BOD Meeting Minutes - July 2021

The meeting is called to order by President Brian Faller at 9:00 am. All stand for the Pledge of Allegiance. Present are 1st Vice President Mark Ossont, Second Vice President Rosemary Kucharski (PP), Treasurer Ron Triani, Bob Russo, Jim Clark (PP), Sandee LaPorte, Grace Zoccali and Bill Vaccaro. Also present are Community Manager Ralph Graf and Administrative Assistant Elisabeth Muller.

Motion by: Jim Clark - Second by: Grace Zoccali To approve the minutes of June 12, 2021. The motion passes unanimously.

Ron Triani, Treasurer’s Report: Treasurer’s Report, July 17 2021 Board Meeting

The bank account balances as of June 30, 2021: Dime Bank

Money Market Operating Special Fund New Capital

$ 93,756 87,274 0 179,810 Contractors 12,812 Total all Dime accounts $ 373,652 PNC Balance $ 45,005 NBT Balance $ 149,699 HNB Balance $ 165,000 Available Cash 06/30 $ 540,734 Mortgage Loan Balance $ 245,435 Vanguard $ 1,041,391

Receipts for 2021:

Homes $ 1,016,236 94% Lots 154,806 78% Docks 115,743 100% Cash Disbursements to date: $ 491,123 Spending for Operations in June $63,866. Large expenditures include $3,431 Insurance; $2,874 Refuse/Recycling; $1,700 Postage 30 day letters; $1,410 Legal Fees; $1,040 Beach. Reserve Spending: Loan payments of $1,125 Kubota; $1,876 Chalet Mortgage. New Capital Spending: $0 Motion by: Mark Ossont - Second by: Grace Zoccali To approve the July Treasurer’s Report. The motion passes unanimously.

Ralph Graf, Community Manager’s Report: Community Manager’s Report July 2021 Board Meeting

I am working with the Lake Manager and successful bidder on the dewatering of Tanglwood Lake’s initial phase. There was only one company that bid out of the four that attended the pre-construction meeting. The company is Bluestone, a Honesdale based company, and the bid was $150,000.00. I have requested that the contractor rework the bid numbers as additional fees will be deducted from the bid, planning, attorney fees and tree removal. The contractor and Lake Manager have expressed a willingness to rework their cost so that the approved budget can be maintained. The plan is to remove 2,000 cubic yards of sediment in geo-tubes following the Labor Day Holiday. The material will be stored on site during the dewatering process.

The Safety Vehicle is in the auto repair shop. We will be utilizing a loaner vehicle for the time the safety vehicle is out of service. We will have a leased vehicle under our insurance for thirty days while the Safety Vehicle is being repaired.

The internet connection for the gate access system and video at the beach was installed in the beauty salon. I need direction on how the Board wants to secure the upper portion of the beach property, e.g boulders and or post rail fencing.

There is additional information relative to the permit with Brookfield that I can discuss with the Board in Executive Session.

We continue to receive an increase in request for improvements on a members’ properties, garages, sheds, extensions etc.

The 2022 budget process is underway as committee chairs have been asked to submit their budget requests.

I attended a Zoning Hearing regarding the proposed new maintenance garage. The hearing was on Wednesday July 14, 2021. We will still have to secure a variance for the placement of the new facility. Once we work through the process and secure approval, I will order the building. It takes approximately six to seven weeks from the date of the permit until the building is delivered on site. The actual construction takes three to five days. I had an initial meeting with Insurance Counsel regarding Beach assessments due from TNCA. I can expand on this matter at the meeting. This year it is anticipated that there will be a significant increase in the price of propane. I have contacted the supplier for the community to secure a contracted number for both the community and its members.

I contacted Brookfield Energy regarding the beach agreement. I can discuss the details further with the Board as it relates to access.

The sale of homes in the community continues to be aggressive as we move through the summer season.

As of the July 15, 2021 deadline for candidates filing for the Board of Directors there are five submissions for three positions in the 2022 Board Election. I would like to discuss the protocol for email blasts with the Communications Committee for their recommendation

Respectfully, Ralph Graf, Community Manager Motion by: Ron Triani - Second by: Mark Ossont To approve the Community Manager’s Report. The motion passes unanimously. Motion by: Ron Triani - Second by: Jim Clark (PP) To increase the mortgage payments to $2,000.00 per month to shorten the duration of the loan and reduce costs by $6,800.00. The motion passes unanimously. Motion by: Mark Ossont - Second by: Grace Zoccali To purchase 6 trash cans for the beach area and to install a handrail on D dock. The motion passes unanimously.

Motion by: Bill Vaccaro - Second by: Mark Ossont To give warnings rather than fines to dock slip lessees who are not in compliance with the guidelines set forth by the Ad hoc Marina Committee for 2021. The motion passes unanimously.

Motion by: Bill Vaccaro - Second by: Jim Clark (PP) To purchase and install split rail fencing on TLCA beach property. The motion passes unanimously.

Grace Zoccali: It would be a good idea to have the Flea Market at the beach area. It doesn’t cost TLCA anything and it’s a good way for the community to get together.

Bob Russo: The installation of the cameras is now complete. Training Safety staff will take place next week. Camera footage may be viewed from the Chalet and Safety phone.

Mark Ossont: Public Works Committee has met with the representative from First Alarm regarding the gate system.

Motion by: Sandee LaPorte - Second by: Grace Zoccali To install electronic lock on bath house. The motion passes unanimously.

Community Manager Ralph Graf: There were two interested parties for the Shady Glen property, but nothing came of it. I’d like to Turn the sale of the property to a realtor, Dave Dillard, from ReMax in Greentown. 1st Vice President Mark Ossont: We are planning on looking at other intersections and straightaways in TLCA next year with regard to speeding, stop signs and crosswalk markings.

1st Vice President Mark Ossont: We have had seven applications for the Board. Interviews will take place between now and August.

Motion by: Mark Ossont - Second by: Ron Triani To bill oversize fees according to boat registrations. The motion passes unanimously. Motion by: Mark Ossont - Second by: Grace Zoccali To adjourn the July 2021 Board meeting at 9:50 am. The motion passes unanimously.

Public Session:

Frank Odierna, lot 930: The oversize fee for boats should be eliminated. We use the same amount of dock as everyone else and TLCA doesn’t own the lake.

President Brian Faller: The oversize fee helps to cover the wear and tear caused by larger boats.

Chris Romo, lot 751: We heard fireworks in the community at 11:10 and 1:30 last night by the corner of Timber Ridge and Tanglwood Drive. We’d like to look into having personal above-ground pools.

Cindy Gitlin, lot 672: It’s very difficult for people with physical handicaps to get down to the beach and onto the docks. Can we make these areas handicap-accessible? Mark Ossont: Brookfield owns the beach property so we can’t make any changes there. We