12 BY JIM JUST
FOR CLEANING UP YOUR SHARED DRIVES
leaning up your shared network drives and other unstructured data stores continues to be a major challenge for many organizations. This reinforces the fact that any remediation effort requires resources and commitment, along with an iron will to solve unanticipated and unexpected problems. Of course, the volume of data to be remediated will add to the complexity and more than likely require the use of a content analytics tool. Often, launching a pilot program will be important to proving the value of your remediation efforts to gain the necessary resources for your project. To get started, here are 12 key business rules for remediating your shared drives.
o N1 When assessing content, it must be classified so that retention rules may be applied. An organizational classification (or functional retention schedule) is, therefore, an important tool for content analysis. We recommend the standard ISO 15489 for creation of functional classifications.
2 Legacy drive mappings create chaos when attempting to rationalize folder structures. Many times, the very same content will be mapped to completely different drive letters within a particular business unit or even person to person. Before you begin any analysis, look at the user batch files and create a master list of content areas, mappings, and ownership so that the analysis root can be established. Input from subject matter experts (SMEs) will be crucial to understanding where data resides and the purpose of mappings.
DOCUMENT Strategy Spring 2019