Academic progress – flow chart

The following flow chart provides a visual outline of the process used to monitor student attendance and to provide support to any student who is struggling to meet the attendance regulations. Often the staff member will identify in this discussion some deeper issues impacting on the student and affecting her attendance level. It is important that at this point the teacher/staff member refers the student to the appropriate member of staff or external specialist and, when necessary, communicates concerns of an urgent nature to the Deputy Head/Head of School immediately.

Monitoring attendance

Report of absences for two or more days communicated to Deputy Head of School. Danger of breach of attendance identified and noted in student’s file. Parents advised.

Attendance falls below 90 per cent Deputy Head of School meets with the student to discuss student’s absence and communication with the student’s parent/ carer occurs. File note kept in student’s file.

If a student’s attendance falls below 85 per cent the Deputy Head of School will meet with the student. Communication with parents/carers will occur. A verbal warning will be given and an action plan agreed. A file note will be placed on student’s file and parent/carer advised in writing.

If attendance falls below the threshold for the study period, the College will advise the student of its intention to report the student for breach of visa condition 8202. The student will be advised that she has 20 days to access the College’s complaints process.

The Principal and Dean of Students manage the issue from this point. During discussion with the student, should deeper issues be identified, the teacher/ staff member will communicate with the appropriate key personnel for referral of the student to staff who can offer appropriate support.