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WHERE IS YOUR

CONTENT HIDING? DON’T FORGET TO SEARCH COPIERS, PRINTERS AND OTHER LOCATIONS YOU MAY NOT BE AWARE OF OR MAY UNINTENTIONALLY OVERLOOK

BY BOB LARRIVEE

I

magine you are being audited or are under a discovery order to present all materials pertaining to a lawsuit. You have well-planned, maintained, and monitored Information Governance (IG) policies and practices, including those related to litigation hold and presentment. You confidently search across the enterprise, locating what you believe is every shred of information requested. There is no place in your information

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ecosystem where information resides, and you are unaware of its existence. Or is there? The question I would now ask is, did you search the hard drives located in your copy machines and potentially, some of your printers? That’s right, there is a hard drive in most of today’s copy machines and some high-end printers, where information is held and stored. Not only can they can store copies of documents, they also have usage logs that hackers can get to, as can anyone servicing the

devices. The question you have to ask now is this: “Are my copiers equipped with hard drives and use logs capabilities, and if so, how do I manage these in a way that my organization is not placed at risk and will maintain compliance requirements?” You must consider and include these devices in your IG program, assigning responsibility to periodically delete information stored on their drives. You must consider the possibility that they will be included in any audit or

Profile for MadMen3

DOCUMENT Strategy Fall 2020  

DOCUMENT Strategy Fall 2020

DOCUMENT Strategy Fall 2020  

DOCUMENT Strategy Fall 2020