Hospitality Offer Swiss Pavilion Expo 2020 Dubai
Expo 2020 Dubai Facts & Figures
↘ Universal Exhibition - 20 October 2020 to 10 April 2021 in Dubai, United Arab Emirates ↘ Topic: «Connecting Minds, Creating the Future» ↘ 25 million visits expected, of which 2.5 million in the Swiss Pavilion ↘
Target audience of the Swiss Pavilion: — Opinion leaders and decision makers from the UAE and the region — International media — General public, both local and international
↘ Opening hours — Expo 2020 Dubai site: 10:00 – 01:00 (Sunday to Thursday) 10:00 – 02:00 (Friday and Saturday) — Pavilions and exhibitions: 10:00 – 22:00 (Monday to Sunday) — Daily delivery times: 02:00 – 08:00 (Monday to Friday) 03:00 – 08:00 (Saturday and Sunday)
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Focus weeks
Expo 2020 Dubai has planned nine different focus weeks in order to create a red line between all the Pavilions and focus on specific themes at the same time. The focus weeks are scheduled as follows: I. November 1 – 11, 2020 Climate II. November 22 – 28, 2020 Urban Development and Cities III. December 1 – 7, 2020 Travel and Exploration IV. January 8 – 14, 2021 Sustainable Development Goals (SDG) V. January 22 – 28, 2021 Health and Wellness VI. February 1 – 7, 2021 Innovation VII. February 22 – 28, 2021 Agriculture and Livelihood Development VIII. March 8 – 14, 2021 Women and Girls IX. March 22 – 28, 2021 Water Events during the focus week are basically targeted at a specific audience and shall be partially open to the public, but please note that you will also have the possibility to rent the event space and its courtyard on Friday or Saturday of each official focus weeks of Expo 2020 Dubai, allowing your company to target a specific group.
Presence Switzerland
Presence Switzerland, a unit of the Federal Department of Foreign Affairs (FDFA), is responsible for the promotion of Switzerland’s image abroad, and implements the strategy of the Federal Council on Switzerland’s communication abroad. To fulfil its mission, Presence Switzerland manages among others the platforms of official Switzerland in major international events, such as Universal Exhibitions and Olympic Games.
Swiss Pavilion at Expo 2020 Dubai
In reference to tent structures, the Swiss Pavilion’s structure will be covered by textiles. This makes the Pavilion very easy to setup and dismantle. In terms of construction, operation and maintenance, the Pavilion acknowledges the Expo’s overarching theme of sustainability. The core structure blends tradition and innovation, evokes affinities between the East and the West. The visitor experience is based on a hike through Switzerland. As visitors walk through the Pavilion, they encounter and experience specific Swiss values as well as Switzerland’s proposed solutions and innovations for a sustainable future. The experience is staged in three acts, each act representing a core theme: «red carpet», «the show», and «the city of opportunities». Furthermore, the rooftop terrace will offer the visitors the chance to experience the tradition of Swiss hospitality and the quality of Switzerland as a global meeting place while enjoying an amazing panoramic view from the viewing platform as well as typical Swiss «häppli» (light bites) available at the rooftop bar.
Opening hours
↘ Exhibition
10:00 – 22:00 (Monday to Sunday)
↘ Rooftop terrace bar *
16:00 – 01:00 (Sunday to Thursday) 16:00 – 02:00 (Friday and Saturday)
↘ Sprüngli Boutique & Café*
09:00 – 22:00 (Monday to Sunday)
* Also accessible to non-visitors of the Swiss Pavilion
Location
Switzerland has chosen to build its pavilion in the «opportunity» district, focusing its presence on its tradition-based innovations and on its will to showcase exhibits aimed at ensuring a better life and a sustainable development.
Event space and courtyard Rooftop terrace
Priority access and guided tours Priority access to neighbouring pavilions Accreditations
Entry tickets
The Swiss Pavilion offers an exclusive event space for rent with direct access to its private courtyard. This space will have personalised services and features that will make your event(s) unforgettable.
In addition to the event space, the Swiss Pavilion offers you the unique opportunity to privatise the rooftop terrace or a part of it for hosting your own cocktail reception in a casual lounge setting. The rooftop will have its own viewing platform as well as a long bar.
Discover the Swiss Pavilion without having to wait in a queue and enjoy a personal welcome. By opting for a guided tour, you and your guests will enjoy the exhibition accompanied by one of our competent and charming guides.
In cooperation with our neighbouring Pavilions, we are able to offer priority access to other country pavilions. Information will be available from the beginning of 2020.
Accreditations for you and your key employees (event staff) facilitate access to Expo 2020 Dubai. Accreditations are personal, issued on behalf of the Swiss Pavilion, and are valid for the day(s) of your event only.
To enter Expo 2020 Dubai, it is preferable to buy tickets in advance. Different kinds of ticket are available for sale on the expo website and through the official distributors. More information at https://www.expo2020dubai.com/en/tickets
Catering
Living Hospitality will have the overall responsibility for the catering in the Swiss Pavilion at Expo 2020 Dubai. They will be in charge of the rooftop bar menu as well as of the catering for the event spaces. Please note that Living Hospitality is the official caterer for all the events in the Swiss Pavilion – public or private – and that no external caterer will be allowed on the premises.
Hospitality Packages → Event space and courtyard
Size Event space 63 m2 Courtyard 32 m2 Technics
LED-Screen, Wi-Fi, audio with microphone
Possible Conference (event space) 66 persons settings Workshop (event space) 32 persons Roundtable (event space) 24 persons Standing aperitif (both spaces) 80 persons Rental fees * All day (10:00 – 24:00) Half-day morning (10:00 – 15:00) Half-day evening (17:00 – 24:00) * Offer unavailable from Monday to Thursday and Sunday of all focus weeks * Catering and Expo tickets not included
EVENT SPACE COURTYARD
ROOFTOP TERRACE OBSERVATION PLATFORM EVENT SPACE ROOFTOP-BAR
KITCHEN
Floor Plan
CHF 2’900 CHF 1’000 CHF 2’000
→ Possible settings
Conference (event space) Workshop (event space) Roundtable (event space) Standing aperitif (both spaces)
66 persons 32 persons 24 persons 80 persons
Conference 66 persons
Workshop 32 persons
Roundtable 24 persons
Standing aperitif 80 persons
→ Rooftop Terrace A
Size
Part of the rooftop terrace
Technics
LED-Screen, Wi-Fi, audio with microphone
Possible Standing aperitif 90 persons setting Rental fees * All day (10:00 – 24:00) Half-day morning (10:00 – 15:00) Half-day evening (17:00 – 24:00) * Catering and Expo tickets not included
EVENT SPACE COURTYARD
ROOFTOP TERRACE OBSERVATION PLATFORM EVENT SPACE ROOFTOP-BAR
KITCHEN
Floor Plan
140 m2
CHF 4’500 CHF 1’500 CHF 3’250
→ Rooftop Terrace B
Size Rooftop terrace 280 m2 Technics
LED-Screen, Wi-Fi, audio with microphone
Possible Standing aperitif 180 persons settings Rental fees* All day (10:00 – 24:00) Half-day morning (10:00 – 15:00) Half-day evening (17:00 – 24:00) * Catering and Expo tickets not included
EVENT SPACE COURTYARD
ROOFTOP TERRACE OBSERVATION PLATFORM EVENT SPACE ROOFTOP-BAR
KITCHEN
Floor Plan
CHF 9’000 CHF 3’000 CHF 6’500
Rooftop Terrace
Included Services
Use of logo
Communication and use of images
The following services are included in all hospitality packages: ↘ ↘ ↘ ↘ ↘
Priority access to the Expo 2020 Dubai Priority access to the Swiss Pavilion Welcome speech by the Pavilion Management (upon request) Swiss Pavilion's souvenir Guided tour of the Swiss Pavilion (upon request, depending on the number of PAX and availability)
Please note that you have no right to use either the Swiss Pavilion Expo 2020 project logo or the official logo of Expo 2020 Dubai, as hosting an event in the Swiss Pavilion does not make you partner of the Swiss Pavilion.
All communication about your event shall be approved in advance by the FDFA (e.g. in order to check the wording, the hashtags for social media, etc.). In particular, any use of images, be it official images of your event or images taken by your company or third parties at your event, must be approved in advance by the FDFA.
Booking Confirmation Cancellation Policy Your Contact Persons
You will need to complete and submit a booking request form. An invoice will be issued and the payment of the room serves as confirmation of booking. After confirmation, any modification of the set up, time or date of the event will be subject to availability.
Any cancellation prior to 60 days of the event is free of charge. Any cancellation prior to 30 days of the event will be subject to a 50% fee. After this deadline, no refunds will be granted for the event.
Celia Arribas Head of Sponsoring and Hospitality Swiss Pavilion Expo 2020 Dubai
Alice Vlaiculescu Administrator Sponsoring and Hospitality Swiss Pavilion Expo 2020 Dubai
Presence Switzerland Federal Department of Foreign Affairs FDFA
Presence Switzerland Federal Department of Foreign Affairs FDFA
Bundesgasse 32, CH-3003 Bern Direct: +41 (0) 58 465 42 53 Mobile: +41 (0) 79 560 16 84 celia.arribas@eda.admin.ch
Bundesgasse 32, CH-3003 Bern Direct: +41 (0) 58 464 18 75 alice.vlaiculescu@eda.admin.ch