Finance-Procurement

Finance-Pro

Employee Charging Instructions (ECI)

It is the responsibility of the hiring department to ensure employee charging instructions are updated after the record is approved in HCM. This is particularly important when:

1. Salary is charged to a grant or other external sources 2. The PI will not receive an accurate budget report if salaries are not accurately reflected in the project budget 3. Salary is part of cost-sharing commitment for awarded grant 4. An existing record is used for a new appointment 5. Salary is being charged to multiple sources

For more information on Employee Charging Instructions, visit here.

Procurement Forms Update

The procurement forms repository has been updated and starting July 1, 2021 the new forms will be mandatory for use and the old forms will be rejected. Please begin using the updated forms now by visiting: https://procurementservices.rutgers.edu/resources/forms.

The new revised forms are: • Statement of Work • Supplemental Statement of Work • Independent Contractor or Employee Determination (ICED) • Informal Bid Intake • Waiver of Bid Request

All required forms (ICED, Statement of Work) must have a current date and signature. You cannot re-use a form from 2020 for work that is being done in 2021. The MarketPlace Approver should be reviewing the attachments before approving the REQ. The REQ will be returned by Procurement if the forms are not signed/dated correctly further delaying the process.

Amazon Purchases Not Reimbursable On Expense Reports

Please be reminded all Amazon orders are required to be placed via the Amazon punchout in Marketplace. Personal reimbursements for purchases made with a personal credit card from Amazon are not reimbursable on expense reports. Reimbursement requests for these purchases are subject to review and audit, and some cases may result in non-reimbursement.