B. ADMINISTRATIVE STRUCTURE

B. ADMINISTRATIVE STRUCTURE

This section describes how recreational activities and resources are administered within the City of Dearborn Heights and how the Recreation Master Plan was developed. The commissions and City staff positions are outlined to describe their function and interrelationship in the recreation management of the City. Also, included are the revenue and expenditure trends for the City.

City of Dearborn Heights Organizational Chart

Figure 1.0: Organizational Chart

Recreation Department Staff Daily operations of the Parks and Recreation Department are the responsibility of the Parks and Recreation Director. The Director oversees a full-time and part-time staff of approximately 45 employees, who monitor or maintain a segment of the parks and recreation system. The department’s structure is identified the organizational chart on page 6.

The Parks and Recreation Director is a full-time position under the general supervision of the Mayor. The Director is responsible for assessing, developing, implementing, and coordinating all aspects of the community-wide recreation program. This includes budgeting, program development, public relations, promotion, facility, and equipment needs and staff management. The Director also works closely with many outside departments, organizations, and volunteer groups to encourage a wide variety of recreational opportunities for the City. The Director supervises the following positions: Deputy Director Recreation Coordinator Senior Center Coordinators (2) Clerk Typists (2) Program Personnel Sports Supervisor Sports Personnel Clerical Staff Senior Center Staff Custodians

Recreation Commission The Recreation Commission serves in an advisory capacity to the department to facilitate development of recreation policies, facilities, programs, and services. The Commission meets on the first Monday of each month and is comprised of seven Dearborn Heights residents.

Planning Commission The Planning Commission plays a limited role in recreation planning and development. The Commission is the avenue for the City to rezone property for recreation purposes and the Planning Commission reviews site plans for new recreation facilities or significant improvements to existing facilities. The Commission meets on the second Thursday of each month and is comprised of nine Dearborn Heights residents.

Department of Public Works Parks and Recreation facilities are maintained by the Department of Public Works (DPW), Building and Maintenance Division. The Parks and Recreation Department works with the DPW to coordinate manpower and materials and to respond to the seasonal staffing needs of the Parks and Recreation Department.

Funding History The Parks and Recreation Department currently utilizes TIFA (Tax Increment Financing Authority) funding available for improvements and renovations at Daly Park; CDBG (Community Development Block Grant) funding; Natural Resource Trust Fund (MDNR); Wayne County Park Millage Funds, and general fund monies from the City. Previously from the MDNR, the City has received close to $1.5 million dollars for upgrades to park facilities and construction projects at Parkland, Swapka Park, Eton Center and Canfield Community Center.

Role of Volunteers Volunteers have proved to be extremely crucial for the success of the recreational programs for the City. Organized groups such as the District 7 Dad’s Club assist with different sports programs throughout the District 7 community such as football, baseball, basketball, and cheerleading. This group provides coaches, referees, and officials. It also provides minor maintenance to facilities and provides oversight of program operations. Other groups in the Dearborn Heights community are the Dearborn Heights Raiders Jr. Football Program; Dearborn Heights Redskins Jr. Football; North Dearborn Heights Baseball League, and Dearborn Heights Youth Soccer. All individuals affiliated with these groups serve as volunteers and work in conjunction with support from the Dearborn Heights Parks and Recreation Department.

School Districts The Parks and Recreation Department coordinates with the various school districts (Crestwood, Dearborn Heights District 7, Dearborn, and Westwood) that serve the residents of Dearborn Heights to effectively use existing facilities and avoid duplication of programs and services. When public school facilities are not being used for school activities, the schools give first consideration to the City Parks and Recreation Department.

Recreation - Annual Budget Budget information for the Parks and Recreation Department was collected for the current and past three fiscal years. The Recreation Department and Young Recreation Center are the two main sources of monies utilized for the budget. .

City of Dearborn Heights Parks & Recreation Budget 2018-2019 2019-2020 2020-2021 2021-2022*

Recreation Department Personnel (Salaries, part-time, $531,569 $516,265 $427,888 $587,572

overtime, benefits) Supplies $18,250 $18,250 $20,835 $21,000 Services $21,062 $25,000 $34,810 $45,312 Programming $40,520 $43,000 $45,500 $61,000 Spirit Festival $46,480 $43,000 $45,500 $44,800 Capital Outlay $103,600 $75,000 $105,000 $180,000 Misc. (Utilities, dues, mileage, fuel, $199,592 $198,112 $170,727 $212,742 repairs & maintenance, training) Rec. Department Total $961,073 $918,627 $850,260 $1,152,426 Young Recreation Center Personnel (Salaries, part-time, overtime, benefits) $200,223 $193,166 $131,686 $217,492 Supplies $7,893 $7,893 $7,395 $7,693 Services $10,617 $10,617 $11,155 $14,737 Programming $9,855 $18,355 $7,825 $15,650 Capital Outlay $54,900 $25,000 $60,000 $63,400 Misc. (Utilities, dues, mileage, fuel, repairs & maintenance, training) $62,300 $67,800 $59,700 $60,800 Young Rec. Center Total $345,788 $322,831 $277,761 $379,772 Total Budget $1,306,861 $1,241,458 $1,128,021 $1,532,198

*Adopted Budget

The operating budget for the Parks and Recreation Department is annually adopted by the City Council through the general fund for its fiscal year, which runs from July 1st to June 30th. User fees are also charged even though the City subsidizes these facilities, including costs for major repairs and equipment. Dearborn Heights also actively explores alternative financing for additional capital improvements through grant programs and private donations.