STUDENT EDUCATIONAL SERVICES

Student Educational Services

Student Educational Services provides services to the students at NCS in a variety of capacities. It is our desire to provide a Christian education to students and to serve those students whose needs can be met within the classrooms on campus. While we fully recognize that we cannot meet every child’s needs, we do seek to provide services to those children who can function in a traditional classroom with some support

The scope of SES has grown to meet the needs of students at every age and stage Most of the time SES vendors work with families through direct pay from the family to the vendor. A few of the vendors work with us to provide consultative services for those times when a teacher needs more information as to how to help a child in class. Each vendor is professionally and educationally qualified to provide the services described. The vendors are able to work within our Statement of Faith, are fingerprinted and certified The following provides a description of service provided through Student Educational Services

Outside Services

Southwest Human Development: NCS partners with SWHD to provide support for teachers in the early education program, Preschool and Mini Crusaders SWHD provides a coach that works with the classroom teacher Teachers are provided suggestions to increase student engagement and success in the early education classroom No students are worked with directly, the teacher is provided the support to better understand student needs. Parents are supported through the education provided by the teacher.

AzEIP: NCS works with Arizona Early Intervention Program (AzEIP) This statewide interagency system of supports and services helps us with children through age 3 with identified developmental delays or disabilities and their families. AzEIP partners with community providers like NCS to support families.

Contact the Director of Early Education for information regarding the services mentioned above.

SES Facilitators on the NCS Campus

Professional Tutors: NCS has worked with several tutors to provide academic support for children in the K - 12 program. Our tutors ascribe to our Statement of Faith and provide background checks or fingerprint clearance cards as they work on campus. A few of the programs like The Barton Reading Program and other programs help to support student achievement. Tutors work on a “pull out’’ basis with students, providing academic support for those needing individual assistance on an occasional basis as well as reading instruction through the Barton program. Contact the principal for a list of Professional Tutoring Services we have worked with on campus

Student Tutors: Our high school students involved with the National Honor Society often agree to provide tutoring services for our elementary students at a very reasonable rate Please check with the elementary principal for a list of student tutors if you might be interested in services for your child. Contact our Guidance Services Director, Maggie Kipp, for more information mkipp@ncsaz org

DIBELS and PELI: NCS provides screening through DIBELS and PELI testing for students as we continue to provide excellence in reading education at NCS These screenings provide information for teachers on growth in reading processes. Contact your grade specific administrator for more information.

Barton Tutoring: Barton Tutoring provides reading tutoring through the Barton Reading Program. This systematic and phonological approach to reading has a verifiable positive impact on students struggling to read in the first years of school. Parents may use the materials for their own child on campus, they can trade services with other parents for tutoring or parents can utilize a paid tutor. The program must be used on campus as it is a site licensed program and training in the program is available. Students will be pre and post tested at each level of Barton Tutoring prior to moving on to the next level Contact Colleen Pfitzinger for more information cpfitzinger@ncsaz.org.

Outside Assessment Services

School Districts: Washington Elementary School District (WESD), Glendale Union High School District (GUHSD), and Northwest Christian School (NCS) works directly with the districts surrounding it to provide academic testing as well as information on academic support from the Gifted Program to students with learning disabilities. Each district provides TAP meetings, follow-up testing when appropriate and consequent information on student needs The relationships with the districts are positive Districts only provide testing when parents request the information, NCS does not initiate these conversations. For more information contact the high school guidance counselor, Magge Kipp for the high school program with GUHSD mkipp@ncsaz org For the K – 8 program, please contact Melissa Burkert, the NCS liaison for testing services with WESD. mburkett@ncsaz.org

Academic Testing and Services: There are times when parents prefer to use direct pay or insurance to cover the cost of academic testing as the school and family work together to determine the scope of a child’s needs in school. NCS works with a number of off-site services that provide testing and information on student learning abilities Contact your grade specific administrator for a list of providers

Services Available at NCS or Near NCS

Occupational Therapy: School based: NCS partners with Cornerstone Pediatric in both consultative services as well as school based services for children with identified needs. For questions about the process for involvement with school based OT at NCS please contact one of the principals Contact Cornerstone Pediatric for more information. kirsty.chris.stclair@gmail.com

Speech and Language: Building Blocks, Inc. provides speech and hearing assessments at NCS followed up with services on campus for those students with identified needs The program is direct pay as the speech therapist works with students in the SES classroom during the school day For questions about the process for involvement with speech, language and hearing with school based services at NCS please contact the elementary principal or early education director. Contact Building Blocks for more information. buildingblocksspeech@gmail.com

Counseling: NCS works with a variety of counseling services on campus For a list of services available at parent cost please contact your grade-specific administrator.

Vision Therapy: NCS works with Accent Eye Care to direct students with identified needs for vision therapy. This program provides screening and services for students who struggle with vision and tracking. Contact Accent Eye Care for more information

602-547-3255

Extended Care is designed for children currently registered at NCS who need additional care outside of the regular school day This service is provided for students in preschool, 15 months, through fifth grade at NCS Extended Care teachers are background checked and provide a safe and less structured environment for our before and after school program This program is also a licensed program and meets all state requirements

Extended Care is available from 7:30 a.m. until the start of school for the K and younger aged child and from the end of the school day until 5:30 p.m. for the 15 months to 5th grade aged child. While this program is available to all students, requests for Extended Care must be reserved so that the appropriate adult to student ratio is maintained. If a parent is signing their child up for Extended Care on a regular basis, the parent will be charged $6.50 an hour for scheduled hours; if a child is absent, the fee remains the same. With space availability, extended care may be used on a “drop in” or occasional basis at $7.00 an hour. All requests for occasional care must be pre-approved on a daily basis through the Early Education Office; this ensures that state mandated room ratios are maintained. There is a minimum daily charge of one hour whether the student is scheduled for a regular schedule or drop-in basis.

Each child in Extended Care must be signed out on the teacher’s iPad through ProCare ProCare will automatically calculate your balances based on your sign-in/out times However, per state regulation, each parent must still physically sign in and out on the daily log sheets with a first initial and full last name These are state requirements; with no sign out time, all students will be automatically clocked out at 5:30 p m

The state of Arizona requires that a state required emergency contact blue card is filled out; the emergency form used for elementary is not sufficient for the Office of Child Care Licensure that oversees the Extended Care program. These blue cards will only be accepted by the Early Education Office to ensure appropriate compliance to all details. No child may attend Extended Care until the required blue card is received.

If you are in need of Extended Care, please fill out the Extended Care Agreement Form. You can find this form as a tile located in your BlackBaud account under the Resources Tab You can also follow this link to fill out the Extended Care Agreement Form

If you have further questions about Extended Care please contact the Early Education Office We will provide the application, blue card, and answer any questions you may have about Extended Care.

Bree Tarbutton Director of Early Education and Kindergarten btarbutton@ncsaz.org

602-978-5134

NCS Extended Care is using Procare as the method for signing students in and out. Procare will also serve as the method for collecting payment. Below is an outline of how the Procare billing system works.

Mini Crusader Extended Care

The Procare system begins charging for Extended Care for sign-ins before 8:25 am. If your child has not been enrolled in the Extended Care program, please do not sign your child in before 8:25 am. The system will also automatically charge for late pick-ups or missed sign-out punches. Extended Care options include Before Care (7:30 am - 8:35 am); Nap Room (12:30 pm - 3:00 pm); After Care (3:00 pm - 5:30 pm).

Preschool Extended Care

The Procare system begins charging for Extended Care for sign-ins before 8:25 am. If your child has not been enrolled in the Extended Care program, please do not sign your child in before 8:25 am The system will also automatically charge for late pick-ups or missed sign-out punches. Extended Care options include Before Care (7:30 am - 8:25 am); Lunch Flex* (11:30 am - 12:30 pm); After Care (3:00 pm - 5:30 pm).

*Lunch Flex is available for Mrs. East, Mrs. Zakarian, and Mrs. Brown classes only

Elementary Extended Care

The Procare system begins charging for Extended care for sign-ins before 8:00 am The system will also automatically charge for late pick-ups or missed sign-out punches Extended Care options include Kindergarten Before Care (7:30 am - 7:55 am); Kindergarten - 5th Grade After Care (3:00 pm - 5:30 pm)

Extended Care

Extended Care is approved based on availability and requires specific forms to be filled out and submitted before attendance. Prior approval must be obtained within the Early Education office for each attended day. Extended Care is not designed to be a holding place for late pick-ups, but rather a class for parents who need additional care in the morning/afternoon.

Extended Care Billing vs. Tuition Billing

Extended Care will be billed through Procare. Any questions you have can be directed to the Early Education office

Tuition will be billed through BlackBaud Any questions you have regarding tuition can be directed to the Finance department

NCS Early Education uses an electronic record keeping system called Procare. Procare developed the Sign In-Out and Daily Activities program to meet the needs of preschools and after school programs It assists us with accurate record keeping while reducing the workload of the staff, allowing them to spend more time interacting with the students.

Our campus is using Wi-Fi internet connections to ensure that Procare is operational In the event of power outages or Wi-Fi disruptions, a paper copy of our Sign-In/Out form is kept for parents to use.

Procare App: You will receive an email from Procare with a unique 10-digit code and instructions on how to download and log into the app. Be on the lookout for this email, it should arrive within the next few weeks.

Procare Details: The Procare system has the ability to send sign in-out confirmations and daily activity alerts to parents through the Procare App. Along with saving paper, this is a much more efficient process in communicating effectively with parents. Coupled with additional communication tools through Procare, we are committed to achieving a more transparent relationship with our families.

Compliance: For Sign In-Out, each caregiver is given a unique 4-digit pin. Parents are encouraged to download the app where you can utilize the unique QR code Authorized pickups will only need their unique 4-digit pin These pin numbers will be kept confidential All caregivers, parents, and authorized pick-ups are required to provide a digital signature to remain in compliance with State regulations To ensure child safety, we will ask for identification for any pickup not recognized and verify that they are listed on the Blue Card before releasing the child to the caregiver. In the event of a missed sign-in or sign-out, the classroom teacher or administrator will sign the student in/out on the iPad.

Storage Use: The Sign In-Out Attendance and Daily Activities are available securely on the Procare website/App. They can be viewed online and printed immediately. This will assure that the records are available upon demand well beyond the minimum 3-year requirement. This continues to support our compliance with licensing and State regulations.

Child safety, efficiency, and communication are priorities in our Early Ed program Procare allows us the ability to meet those expectations while remaining in compliance with State Please reach out to the Director with any questions

Btarbutton@ncsaz.org

602-978-5134