Purchasing

$22,000,000

Andy Brennan, PURCHASING MANAGER

What We Do…

The Purchasing program continues to focus on value delivery in terms of reducing both operational and capital project costs. Value is delivered by: executing Request for Proposals (RFP’s), Invitation to Tenders and Quotes in a strategic way; by maximizing competition between suppliers/contractors for RDCO contracts and by identifying opportunities in the market wherever possible. Value delivered from the purchasing program benefits taxpayers either in the form of direct costs savings, cost avoidance or re-investment in other public services.

2017 Highlights

¢ Emergency Operations Centre Support – from May to September in 2017, our Purchasing Manager spent a significant amount of time supporting the regional emergency effort in response to flood and wildfire emergencies. Support provided included: logistics chief coordination, purchasing of emergency suppliers, and resource and inventory management co-ordination with provincial agencies.

¢ Operational Contracts – In 2017, the Purchasing Manager continued to develop and implement RFP processes to renew operations contracts and optimize operational expenditure. Ongoing RDCO contracts that were competitively bid in 2017 include: forest fuel management work, parks turf maintenance contracts, service reviews, vehicle and truck purchases, health and safety assessments, major fencing installations, HVAC maintenance and upgrades, fire system inspections and testing, fire suppression equipment, parks major equipment, concrete forming and placement, snow clearing services, and electrical works.

¢ Capital Projects – we also ran public Invitation to Tender processes to select best value contractors for construction/ improvements on a variety of capital projects across the district. 2017 has been an especially challenging year as the local construction market continues to experience very tight supply conditions, causing prices to continue to escalate well beyond inflation. RDCO tender processes have employed various tools to minimize cost inflation as much as possible, and we believe costs have been avoided on a variety of projects due to this approach.

2017 CAPITAL INVITATION TO TENDER PROCESSES:

¢ Mission Creek Phase 3a Creekside Trail project

¢ Scotty Creek Community Park Sports Surface

¢ Mission Creek Bridge Design-Build

¢ Falcon Ridge Water Intake Construction

¢ Swim Platforms at Fintry and Kalamoir Regional Parks

¢ Kaloya Regional Park playground

¢ Bellevue Creek Intake and Dike Improvement Works

¢ Black Mountain Sntsk’il’nten Fencing Phase 2

¢ Falcon Ridge Reservoir construction

¢ WWTP Air Handling Unit replacement

¢ Glen Canyon Regional Park – Brown Rd Trailhead

¢ Johns Family Nature Conservancy Trail construction

¢ Outfall Expansion at the Westside Regional Wastewater Treatment Plant

2018 INITIATIVES

¢ Cost Efficiency - purchasing to continue efforts to achieve most efficient use of taxpayer dollars, cost reduction and productivity improvements.

¢ Major RFP’s/ITT’s - lead major Request for Proposal and Invitation to Tender processes for capital projects and critical Regional District services.

¢ Capital Project Planning - enable more strategic purchasing through improved planning and execution of capital projects over the Engineer-Procure-Construct (EPC) cycle.

¢ Supplier Performance Management – continue to implement a Supplier Performance Management process whereby Key Performance Indicators (KPI’s) are set and measured throughout the year.