Responsibilities The RCCC must assist the Director of Regional Conference in completing all tasks necessary to carry out conference proceedings. The Regional Conference Coordinating Council should assemble conference notebook containing information about the activities and structure of the Regional Conference for the next RCCC. 1. RCCCs must submit the aforementioned letter no later than January 15th. 2. RCCCs shall secure funding for the conference. It is the responsibility of the host school to lead fundraising efforts. All fundraising and other partners must be submitted to the Board of Directors, which reserves the right to reject any partnership. 3. RCCCs shall adhere to the NAGPS Constitution, Bylaws, and Standard Operating Procedures. 4. All approved written and verbal communications to host the conference are binding. Due to the cost incurred for advertisement, recruitment and sponsors notification of cancellation shall be given in writing at least 30 days prior to the conference date and only upon extenuating circumstances beyond the control of the RCCC or NAGPS. 5. RCCCs shall submit a detailed list of conference expenditures, as well as a determination of how each expenditure will be paid (registration fees, local funding, etc.) for approval by the Board no less than 14 days prior to the regional conference. Therefore, this expenditure list should be submitted prior to the 14-day deadline in case multiple iterations are required. Benefits
The conference registration fee will be waived for members of the RCCC.
Extra funds in excess of all conference expenses will be divided between the RCCC and NAGPS as a percentage of monies allocated and raised for the regional conference.
The regional conference registration fee shall be waived for two persons form the RCCC at the next regional conference.
Please submit your letter of approval to host a 2012 NAGPS Regional Conference to excomm@nagps.org by October 1, 2011. For additional questions regarding the bid process or NAGPS Standing Polices, please contact Denise Philpot (finance@nagps.org) or Jon Kowalski (president@nagps.org).
Sincerely,
NAGPS Executive Committee The National Association of Graduate-Professional Students, Inc. • PO Box 96503 #36821 • Washington, DC 20090-6503 Office: 202.596.9035 • URL: http://www.nagps.org