV is fully accredited by the Vietnamese Education Department. RGSV is an authorised International Baccalaureate School for the Primary Years Program and the Diploma Programme, and a recognised examination centre for Cambridge Assessment International Education (CAIE). It is currently undergoing the Patron accreditation for the Council of British International Schools. Evidence of this documentation is displayed in the relevant school offices.

FACULTY All full-time, non-native, members of the teaching staff are employed from overseas and all hold teaching degrees and certification(s) from their home country. The majority of faculty members have had extensive experience in other international schools and most hold either advanced degrees or post-bachelor degree training.

CURRICULUM In the Preparatory section, RGSV delivers the International Baccalaureate Organization’s Primary Years Programme (IBPYP). This is a curriculum framework particularly well suited to international schools and is currently in use in over 2800 international schools world-wide. It is an international, transdisciplinary programme designed to foster the development of the whole child, not just in the classroom but also through other means of learning. Through this curriculum framework, RGSV combines the best practices from a range of national systems along with the wealth of knowledge and experience gained from other international schools. We have created a Programme of Inquiry (POI) which is relevant, challenging, and engaging for learners. Structured inquiry is the cornerstone of the PYP, which is an invaluable vehicle for learning.

More information on the PYP curriculum can be found on the school’s website or on the IBO’s website: www.ibo.org In Years 7-11, we continue the inquiry approach to learning, yet the programme becomes less transdisciplinary. We begin to separate the disciplines so that pupils receive greater depth in each subject area. While we try to maintain connections with other disciplines, Mathematics, Language Arts, Science, and Humanities are taught as “stand-alone” subjects. The curriculum in Years 7-11 is inquiry-based inspired and leads to a range of IGCSE extended examinations being sat at the end of Year 11.

More information about CAIE can be found on the Cambridge International Website: www.cambridgeinternational.org

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In Year 12, we started to deliver the Diploma Programme in August 2018, having been authorised by the IBO in January 2018. We will be introducing A-level courses for August 2023 based around the STEM subjects. More information on the DP curriculum can be found on the school’s website or the IBO’s website: www.ibo.org

REPORTING TO PARENTS The primary purpose of reporting to parents is to provide information regarding a child’s performance. It also works to empower parents with the accurate knowledge they require to be true partners in the continuing education of their children. Two written reports, completed by teachers at the end of each semester, are available to parents via the ManageBac platform.

In the Preparatory school (Nursery to Year 6), reports will be distributed after every Unit of Inquiry (about every 6 weeks). Parents will receive further reports at the end of the first and second semesters. Portfolios are sent home at the end of the semester via Seesaw. In Secondary school, the semester reports will be published at the end of each semester.

Portfolios and reports will give parents a clear indication of how their children are doing against the learning outcomes expected in each year group. Yet we encourage parents and teachers to initiate conferences on an “as needed” basis.

Parents or teachers may call a meeting at any time, if there is a need for additional information or if they have concerns regarding the pupil.

However, we formally have two conference sessions highlighted in our calendar. For the Secondary school, these are both Parent-Teacher Conferences (PTC) whilst in the Preparatory school the first is a PTC and the second one is a “Pupil-Led Conference”. Again, we wish to reiterate that parents and teachers are not only limited to these dedicated sessions of conferencing.

When the Secondary section of the school has its two Parent-Teacher Conference (PTC) days, where there is no teaching in the Secondary section that day; parents, accompanied by their child, will be able to book 10-minute appointments with teachers between 8:30 am - 3:30 pm.

PUPIL & PARENT HANDBOOK 2024-2025

STATIONERY SUPPLIES The school supplies exercise books and some digital, for pupil use while at school. However, the school will send a "Stationery List" of requirements that pupils must supply themselves for the school year. For Secondary school, the School supplies the textbook list for parent purchase. Generally, each pupil brings a backpack for carrying materials to and from school. Please keep in mind that these are "young backs", and the backpacks should not be so large as to encourage excessive weight.

BRING YOUR OWN DEVICE (BYOD) Pupils must bring a laptop or a tablet from Year 4 upwards. From Year 7, it must be a laptop. The make of device a pupil wishes to bring is their choice, but RGSV is currently an Apple centre and we automatically have technical back-up for Apple users. We cannot guarantee the same level of technical support for non-Apple users. The School will send the BYOD specifications to families.

HOMEWORK Homework expectations differ from country to country and school to school. RGSV maintains the belief that homework is a valuable tool to help reinforce activities in the classroom and good study habits. However, parents should not expect that RGSV pupils will be completing pages of Mathematics sums or spelling words. Instead, we believe that homework should be a focused, purposeful activity that is a continuation of learning begun at school.

Therefore, if assigned homework, the material will be related to work presented in the classroom.

It is important that completing homework, especially with older pupils, becomes a routine pupil responsibility. Parents can assist in the development of this important habit by helping their children establish a regular time and place each day for this task. It is also important to note that if your son/daughter is having difficulty with the work at home, you should not do the homework for your child, but should alert the teacher that they were unable to complete the assignment on their own. This will allow the teacher to review the material with your son/daughter.

In Secondary School, homework tasks are set on the Managebac platform. Important Diploma Programme (DP) assessment deadlines are also shared via an internal RGSV DP calendar for Year 12 and 13 pupils.

If you have questions about homework being assigned, please see the class/subject teacher.

PUPIL FILES Permanent pupil records are kept in the school office. It is very important that we have up-to-date emergency numbers and information on each child. To update or change emergency information already on file, please contact the office.

Parents may request to review the pupil files or to be provided with copies of report cards and other pertinent records. When a pupil is permanently withdrawing from school, please request records as early as possible from the office to take to the new school. pupil files may only be kept on file for three years after a pupil leaves RGSV.

SCHOOL CALENDAR The school calendar year is developed by the Educational Leadership Team who consults with teachers before it is submitted to the School Board for final approval. A minimum of 180 instructional days are included in the calendar. Teachers normally report to work one week prior to the beginning of classes, on a date set by the Headmaster and Educational Leadership Team.

PUPILS WITH SPECIAL NEEDS While RGSV staff are able to cater for individual learning needs of children, we are unable to provide services or programmes for pupils with moderate to severe special learning needs or disabilities.

Parents of children with any kind of serious learning issues or disabilities are urged to contact the school before making plans to bring their children to our school. Please see the school policy Inclusive Education Policy on the website.

Homework in the Pre-School tends to focus on activities which engage children and their parents in everyday activities such as reading together, playing games, role-plays, and lively discussion. Homework in Years 1 and 2 consists of daily reading homework (taking home the book they read during their reading lesson and read at home for reinforcement) and occasional Pupils whose mother tongue is not English will need to be tested for homework, related to the PYP’s Unit of Inquiry, which is to be done at English for admission into RGSV. Enrollment is not automatic and home, usually with the assistance of a parent. Homework expectations in the pupil will only be enrolled if he/she can function in the regular Years 3-13 will become increasingly complex and parents should begin to classroom, albeit, with some assistance in English. see assignments related to class projects, greater expectations in reading and writing tasks, and a variety of subject areas being covered in assignments.

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REIGATE GRAMMAR SCHOOL VIETNAM

SCHOOL DISCIPLINE SANCTIONS/DISCIPLINARY PROCEDURES

SCHOOL BUS

RGSV pupils are expected to behave appropriately and respectfully toward adults and other pupils and accept responsibility for their behaviour. A pupil’s level of behaviour must be reflective of the IBO’s Learner Profile and its attributes.

In keeping with the School procedures and rules regarding safety, RGSV considers bus safety a top priority. Because of the need for the bus driver to focus on the road at all times, there will be a zero-tolerance for misbehaviour on a bus. All pupils are expected to comply with the bus rules. It is also an expectation that pupils will treat the bus interior with respect.

Pupils will be expected to follow these, as well as the individual teacher’s classroom procedures relating to conduct: • School property and equipment will be treated properly.

• Pupils will dress in the school uniform in a neat and appropriate manner.

• Pupils will use appropriate language.

• Pupils will demonstrate respect for one another and for cultures other than their own.

• Pupils have the responsibility to treat others politely and with respect, including teachers, aides, local staff and school volunteers.

• Pupils will respect and follow guidelines for Academic Integrity Please see the section’s Behavioural Policy Behaviour Policy - Preparatory School / Wellbeing Policy - Secondary School for further information on our discipline procedures.

TOYS AND GAMES RGSV discourages pupils from bringing personal items to school such as expensive games and sport equipment, music players, jewellery, or computer games unless authorised by the teacher. The school will not accept responsibility for any toys, games and expensive items brought to school and subsequently lost.

Preparatory Section: Please use your discretion when allowing your child to bring personal belongings to school for their news/sharing time.

Your child’s teacher will advise you of a sharing schedule if used in the class. Other than this, the school does not encourage pupils to bring in trading cards. Please ensure that your child is made aware of this, to foster a clear understanding of the school’s expectations.

Bus Rules: Pupils should always do the following: • Remain in their seat, facing the front, at all times, with seat-belts worn • Stay seated until the bus has come to a complete stop.

• Keep all body parts and possessions inside the bus at all times.

• If using audio on a device, headphones are required • Food is not to be consumed on the bus.

• All talk on the bus should be at a conversational level.

• Bad language is unacceptable.

• Be kind and considerate of others and their property.

• Remain standing off the road until the bus comes to a complete stop, before approaching to board the bus.

• Follow the directions of adults and supervisors on the bus.

• Greet and thank the bus crew and adult supervisors.

• Pupils will only be dropped off at their own stop unless a different arrangement has been confirmed with the Registrar Department.

Travelling by your own electric bike/mopeds (including electric mopeds) Due to limited parking available on site then we discourage age-appropriate pupils coming to School on their own electric bike or moped. Any pupil who does bring one must leave it outside the School campus, at their own risk.

Electric bikes must be operated by a direct current motor or by pedal structure with the assistance from a direct current motor, having the largest motor power of no greater than 250W and a maximum designed speed of no more than 25 km/h. The weight itself (including the battery) is no greater than 40 kg. Under Vietnamese law, there is no age limit for these; however for pupil safety then only pupils 14 years old or over can ride an electric bike.

Only pupils 16 years old and over can ride a moped, with an engine size under 50cc. Only pupils 19 years old and over can ride a motorcycle, with an engine size of 50cc or more.

They must also adhere to the Vietnamese Road Traffic Law of 2008.

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PUPIL & PARENT HANDBOOK 2024-2025

OTHER ITEMS HEALTH SERVICES Please see the school policy First Aid & Medical Provision Policy on the website.

The Health/Nurse’s Office is open from 8:00 am to 4:30pm from Monday to Friday and, when needed, during the weekend.

One of the core aims at RGSV is to provide a caring environment for all our pupils. We also appreciate that people learn most effectively when they are happy and healthy. To ensure this, RGSV features a Health/Nurse’s Office staffed by fully qualified nurses.

Our Health/Nurse’s Office mission is to: • Provide prompt and effective first aid in a caring environment • Inform a pupil’s teacher if he or she is judged to be unfit to continue in class as well as contact the parent if the pupil needs to be taken home or see a medical practitioner • Maintain pupil health records and details of all accidents • Raise awareness of the importance of hygiene and health management In the event of a serious emergency, the nurse can be summoned to attend to a sick or injured child in any area of the school.

The School strongly requests that pupils with temperatures above 37.5o Celsius or who are unwell should not be sent to school. Those found to be ill will be sent to the Health/Nurse’s Office and the nurse will contact a parent asking them to collect their child as soon as possible.

We are grateful to parents for their cooperation with this policy, which has been implemented in the best interest of the entire School.

It is the responsibility of parents to keep the School informed and updated immediately of any changes to the health and medical requirements of their children in writing. This responsibility is communicated through the annual data update form, which specifically asks for updates to medical/mental health information. The School cannot be responsible for any shortcomings in medical provision if this information is not forthcoming. Correspondence enclosing the annual data update sheet is issued to all parents for this purpose.

Administration of Medicines Pupils who are required to have medicine about their person, such as insulin, epipens, or asthma inhalers, should be instructed in its administration by a medical professional, the school Nurse.

For all pupils, all medication, including over-the-counter medication, should be handed into the Nurse for safe-keeping and administration in the medical room. It is the responsibility of the parents to ensure that children take their before-school morning medication and to ensure that pupils with any of the following: insulin, epipens and asthma inhalers Pupils must have the medication with them when they leave for school. All other medicines should be carried to school by a parent or adult, not the pupil. Parents/guardians must sign written consent (link here to the Administration of Medication in School letter) for the Nurse or school office team to administer medicine(s).

Please note the requirement for self-medication as stated in the authorisation letter: Self-medication: pupils requiring medication for asthma, anaphylactic reactions (or both), and diabetes may self-medicate with physician authorization, parent permission, and a student agreement for self-carried medication. Pupils must demonstrate the necessary knowledge and developmental maturity to safely assume responsibility for self-carry medications.

The School will administer paracetamol or other painkillers only if permission has been granted by a parent in writing unless in an emergency when confirmation by phone is acceptable.

Health Advice What should you do when your child is unwell?

If your child is ill with a contagious illness or has a high fever we would appreciate it if you would inform the relevant school office via email or phone. This will help us to monitor any outbreaks of similar illnesses and allow us to prevent them from spreading.

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REIGATE GRAMMAR SCHOOL VIETNAM

AIR QUALITY INDEX In common with many other international schools, RGSV currently uses an air quality index (AQI) reading of 200 as the threshold for acceptable conditions for outdoor play and sports. This means any reading of 201 and above will result in the cancellation of normal outdoor play and athletic activities. Our reading is taken from our own school monitoring device.

Field Trips are allowed to proceed when AQI levels exceed normal protocol limits, but only when taking place at indoor locations.

AQI guidelines suggest that those with respiratory problems should limit the intensity of outdoor activity when AQI readings indicate Lightly Polluted conditions (AQI 101 - 150), and remain inside when AQI readings indicate Moderately Polluted conditions (AQI 151 - 200+). It is therefore important that parents inform the school nurses and homeroom teachers if their children have respiratory problems, and that parents reiterate these thresholds and activity restrictions with their children.

HEALTH & SAFETY

Visitors School Visitor ID Cards: All parents, and authorised parties, are required to carry their ID cards to show to security at the school entrance.

Parents who forget to bring their ID card must register at the security gate and present a suitable alternative ID (which must contain a photo).

Collection and applications for School Visitor ID tags are made through the School Office.

Please see the school policy Security & Visitors Policy on the website.

Vehicles No vehicles are granted access to the school grounds.

Smoking The entire school campus is a designated smoke-free zone. We would like to remind anyone visiting RGSV that they must not smoke or vape within the school grounds.

Please see the school policy Alcohol, Drugs and Tobacco/VapingPolicy on the website.

We endeavour to provide an environment that is physically and emotionally safe for all our learners. If you have questions or comments about health and safety at RGSV, please contact the Head of School Office at inquiry@reigategrammar.edu.vn. Please see the school policy Heath & Safety Policy on the website.

SECURITY ON CAMPUS

Evacuation Procedures Fire notices are posted in all classrooms. There is a fire and evacuation drill each term and the process is reviewed regularly. In the event of a fire breaking out on school premises, all persons must follow the school’s evacuation procedure and congregate on the school’s football pitch.

Unless delivering or collecting children, all visitors must have an appointment to enter the campus. If a visitor does not have an appointment, we cannot guarantee the person they wish to see is available.

Security Guards The school employs a highly reputable security company, providing 24-hour security protection for RGSV. The security guards also provide traffic control for the school.

All parents are reminded that safety procedures exist at the school for the safety of all pupils. Security Guards are unable to exercise flexibility on this and so any failure to adhere to the procedures could result in a parent being refused access to the school premises.

CCTV RGSV is equipped with a close circuit television (CCTV) system to ensure the safety of our school community. The system covers all entry and exit points as well as a number of key areas within the school.

In order to ensure the security you would expect RGSV to provide on campus, we are reminding parents and other visitors about our rules concerning people entering the campus.

All non-staff entering the campus must wear the visitor’s badge issued by the security staff. During the school day, visitors will sign in at the guard’s booth.

All guests to the campus must report to the Reception area, where they will either wait, or they will gain access to the lobby area, or to a first-floor meeting room. Visitors must not look around the campus without a member of staff accompanying them. This means all areas of the School are off-limits to visitors, unless it had been agreed before the visit that they can go to a named area, or they are with a member of staff.

If a parent wishes to take a child out of school during the school day, they will be asked to wait at Reception, and a member of staff will collect the child from the classroom.

The above rules are relaxed when the School is hosting an event where parents and other adults are invited to enter the campus, but at these times there will still be areas which are marked as being off-limits to our guests. These simple rules are typical of international schools worldwide, and are fair and sensible ways to protect children whilst they are on campus.

Please see the school policy Security & Visitors Policy on the website.

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PUPIL & PARENT HANDBOOK 2024-2025

APPENDIX I: REIGATE GRAMMAR SCHOOL VIETNAM TERMINOLOGY PUPIL GROUPINGS

LEADERSHIP POSITIONS

• Year Group - the pupils in a particular grade level • Form Group - the pupils in a particular homeroom • Reception Year to Year 2 - the Lower Prep. pupils in K1-G1 • Year 3 to Year 6 - the Upper Prep. pupils in G2-G5 • Year 7 to Year 9 - the Lower Secondary pupils in G6-8 • Year 10 & Year 11 - the Upper Secondary pupils in G9 & 10 • Year 12 & Year 13 - the Sixth Form pupils in G11 & 12

• Headmaster - the Head of School, in charge of the Academic side • Deputy Headteacher - the second to the Head of School • Head of section - in charge of a particular section of the school i.e. Prep., Secondary, Sixth Form • Head of Department - in charge of a particular academic discipline • Coordinator - promotes and collaboratively leads a particular area of the school i.e. an academic programme, co-curricular • Pastoral Leader (in Secondary) - promotes and collaboratively leads pupil wellbeing across a number year groups • Form Tutor - a teacher designated as being in charge of a certain group of pupils in the same year group; they are the first “point of call” for contact from teachers regarding successes and misdemeanours by their tutees and also with parents.

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R E IG AT E GRAMMAR SC H O O L VI E T N AM

Reigate Grammar School Vietnam, No 6-7 Nguyen Cong Thai Street, Dai Kim New Urban Area, Hoang Mai District, Hanoi, Vietnam. +84 (0) 2435 409 1831

inquiry@reigategrammar.edu.vn reigategrammar.edu.vn