PROCEDURES MANUAL QMS-EMS-OHS
Issued: SD Checked:WF Approved: HF
QEH-AP-424-00 Control of Records 1.0
Purpose
1.1
This procedure describes the process for controlling records generated in the integrated Quality, Environmental and Occupational Health and Safety management system at H&P Logistics & Engineering.
2.0
Responsibilities
2.1
Responsibilities for control of quality, environmental and OH&S records are listed in the Control of Records Table.
3.0
Definitions
3.1
Quality Records: Information generated from the processes described in quality system documents, and retained as indicated in this procedure.
3.2
Environmental Records: Information generated from the processes described in environmental system documents, and retained as indicated in this procedure.
3.3
OH&S Records: Information generated from the processes described in OH&S system documents, and retained as indicated in this procedure.
4.0
Equipment/Software
4.1
Not Applicable.
5.0
Instructions
5.1
Each procedure and work instruction lists the records generated in relation to the documented process. Procedures and instructions are recorded in the Master Document List, F-423-001.
5.2
Quality, environmental and OH&S records are maintained as listed in the Control of Records Table, form F-424-001. The table contains the following information: 5.2.1
Document number: the document of the management system to which the record is related.
5.2.2
Record Identification: a description of the record
5.2.3
Responsible: the position responsible for collecting and maintaining the record.
5.2.4
Index: manner in which the record is filed.
5.2.5
Filed: work area where the record is stored. When necessary, records are moved to the record archives.
5.2.6
Retention Period: minimal period for which the record is kept.
5.2.7
Disposition: what is done with the record after the retention period expires.
Procedures Manual QMS-EMS-OHS Date printed 8/30/12 6:02 PM
Page 8 of 48
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