Letter from Michelle Liska: Director of Finance, Contracting & Administrative Services Division Policy and Procedure Manual On October 1, 2015, the Department’s PPM’s were made effective and published to the department's common drive. Hard copy manuals were provided to each of our locations and liaisons appointed to maintain updates and revisions to keep them current.
Contract Insurance Compliance In May 2016, FCA completed the upload of required documents for YSD's applicable contracts into the ITS system for tracking. FCA is very proud to announce that in August we attained the goal of 100% compliance! FCA shared the news with Risk Management and received a “Well done!” response. As insurance purchase and effective dates vary, compliance with insurance contractual requirements can fluctuate day-to-day. Reaching 100% compliance is not often seen. Through teamwork, we are pleased to report that into September, YSD’s compliance remained at 100%.
Suits for Seniors YSD employees brought in gently used clothing and accessories that will be made available to clients and their families as they receive services through our youth programs. FCA staff member, Tamika Kramer, worked with representatives of the Suits for Seniors Initiative founded by Jervontae Edmonds to donate some of the clothes . The goal of Suits for Seniors is to give 100 suits to underprivileged boys at Atlantic High School.
SUPPORTING THE ADMINISTRATIVE NEEDS OF THE YOUTH SERVICES DEPARTMENT
The Finance, Contracting & Administrative Services Division (FCA) of the Youth Services Department is a central services division handling budget, procurement, payroll, human
resources, payables, agenda items, records management, contract management, grant administration, communications & fixed assets for the Department. When the YSD opened its administrative offices on January 5, 2015, no staffing had been hired for FCA. During this reporting period, YSD added its last approved position to its employee complement. FCA is excited to move forward with the recruitment of a Communications Specialist providing additional support to the Department. The Departments FY17 budget and Objectives and Performance Measures were submitted timely. FY16 actual expenditures were 94.57% of our budget of $12,167,808.21 (see chart below). Among this amount, our Headstart Reallocation funding supported the following programs that benefit our youth: Back to a Future, United Way Mini-Mentoring Grants, the Youth Master Plan, Boys Town Florida Data Collection System, the Community Foundation Strategic Plan, Boys and Girls Club Teen Employability Initiative, the Urban League Mentoring Services, Riviera Beach YEC Summer Teen Employment Program, the Lake Worth and Belle Glade YEC Summer Youth Apprenticeship programs, the Sanctuary Institute training, and the Crisis Prevention Institute.
Community Volunteers 246 Volunteers 724 Total Volunteer Hours 711 Youth Volunteer Hours
22