2015/2016 STUDENT HANDBOOK AND PLANNER Revised 2015
STUDENT HANDBOOK OVERVIEW
This handbook has been put together for students to use as a resource throughout the year. Not only does it contain policies and procedures for everyone to follow, it also provides a description of services available to all students. These services are in place to help students succeed in their education journey at Trocaire College. We know many students use the planner section of the handbook. We anticipate that you will continue to do so, as well as taking a few minutes to look through the written policies and services provided. As we prepare students to enter the professional world, we hope and expect everyone embraces the concepts of the Mercy Action Project (see page 4.) The integration of core values, coupled with the acquisition of knowledge and skills, are the hallmarks of a well-educated person. The handbook can always be found on the Trocaire website at: https://www.trocaire.edu/my/student-life/student-handbook NON-DISCRIMINATION POLICY Trocaire College does not discriminate in admission, employment, in the administration of its educational policies, scholarship and loan programs, and other institutionally administered programs, on the basis of an individual’s actual or perceived, race, color, creed, religion, religious practice, national origin, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, domestic violence victim status, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws. Retaliation against an individual because he or she made a complaint, testified or participated in any manner in an investigation or proceeding will not be tolerated and is unlawful under Civil Rights laws. Civil Rights Compliance Officers Inquiries concerning the college’s non-discrimination policies should be directed to: Compliance and Diversity Coordinator 360 Choate Avenue Room 324 Buffalo, NY 14220 716.827.2461 CivilRightsCompliance@trocaire.edu Inquiries concerning the college’s non-discrimination policies regarding student disability services should be directed to: Compliance and Diversity Coordinator 360 Choate Avenue Room 324 Buffalo, NY 14220 716.827.2461 CivilRightsCompliance@trocaire.edu For further information on notice of non-discrimination, please contact: New York Office Office for Civil Rights U.S. Department of Education 32 Old Slip, 26th Floor New York, NY 10005-2500
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Telephone: 646.428.3900 Fax: 646.428.3843; TDD: 800.877.8339 E-mail: OCR.NewYork@ed.gov http://www2.ed.gov/about/offices/list/ocr/docs/howto.pdf
CONTENTS INTRODUCTION
SECTION I
PAGE(S)
Mission Statement………………………………………………………………………………………..4 Vision Statement…………………………………………………………………………………………4 College History…………………………………………………………………………………………..4 Mercy Action Project…………………………………………………………………………………….5 Academic Calendar………………………………………………………………………………………6 Frequently Used Office Directory……………………………………………………………………….7
ACADEMIC AFFAIRS
SECTION II
PAGE(S)
Academic Affairs ......................................................................................................................................8 Academic Integrity Policy ........................................................................................................................8
STUDENT ACCOUNTS
SECTION III
PAGE(S)
Student Accounts Overview ......................................................................................................................9 Payment Schedule .....................................................................................................................................9 Tuition Liability Policy ...........................................................................................................................10 Student Aid Disbursement Policy……………………………………………………………………....10 Business Office Holds .............................................................................................................................11 Withdrawal from Course, Program, College ...........................................................................................11 Financial Aid……………………………………………………………………………………………11
STUDENT CONDUCT
SECTION IV
PAGE(S)
Student Code of Conduct……………………………………………………………………………….12 Disciplinary Procedures………………………………………………………………………………...13 Judicial Appeals Board…………………………………………………………………………………14
COLLEGE STUDENT POLICIES
SECTION V
PAGE(S)
Bias Related Crimes ................................................................................................................................16 Children on Campus Policy .....................................................................................................................16 Discrimination Grievance Policy ............................................................................................................16 Family Educational Rights and Privacy Act (FERPA) ............................................................................17 HIV/AIDS Policy ....................................................................................................................................18 Fundraising Policy...................................................................................................................................19 Guest Speaker Policy ..............................................................................................................................19 Policy Against Sex Discrimination….………………………………………………………………......20 Student Drug and Alcohol Policy ............................................................................................................24 Technology-Acceptable Use Policy ........................................................................................................25 Unauthorized Distribution of Copyrighted Material Policy ....................................................................25 Tobacco Free Policy ................................................................................................................................26 Weapons on Campus ...............................................................................................................................26
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STUDENT AFFAIRS SECTION VI PAGE(S) Advisement and Career Services………………………………………………………………………..27 Alumni... .................................................................................................................................................28 Arthur O. Eve Higher Education Opportunity Program (TOP) ...............................................................28 Bookstore ................................................................................................................................................29 Bulletin Boards........................................................................................................................................29 Campus Ministry .....................................................................................................................................29 Counseling Services ................................................................................................................................29 Disability Services……………………………………………………………………………………....29 Dress........................................................................................................................................................30 Food Service............................................................................................................................................30 Email .......................................................................................................................................................31 Emergency Notification System ..............................................................................................................31 Health Services ........................................................................................................................................31 Housing ...................................................................................................................................................31 Insurance .................................................................................................................................................31 Academic Support Services.....................................................................................................................31 Trocaire Libraries ....................................................................................................................................32 Lost and Found ........................................................................................................................................33 Massage Clinic ........................................................................................................................................33 Student Events…………………………………………………………………………………………..33 Student Life……………………………………………………………………………………………..33 Student ID Cards .....................................................................................................................................34 Student Portal ..........................................................................................................................................34 Veteran Services ......................................................................................................................................34 Voter Registration ...................................................................................................................................34 CLUBS & ORGANIZATIONS SECTION VII PAGE(S) Calendar of Events ..................................................................................................................................35 College Committees ................................................................................................................................35 Diversity Club .........................................................................................................................................35 Hospitality Club ......................................................................................................................................35 National Student Nurses Association ......................................................................................................36 Orientation Leaders .................................................................................................................................36 Phi Theta Kappa Honor Society ..............................................................................................................36 Radiologic Technology Club...................................................................................................................36 Society of Human Resource Management ..............................................................................................36 Student Government Association ............................................................................................................37 Student Veterans Club…………………………………………………………………………………..37 Trocaire College Association of Student Surgical Technologists ...........................................................37 Trogreen Team ........................................................................................................................................37 SECURITY AND SAFETY SECTION VIII PAGE(S) Security Phone Numbers…………………………………………………………………………….….38 Crime Prevention………………………………………………………………………………………..38 CMHE SECTION IX PAGE(S) Conference for Mercy Higher Education………………………………….………..……………….…..39
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SECTION I
INTRODUCTION (For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook)
MISSION STATEMENT Trocaire College, a private, career-oriented Catholic college, in the spirit of the Sisters of Mercy, strives to empower students toward personal enrichment, dignity and self-worth through education in a variety of professions and in the liberal arts. Recognizing the individual needs of a diverse student body, Trocaire College provides life learning and development within a community-based environment. Trocaire College prepares students for service in the universal community.
VISION STATEMENT Trocaire is the college where lives are transformed. Our graduates will be the first choice of employers.
COLLEGE HISTORY Trocaire College, a private coeducational college was established by the Buffalo Regional Community of the Sisters of Mercy in l958 and is a member of The Conference for Mercy Higher Education. The College is governed by a Board of Trustees. It has a liberal arts core curriculum which provides the essential backdrop against which all programs of study take shape. Trocaire is chartered by the Regents of the University of the State of New York and confers the degrees of Associate in Arts, Associate in Applied Science, Associate in Science, and Bachelor of Science in Radiologic Technology and Bachelor of Science in Nursing. It is also authorized to confer Certificates in business, computers, and health related areas. Chartered in l958, the former Sancta Maria College opened with an enrollment of young religious women preparing to be educators. The status of the college changed in l965 when the State Education Department extended the charter to permit the admission of lay women. The curriculum was enlarged to include career, as well as transfer programs to meet the needs of the community which demanded increased opportunities for postsecondary education. In June l967, Trocaire College graduated its first lay students. A few months before, the name Sancta Maria had been changed to Trocaire, the Gaelic word for Mercy. The change gave to the college a distinctive name and one significant for a Community dedicated by its foundress, Catherine McAuley, to the works of mercy. In l971, Trocaire became a coeducational institution. The first male students were admitted in the Fall of l972. In the late 1990s, Trocaire undertook major renovations under the Support Hope capital campaign. A new four-story wing was built at 360 Choate Avenue. All classrooms, the library, and other offices housed at 110 Red Jacket Parkway were moved to Choate Avenue. State of the art computer and science labs were added to respond to the needs of the 21st century. In January 2008, the College opened an Extension Center at 6681 Transit Road in Williamsville, New York. The RJS School of Hospitality and Business is housed in this new building, and contains state of the art educational facilities, including Smart enabled classrooms, a fully-equipped culinary instruction laboratory, a well-appointed computer networking lab, and a library/student resource area. An expansion of the facility to a second floor was undertaken in the Fall 2009 semester, adding a science laboratory, increased student space and additional classrooms. In January 2012 the College expanded the Main Campus to 2262 Seneca Street for the Massage Therapy Program, Massage Clinic and additional classrooms.
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MERCY ACTION PROJECT The Student Affairs Department introduced the Mercy Action Project to students, faculty and staff at Trocaire College. The project was designed with the following purposes in mind: To develop and nurture a community of caring and respect To enhance and practice skills that promote leadership and professionalism To honor and celebrate the spirit of the Sisters of Mercy at Trocaire College To cultivate and prepare students as worldly individuals Mercy: Trocaire means Mercy in Gaelic. Mercy is kind or compassionate treatment toward a person in need. We show mercy when we forgive someone who may have wronged us or has made a mistake and needs support or a second chance. Professionalism: Professionalism is the collection of behaviors and qualities which represents the ideal employee. It is a commitment to preparation and the on-going development of skills. A professional aims to exceed expectations and consistently strives toward a higher standard in thought, language, and action. Empathy: Empathy is the ability to identify with the feelings and experiences of another. It is lending a helping hand or supportive word when appropriate. Empathy is feeling with another, as opposed to having sympathy for that person. Respect: Respect is treating another person with the treatment you expect in return. Respect is built upon the endurance of a relationship which is directed from self to other. It is the quality of acknowledging worth in all people. Civility: Civility can be understood as treating your community with the treatment you expect in return. We get out of a community the work we put into it. It is creating the spirit of hospitality and courtesy for all members of a community; you should expect the best of others and extend the best to others, especially when it is difficult to do so. Dignity: Dignity is the quality of having self-respect while demonstrating a respect for the worth of others.
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Trocaire College Academic Calendar FALL 2015 August
10 24 31
Scheduled Early Nursing Classes Begin Regular Classes Begin Last Day to Drop / Add
September
7
Labor Day - No Classes, College Closed
October
12 13 14
November
2 25 - 29
Last Day to Officially Withdraw Thanksgiving Holiday - No Classes, College Open Nov. 25, College Closed Nov. 26 - 29
December
14 TBA 24 - 31
Last Day of the Semester Fall Commencement Exact Date TBA Christmas Break - College Closed
Columbus Day-No Classes, College Open Columbus Day Break - No Classes, College Open Beginning of Mid-Term
SPRING 2016 January
1 5 18 19 26
New Year's Day - College Closed Scheduled Early Nursing Classes Begin Martin Luther King Day - College Closed Regular Classes Begin Last Day to Drop / Add
February
15 16
Presidents’ Day-No Classes, College Open Presidents’ Day-No Classes, College Open
March
9 23-27
April
1
May
9 TBD
May
23 30 31
First Day of Summer Session I Memorial Day – No Classes, College Closed Last Day to Drop/Add (Summer Session I)
June
23 27
Last Day of Summer Session I First Day of Summer Session II
July
4 5 28
No Classes, College Closed Last day to Drop/Add (Summer Session II) Last Day of Summer Session II
Mid -Term Period Easter Break, No Classes, College Open March 23-24, Closed March 25-27 Last Day to Officially Withdraw Last Day of the Spring Semester Spring Commencement
SUMMER 2016
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FREQUENTLY USED OFFICE DIRECTORY Academic Affairs Choate Campus: Room 231 (827-2471) Academic Support & Retention Choate Campus: Room 112 (827-2433) Advisement & Career Services Choate Campus: Room 131 (827-2444) Bookstore & Copy Center Choate Campus: Room B10 (827-2522) Computer Help Desk Choate Campus: Room 360 (238-6842) Counseling/Disability Services Choate Campus: Room 133 (827-2412) Financial Aid Choate Campus: Room 113 (827-2428) Health Office Choate Campus: Room 114 (827-2489) Library Choate Campus: 4th Floor (827-2434) Transit Location: 1st Floor (827-2523) Palisano Center for Academic Support (Tutoring) Choate Campus: Rear of Library (827-2521) Registrar Choate Campus: Room B14 (827-2485) Student Affairs Choate Campus: Room 129 (827-2481) Student Life Choate Campus: Room 137 (827-2445) Trocaire Opportunity Program Choate Campus: Room 315 (827-2562) Veterans Service Choate Campus: Room 325 (827-2553)
E-mail addresses are available on the Trocaire College website https://www.trocaire.edu/my/faculty-and-staff-directory/faculty-listing
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SECTION II
ACADEMIC AFFAIRS (For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook) The Academic Policies and Standards of the College are outlined in the Academic Life Section of the College Catalog. Please check the website for the most up to date information at www.trocaire.edu. Knowledge of these policies and standards is necessary for both full and part-time students at Trocaire College. Students are expected to be familiar with all policies included in the current Trocaire College Catalog.
Academic Integrity Policy Academic endeavors demand personal honesty from all participants in order to foster an environment in which optimal learning can take place. Academic integrity is consistent with Trocaire’s mission and culture.
Definitions: Academic dishonesty may be defined as: A. Cheating – giving or receiving answers on required/evaluative material, using materials or aids forbidden by the instructor, alteration of academic records, unauthorized possession of examinations, or the falsification of admissions, registration or other related college materials. B. Plagiarism – the offering of someone else’s work as one’s own, using material from another source without acknowledgement including the reprinting and/or importing in whole or in part term papers found on internet sites without acknowledgement C. Interference – interfering with the work of another student either by obtaining, changing, or destroying the work of another student. D. Buying or selling of term papers, homework, examinations, laboratory assignments and computer programs/assignments. E. Falsifying of one’s own or another’s records. F. Knowingly assisting someone who engages in items A-E above. Penalties: Penalties that may be imposed include, but are not limited to the following: A. Faculty may impose the following penalties within the context of a course, 1. Lowering of a grade or failure for a particular assignment. 2. Lowering a grade, failure and/or dismissal from the course. B. The Program Director responsible for the student’s curriculum may impose harsher measures within context of the College such as, 1. Disciplinary probation – may include mandatory repeat of a course, etc. 2. Dismissal from the program. C. The Program Director may recommend to the Vice President for Academic Affairs and Planning that the student suspended/dismissed from the College. D. The Vice President for Academic Affairs may suspend the student from the College for a period of one semester or more. When deemed appropriate the student may be dismissed from the College.
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SECTION III
STUDENT ACCOUNTS (For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook) When students register, they become liable for tuition and fees. Tuition and fees are due at the last day of the add/drop period each semester. Students paying in full should make checks payable to Trocaire College and mail to the Office of Student Accounts. The College also accepts payments made by VISA, Mastercard, Discover or American Express. The billing statement you receive prior to the start of the semester will provide the option of paying your entire balance due (Option A), or signing up with FACTS Management, a third party billing agency (Option B). If you choose this option, you will be required to complete a payment agreement with FACTS. You will then be given two means of payment, either by automatic bank payment or by credit card. The fee to participate in Option B is $25.00 a semester, paid to FACTS. Your registration does not become official until you have completed one of these two options. If you are receiving financial aid that does not fully cover your tuition and fees, you are only required to pay the difference, whether you choose Option A, or Option B. The College charges a $100.00 non-compliance fee to all students that fail to complete their financial aid paperwork or do not have a payment plan on file within three weeks of the date of your registration. Facts Payments are deducted the fifth of every month beginning in August for the Fall semester and January for the Spring semester.
FACTS PAYMENT DATES FOR THE ACADEMIC YEAR The Fall payment schedule is as follows: First Payment August 5 Second Payment September 5 Third Payment October 5 Final Payment November 5 5% Late Fee assessed November 15 30 day final notice is mailed by November 18 25% fee is added and account is placed in collection December 20 The Spring payment schedule is as follows: First Payment January 5 Second Payment February 5 Third Payment March 5 Final Payment April 5 5% Late Fee assessed April 15 30 day final notice is mailed by April 20 25% fee is added and account placed in collection May 20 *The 5% late fee is added if you have an unpaid balance as of the date indicated. If after the 30 day final notice, you still have an unpaid balance, the college will add a 30% collection fee and assign your account to a collection agency. In addition to the unpaid balance, you will be responsible for all late fees, collection costs and legal fees necessary to collect the debt. Students will not receive grades or transcripts of records until all financial obligations are met.
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TUITION LIABILITY POLICY The institutional refund schedule is as follows: Withdrawal: Through the first week of classes During the second week of classes During the third week of classes During the fourth week of classes During the fifth week of classes After the fifth week of classes
100% of tuition 80% of tuition 60% of tuition 40% of tuition 20% of tuition no refund
The schedule for tuition refunds is based on the date of official withdrawal from the college, that is, the date on which written notification of withdrawal is received in the Registrar’s Office. A student who has been granted permission to withdraw shall be liable for all fees and tuition within the limits of the Tuition Liability Policy outlined above. However, all fees are non-refundable; therefore the student is 100% responsible for all fees when they withdraw.
STUDENT AID DISBURSEMENT POLICY Policy: Financial Aid disbursements are made after all tuition and fees are paid. The college’s goal is to disperse aid funds to students as quickly as possible. We understand the financial obligation that you incur by electing to go to college. However, the college faces certain restrictions when it comes to the disbursement of student aid. For the college to be able to credit a student’s account with financial aid and then issue a disbursement to a student, five requirements are necessary: 1. 2. 3. 4. 5.
Your student aid file must be complete, meaning the Financial Aid Office has received all the necessary paperwork and documentation to process your aid. The college has received the money from the funding source. You are attending all of your classes consistently and your instructors are marking you “present”. Failure to attend your classes could jeopardize your financial aid eligibility. You have incurred liability for tuition and fee charges and the processing date has arrived. See below for processing dates. The posting of aid creates a credit balance on your account. This means that the amount of aid on your account is greater than the amount the college is charging you for tuition and fees. Approximately 2 weeks after a credit balance appears on your account, the college will issue you a check for the amount of the credit balance. Remember, the college may not post all of your aid at the same time, and therefore you may receive more than one disbursement per semester.
. For the 2014-2015 school year, the earliest processing dates are as follows: Type of Aid
Fall 2015
Spring 2016
Student Loans Pell, SEOG, Funded Aid
September 25
February 19
Student Loan: First-time borrowers
October 9
February 26
Student Loan: Single semester students* 2nd disbursement
October 30
April 1
TAP, College Based Aid
November 13
April 22
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*If you only attend one semester during the 2014-2015 year (ex. students graduating in Fall 2014) you will receive your loan in two disbursements on the dates indicated.
**Please note, Summer TAP is not posted until October of the year after you attended the summer session. Example: Summer 2014 TAP will not be posted until October 2015.
BUSINESS OFFICE HOLDS If you owe a balance over $900.00 at the time of registration for the next semester, your advisor will not allow you to register. You must see Student Accounts to have the hold released. Business Office holds are released under the following conditions: 1. A Financial Aid Representative is able to determine that the financial aid you are receiving can be credited to your account because all of the necessary information is now in and your account is now paid in full as a result. 2. You pay the amount due with cash, check, or credit card.
WITHDRAWAL FROM COURSE, PROGRAM, COLLEGE To officially withdraw from a course, program or from the College, a student must follow the withdrawal policies as stated in the 2013-2014 College Catalog. Final confirmation is done within Registrar’s Office. A student who unofficially ceases to attend classes and does not formally notify the College in writing will receive a grade of “F” or “FX” in the course(s) and will be liable for full tuition and fees as originally incurred. Non-attendance will not release the student from tuition liability. The College reserves the right to request the withdrawal of any student whose academic work is unsatisfactory or whose conduct is not in accord with the spirit and aims of the college.
FINANCIAL AID The Financial Aid team in Room 113 at the Main Campus stands ready to help you realize how affordable Trocaire College can be. ALL students must complete the Free Application for Federal Students Aid (FAFSA) or the renewal application each year in order to determine eligibility for federal, state, and Trocaire College funds. You may find the FAFSA form at www.fafsa.gov or www.trocaire.edu. IMPORTANT: Use the IRS Data Retrieval Tool button when completing the FAFSA form for income tax retrieval. The Trocaire College Code number for the FAFSA is 002812. In addition, the Express TAP Application should be completed for full-time students applying for the New York State Tuition Assistance Program (TAP). You may also go to www.tapweb.org after completing the FAFSA form online. The Trocaire College code number for the TAP application for two-year degree and certificate programs is 2144. The TAP code for four-year degree programs is 6144. If you plan on attending school part-time, you may be eligible complete an Aid for Part-Time Study Application available in the Financial Aid Office or on Trocaire.edu by a specific deadline. Verification worksheets are available for students selected for verification. The verification worksheet needs to be completed and returned along with any necessary documentation. This form is located at www.trocaire.edu/admissions/financial-aid, or in the Financial Aid Office. Students borrowing a Direct Federal Stafford loan (subsidized and/or unsubsidized) must also complete the Master Promissory Note (MPN) and Entrance Counseling, at www. studentloans.gov. See www.trocaire.edu/financialaid for detailed
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Section IV
STUDENT CONDUCT (For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook) STUDENT CODE OF CONDUCT Trocaire College has high regard for its students and for all members of the College Community. Trocaire expects its students to obey all applicable civil laws; to behave in ethical, professional and courteous ways and to observe the specific policies and standards which govern a student’s behavior at the college. Any type of dishonest, abusive or destructive behavior may be subject to disciplinary actions. The following are considered to be specific violations of the Student Code of Conduct. Violations of the Student Code of Conduct shall include but are not limited to: 1.
Use of, or threatened use of abusive, threatening or dangerous behavior, including, but not limited to, fighting, physical abuse, verbal abuse, threatening statements or behavior, coercion and/or conduct which threatens or endangers the mental or physical health, safety or well-being of any person, or any aspect of the college community. This includes, but is not limited to, fighting or deliberate behavior that could instigate violence or abuse, intimidation and harassment either in person or via electronic format of phone calls, texting, instant messaging or through web based or social media outlets.
2. Physical or verbal harassment of another person; to include harassment based on actual or perceived sex, race, color, disability, national and ethnic origin, age, religion, creed, status as a victim of domestic violence, veteran or military status, genetic information, sexual orientation or any other protected class as defined by Federal, NY State, Erie County or the City of Buffalo regulations or laws. 3.
Sexual Misconduct. Violations of Trocaire’s Policy against Sex Discrimination which includes but are not limited to sexual harassment, sexual violence, dating violence, domestic violence, and stalking.
4.
Computer Abuse as defined in Trocaire’s Technology Acceptable Use Policy, including not intentionally accessing transmitting, copying or creating material that violates the schools code of conduct (including but not limited to material that is offensive, obscene, harassing, insulting or otherwise abusive or discriminatory) whether in language or meaning.
5.
Possession, use, or sale of illegal drugs; inappropriate and disruptive behavior resulting from use of illegal drugs.
6.
Possession or use of alcohol; inappropriate and disruptive behavior resulting from the use of alcohol.
7.
Possession or use of firearms, weapons, illegal fireworks, incendiary devices, explosives or any device known to be excessively harmful.
8.
Tampering with fire alarms and/or other fire safety equipment. Refusing to leave the building during an alarm.
9.
Theft, destruction, damage or defacement of college property or the property of others.
10. Disruption or obstruction of college activities including administration, classes, campus services, or organized events, and of the use of college premises. In this regard, students are responsible for their conduct as well as that of any guests or family members they bring on campus. 11. Illegal gambling on-campus. 12. Tobacco use on-campus. 13. Hazing, which is any act that endangers the mental or physical health or safety of any student, or that destroys or removes public or private property for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in any group or organization.
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14. Unauthorized solicitation of money in the form of any type of donation or as any charge for goods or services on any College premises. 15. Bullying of another student, employee, or visitor. Bullying is defined as the aggressive and hostile acts of an individual or group of individuals which are intended to humiliate, mentally or physically injure or intimidate, and/or control another individual or group of individuals. 16. Failure to comply with a direction(s) of any College official acting in performance of his/her duty. 17. Violation of any other college policies, regulations or procedures or inciting other person(s) to do so.
DISCIPLINARY PROCEDURES Any member of the College Community may file an Incident Report of an alleged violation of the Student Code of Conduct, which includes time, place, and circumstances surrounding the situation. Incident reports will be shared with all parties involved. PROCEDURES: Incident Report forms should be utilized to report violations of the Student Code of Conduct. Incident Report forms are available in the Chief Student Affairs Officer or Director of Student Life’s office. The report is reviewed by the Chief Student Affairs Officer or designee, who will start the investigation and will either dismiss the case or notify the student(s) of the alleged violation within five (5) working days. A time and place for meeting with the student(s) is determined by the Chief Student Affairs Officer or designee, to try to resolve the charges brought against the student(s). If violations involve more than one student, the disciplinary process may be conducted separately. All incident reports will be shared with those student(s) in violation of the Student Code of Conduct. If the student(s) in violation fails to respond or attend the above mentioned meeting, a disciplinary decision will still be rendered. Within five (5) working days following the investigation, follow-up written notification will be sent to inform the student of the decision and the proposed disciplinary action unless a verbal warning is issued. The following possible sanctions may be imposed singularly or in any combination. The Chief Student Affairs Officer or designee is not limited to the following sanctions as they may impose other sanction(s) considered appropriate. Possible Sanctions: a. Verbal Warning: A discussion about the incident. No written follow-up notification issued. b. Warning: Written notice to the student that his/her conduct is in violation of college regulations and that continuation of said conduct for a stated period of time may be cause for more serious disciplinary action. c. Restitution: Financial reimbursement for damages to property d. Community Service: A stated number of hours of donated service commensurate to the alleged violation e. Disciplinary Probation: A stated trial period of time set in writing, during which the student is expected to demonstrate appropriate conduct as a member of the College Community. f. Disciplinary Suspension: A stated period of time which the student is excluded from classes or activities. g. Disciplinary Dismissal: Termination of status as a student of the College. If the student wishes to appeal the disciplinary action proposed by the Chief Student Affairs Officer or designee, the student must submit a written request within five (5) working days of receiving written notification for review of the decision by the Judicial Appeals Board (Reg. No. 605). This letter of request is to be directed to the Chairperson of the Judicial Appeals Board in care of the Office of the President. Details of this process are available in Regulation 605 and in the Student Handbook. If the charge(s) of violation does not violate the Student Code of Conduct or the Chief Student Affairs Officer or designee, decides the student charged is not responsible of the violation, there shall be no subsequent proceedings under the Student Code of Conduct Policy and all privileges the student is eligible for shall be reinstated. If the charge violates other College policy, the student may be charged under this policy.
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Summarily suspension shall be imposed by the Chief Student Affairs Officer or designee, if a situation indicates that there is possible danger involved pending investigation, in order to protect the campus community or a student’s physical or emotional safety and well-being.
JUDICIAL APPEALS BOARD The Judicial Appeals Board is assembled if a student wishes to challenge disciplinary sanctions due to a Student Code of Conduct violation proposed by the Chief Student Affairs Officer or designee. A student who wishes to challenge the disciplinary sanctions proposed by the Chief Student Affairs Officer or designee may request a review by the Judicial Appeals Board. The Judicial Appeals Boards responsibility is to only review the sanctions imposed by the Chief Student Affairs Officer or designee not if the student was responsible for the Code of Conduct violation. The decision of the Judicial Appeals Board is final in all cases except those which call for dismissal from the College. Procedures: 1. If a student wishes to challenge the disciplinary sanctions proposed by the Chief Student Affairs Officer or designee, he/she must submit a written request for review to the Judicial Appeals Board within five (5) working days of receiving written notification of said sanctions. This request should be directed to the Chairperson of the Judicial Appeals Board in care of the Office of the President. 2.
The Judicial Appeals Board will consist of the following: Two Faculty members appointed by the Faculty Senate. One Staff member appointed by Staff Advisory Council. One student. One Administrator, appointed by the President to act as chairperson, excluding the Chief Student Affairs Officer or designee. A quorum of the Judicial Appeals Board shall consist of three members and a majority vote will be necessary in deciding all cases.
3.
The student must be notified of the date, time, place of the review at least two (2) working days in advance and may have an advisor of his/her choice present during the appeal process. The advisor may not participate directly in the hearing, but may only render advice to the student. The advisor must be a current employee of the college.
4.
The student must submit the name of his/her advisor to the Chairperson of the Judicial Appeals Board at least twenty-four (24) hours in advance of the review.
5.
If the student charged with misconduct does not appear for the Judicial Appeals Meeting, then the original sanction will stand.
6.
The chairperson will read the Judicial Appeals Board procedures.
7.
The Judicial Appeals Board Chairperson will lead introductions of every person in the meeting and the purpose of his/her presence will be identified.
8.
All speakers should address the Judicial Appeals Board and no other person(s) involved.
9.
The Chief Student Affairs Officer or designee will present his/her findings to the Judicial Appeals Board. The student appealing the disciplinary decision will present his/her case, specifically providing a foundation for contesting the sanctions imposed by the Chief Student Affairs Officer, or designee.
10. Both the Chief Student Affairs Officer or designee and the student appealing the disciplinary decision may bring in witnesses to speak on their behalf. 11. Following each presentation, the Judicial Appeals Board may ask questions for clarification. 12. Both sides may respond to any statements made in an orderly fashion directed by the chairperson of the Judicial Appeals Board.
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13. The Judicial Appeals Board reserves the rights to call for an executive session at any time if so warranted. 14. Following the presentations, the Judicial Board shall go into executive session to decide of the student charged with the infraction violated the Student Code of Conduct. The Judicial Appeals Board will find either in favor of the original decision or find in support of the student and reduce or eliminate the sanctions imposed. The Judicial Appeals Board cannot increase the severity of sanctions levied. 15. The decision shall be in writing from the Chairperson of the Judicial Appeals Board and forwarded to both parties within two (2) working days of the conclusion of the appeal process. 16. The decision of the Judicial Appeals Board is final. 17. No student whose case is pending review by the Judicial Appeals Board shall be barred from classes or campus functions, except for reasons relating to safety and the well-being of students, employees or College property.
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SECTION V
COLLEGE STUDENT POLICIES (For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook)
BIAS-RELATED CRIMES Bias-related crimes are motivated by a person’s bias or attitude against an individual or group based on actual or perceived characteristics such as sex, race, color, disability, national and ethnic origin, age, religion, creed, status as a victim of domestic violence, veteran or military status, genetic information, sexual orientation or any other protected class as defined by Federal, NY State, Erie County or the City of Buffalo regulations or laws. Bias related behavior includes any action that discriminates against, ridicules, humiliates or otherwise creates a hostile environment for an individual or group of individuals under the law. Reporting a Crime If you are the victim of a bias-related crime, or you know or suspect that a member of the college community is a victim of a bias-related crime the following resources are available to you: Trocaire College Security Front Desk (both locations): Main Campus: 445-2104 Transit Road: 827-4300 Chief Student Affairs Officer: Main Campus Room 129: 716-827-2481 Counselor: Main Campus Room 133: 716-827-2412 Buffalo Police Department: Dial 911
CHILDREN ON CAMPUS POLICY Because of our concern for the welfare of children all minor-aged children visiting the campus must not be disruptive or left in any area of the college unsupervised by the parent or guardian. Children are not permitted to attend class, lab or use college computers. The College is not responsible for any unsupervised children on campus at any time. Students who bring children to campus must supervise the children at all times. Individuals who do not comply with this policy will be asked to make appropriate arrangements off-campus for the children. Continual disregard of this policy may subject the person to disciplinary action.
DISCRIMINATION GRIEVANCE PROCEDURES POLICY Trocaire College is committed to creating and maintaining a working and learning environment which is free of discrimination and intimidation. All complaints of discrimination and harassment will be thoroughly investigated to determine whether the totality of the alleged behavior and circumstances may constitute harassment, sexual harassment, discrimination, sexual violence or a form of misconduct. This procedure outlines the steps a complainant should take in order to have their complaint investigated and resolved. This prohibition against discrimination applies to all students, faculty, and staff, to other members of the College community, and to contractors, consultants, and vendors doing business or providing services to the College. Trocaire College does not discriminate in admission, employment, in the administration of its educational policies, scholarship and loan programs, and other institutionally administered programs, on the basis of an individual’s actual or perceived, race, color, creed, religion, religious practice, national origin, ethnic group, sex, gender identity, sexual orientation, political affiliation, age, marital status, military status, veteran status, disability, domestic violence victim status, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws. Sexual harassment includes but is not limited to unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications constituting sexual harassment as defined in this policy and as otherwise prohibited by state and federal statutes. Sexual harassment, including acts of sexual assault, sexual violence or sexual exploitation, is a form of sex discrimination and is prohibited by the college. Retaliation against an individual because he or she made a complaint, testified or participated in any manner in an investigation or proceeding will not be tolerated and is unlawful under Civil Rights laws. This policy is designed to promote a safe and healthy learning and work environment and to comply with multiple laws that prohibit discrimination, including but not necessarily limited to: Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act Amendments Act, the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act, Title IX of the Education Amendments Act of 1972, the Pregnancy Discrimination Act of 1978, the Uniformed Services Employment and Re-
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employment Act, the Veteran’s Readjustment Act of 1974, the Genetic Information Nondiscrimination Act of 2008, the Campus Sexual Violence Act (“SaVE Act”) provision, Section 304, and any related NYS laws or regulations. This procedure applies to all students and employees of Trocaire College who would like to bring forward a complaint of discrimination, harassment, or sexual assault or violence regardless of where the alleged conduct occurred. Conduct that occurs off campus can be the subject of a complaint or report and will be evaluated to determine whether it violates this policy, e.g. if off-campus harassment has continuing effects that create a hostile environment on campus. The Civil Rights Compliance Officers can be contacted at CivilRightsCompliance@trocaire.edu. Up-to-date Civil Rights Compliance Officers contact information, the entire grievance procedure and form can be found at https://www.trocaire.edu/about-trocaire/non-discrimination-policy
NOTIFICATION OF RIGHTS UNDER FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. They are: (1) The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit to the Registrar’s Office or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. (2) The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. (3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. Directory Information may be released without the student’s consent. Trocaire College designates the following items as Directory Information: student name, address, e-mail address, telephone numbers, photograph, date and place of birth, major field of study, grade level, name of academic advisor, participation in officially-recognized activities, dates of attendance, enrollment status, degrees, date of graduation, honors and awards received, and most recent previous school attended. A student who wishes to have Directory Information withheld must notify the Registrar’s Office. Forms requesting the withholding of Directory Information are available in the Registrar’s Office. Trocaire College will assume a student’s failure to request withholding of Directory Information as their consent to the release of this information. (4) Disclosure Without Consent Trocaire College may disclose personally identifiable information from an education record of a student without consent if the disclosure meets one or more of the following conditions: a. The disclosure is to other school officials, including teachers, within the agency or institution whom the agency or institution has determined to have legitimate educational interests. b. The disclosure, subject to the requirements of Sec.99.34, is to officials of another school, school system, or institution of post-secondary education where the students seeks or intends to enroll. c. The disclosure is, subject to the requirements of Sec. 99.35, to authorized representatives of 1) The Comptroller General of the United States;2) The Secretary; or 3) State and local educational authorities. d. The disclosure is in connection with financial aid for which the students has applied or which the students has received, if the information is necessary for such purposes as to: 1) determine eligibility for the aid; 2) determine the amount of the aid; 3) determine the conditions for the aid; or 4) enforce the terms and conditions of the aid.
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e.
The disclosure is to State and local officials or authorities to whom this information is specifically: 1) allowed to be reported or disclosed pursuant to State statute adopted before November 19, 1974, if the allowed reporting or disclosure concerns the juvenile justice system and the system’s ability to effectively serve the student whose record are released; or 2) allowed to be reported or disclosed pursuant to State statue adopted after November 19, 1974, subject to the requirements of Sec.99.38. f. The disclosure is to organizations conducting studies for, or on behalf of, educational agencies or institutions to: 1) develop, validate or administer predictive tests; 2) administer student aid programs; or 3) improve instruction. g. The disclosure is to accrediting organizations to carry out their accrediting functions. h. The disclosure is to parents of a dependent student, as defined in section 152 of the Internal Revenue Code of 1954. i. The disclosure is to comply with a judicial order or lawfully issued subpoena. j. The disclosure is in connection with a health or safety emergency, under the conditions described in Sec.99.36. k. The disclosure is information the educational agency or institution has designated as “directory information”, under the conditions described in Sec.99.37. l. The disclosure is to an alleged victim of any crime of violence, as that term is defined in section 16 of title 18, United States Code, of the results of any disciplinary proceeding conducted by an institution of postsecondary education against the alleged perpetrator of the crime with respect to that crime. (5) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Trocaire College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5901
HUMAN IMMUNODEFICIENCY VIRUS (HIV) INFECTION AND ACQUIRED IMMUNE DEFICIENCY SYNDROME (AIDS) Acquired Immunodeficiency Syndrome (AIDS) is a life threatening condition closely related with Human Immunodeficiency Virus (HIV). This potentially lethal disease is absolutely preventable. According to an American College Health Association (ACHA) statement: “Current knowledge indicates that students or employees with any form of HIV infection do not pose a health risk to other students or employees in an academic setting. HIV is transmitted perinatally, by intimate sexual contact, and by exposure to contaminated blood. Although HIV may be found in many body fluids and secretions of people who are infected, its presence is clearly correlated with transmission only in blood, semen, and female genital secretions; breast milk may transmit the virus to a nursing infant. There has been no confirmed case of transmission of HIV by any household, school, or other casual contact. The Public Health Service states that there is no risk created by living in the same place as an infected person, eating food handled by an infected person, being coughed or sneezed upon by an infected person, casual kissing, or swimming in a pool with an infected person. Health care workers with clinical responsibilities and certain laboratory technicians have a very small but real risk of HIV infection through direct contact with contaminated blood or laboratory preparation. Most such exposures can be prevented by consistent adherence to established infection control guidelines.”
HIV/AIDS POLICY Trocaire College HIV and AIDS policies are based on guidelines set forth by the American College Health Association Task Force on AIDS. They are consistent with Section 504 of the Federal Rehabilitation Act of 1973, The Americans with Disabilities Act of 1990, the New York State Civil Rights Law 40-C and New York State Human Rights Law 296. The purpose of these policies is to provide guidelines to address the needs of students, faculty and staff with HIV infection and AIDS in the Trocaire College Community. These guidelines are based on the best medical information available, and will be applied in a compassionate manner recognizing the needs of the individual infected, as well as the needs and mission of the College. 1. Through lecture in various health-related courses and through other awareness activities Trocaire College addresses
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issues about HIV infection and AIDS. These programs increase awareness education to prevent further spread of the virus. Educational opportunities are offered to all students, faculty and staff. 2. The Health Office will assist the Administration with policy changes, HIV infection and AIDS awareness, keeping abreast of changing medical information and provide assistance in presenting and facilitating educational courses and programs on campus. 3. Under Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act of 1990 and the New York State Disability Act, the rights of persons with physical and emotional disabilities are protected. Currently, persons with AIDS are classified as disabled. 4. Trocaire College will ensure, without discrimination, all the privileges, rights and protection guaranteed by these laws. 5. Admission decisions do not include consideration of the existence of any form of HIV infection or AIDS. 6. Mandatory testing for HIV antibody or any other diagnostic test associated with HIV is not required for any current or prospective student, faculty or staff member of Trocaire College. 7. Trocaire College students who have HIV infection, whether symptomatic or not, are allowed regular classroom attendance and access to common areas of the College without restriction as long as they are physically and mentally able to do so. This policy also applies to faculty and staff. 8. Trocaire College offers referrals for medical, psychological, emotional and spiritual support for HIV infected students, faculty or staff. All information is handled in a confidential manner. No records or lists of individual referrals will be kept by the College as mandated by New York State Laws of 1988, Chapter 584, Article 27F, Section 2780. 9. Trocaire College follows universal precautions for the handling of blood and body fluids of all persons as established by Occupational, Safety and Health Administration (OSHA) 1992. 10. Trocaire College will not tolerate any occurrence of emotional or physical abuse directed toward a student or employee who may be or suspected to be infected with HIV. These incidents will be responded to quickly and effectively with appropriate administrative action, which may include counseling and education in HIV/AIDS transmission, the College Policy on HIV/AIDS and, if necessary, progressive discipline up to and including dismissal from the College. 11. The Health Office is the primary source for resource material on HIV infection and AIDS. Campus Ministry is available for spiritual support.
FUNDRAISING POLICY FOR STUDENTS No individual student or group is permitted to initiate or engage in any form of fundraising on College property without prior written approval of the Chief Student Affairs Officer or the Director of Student Life. Clubs must schedule their events with the Director of Student Life. A completed Trocaire College Event Form must be returned to the Student Life Office prior to the event. Further, no off campus fundraising by students on behalf of the College or any of its constituencies is permitted at any time or in any place without the prior written permission of the Chief Student Affairs Officer.
GUEST SPEAKER POLICY Trocaire College welcomes to the college speakers invited by approved college groups and/or organizations. Sponsorship of guest speakers does not imply approval or endorsement of the views expressed by either the sponsoring group or the College. Sponsoring a speaker requires: The majority of a student organization concurs that the invitation should be extended to a particular speaker. The speaker must directly reflect the mission of the club sponsoring the event. The club advisor must support and be the college contact for the guest speaker. A Trocaire Event Form must be filled out and returned to the Student Life Office (Room 137). The club advisor is responsible for securing room reservations. Clubs must follow the college policy regarding political candidates speaking on campus. The Chief Student Affairs Officer must approve the speaker before an invitation to speak is issued.
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POLICY AGAINST SEX DISCRIMINATION Trocaire College is fully committed to ensuring that its Campus is a place where students and employees are able to feel secure in their physical safety and their emotional well-being. To that end, Trocaire College condemns and will not tolerate sex discrimination in any form, including but not limited to unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications constituting sexual harassment as defined in this policy and as otherwise prohibited by state and federal statutes. Other types of sexual misconduct, including acts of sexual violence, dating violence, domestic violence, and stalking, are forms of sex discrimination and are also prohibited at Trocaire College. The prohibition against discrimination on the basis of sex applies to all students, employees, (faculty, administration or staff member), and to other members of the Trocaire College community, including contractors, consultants, and vendors doing business or providing services to Trocaire College. Applicable Federal Laws This policy supplements the general policy statement set forth in Trocaire College’s Non-Discrimination policy and addresses the requirements of Title IX of the Education Amendments of 1972 (“Title IX”), the Campus Sexual Violence Act (“SaVE”), the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery”), Title IV of the Civil Rights Act of 1964 (“Title IV”) and the Family Educational Rights and Privacy Act of 1964 (“FERPA”). Officer and Title IX Coordinator The Compliance and Diversity Coordinator serves as the Civil Rights Compliance Officer (“CRC Officer”) and as the College’s Title IX Coordinator. The CRC Officer is responsible for implementing and monitoring Title IX Compliance on behalf of the College. This includes coordination of training, education, communications, and administration of the complaint and grievance procedures for the handling of suspected or alleged violations of this policy. The CRC Officer will be available to meet with or talk to students and employees regarding issues relating to Title IX and this policy. The CRC Officer can be reached at 360 Choate Avenue, Buffalo, NY 14220 at (716) 827-2461 or via e-mail at civilrightscompliance@trocaire.edu Definition and Examples of Conduct Prohibited Under this Policy Prohibited conduct includes all forms of sex discrimination and sexual harassment, as well as sexual violence, dating violence, domestic violence, and stalking. Sexual Harassment Sexual harassment may consist of repeated actions or may even arise from a single incident if sufficiently extreme. The complainant and the alleged perpetrator may be of either gender and need not be of different genders. Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature where: submission to such conduct by the individual is made a term of conditional employment or scholastic status, either explicitly or implicitly. submission to, or rejection of, such conduct by the individual influences personnel or scholastic decisions concerning that individual. such conduct has the purpose or effect of interfering with the individual's work or academic performance or of creating an intimidating, hostile, or offensive working or scholastic environment for the individual. Examples: Physical contact of a sexual nature including unnecessary touching, patting, hugging or brushing against a person's body. Explicit or implicit propositions to engage in sexual activity. Comments of a sexual nature, including: Sexually explicit statements or questions Sexually explicit jokes or anecdotes Remarks of a sexual nature regarding a person’s clothing or body Whistling, ogling or leering Inappropriate exposure to sexually-oriented graffiti, pictures, posters or other such materials. Physical interference with or restriction of an individual's movements
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Sexual Violence Sexual violence is a particular type of sexual harassment that includes physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol. An individual also may be unable to give consent due to an intellectual or other disability. A number of different acts fall into the category of sexual violence, including but is not limited to, rape, sexual assault, sexual battery and sexual coercion. Dating Violence Dating violence is a particular type of sexual harassment that includes violence committed by a person who has been in a social relationship of a romantic or intimate nature with the victim; and where the existence of such a relationship shall be determined based on a consideration of the following factors: the length of the relationship the type of the relationship the frequency of the interaction between the persons involved in the relationship Domestic Violence Domestic violence is a particular type of sexual harassment that includes felony or misdemeanor crimes of violence perpetrated by: a current or former spouse or intimate partner of the alleged victim, by a person with whom the alleged victim shares a child in common, a person who is cohabitating with or has cohabitated with the alleged victim as a spouse or intimate partner, a person similarly situated as a spouse to the alleged victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or any other person against an alleged adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction. Stalking Stalking is a particular type of sexual harassment that includes a course of conduct directed at a specific person that would cause a reasonable person to fear for his or her safety or the safety of others; or suffer substantial emotional distress course of conduct means two or more acts, including but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about, a person, or interferes with a person’s property substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling Investigation and Grievance Procedures Trocaire College has both a moral and legal obligation to investigate all alleged and suspected violation of its Policy Against Sex Discrimination about which the College knows or reasonably should know, regardless of whether a complaint alleging a violation has been filed and regardless of where the conduct at issue occurred. The College’s ability to investigate in a particular situation, or to the extent of the investigation in any given situation, may be affected by any number of factors, including whether the complainant is willing to file a complaint or to consent to an investigation, the location where the alleged conduct occurred, and the College’s access to information relevant to the alleged or suspected violation of this policy. The College is nonetheless committed to investigating all alleged and suspected violations of this policy to the fullest extent possible under the circumstances. The Investigation & Grievance Procedures apply to all suspected or alleged violations of this policy and will be used in place of the “Student Code of Conduct Process” that may be contained in any College catalog, handbook, or other publication or appear on the College’s web site. In addition, any sanctions or corrective actions imposed against students shall be imposed pursuant to these Investigation & Grievance Procedures, rather than to any Student Code of Conduct Policy, or other sets of policies and procedures governing student conduct, unless the College determines in its discretion that a Student Code of Conduct or other similar policy governing student conduct should be used to resolve a particular matter. In addition, the College may, upon finding of good cause, modify these Investigation & Grievance Procedures in the interest of promoting full and fair resolution of suspected or alleged violations of this policy in accordance with applicable law. Reporting Alleged Violations of this Policy; Investigation An individual who has a complaint against a student, employee, (faculty, administration or staff member), or other individual involving an alleged violation of this policy should contact the appropriate official as designated below by
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either telephone or in writing by completing the Discrimination and Complaint Harassment Form which may be obtained by going to https://www.trocaire.edu/about-trocaire/non-discrimination-policy or clicking on the nondiscrimination policy link on the bottom left side of every www.trocaire.edu webpage. The Discrimination and Harassment Complaint Form is also available from the CRC Officer, Student Counseling, Director of Student Life, the Chief Student Affairs Office, and the Executive Director of Human Resources. The College will promptly and equitably investigate and resolve all suspected or alleged violation of this policy. Although there is no specific time limit for reporting a suspected violation of this policy, an individual who believes that he or she has been subjected to conduct that violates this policy is encouraged to contact the appropriate official as soon as possible after the alleged act of discrimination, harassment, or retaliation to discuss the available options for proceeding. Alleged violations of the Policy Against Sex Discrimination should be reported to the CRC Officer identified above. In the event that the CRC Officer is a party to the complaint, formal complaints may be filed with the Executive Director of Human Resources, in which case that person takes on the role of CRC Officer and follows all of the directives as outlined in the formal process outlined below. In addition to contacting the CRC Officer or the Executive Director of Human Resources, a student who has experienced a sexual assault or other act of violence may contact proper law enforcement authorities (e.g., by calling 911) including local police and any law enforcement officials at the College, about possibly filing a criminal complaint. The CRC Officer or the Executive Director of Human Resources is available to assist students in making contact with appropriate law enforcement authorities upon request. Any pending criminal investigation may have some impact on the timing of the College’s investigation, but the College will commence its own investigation as soon as is practicable under the circumstances. The College reserves the right to commence and/or complete its own investigation prior to the completion of any criminal proceeding. Depending upon the nature of the alleged or suspected policy violation, the relevant official (or his or her designee) will conduct an investigation either alone or with one or more other College officials deemed appropriate by the College. The investigation of any suspected or alleged violation of this policy will be completed within 60 days of the filing of a complaint or the date on which the College becomes aware of a suspected violation of this policy unless the College determines in its discretion that more time is required to complete the investigation. The nature and extent of the investigation will vary depending upon the circumstances, including whether the parties are amenable to pursuing an informal resolution (and the matter is eligible for informal resolution as discussed below). As part of the investigation, the relevant official (or his or her designee) will seek to interview the complainant and the accused. To help ensure a prompt and thorough investigation, complainants are asked to provide as much information as possible:
The name, department, and position of the person or persons allegedly causing the prohibited discrimination, harassment, or retaliation. A description of any relevant incident(s), including the date(s), location(s), and the presence of any witnesses. The alleged effects of the incident(s) on the complainant’s opportunity to benefit from the College’s programs or activities. The names of other individuals who might have been subject to the same or similar acts of discrimination, harassment, or retaliation. Although it is not required, any steps the complainant has taken to try to stop the discrimination, harassment, or retaliation. Any other information the complainant believes to be relevant to the alleged discrimination, harassment, or retaliation.
Any accused parties are also expected to provide as much information as possible in connection with the investigation. The College reserves the right to suspend any member of the College community suspected or accused of violating this policy or to take any other interim measures the College deems appropriate, pending the outcome of an investigation or grievance. In situations involving suspected or alleged violations of the Policy Against Sex Discrimination, the College also reserves the right to take steps necessary to protect the complainant as deemed necessary during the pendency of the investigation and resolution process. Any such interim steps will be taken in a manner that minimizes the burden on the complainant to the extent possible. Informal Resolution Process Allegations of sexual assault or sexual violence may not be resolved using an informal resolution process (i.e. mediation). However, other alleged violations of this policy, including some allegations of sexual harassment, may be resolved using an informal resolution process overseen by one or more College representatives if (i) the College
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determines, in its discretion, that such a process would be appropriate; and (ii) all parties agree to participate. The parties to any such informal process will not be required to deal directly with one another without the College’s involvement. Instead, one or more College representatives may arrange for or facilitate mediation between the involved parties and coordinate other informal resolution measures. Any party may request that the informal resolution process be terminated at any time, in which case the formal resolution process (described below) would commence. In addition, any party can pursue formal resolution if he or she is dissatisfied with a proposed formal resolution. Formal Resolution Process The formal resolution process applies (i) when any party so requests in connection with a matter that is eligible for formal resolution; and (ii) to all matters that are not eligible for informal resolution (i.e. matters involving alleged or suspected sexual assault or sexual violence). The College may also elect to use the formal resolution process in any matter when the College deems it appropriate. As part of the formal resolution process, the College may determine that further steps are required to complete the College’s investigation. The following procedural protections apply to matters that are not resolved during the Informal Resolution Process described above:
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Standard for Determining Responsibility. The standard used to determine whether this policy has been violated is whether it is more likely than not that the accused violated this policy. This is often referred to as a “preponderance of the evidence” standard. Rights of the Complainants and Accused Parties; Timing of Resolution. The College shall provide any individual suspected or accused of violating this policy with a written explanation of the suspected or alleged violations of this policy. Complainants and accused parties shall both be provided with the following in connection with the resolution of suspected or alleged violations of this policy. o The opportunity to speak on their own behalf. o The opportunity to identify witnesses who can provide information about the alleged conduct at issue. o The opportunity to have a non-participating advisor present at any disciplinary proceeding relating to the investigation. o The opportunity to submit evidence on their behalf. o The opportunity to review any information that will be offered by the other party in support of the other party’s position (to the greatest extent o possible and consistent with FERPA or other applicable law). o The opportunity to appeal the outcome of the investigation.
Sanctions; Corrective Actions. If the results of the investigation indicate that the College should impose sections and/or remedies, the matter will be referred to the appropriate President’s Council Member. The Council Member, or designee, after consultation with the Executive Director of Human Resources, will implement sanctions. In the case of a Council Member, the President will implement sanctions. In the case of the President or Board member, the matter will be referred to the chair of the Board of Trustees who will proceed according to Board guidelines. The College will take reasonable steps to prevent the recurrence of any violations of this policy and to correct the discriminatory effects on the complainant (and others, if appropriate). The range of potential sanctions/corrective actions that may be imposed against a student includes but is not limited to the following: verbal or written apology, discrimination or harassment education, verbal or written warning, probation, suspension and dismissal from the College. Employees who are found to have violated the policy may be terminated or subjected to other disciplinary action. Guests and third parties who are found to have violated this policy are subject to corrective action deemed appropriate by the College, which may include removal from the College and termination of any applicable contractual or other arrangements. In instances where the College is unable to take disciplinary or other corrective action in response to a violation of this policy because a complainant insists on confidentiality or for some other reason, the College will nonetheless pursue other steps to limit the effects of the conduct at issue and prevent its recurrence.
Notification of Outcome. After the conclusion of the investigation, the College will provide written notification to the complainant and the accused of the outcome (i.e., whether a violation of this policy has occurred) within twenty (20) calendar days after the conclusion of any hearing or proceeding unless the College determines that additional time is required. This notice shall be issued contemporaneously to both parties to the extent practicable. The College may also disclose to the complainant information about any sanctions or corrective actions taken that relate directly to the complainant (e.g. a “no contact” order). The
College will maintain documentation of all hearings or other proceedings, which can take various forms (e.g. notes, written findings of fact, transcripts, or audio recordings, etc.) In no event will the complainant in matters involving an alleged violation of the Policy Against Sex Discrimination be required to abide by a nondisclosure agreement that would prevent disclosure of the outcome.
Right to Appeal. Once written notice of the resolution has been provided, either the complainant or the accused will have the opportunity to appeal the outcome (including the issue of whether there is a policy violation and any sanction(s) imposed). Any appeal must be submitted in writing to the CRC Officer or to the Executive Director of Human Resources if the CRC Officer is a party to the complaint, within seven (7) calendar days of being notified of the outcome and must set forth the grounds upon which the appeal is based. The CRC Officer or Executive Director of Human Resources will forward all materials, including the letter requesting appeal of the initial decision, to the Appeals Panel, which will be appointed annually by the President, for review. The Appeals Panel will schedule a meeting within ten (10) business days of receipt of the request for review/appeal. The participants at the scheduled meeting shall be, at a minimum, the party appealing, and the Appeals Panel. The Appeals Panel shall conduct a prompt, thorough and impartial review of the materials. The Appeals Panel shall have the right to re-interview witnesses, e.g. if testimony is unclear or new evidence has been brought to light, or to interview additional witnesses if needed to ensure an equitable decision. The Appeals Panel will present its decision within ten (10) business days after the initial appeals meeting unless additional time is needed for good cause. If additional time is needed, both parties shall so be notified and provided with an estimated date of the appeal decision. The Appeals Panel will inform the President or designee of its findings and the President or designee shall make the final determination in the case.
Prohibition Against Retaliation No individual who makes a complaint alleging a violation of this policy or who participates in the investigation or resolution of such a complaint shall be subject to retaliation as a result of such activity or participation. Retaliation exists when action is taken against a complainant or participant in the complaint process that (i) adversely affects the individual’s opportunity to benefit from the College’s programs or activities, and (ii) is motivated in whole or in part by the individual’s participation in the complaint process. Any acts of retaliation, as defined in this policy, shall be grounds for disciplinary action. Confidentiality To the extent permitted by law, the confidentiality of all parties involved in the resolution of alleged or suspected violations of this policy will be observed, provided that it does not interfere with the College’s ability to conduct an investigation and take any corrective action deemed appropriate by the College.
STUDENT DRUG AND ALCOHOL POLICY Trocaire College recognizes that substance abuse is a major health problem throughout the United States and thus, is committed to establishing a drug-free environment. Henceforth, and in accordance with the Drug-Free Workplace Act of 1988, the following standards will apply. The unlawful possession, use or distribution of illicit or legal drugs and alcohol by students on College property is expressly prohibited. The applicable legal sanctions under local, state or federal law for the unlawful possession or distribution of illicit drugs and alcohol will be enacted. A federal or state drug conviction can disqualify a student for Federal Student Aid (FSA) funds. In facing the challenge of creating a drug free society, Trocaire endeavors to educate by providing on-campus drug awareness programs, literature and resource/referral services to appropriate community based agencies for all members of the College Community. Good faith efforts will include strict enforcement as well as implementation of this policy. Procedures: 1. Any student determined to be in violation of this policy will be subject to disciplinary action including: satisfactory participation in a rehabilitation program or expulsion from the College. 2. The process for imposing the above disciplinary sanctions shall be designed to accord students substantive and procedural fairness as developed in the Policy of Disciplinary Proceedings (Regulation 601). 3. A student self-certifies a federal or state drug conviction in applying for aid that he/she is eligible. A conviction for any offense involving sale or possession of illegal drugs that occurred during a period of enrollment for which the student was receiving Title IV aid will result in loss of eligibility for any Title IV, HEA grant, loan or work-study assistance. A student regains eligibility the day after the period of
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4.
ineligibility ends or when he successfully completes a qualified drug rehabilitation program. HEA Section 484(r), 34 CFR 668.40 Any College-authorized student activity, which allows for the legal consumption of alcoholic beverages, must be held off campus. Only a cash bar is allowable since college funds may not be used to purchase or subsidize alcoholic beverages at a student activity.
TECHNOLOGY - ACCEPTABLE USE POLICY Access to Trocaire College’s technological resources is a privilege, not a right. The College’s technological resources, including email and internet access, are provided for educational purposes. Our goal is to provide access to diverse, state of the art technological tools to support learning, enhance instruction, and facilitate resource sharing, innovation and communication. All users are expected to respect the rights of others and the integrity of the systems and related physical resources in an ethical manner. Students are automatically set up with a user name consisting of their last name followed by their first initial. Their password will be a system generated password. At the start of each semester, a letter will be mailed to new students’ homes. This letter will inform the new student of their user name and password. All students received a Trocaire email account that the college will use to send correspondence to students. Should log in problems occur, please contact the IT Help Desk at (716) 827-4330. Access to the Trocaire College network, as well as PC use, requires a valid user ID and password. User ID’s and all data associated with that ID are deleted after each semester. It is the student’s responsibility to back up their files. All users are expected to: 1. Respect the rights and privacy of others. This includes using only assigned accounts; not viewing, using or copying passwords, data, or networks for which they are not authorized; not distributing private information about others or self. 2. Respect and protect the integrity and security of every computer, our network and other networks to which we may be connected. Users will not destroy or damage data, networks, or other resources that do not belong to them. Users are expected to report security risks or violations to a teacher or the information technology department. 3. Comply with federal copyright laws. Compliance is expected of all faculty, staff and students. Persons found in violation of US Copyright Law (www.copyright.gov/title17/) are subject to penalties which may include but are not limited to being banned from access of specific technologies or facilities, loss of computer and network privileges, be required to make full restitution and/or prosecuted if criminal activity is found. 4. Respect the material and resources of the internet. Not intentionally access, transmit, copy, or create material that violates the schools code of conduct (including but not limited to material that is offensive, obscene, harassing, insulting or otherwise abusive or discriminatory) whether in language or meaning. 5. Not intentionally access, transmit, copy, or create material that is illegal or further other acts that are criminal or violate the school’s code of conduct. 6. Not use College resources for commercial activity or financial gain; not buy, sell, advertise, or otherwise conduct business. Consequences Any and all violations of this acceptable use policy will be communicated to the Administration. Violation of this policy may result in disciplinary action including but not limited to: Banned from access Required to make full financial restitution Prosecuted if criminal activity is involved The College accepts no responsibility for loss or restriction of service, or any loss of data or effort resulting from loss of service. System Administrators reserve the right to examine, use, and disclose data found on the college’s information networks in order to further the health, safety, discipline, or security of any student or other person, or to protect property. They may also use this information in disciplinary actions, and will furnish evidence of crime to law enforcement.
UNAUTHORIZED DISTRIBUTION OF COPYRIGHTED MATERIAL AND PEER TO PEER FILE SHARING The unauthorized uploading, downloading, copying and distributing of copyrighted information is illegal and is a violation of federal copyright law. Copyrighted material includes but is not limited to music, video, games, and software. Compliance with federal copyright law is expected from all Faculty, Staff and Students of Trocaire College.
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Anyone found in violation of the federal copyright law faces severe penalties and prosecution. The Digital Millennium Copyright Act of 1998 was signed into law on October 28th, 1998 to update US Copyright Laws for the Digital age. Deterrents To combat the unauthorized distribution of copyrighted materials, Trocaire College uses Bit Torrent Blocking via Content Filtering as required through our Internet Provider, Catholic Health System. Bit Torrent is the most common P2P file sharing protocol in use today.
Appropriate vs. Inappropriate Use Copyright law allows for “fair use” of copyrighted materials for purposes of teaching, scholarship and research. See more on Fair use here: http://www.copyright.gov/fls/fl102.html. An inappropriate use of copyrighted material includes the reproduction of a legally purchased music cd, video or software package and shared with others. Penalties Trocaire College may impose a range of penalties on users who violate US Copyright Law and/or the policies regarding the usage of college computing resources. A user may be banned from access to specific technology or facilities for a period of time, receive a suspension or loss of computer and network privileges, be banned from using telecommunication facilities, be required to make full financial restitution, and/or be prosecuted if criminal activity is involved. Copyright infringement penalties (http://www.copyright.gov/title17/92chap5.html#504) may also apply. Assessment At the end of each academic year, the Trocaire College Information Technology office will review the level of complaints received about the bit torrent blocking to determine the level of effectiveness of this approach. Modifications will be made as necessary. Alternatives for Legal Downloading Legal downloading sites can be found at the Educause website, www.educause.edu/legalcontent. Notification Polices and penalties regarding the unauthorized distribution of copyrighted material information is available upon request to prospective and enrolled students as well as annually via the Annual Student Handbook and at the beginning each semester via the Trocaire College email system. This information will also be posted on the College website for review by the entire College community.
TOBACCO FREE POLICY Trocaire College is committed to protecting the health and well-being of all employees, students, and other individuals in our workplace. We recognize that tobacco use poses a significant threat to our goals. In the interest of public health, Trocaire College is a tobacco-free workplace and college, effective July 4, 2009. The use of any form of tobacco, including e-cigarettes, is prohibited on all Trocaire College owned, rented or leased property, at all Trocaire College sponsored events and in all vehicles owned or leased by the College. In addition, sale of tobacco products or free distribution of tobacco products is also prohibited. Tobacco product and tobacco company advertisements and sponsorships of events are also prohibited. The same restrictions that are applicable to tobacco products and companies also apply to e-cigarettes. .
WEAPONS ON CAMPUS To provide a safe college environment possession or use of authentic or imitation firearms, weapons, illegal fireworks, incendiary devices, explosives, or any device known to be excessively harmful to others are prohibited on-campus or at an off-campus Trocaire College sponsored event. In accordance with provisions of the Cleary Act, weapons violations must be reported in the US Dept. of Education’s annual Campus Crime Survey and reported in the College’s annual Campus Security report if they result in disciplinary referral or arrest. Any student, employee, or visitor determined to be in violation of this policy will be subject to possible criminal prosecution, if applicable. Students who violate this policy shall be subject to discipline in accordance with college Student Code of Conduct Procedures, which may include suspension or dismissal from the College. If a weapon is noticed on Trocaire College property or a college sponsored event, contact security, event organizer, or 911 immediately.
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SECTION VI
STUDENT AFFAIRS (For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook)
ADVISEMENT & CAREER SERVICES Choate Campus: Rm. #121 Phone 716-827-2444 Advisement Each new matriculated student is assigned an academic advisor. Students will be notified who their advisor is through their Trocaire email account. This email is sent out after the add/drop period has ended. Academic Advisement is essential to success in college. Advisees are encouraged to meet with their advisor a minimum of three times during the semester. The first meeting should take place approximately 3 weeks into the semester or shortly after the student has been notified of who their advisor’s name and contact information. At this meeting, a student will have an opportunity to meet with his/her advisor to make introductions, discuss academic goals and implement strategies for success. A second meeting should be scheduled at mid-semester to discuss mid-term grades and to address any questions or concerns that the student may have at this time. The third meeting takes place prior to registration. All students must meet with their advisor before they are able to register for classes. At this meeting, course selection for the upcoming semester is discussed. In preparation for this meeting, each student should review program curricula and complete a tentative scheduling worksheet for his/her advisor’s review and approval. It is strongly recommended that students also initiate conversations with their advisors under the following circumstances: • Upon receipt of an Early Alert notice from one or more classes • Upon receipt of Midterm Warning letters from one or more classes • When applying to transfer into another program • If a student is struggling with an academic and/or personal problem • If a student is considering withdrawing from one or more classes • If a student requires clarification about the College’s policies and procedures
Career Services The Career Center, located at Main Campus Room 121, is available to assist students and alumni with the career development and job search process. Services include individual career counseling, a web-based self-assessment and career planning system, posting of current full-time and part-time job openings, as well as print and on-line resources for transfer opportunities and career preparation. Job search assistance includes help with developing resumes and cover letters, individual Credential Files, as well as interview preparation and practice. Transfer advisement is provided on an individual basis. The Career Center sponsors on-campus and off-campus job fairs and events to assist students and alumni with networking and other career-related issues. All Career Center services are available to students attending any of the Trocaire College campuses. Visit our website at www.trocaire.edu/careers or call 827-2444 to arrange an appointment.
Job Postings https://www.trocaire.edu/my/student-life/career-services/job-postings/
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STUDENT EMERGENCY CONTACT POLICY If a student is faced with an emergency situation which temporarily prohibits attendance in class(es), the student should contact the Advisement & Career Office at 827-2444 to request instructors be notified of the situation. The Advisement & Career Office will, in turn, contact the following: 1. Instructors for courses impacted by the student’s absence 2. The student’s academic advisor 3. Members of the Student Affairs team Notifying the Advisement & Career Office is merely a step to facilitate communication of the student’s situation to the college community; it does not “excuse” the absences or ensure that the student will not face consequences if the College Attendance Policy is violated. The student will still be required to contact his/her instructors upon returning to the College to make up work missed and discuss his/her standing in the course(s). The staff in Advisement and Career Services is available to assist students with academic needs and/or referrals to other resources.
ALUMNI More than 9,000 alumni of Trocaire College are employed in health, education and business careers. Trocaire’s interest in its students does not end at graduation. The Alumni Office acts as the liaison between the alumni, administration, faculty, and current students. The Alumni Office is located at 317 Choate, and is always open to students and alumni. The Alumni Office telephone number is (716) 827-4340.
ARTHUR O. EVE HIGHER EDUCATION OPPORTUNITY PROGRAM - HEOP (TROCAIRE OPPORTUNITY PROGRAM OR T.O.P.) Trocaire College offers the Trocaire Opportunity Program (TOP). TOP is sponsored jointly by the State Education Department and Trocaire College. The primary objective of TOP is to provide a broad range of services to the student, who, because of academic and economic circumstances, would otherwise be unable to attend college, yet has the potential and desire to obtain a college degree. The eligible TOP student receives a full-need financial aid package, including TAP and PELL. Additional grants and stipends are available to the TOP student. Provided for the TOP student are the necessary supportive services to successfully complete an Associate or Bachelor degree. Eligibility is based on the following criteria: 1. Possessing a lower high school graduating average than is required for desired degree or GED; 2. NYS residency and US citizenship; 3. Being a first-time college student; 4. Transferring from a college where you were determined opportunity program eligible (HEOP, EOP, College Discovery or other opportunity program); 5. Having an interest and desire in obtaining an Associate or Bachelor degree; 6. Being economically disadvantaged. ** Age is not a factor. Eligible TOP students begin their college education during a five week pre-freshman summer semester. This semester is mandatory for all first-time TOP students entering Trocaire College. This semester consists of preparatory classes, tutoring, luncheons and field trips. Transfer students previously enrolled as Opportunity program students (HEOP, EOP, CD, etc.) should contact the TOP Office (Main Campus Room 315) to determine if they are eligible for TOP at Trocaire College.
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BOOKSTORE & CHARGES POLICY The bookstore is located on the basement floor of the Main Campus. Hours are posted on the door. The bookstore handles textbooks, school supplies, Trocaire clothing/merchandise, and copying. Books and merchandise may also be purchased at www.trocairebookstore.org. Purchases can be shipped to your home (UPS rates apply) or free shipping is available at our Transit location. You may charge to your account the textbooks and supplies that you purchase at the college bookstore. The amount you may charge is limited to the amount of financial aid you have remaining after charges for tuition and fees are deducted. Bookstore credit is available one week prior to the start of each semester and continues through the second week of each semester. Except in rare circumstances, once you have received an aid disbursement, you are no longer eligible to charge your books to your account. If the bookstore does not have prior authorization to issue you store credit, you must obtain that authorization from Financial Aid. Each time you charge items at the bookstore you must sign an acknowledgment of your bookstore charges. This acknowledgment is forwarded to the Billing Office. A representative is responsible for posting the bookstore charge to your account. Any student aid disbursements that you are entitled to, will be reduced by the amount of the bookstore charges.
BULLETIN BOARDS Permission for students to post notices on any bulletin boards must be obtained from the Director of Student Life. Notices and posters may not be put on painted walls or doors.
CAMPUS MINISTRY The focus of Campus Ministry at Trocaire College is to address both the human and spiritual needs of students and the broader community. Through participation in Campus Ministry activities students can learn more about who they are as well as the many social issues facing our world. Special Masses, ecumenical prayer services, and Faith Sharing give students the chance to explore their spiritual perspective. Students may also participate in the Peer Ministry Program and contribute to the leadership of Campus Ministry. These programs are open to all students of every faith. A Meditation Room on the third floor of the Main Campus is available for private prayer and reflection. A book is available in this room to write the names of those in need of prayers, as well as those who have died.
COUNSELING SERVICES The Student Personal Counseling Office is located in Room 133 at the Main Campus. Students are free to walk in or schedule appointments to discuss any problems: academic, relational, stress, family, alcohol/substance abuse, or Department of Social Services issues. Counseling services are free of charge. If a needed service cannot be provided, an appropriate referral will be made. All counseling records are confidential and release of information about a student will be made only with written consent of the student. Transit Road students can schedule an appointment by calling 8272412.
DISABILITY SERVICES Trocaire College offers students with disabilities reasonable academic accommodations and services to enable them to fully participate in the mainstream of the educational process. In compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and Amendment Act of 2008, the College provides services on an individual basis for students with disabilities. Students are required to provide documentation to indicate need for services. Students are encouraged to contact the Coordinator of Disabilities at the time of admission to the college. Services or academic accommodations will be based on individual needs and course requirements. They include, but are not limited to, extension of time for testing, tutoring, note-taking, readers and writers for examinations, ipads for use of recording of reading material and lectures, learning materials in special format, and assistive technology.
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Responsibilities Every student has a responsibility to provide documentation from a qualified licensed professional of their disability prior to accommodations. Every student has a responsibility to follow recommendations and established procedures for academic support.
General Guidelines for Documentation: 1. Student must setup appointment with the Coordinator of Disability Services, located in Room 133. 2. The Coordinator of Disability Services will conduct an initial intake interview. In this interview you will be expected to identify yourself as having a disability and will be asked to provide documentation that includes a diagnosis or an assessment of a disability. 3. If the student has: a) No prior documented disability then the student will be referred for appropriate evaluation. b) Prior documented disability the student will be granted provisional accommodations for 30 calendar days until up-to-date documentation is provided. Failure to adhere to the above stated timeframe will result in the suspension of accommodations until the documentation is delivered. 4. After proper documentation has been turned in, please allow (5) working days before accommodations are granted. 5. A letter is given to a student’s instructors informing them of the accommodations. 6. Students must sign up in the PCAS at least three (3) days before the test/exam/quiz is to take place. Accommodations will not be granted without the appointment. 7. Students must meet with the Coordinator of Disability services at the start of each semester to review/update accommodations. In determining the acceptability of documentation, Trocaire College follows “Best Practices: Disability Documentation in Higher Education,” including the “Seven Essential Elements of Quality Disability Documentation.” See the website at http://www.ahead.org Confidentiality Information regarding a student’s disability is considered confidential and will be shared only with those at Trocaire College who need to know. That includes administrators, faculty and staff who have access to disability related information, only in so far as it affects their functioning in their respective areas of responsibilities. Web Accessibility Statement In light of emerging technologies and our goal to achieve continuous improvements in our operations and delivery of education including distance learning, we understand the need to make ongoing enhancements to our web sources and information technology. More specifically, we are committed to making our information technology and web sites as accessible as possible in accordance with Section 508 of the Rehabilitation Act of 1973 pertaining to electronic and information technology accessibility and the following major guidelines of the World Wide Web Consortium/ Web Accessibility Initiative or W3C/WAI: Web Content Accessibility Guidelines, Authoring Tool Accessibility Guidelines, and User Agent Accessibility Guidelines. If assistance is needed in accessing any of our web sources and information technology which include our web pages, web mail, e-faculty and e-student portals, and our learning management system/ distance learning system please contact the IT Help Desk. The IT Help Desk contact information is: IT Help Desk Phone: (716) 827-4330 E-mail: helpdesk@trocaire.edu . Its location is: on the main campus, room 360. Its mailing address is: IT Help Desk Trocaire College; 360 Choate Ave., Room 360; Buffalo, NY 14220. Students who need educational accommodations that include assistive technologies or materials in alternative formats should contact the Coordinator of Disability Services at 827-2412. The Coordinator of Disability Services is located on the Main Campus in Room 133; assistance is available by appointment at the Transit location. Mailing address: Disability Services, Trocaire College 360 Choate Ave, Room 133 Buffalo, NY 14220. To read more about Section 508 of the Rehabilitation Act of 1973, visit: http://www.section508.gov/index.cfm. To read more about the World Wide Consortium/Web Accessibility Initiative or W3C/WAI vis it: http://www.w3.org/WAI/.
DRESS Students who participate in clinical rotations and business internships are expected to dress in a professional manner. instructions.
FOOD SERVICE Transit Road and Seneca Street Locations: Vending machines are available in both buildings. Main Campus: Vending Machines are located near the Commons. Tim Hortons: 7:30am - 1:00pm (Monday-Friday) and 4:00pm - 6:00pm (Monday-Thursday) in the Choate Campus Commons; select food options including salad bar available at 11am
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Mercy Hospital Cafeteria: Show your Trocaire ID and get the employee price on everything in the Hospital Cafeteria. It is located on the 3rd floor of the hospital. Subway (@ Mercy Hospital): Located on the 3rd floor in the cafeteria. Sorry, no Trocaire discount. Tim Hortons (@ Mercy Hospital): Located in the lobby, open 24/7.
EMAIL All Trocaire students are issued a student email account for your use. This is the official vehicle that the college utilizes to communicate with students. It is the student’s responsibility to check your account regularly. You can access the email anywhere by going to www.trocaire.edu and clicking on “webmail” under the quick links menu. Your login and password will be mailed home to you prior to the start of your first semester.
EMERGENCY NOTIFICATION SYSTEM In the event of a campus closing or other emergency situation, Trocaire College has implemented an emergency notification system that sends notifications through text messaging (SMS), email, and voice messages to cell phone and home phone numbers. Students should keep their contact information up-to-date by going to the following website: https://portal.blackboardconnected.com/911088311 which will ask you for your official Trocaire College email address and ID number – which can be found on your Trocaire ID or schedule – use only the last 5 digits of your college ID number. The information collected through this site will be used by authorized college personnel in the event of weather-related campus cancellations or other situations where time is of the essence. Test messages to all contact numbers within the system will be sent out once each semester. Specific ENS instructions and the above link can always be found on the myTrocaire website under Student Life – Safety & Emergency.
HEALTH SERVICES The Student Health Office is located at the Main Campus Room 114. All new first-time students are required to bring their MMR immunization records when they register. Any delays must be discussed with the Health Office nurse. These records are requested to be handed into the Health office before the first day of classes. All Health Science students are required to receive a yearly PPD (TB skin test) and Flu shot for clinicals in health facilities. Those receiving a Flu shot receive a sticker for their ID badge. Those declining a Flu shot must sign a declination sheet and are required to wear a face mask while in the hospital. All health records submitted to this office are kept confidential. A registered nurse is available during posted hours to discuss health-related concerns. The facilities of Mercy Hospital are conveniently located in case of an emergency or serious illness.
HOUSING Information about apartments, roommates, or rooms for rent is available at both campuses and online at www.trocaire.edu/student-life/housing. Local newspapers are provided each week in the Transit Road campus lobby or the Main Campus Career Center to aid in your housing search. Available rooms and apartments as well as contact information about apartment complexes in the neighboring area around the Main Campus are posted on the Student Housing Bulletin Board near the Commons. Trocaire College is not affiliated with any housing or apartment complexes and is not liable for any aspect of the rental agreements between landlords and students.
INSURANCE Accident Insurance - All students registered for credit classes are covered by an accident policy. This policy protects students in case of accidental injury while at school, clinical sites and college activities off campus. This includes travel times between sites. The students’ health own health insurance is applied first and the College Insurance policy covers all remaining costs including co-pays. Claim forms may be obtained in the Student Health Office, Rm. 114. The Health Office will assist students in completing the forms. An incident report must also be made. Completed claim forms are sent to the Insurance Company.
ACADEMIC SUPPORT SERVICES The Palisano Center for Academic Success (PCAS) The PCAS is located on the main campus on the 4th floor, adjacent to the library. The PCAS is currently expanding its collection of study aides for student use. Students also have access to an open anatomy and physiology lab where they can study the physical form of the human anatomy using various learning modalities. Tactile learning is especially emphasized as students have the ability to assemble and disassemble parts of the human anatomy models to examine. The PCAS offers individualized sessions and workshop sessions on academic skills development focusing on such topics as test-taking, time-management, overcoming test anxiety, and TEAS and ACCUPLACER test preparation.
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Tutoring and Academic Coaching Services Free tutoring services are offered as one-to-one and in group settings by professional tutors, peer tutors, and academic coaches. Professional tutors are degreed in the academic subject(s) or skill(s) they tutor. Peer tutors are fellow students; they meet certain academic standards to tutor in a particular subject or academic program area. Academic coaches are degreed professionals; they meet certain academic standards and provide assistance in general learning and study strategies such as note-taking, test-taking, time management, and information technology. The PCAS also offers a writing drop box service where students can email their papers or writing projects any time of the day to a professional writing tutor who will review their work. Tutoring is offered in almost every subject offered at the college. Personal and academic advisement is provided by an academic coach for students on academic probation. Advisement sessions emphasize critical problem solving and self-assessment of academic, social, and personal issues that impede students’ academic progress. Testing Services The PCAS provides testing services. Prospective and incoming students take the online ACCUPLACER® placement tests. Prospective RN students take the online TEAS (Test of Essential Academic Skills) test. Testing accommodations are provided to students with disabilities. They include, but are not limited to: extension of time for testing, quiet/separate testing area, test readers, and test scribes. Please contact the Coordinator for Disability Services (See page 29) for more information about other student disability services. Testing Policies In order to ensure the highest level of academic integrity while administering tests, PCAS requires that test-takers adhere to the following policies: 1.
A photo ID is required in order to sign in to take the test.
2.
The following items are not allowed* in the testing area: electronic devices bags notebooks/books purses jackets/coats other personal belongings *Unless permitted by a course instructor.
3. 4.
All materials, including scrap paper, must be returned to the proctor upon completion of the exam. In order to uphold academic standards, test-takers may not leave the testing site during the examination and will forfeit the ability to complete their test in so doing. If a student will be late or unable to attend at the scheduled test time, please inform the PCAS as soon as possible. If a proctor suspects that a test-taker is cheating, the test will be stopped and confiscated, and the incident will be reported.
5. 6.
LIBRARIES@TROCAIRE The Libraries@Trocaire strives to provide the Trocaire community with the tools and resources needed for academic and professional success. There are libraries at Choate (4th floor) and Transit Road (Room 109) to serve your needs. We offer computers and printers for student use, journal article and image databases for research and presentations, DVDs, online videos,
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program and research guides, printed books as well as eBooks. We participate in Interlibrary Loan and AcademicSHARE, services that allow you to use and borrow materials from other college libraries. Access to nearly all of these resources is through the library’s website at library.trocaire.edu. On-campus, users need only log on to a Trocaire computer or connect to the college’s WIFI network using a personal smartphone, tablet, or laptop. From off-campus, users must log in with their network ID and password to access library resources. Library users must present a valid Trocaire College ID to use library materials. The only substitute accepted is a photocopy of the front and back of the ID. Books may be checked out for twenty-eight (28) days. DVDs, magazines and print journals may be checked out for seven (7) days. Reserve and Reference materials may only be used within the library. We also loan iPads loaded with academic apps to students for in-library use. For complete details, please see the Policies page on our website. Trocaire Library Hours Rachel R. Savarino Library (Choate) Transit Road Monday – Thursday: 8:00 AM to 8:00 PM Monday – Friday: 10:00 AM to 6:00 PM Friday: 8:00 AM to 4:00 PM Closed for lunch from 1:00 to 1:30 PM Saturday: 9:00 AM to 2:00 PM Saturday: 9:00 AM to 2:00 PM Sunday: Closed Sunday: Closed Visit http://library.trocaire.edu/AboutUs/Hours for holiday and updated hours. A librarian is available for research assistance during all hours the libraries are open. We can be reached by telephone, 716-827-2434, and email, libraryhelp@trocaire.edu. Messages received after normal hours will be answered the next business day. In addition to assisting students in the library and online, we offer Library Research and Information (LRI) sessions, tutorials and workshops, as well as two (2) for-credit courses (GS 101, GS 201). These programs help students develop research and Information Literacy skills, which are crucial in today’s academic environment and tomorrow’s employment market. Visit our website at library.trocaire.edu for information about additional services. LOST AND FOUND Students may check with the Choate Campus Security Desk for lost items. Items will be kept for a period of 30 days after which any unclaimed items may be disposed of. The front desk at Transit Road and Seneca Street will also collect lost and found items. MASSAGE THERAPY CLINIC Trocaire Massage Clinic is now located at 2262 Seneca Street, along with the Trocaire Massage Therapy Program. Trocaire students receive massage therapy for $15 with current student ID card. Please call 827-2518 to schedule an appointment. STUDENT EVENTS Clubs or organizations that wish to hold an event must fill out a Trocaire College Event Form, which is available at Choate Campus, Room 137. The form must be completed by the advisor of the student organization and turned in with all necessary signatures no later than two week prior to the event. It is highly recommended that arrangements be made well in advance. An activities calendar is located at the Choate Campus, Room 137. In order for an event to be posted, an event form must be submitted to the Director of Student Life. STUDENT LIFE The purpose of this office is to create a welcoming environment for learning and personal growth. Through the various clubs, organizations and events, all students have an opportunity to participate in campus life. A portion of the College Fee supports a variety of campus events and services as well as supporting student clubs and organizations. A large part of your college experience takes place outside of the classroom. Whether it is becoming a student leader, attending different activities and events, or volunteering your time, they will all add to your overall Trocaire experience. The unique size of our college allows students to participate in different clubs and organizations and take on leadership roles if they wish to do so. The benefits of becoming a student leader are tremendous - skills that will last a lifetime. Here are some reasons to get involved:
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* Learn new skills for personal and career development * Develop the skills you already have * Be recognized for your achievements * Have a sense of accomplishment * Build your self-esteem * Find your voice * Meet new people and develop lasting relationships * Leave a legacy (leave Trocaire better than you found it) * Transfer schools (four year schools will ask what you were involved in) * Build your references and make contacts As you can see there are many reasons to get involved within the Trocaire community. If you have any questions or would like to get involved please see the Director of Student Life (Main Campus Room 137) who will be happy to assist you.
STUDENT ID CARDS Student Identification cards are processed during orientation and distributed through the Choate Campus Security Desk. This card is needed for borrowing books from the college library, access to the tunnel connecting the college to Mercy Hospital, identification on clinical/internship sites, admission to college sponsored functions and admission to intercollegiate functions. A processing fee of ten dollars is charged for replacement cards. To obtain a replacement ID, students should first go to the Student Accounts Office to pay cash or charge their account. From there, the receipt can be taken to the Choate Security Desk to have the replacement ID printed.
STUDENT PORTAL Trocaire College maintains a Student Portal to allow electronic access to college announcements and communications. Through the Portal, students have access to online registration, course work, grades, academic planning, online bill payment, schedules, calendars, and more. The Portal is accessible by going to www.trocaire.edu, myTrocaire, Quicklinks, E-Student and then entering your student login and password.
VETERAN SERVICES Our campus strives to provide our student veteran population and their attending family members with all the support they need and deserve. This service is always open to interested parties that desire to give back to those who have or are currently serving in the armed forces. Working with faculty and staff, as well as veteran and depend students of the college, our goal is to educate and inform the campus community of the many challenges unique to military culture. If anyone is interested in becoming involved with this ministry, stop by our office to discuss how you can give back to those who have sacrificed so much. The office is located at Main Campus Room 325 and you can call 827-2553 for more information.
VOTER REGISTRATION Trocaire College encourages all students to be registered and vote. Voter Registration forms are available anytime from the Chief Student Affairs office, Room 129. The college will mail in the registration form for all current students.
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Section VII
CLUBS & ORGANIZATIONS (For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook) Student clubs and organizations evolve from either personal interests and needs or academic interests. Those funded through the College Fee must have an advisor and have bylaws on file in the Director of Student Life’s Office. Trocaire will recognize only those clubs/organizations whose purpose is in accord with the philosophy and mission of the college. Starting a Campus Organization 1. Meet to discuss ideas - formulate them into a goal, keep notes. 2. Ask an interested faculty or staff person to act as advisor. The moderator will assist in the organization of the club and then continue to advise as needed. 3. Hold an organizational meeting. Choose a chairperson and draft the bylaws. Keep minutes. 4. Submit a copy of the bylaws and the name of the group’s advisor to the Director of Student Life. 5. The Director of Student Life will review the bylaws and makes the final decision as to whether the group be recognized as an official campus organization or not.
CALENDAR OF EVENTS For an up-to-date listing of student activities, holidays, and special events, please check the calendar on the Trocaire College website.
COLLEGE COMMITTEES In order to assure that student interests are represented in college governance, representative students sit on several college committees including: the Board of Trustees, Cabinet, the Security Advisory Committee, Diversity Committee, Educational Programing, Student Parking Committee, as well as other planning groups as needed.
DIVERSITY CLUB The Diversity Club gives students an opportunity to share their cultures and backgrounds with the college community. The club will be sponsoring activities and events that celebrate diversity. Regular meetings will be held to discuss related issues at the college. Advisor: Lydell Fortune, Choate Campus Room 324
HOSPITALITY CLUB "Bring all students that have an interest in the hospitality industry together. Through fundraisers and community events the Trocaire Hospitality Club will work together to raise money for scholarships, field trips, and other initiatives that will benefit the college and local communities. Similar to any successful hospitality venture, the Trocaire Hospitality Club will embrace the importance of professionalism, teamwork, diversity, and communication." The Trocaire Hospitality Club was organized for the following purposes: To provide all students with an interest in the hospitality industry a place for social and professional networking. To provide club members with the academic tools to become successful leaders in the Hospitality Industry. Advisor: TBA
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NATIONAL STUDENT NURSING ASSOCIATION (NSNA) Trocaire Student Nurses Association is a recognized constituent of the National Student Nurses Association (NSNA). As such its purposes are: A. To assume responsibility for contributing to nursing education in order to provide for the highest quality of health care. B. To provide the RN program representation of fundamental interests and present concerns to nursing faculty meetings. C. To aid in the development of the whole person, his/her professional role, his/her responsibility for health care of people in all walks of life. D. To be active in community service projects E. To fundraise for a Registered Nursing student scholarship F. To represent the nursing program at school and/or community organizations Membership is open to students currently in Nursing and those students already accepted into the program. Advisor: Mary Ann Deb, Main Campus Room 245
ORIENTATION LEADERS Orientation leaders are recruited each year to help our incoming students at orientation. The responsibilities of the orientation leader includes: registration, answering new student questions, setup, cleanup, public speaking, and leading our new students through the orientation process. This essential function of orientation is critical to the success of the orientation process. Advisor: Kristin Nesbitt, Choate Campus Room 112
PHI THETA KAPPA HONOR SOCIETY Alpha Pi Eta, the Trocaire chapter of Phi Theta Kappa, is an international honor society for two-year colleges. Induction into the society is held each year at the Honors Convocations. Membership is based upon a semester average of 3.50, at least 12 credit hours and one completed semester in an two-year major, commitment to the local chapter. New members are invited into this prestigious organization each semester. Avisor: Tony Funigiello, Choate Campus Room 129
RADIOLOGIC TECHNOLOGY CLUB The Radiologic Technology Club was organized for the following purposes: A. To provide students enrolled in, or entering, the Radiologic Technology Program with current information pertinent to their professional development and to promote a positive attitude and reinforcement of the Code of Ethics of Radiologic Technologists. B. To inform members of continuing education and career opportunities available in the field of diagnostic imaging. C. To promote opportunities for social and academic interaction with fellow students and faculty. D. To create a sense of social awareness and responsibility by completing a service project. Advisor: Rachel Suto McCormick, Choate Campus Room 354
SOCIETY OF HUMAN RESOURCE MANAGEMENT SHRM provides opportunities for students to network on the local level through student chapters. SHRM student chapters have regular meetings with scheduled programs designed to help members learn more about HR and the real world of business. More than 450 affiliated SHRM student chapters offer local activities on university campuses throughout the United States. Advisor: TBA
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STUDENT GOVERNMENT ASSOCIATION The purpose of this organization is to be the voice of the students as it pertains to quality of student life at Trocaire. The SGA encourages self-government and promotes responsibility, dedication, and cooperation among the students and in their relations with the faculty and administrative offices of the College. In order to increase student engagement, Student Government will communicate directly with students through their own Moodle page and utilize a virtual concern box whereby students have a place to share their issues. The Chief Student Affairs Officer and Director of Student Life serve as the advisors to the Student Governance Association. Advisors: Tony Funigiello and Joyce Kaiser Main Campus Rooms 129 & 137.
STUDENT VETERANS CLUB This organization provides on campus support for the growing number of military veterans and their dependents. It encourages community service, provides mentorship to others, and strives to promote a cohesive and active student body within the college. The nation’s renewed focus on veteran welfare has ignited change on campuses and in congress. We are committed to capitalizing on this momentum to ensure present and future veterans are supported in their transition to education and employment. If interested contact the Office of Veteran Services. Advisor: TBA, Main Campus.
TROCAIRE COLLEGE ASSOCIATION OF STUDENT SURGICAL TECHNOLOGISTS The Association of Student Surgical Technologists is a student organization that is committed to: A. Enhance the Surgical Technology Profession to ensure quality patient care. B. Exchange professional knowledge, expertise, and ideas in the field of Surgical Technology. C. Promote a high standard of Surgical Technology performance for quality patient care. D. Motivate interest in continuing education for Surgical Technologists. E. Fundraising for the annual Surgical Technology Pinning Ceremony. F. Community service. G. Promote and maintain communication and cooperative relationships with other professional health care organizations. H. Encourage and explore the diversified role of the Certified Surgical Technologist (CST). Advisor(s): Linda Kerwin, Choate Campus, Room 349, Kimberly Heeb, Choate Campus, Room 333.
TROGREEN TEAM The TroGreen Team works to: A. foster environmental awareness among the students, faculty, and staff of Trocaire College. B. inform members and non-members of various environmental initiatives, issues, and solutions that impact the Trocaire community and the universal community as well. C. promote an ecologically responsible and sustainable college through campus-based initiatives such as paper and bottle recycling, waste reduction, car-pooling, and neighborhood clean-ups. D. enhance the overall experience of students, faculty, and staff at Trocaire College. Co-chairs: Jen Ehlingher-Saj, Main Campus Room B02; Solomon Nelson, Main Campus Room 413 All clubs described above are not consistently active.
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SECTION VIII SAFETY & SECURITY For up-to-date policies and information see https://www.trocaire.edu/my/student-life/student-handbook) Campus Safety and Security Phone Numbers 716-826-1200: Choate Switchboard 716-827-2500: Non-Emergency – Security Desk Choate Campus or HELP (4357) from any college phone 716-827-4310: Non-Emergency - Security Desk Transit Building 716-827-4320: Non-Emergency – Security Desk Seneca Building 716-445-2104: Emergency – On-Site Security, Choate Campus 716-827-2564: Director of Facilities & Security Campus Safety and Security at Trocaire College works in concert with students, faculty, and staff toward ensuring their security throughout the campus. Trocaire employs uniformed guards through a private security service. The guards work closely with the Buffalo Police Department. In order to support emergency services on and around the Choate Ave campus, we rely upon a strong working relationship with not only the Buffalo City Police Department, but also Buffalo Fire Department. We also call on the services provided by local first responders at the Transit Road site. In keeping with the Cleary Act, we provide vital information and statistics about incidents on and around the campus community in an annual security report published on the Trocaire College website. Statistics are published annually and are available to anyone upon request. They are also available on the U.S. Department of Education website (HTTP: //OPE.ED.GOV/SECURITY) “OPE ID: 00281200”or by contacting the Director of Security at 827-2564. The Advisory Committee on Campus Safety will provide upon request all campus crime statistics as reported to the United States Department of Education. For the most recent Annual Security report, go to http://www.trocaire.edu/student-life/student-affairs. We believe in a well informed community; in keeping with this, notices of pertinent security related happenings and incidents are posted on security boards throughout campus. For additional information contact the Director of Facilities & Security, Choate Campus Room 330 or 716-827-2564. Crime Prevention The key to a safe and secure environment in any area is crime prevention. Campus Safety and Security utilizes uniformed guards in most cases when classes are in session. The college also utilizes security cameras which are installed in several areas on campus. Crime prevention is a joint effort however, and cannot be accomplished without the assistance of the entire Trocaire community of students, faculty, and staff. The security committee has composed a list of several crime prevention and safety tips which are distributed at the beginning of each semester. In addition to uniformed security officers, there is a campus-wide Security Advisory Committee comprised of faculty, staff, administration and students. Although Trocaire is a safe campus, it is located in the middle of an urban area where students are often expected to walk to and from their vehicles. Listed below are some helpful safety tips:
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Walk in groups or with a buddy Travel in well-lit areas Be aware of traffic: drivers might not see you! Always lock your car! If it is snowy and icy, please watch your step Call 911 if you notice any suspicious activity Put away cell phones and ipods to avoid distracted walking Look both ways before crossing the street When possible, stay on the sidewalk; if you must use the street, walk facing traffic Walk with confidence and keep your head up
CONFERENCE FOR MERCY HIGHER EDUCATION Trocaire College is a member of an association of sixteen colleges, sponsored by the Sisters of Mercy.
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