BOD Meeting Minutes - June 2021

from Tanglwood Lakes - October/November 2021

Around the Lake

The meeting was called to order by POA President Brian Faller at 9:00 am. All stand for The Pledge of Allegiance. Also present were First Vice President Mark Ossont, Second Vice President Rosemary Kucharski (PP), Treasurer Ron Triani, Bob Russo, Sandra LaPorte, Grace Zoccali and Bill Vaccaro. Jim Clark (PP) attended via the spider phone system. Community Manager Ralph Graf and Administrative Assistant Elisabeth Muller were also present. Motion by: Mark Ossont - Second by: Sandra LaPorte To approve the minutes of the April 2021 Board Meeting. The motion passes unanimously.

Treasurer’s Report, Ron Triani: Treasurer’s Report June 12, 2021 Board Meeting

The bank account balances as of May 31, 2021: Dime Bank

Money Market Operating Special Fund New Capital

$ 41,549 26,407 0 170,332 Contractors 14,871 Total all Dime accounts $253,159 PNC Balance $190,005 NBT Balance $149,674 HNB Balance $165,000 Available cash 05/31 $572,635 Mortgage Loan Balance $247,534 Vanguard $1,044,850

Receipts for 2021:

Homes $993,554 93% Lots 154,691 78% Docks 114,043 100% Cash Disbursements to date: $331,995 Spending for Operations in May was $70,354. Large expenditures include $5,158 Lake water monitoring/Maint; $4,692 Beach Maintenance; $3,431 Insurance; $2,384 Truck 4 repair; $1,664 Aeration System Repair; $1,419 Office Supplies. Reserve Spending: Loan payments of $1,126 Kubota, $464 Safety Car, $1,877 Chalet Mortgage; $1,195 Lot 51 study (Lake Dredging project). New Capital Spending: $143 Beach Cameras (video surveillance) Motion by: Mark Ossont - Second by: Bill Vaccaro To approve the June 2021 Treasurer’s Report. The motion passes unanimously.

Community Manager’s Report, Ralph Graf: Community Manager’s Report June 2021 Board Meeting

I attended a bid meeting regarding the sediment removal from Lake Tanglwood. There are four contractors that will be bidding on the project. The bids are due back by June 11, 2021 and they will be reviewed by the Lake Manager, Princeton Hydro. The budget for this project is $150,00.00. The budget is front-end loaded with expenses for attorney contract review, permitting, design and oversight. The bid includes the installation of a launch for the dredge that will be left in until project completion. TLCA will be responsible for the tree removal on the site to accommodate the geo-tubes. I contacted an outside contractor for pricing and removal. The actual dredging will probably not happen until September to not interfere with our lake boating season. The hope is to remove approximately 2,000 cubic yards of sediment, budget permitting. I reached out to a second vendor regarding the proposed Gate Access System at the TLCA Beach property. Dave from First Alarm was on property to review the location for the placement of an access and exit gate. The proposals will be reviewed by the Public Safety Committee who will make a recommendation to Budget and Finance as this is an unbudgeted item.

I attended a meeting with the Welcome Committee for new members. The meetings are unfortunately not well attended. We had approximately 90 plus properties rotate this past year to date.

I attended the Beach Ad-Hoc Meeting and the committee members felt that a survey should be done of the beach property so that we have a clear understanding of the property boundaries. I had the survey completed and I will follow up with the township regarding setbacks from the Pine Crest property. The committee would like a fence installed to prevent non-members from using the beach property. The committee will additionally be providing a budget for 2022. There is no further action and/or comments from the regulatory agencies regarding the Shut Off Valve Pipe and the Spillway. I am requesting that the Board and/or the Communications Committee recommend a policy with respect to email blasts.

The paving contractor provided Aqua with costs for Aqua’s portion of the paving for the roads impacted by watermain replacement. Once we have the agreement from the Aqua we will be able to move forward with the paving program for this year. In addition to paving the depression on Ruffed Grouse will be addressed and the replacement of the crossover pipe on Eastwood will be replaced. These two items are estimated at approximately $13,000.00. There are currently four Short Term Rental properties down from the twelve that were granted an exception. There are a total of 21 rental properties in the community. We bill $300.00 for each rental annually and $100.00 each time a property is rented short term. I met with Jo-Ann Rose, the Palmyra Township Administrative Assistant, and submitted a request for a Zoning hearing on the construction of the Maintenance Garage. The Zoning Hearing Board will schedule a meeting to review the construction. Once we secure approval, I will contact the vendor to move forward.

David is having a difficult time hiring lifeguards. We are not alone in that regard. We reached out to the school district, neighboring communities, placed flyers in the local supermarkets, other communities and sent email blasts.

Motion by: Ron Triani - Second by: Rosemary Kucharski (PP) To approve the Community Manager’s Report. The motion passes unanimously. Bob Russo: Nearly all the cameras at the beach have been installed. We are waiting for the remaining two to be installed. Internet service is needed, especially if we are to have gates at the beach; the internet service at the salon is not sufficient. We need to have another discussion with Blue Ridge. President Brian Faller: Have we received bids for the dredging at Lake Tanglwood? Community Manager Ralph Graf: the bids are due on June 11th. Then the bids will go to Princeton Hydro. Regarding speeding: Bob Russo: Should speed bumps be added on Cloud Crest Drive? Bill Vaccaro: Should stop signs be added at intersections? Grace Zoccali: Speed bumps don’t work; people don’t slow down for them. They interrupt plowing and are dangerous if ambulances need to answer emergency calls in TLCA.

Bob Russo: Let’s try the stop signs. They are less expensive than speed bumps and seem to work.

Motion by: Bob Russo - Second by: Mark Ossont To purchase and install stop signs and paint white stop lines at highly travelled intersections (Cloud Crest Drive, Ponderosa, North Evergreen and at speed humps by the playground). The motion passes with eight ‘yes’ votes.

Bob Russo: 1st Alarm was the least expensive bid for the beach gates and card readers. Ron Triani: A variance should be requested pending legal and budget & finance approval. Motion by: Bob Russo - Second by: Bill Vaccaro To request a variance of $20,000.00 for the installation of gates and boulders at TLCA’s beach property pending legal and budget & finance approval. The motion passes unanimously.

Improvements and recommendations by Committees: Ron Triani: There is an increase of $16,211.00 in committee funding from 2021 to 2022. Bill Vaccaro: The Marina ad-hoc committee will do an inventory of the docks and notify dock renters of new guidelines and how to install bumpers and cleats.

TO ALL TLCA MARINA BOAT OWNERS / DOCK LESSEES: Shown are approved guidelines for the installation and placement of Dock hardware, which represent a relaxation of certain restrictions pertaining to the use of TLCA Docks. Please ensure that your slip conforms to these requirements. There are several slips that currently have hardware attached that is not in compliancewiththe guidelines, and a fine will be assessed if corrective action is not undertaken immediately. Additionally, the Board has agreed to allow user installed bumpers and rub rails for an annual fee of $50.

Guidelines for Dock Cleat and Hardware Placement and Installation

Cleats must strictly conform to the specifications for hardware (8 inch cleats with 5/16” x 6” stainless or galvanized lag screws or bolts) and placement as per the attached diagram. Minimum 3/8” marine grade line should be used to secure the boat. No other type of hardware, such deck rings, is permitted.

Once installed, cleats become part of the dock and may not be removed. This is to prevent damage from repeated installation and removal.

Anyone installing cleats installed improperly, or that cause damage to the docks will be subject to a fine of $100. Marine grade bumpers and rub rails (NO carpeting, tires, etc.) may be installed to the dock using stainless steel deck screws only, subject to an annual fee of $50. Motion by: Bill Vaccaro - Second by: Bob Russo To approve the guidelines and diagram as submitted. The motion passes unanimously.

Motion by: Sandra LaPorte - Second by: Grace Zoccali To approve sharing the statistical results of the TLCA survey in the Newsletter. The motion passes unanimously.

Marie Sobeck, lot 125/126: More attention needs to be paid to the speeding problem in TLCA. There have been many deer hit by cars, golf carts and trucks go speeding by. Where I live, the speed limit is 15 mph and many people don’t seem to know that. Can a stop sign or a large speed limit sign be installed? Can golf cart crossings be painted on the roadway? Grace Zoccali: If we paint golf cart crossings on our roads, maybe Paupack Hills can help pay for it.

Tim Koppas, lot 1060: We need a portable radar speed limit sign and move it around the development. The trucks that come in here are beating up our roads.

Rick Gaines (PP), lot 913: It may make sense to monitor speeding with cameras. If it turns out that most speeders are residents, that’s one problem. If most of the speeders turn out to be non-residents, then we have a completely different problem.

Bob Russo: A cloud-based portable system is about $13,000.00. Joyce Stiehl, lot 898: Will the fobs for the beach gate access be for each resident or for each car?

Grace Zoccali and Sandra LaPorte: The key fobs will be for each car. Dave Tobias, lot 982: If the speeding is done by outside companies, maybe TLCA can call the companies responsible for the speeders. Parking at the beach is at a premium.

Tom Koster, lot 722R: To deter speeding, perhaps a Safety car could be parked in high-speed areas. How much is the dredging of Lake Tanglwood going to cost? Ron Triani: Only $150,000.00 is approved. We are doing it section by section. Lake Tanglwood is divided into five sections. Motion by: Ron Triani - Second by: Rosemary Kucharski (PP) To adjourn the public session of the Board meeting at 11:00. The motion passes unanimously.