1 minute read
OsAA Choral Competition
Who records performances? Who provides the recording supplies? Who runs the lights?
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• Who contacts and hires the clinicians and adjudicators? Who compiles their biographical information for the program?
3) Money
• How will the event be funded? Who pays and how? Will the fees be collected on site? Will there be supplemental income from the sale of food, sweat shirts, programs, photos, CDs, etc?
• What are the expenses? Here are some possibilities: clinicians, technical help, security, facilities, food, facilities, parking, recording supplies, and printing/copying.
• What if a school is unable to attend? Will their registration be refunded? Who writes the check and sends the refund?
• Did I ask the question of who collects and accounts for the money?
during the Festival
• Who takes care of check-in, equipment storage, and personal item storage? Who will be the guides and helpers? Who will schedule the guides and helpers? Who will keep secure watch over valuables?
• Will performances be recorded? Who will run the equipment? Are they knowledgeable? Who monitors the work for quality and completeness?
• How will tapes, forms, CDs, and lost and found be returned to the directors?
After the Festival
• Who puts things back? Who makes sure that the facility is in order? Will a festival evaluation form be completed and returned by the participating directors? Will there be a time for festival personnel to meet and debrief? Will they review the festival and the evaluation forms? Will it be better next year?
In Conclusion
Wow, that was a lot of questions! You probably added more. Are you hosting a festival? As you can readily see, doing so can be a great service to your fellow music educators. Don’t overlook involving others in the planning and running of your festival, as having help will make it easier to handle the many glitches that can occur and better ensure the festival’s overall success. When thinking of people to ask to help, remember that it is essential to have other people around who know enough about the event to troubleshoot problems and to make competent decisions independently.
Hosting a festival can be a great service to your fellow music educators.
