2024 GLR Conference by PhiBetaSigma_GreatLakesRegion

CHAPTER PLANNING TOOLKIT

RACING TOWARDS GREATNESS

INDIANAPOLIS, INDIANA

What's Inside...

Greetings from the Great Lakes Regional Director

Greetings from the Conference Chair

Greetings from the Collegiate Representative

RACING TOWARD GREATNESS

Online Registration, Information, and Guidelines Places to Go & Things to See Tentative Schedule at-a-Glance Conference On The Spot Awards Conference Forms and Deadlines 4 5 6 7 9 10 12 14 3

Greetings to my brothers of the “Greater” Great Lakes Region.

On behalf of our 36th International President, Bro. Hon. Chris V Rey JD, and the Great Lakes Regional Board, it is my honor and distinct pleasure to welcome you to our 98th Regional Conference in the great State of Indiana and the City of Indianapolis, “The Racing Capitol of the World”.

This year’s theme is “Racing Towards Greatness”. As we conduct business for our Region, I encourage you to set high standards, stay focused on our vision- “One Sigma”, and remember that the journey to greatness is just as important as reaching the destination. Additionally, we hope that you find time to explore, take in the sights, and enjoy this remarkable city.

Special thanks to the host chapters, Xi Sigma, Lambda Beta, and Alpha Epsilon Alpha, Regional Vice Director Brother Willie C.H. Garrett- Conference Committee Chair, Brother Chuck Scott, State Director Brother Karl Williams, and the entire Conference Committee for their hard work and tireless efforts to ensure this experience will be second to none and executed flawlessly.

Our region’s position and membership are stronger than ever, and it’s because of your engagement, leadership, and dedication to Sigma. To serve thee e’re in joy and pain, in sorrow or in strife, we’ll still proclaim, in loud refrain, “Phi Beta is the life!”

Finally, it has been an honor serving as your Regional Director. Since September, my platform has not wavered on excellence, service, and accountability in order to promote brotherhood enhancement, membership growth, and program implementation. The Great Lakes has fearlessly forged forward with these expectations. Because of you, we are accomplishing great things and I thank you for your cooperation, support, and diligence.

Brothers, let's continue the work of Phi Beta Sigma Fraternity, Inc.. As your 32nd Regional Director, I commit the Great Lakes Region to march on in efforts of Transcending a Legacy of Greatness Again, thank you for your continued support and hard work. Have a fantastic experience during this 98th Great Lakes Regional Conference.

Yours in service,

Charles L. Jones 32nd Great Lakes Regional Director

Racing Towards Greatness GREAT LAKES 32nd REGIONAL

DIRECTOR

Hello to my Brothers of the Great Lakes Region,

I am Ashton Franklin, a Spring ‘23 initiate and current chapter President of Alpha Epsilon Alpha (Indianapolis Citywide). Being a part of something so large, newly into the brotherhood, has been a great honor and opportunity to continue fostering my personal and professional growth.

During this time, I have learned more about what Sigma means and how I can best support my brothers and the beloved community I am choosing to build over time.

To my collegiate brothers, I assure you that the greatest minds throughout the Great Lakes have planned this regional conference. I challenge every one of my brothers to attend and participate fully Accepting the responsibility and loving the challenge makes our foundation solid

Creating the Collegiate Leadership Committee provides you guys with an enjoyable and extremely meaningful experience We have a plethora of workshops and other activities to equip you all with something you can bring back into your chapter, university, city, and society. Taking the initiative to empower your chapter and other brothers around you is an excellent step in the right direction However, consistency in the willingness to learn and fostering a culture of total empathy and compassion will unlock the individual.

Our generation has needs, desires, and goals that sometimes can be difficult to maintain while fulfilling our daily responsibilities So, once again, I encourage you to read over this toolkit, register yourself and others, and join me in a new era with brothers looking to make a difference and shape what we want the Great Lakes Region to be.

Best wishes, GOMAB.

Bro Ashton Franklin Collegiate Representative 98th Great Lakes Regional Conference

COLLEGIATE REPRESENTATIVE RACING TOWARDS GREATNESS

Information to know...

Conference Delegation/Attendees

Brothers may only register for the 2024 Regional Conference online via ticketleap.

Registration will close on Thursday, April 5, 2024, at 11:59 PM. There will be no onsite Registration.

Brothers will be sent a hotel link within 48 hours after Registration. Only financial brothers in an active chapter or as a member-at-large may register and attend the conference.

An active chapter has satisfied all national tax and liability assessments. The Regional Conference staff will verify member and chapter status before registration approval as a quality control measure.

All delegates must register in person only.

Conference Attire

Golf Outing - Golf attire

Community Service - Sigma gear

Opening Ceremony- Sigma blazer, black slacks, black dress shoes, and royal blue tie; or dark suit

Friday - Business Casual attire (collar shirt, no jeans, no sneakers)

Saturday Omega and Rededication Ceremony- black suit, white shirt, royal blue tie

Saturday following the Omega and Rededication Ceremony - Sigma Polo (Regional, State, or Chapter) and dark pants

Blue Elegance Awards and Snickers Gala - Dress to Impress

7 RACING TOWARD GREATNESS

ONLINE REGISTRATION, INFORMATION, AND GUIDELINES

Registration Information

Conference Registration Fees

Payment

Brothers must pay registration by credit or debit card only. All registrations will be assessed a processing fee.

THINGS TO REMEMBER:

All delegates must attend in person.

Registration deadline is April 5, 2024.

There is no onsite registration.

HOST HOTEL:

Marriott Indianapolis Downtown

350 West Maryland Street, Indianapolis, IN 46204

8 RACING TOWARD GREATNESS ONLINE REGISTRATION, INFORMATION, AND GUIDELINES

A Little About Indy...

From the largest single-day sporting event in the world, the Indy 500, to the largest children’s museum in the world, Indy has some of the biggest attractions in the world. Downtown is home to White River State Park with a cluster of museums, attractions, and green space that is only a step from hotels. The scenic Central Canal runs through the park and connects with the renowned Indianapolis Cultural Trail which spans ten miles and can carry you to the city's neighborhoods including Mass Ave, Fountain Square, and Indiana Avenue. Indy has more monuments and memorials than any U.S. city outside of Washington DC. From arts and live music to sports and shopping, you'll discover that Indy has more to offer than you ever imagined.

Click the links below for more information:

Black Culture in Indy

Modern Families

History Buffs

Urban Adventures

Nature Lovers

Night Owls

Cultural Connoisseurs

9 RACING TOWARD GREATNESS PLACES TO GO & THINGS TO SEE

Schedule at-a-Glance

Wednesday,April24

GolfOuting-EagleCreekGolfCourse

11AM~ GolfRegistration

1PM~ AllGolfersT-Time

CommunityServiceandFellowship

11AM~MeetintheHostHotelLobby

12PM~BrotherhoodLunch(onown)

130PM~LocationTBD

Thursday,April25

3PM~CommitteeMeeting

3PM~ConferenceRegistration

7PM~ OpeningCeremony

10PM~ RegionalDirector'sReception

Friday,April26

7AM~ Registration

8AM~ DistributionofVotingDevicesandMockElections

9AM~ PlenaryI:

SponsorshipPresentation,ConferenceRules,andReports

11AM~CareerFairandVendorExhibitOpens

12PM~ AwardsLuncheon:NationalProgramandAwardsPresentation

2PM~ PlenaryII

SponsorshipPresentation,InternationalGreetings,StateoftheRegion, . andCandidateForum

4PM~ StateCaucus

430PM~ Elections

5PM~ Dinner(onown)

7PM~ BluNiteHang-Out

10 TENTATIVE SCHEDULE AT-A-GLANCE RACING TOWARD GREATNESS

Schedule at-a-Glance

Saturday,April27

7AM~ OmegaCeremonyandRededication-DarkSuit

8AM~ Break(AllowsbrotherstochangetoPoloShirtsanddarkpants)

8AM~ AwardsBreakfast

9AM~ CollegiateandAlumniBreakoutSessionI

10AM~ CollegiateandAlumniBreakoutSessionII

11AM~ CollegiateandAlumniBreakoutSessionIII

12PM~ Lunch:OnYourOwn CollegiateForum:CollegiatesOnly

PastRegionalDirectorsMeeting

1PM~ CollegiateandAlumniBreakoutSessionIV

1PM~ PastRegionalDirectors’Meeting

2PM~ MeetandGreet/Networking

3PM~ GeneralSessionandRoundtableDiscussion

5PM~ Adjournment

7PM~ BluEleganceAwardsandSneakersGala

10PM~ FarewellNiteOut

Sunday,April28

9AM~ RegionalBoardMeetingandBreakfast:MandatoryforallIncomingOfficers

*Agendaissubjecttochange

11 TENTATIVE SCHEDULE AT-A-GLANCE RACING TOWARD GREATNESS

OnTheSpotAwards

The awards committee will spend countless hours evaluating nominees who continue to produce programs that ensure the Great Lakes Region is among the prominent leaders in Phi Beta Sigma Fraternity, Inc Awards will be presented at the Awards Luncheon & Gala.

We will present the Chapter of the Year Award to an outstanding Collegiate and Alumni Chapter that exhibited exceptional and quality execution in scholarship and academic achievement, program implementation and reporting, membership growth and retention, chapter operations, and risk management

We will present the International Programs Award to chapters that excelled as trailblazers and leaders in Bigger and Better Business, Education, and Social Action.

We will present the Program Innovation Award to the chapters that planned the most innovative programming in Bigger and Better Business, Education, Social Action, and Sigma Beta Club

The Sapphire Award recognizes one of our unsung Collegiate and Alumni heroes in each state of the Great Lakes Region for their exceptional leadership, accomplishments, and service to humanity.

CONFERENCE ON THE SPOT AWARDS

RACING TOWARD GREATNESS

OnTheSpotAwards

The Membership Growth Incentive Award will recognize chapters with increased membership growth as of December 31, 2023.

The Most Registered Chapter Award will recognize a collegiate and alumni Chapter with the most significant number of members registered for the 2024 Great Lakes Regional Conference.

The Youngest Brother Award will recognize the youngest member of the Great Lakes Region

The Oldest Brother Award will recognize the brother with the most years of service in the Fraternity

The Largest Chapter Award will recognize a collegiate and alumni chapter with the largest membership as of December 31, 2023.

Chapters will be evaluated and compete for awards per chapter size