Montgomery County, Va. FY 2018 Approved Budget by Montgomery County, Va

MONTGOMERY COUNTY V

NRV Senior Games

Animal Shelter Groundbreaking

APPROVED BUDGET Fiscal Year 2018

Public Safety Building and Monument

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget BOARD OF SUPERVISORS

Christopher Tuck Chair District B

Todd King Vice Chair District D

Darrell Sheppard District E

Annette Perkins District A

Mary Biggs District F

April DeMotts District G

Gary Creed District C

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

BUDGET MESSAGE

March 6, 2017

Dear Chair Tuck and Members of the Board of Supervisors – I am pleased to present the proposed Fiscal Year 2017-2018 budget for your review and consideration. In last year’s budget message, I emphasized a phrase from the County’s vision statement as a cornerstone of our budget development – “focused on the future.” Our current fiscal year budget reflects the Board’s commitment to the future through increases in funding provided for the core responsibilities of the County – public education and public safety, while also looking at our capital needs today and for the future. The FY 2017-2018 proposed budget continues to address the four “investment areas” that I noted in last year’s message:  Focus on investment in our employees, who are our most critical asset;  Focus on investment in our facilities and our programs;  Focus on investment in our public safety operations, including our volunteer fire and rescue operations; and  Focus on investment in our public schools’ operations. I believe to ensure that we are focused on the County’s future needs, our work in these areas must continue. The County’s investment in facilities and equipment has made our public schools and facilities among the best in the Commonwealth, offering current and future benefits for our citizens. The Board’s commitment to the future continues by setting aside property tax revenues in the current budget for future schools and fire and rescue infrastructure needs. The Board has also made a significant investment of tax revenues toward the operation of our public schools. Over the last five years, an increase of more than $7.3 million has been allocated from the i

County’s General Fund for the operation of our public schools. Of the $14.9 million in General Fund increased growth in the last five years (excluding the 2 cents of the real estate tax rate earmarked for the School Capital Fund), nearly half of this growth in revenue has been directed toward public schools’ operations. While the Board of Supervisors continues to support K-12 public education with increased funds for public schools, the County is now being asked to support funding for both early childhood and community college education. For the proposed FY 2017-2018 budget, I am requesting the Board allocate significant resources to invest in the County’s most important asset – our employees. While some increases have been provided to employees over the past seven years, we have fallen woefully behind many of our neighboring localities in salaries. The FY2018 proposed budget allocates funds for the implementation of a pay and classification study while also adjusting the current pay scales by 2%.

Overview The County’s proposed FY 2017-2018 budget is $186.3 million, an increase of $4.1 million (2.3%) from the current year. Of this amount, $80.1 million is from federal, state, and other designated funds. The remaining $106.2 million represents County dollars not designated for a specific purpose, which includes approximately $3.0 million in new revenue growth. Proposed funding for the County’s General Fund, net of transfers to other funds, totals $48.1 million, an increase of $1.9 million (4.1%), while funding for the School Operating Fund, net of transfers to other funds, totals $106.2 million, an increase from the current year of $2.1 million (2.0%). The total County budget also includes the Debt Service Fund ($23.4 million); the School Nutrition Fund ($5.0 million); the School Capital Fund ($1.5 million); the County Capital Fund ($1.7 million); the Economic Development Authority ($0.4 million); and the Law Library Fund ($17,000). For the fifth consecutive year, I am recommending the real estate tax rate for FY 2017-18 remain at 89 cents. Two cents of the 89 cent rate will continue to be designated for the School Capital Fund, while one and one-half cent will be transferred to the County Capital Fund to replace fire and rescue equipment. No changes are recommended to the County’s personal property tax rates for FY 201718.

Education Funding For fiscal year 2017-2018, I am recommending $47.0 million in County funds for the School Operating Fund, which represents an increase of 3.3% ($1.5 million) from the current fiscal year. Montgomery County Public Schools requested an increase of $4.4 million in County funding; however, the $1.5 million provided represents nearly half of the County’s entire new revenue growth. I am also recommending initial funding of $100,000 of the $300,000 requested by New River Community College for the ACCE program, which offers County high school graduates free education at NRCC. Traditionally, the County’s primary responsibility for education funding has been K-12 education. If the community desires the County to expand public education beyond K-12,

additional revenues and/or civic contributions will be needed to ensure the County has adequate funds for our primary governmental responsibilities. This chart shows the amount of funding provided in the County budget for public education over the past five fiscal years:

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

Total Budget $ 167,602,175 $ 171,823,339 $ 176,250,818 $ 182,182,725 $ 186,327,113

% Inc 3% 3% 3% 3% 2%

Education $ 98,498,912 $ 100,987,487 $ 104,649,138 $ 109,156,417 $ 111,249,329

Education Debt Service $ 18,277,172 $ 18,334,938 $ 18,388,677 $ 18,078,252 $ 18,078,252

School Capital $ 1,400,000 $ 1,400,000 $ 1,460,000 $ 1,496,000 $ 1,524,000

Education Total $ 118,176,084 $ 120,722,425 $ 124,497,815 $ 128,730,669 $ 130,851,581

% Inc 3% 2% 3% 3% 2%

Employee compensation/benefits As I mentioned earlier, funding is included in the FY 2017-18 proposed budget to implement a study of the County’s compensation and classification plan. The last comprehensive change in our employee pay plan was in 2005. The findings of that study were not fully implemented due to the recession; a supplemental review in employee pay in 2014 was only partially implemented as well, due to other pressing budget issues. While two studies were completed over the past 12 years, neither were fully implemented, meaning our current plan – both classifications and compensation – needs a significant upgrade. As this study will likely take a minimum of six to nine months to complete, I propose a 2% salary scale adjustment, which will increase County employees’ salaries effective July 1, so employees do not continue to fall even further behind in compensation. Funding in the amount of $460,000 is included for the 2% salary scale adjustment, and $752,000 is included to implement the recommendations of a new compensation and classification system. However, staff has identified over $640,000 in savings in the existing base budget to offset over half of the total employee compensation package. Montgomery County is extremely blessed with many very talented and dedicated employees, and we must reinvest in these employees to provide our citizens with the high level of service they expect and deserve. The most recent review in 2014 indicated that our pay plan at that time was, on average, 4% lower than our peer group. The same study also revealed that our department head level positions were 11% lower than our neighboring jurisdictions. As we look at a new classification system, I intend to explore ways that this tool can strengthen our succession planning efforts by building career development for employees into the plan to prepare them to move upward within the organization. We have a number of employees, including several in our leadership team, who are eligible to retire within the next 5-10 years, and we must begin to develop others in the organization who can advance to higher leadership levels once these senior leaders retire. As we “focus on the future,” this is a critical area that must be addressed in order to ensure that the County continues to move forward.

iii

I look forward to working with the Board to address the County’s classification, compensation and succession planning issues as we look at ways to improve our competitiveness in the marketplace while retaining our talented employees. For the fourth year in a row, the County does not anticipate an increase in our health insurance premiums. Our employees are to be commended for their efforts in helping minimize our health care expenses, through their participation in wellness initiatives and prudent use of their health and prescription drug benefits. In an effort to provide additional service to our employees, the proposed budget provides for an additional day of service with the County wellness clinic, expanding this program to three days per week.

New positions Two full-time positions are recommended for the new fiscal year – a stormwater management specialist to assist with regulatory and compliance issues related to the stormwater program, and a program assistant in the planning department to allow senior staff members to focus on more complex issues such as updating the County’s comprehensive plan. To address the increase in workload in other departments, three part-time positions are recommended to be upgraded to full-time – two maintenance positions in the Parks and Recreation department, and an accountant in the Financial and Management Services department. An additional part-time Children’s Program Specialist position is included for the Regional Library to restore a position that was eliminated in the hiring freeze of 2009. A number of other position requests, worthy of consideration, were again deferred due to funding issues.

Constitutional Offices Overall, the costs for the five constitutional offices total $17.8 million, a decrease of $176,000 or 1.00% from the current fiscal year due primarily to turnover and vacancy savings from retirements. The estimated cost for employee compensation recommendations are not included in these numbers. An additional $78,356 is included to address initiatives in the Sheriff’s office, including body armor, software maintenance, utilities, etc. We will continue to bring to the attention of our legislators the on-going costs of these offices coupled with the reduction in state funding for these state-mandated functions.

Infrastructure Investment With regard to fire and rescue equipment, I am recommending that the $376,000 or one-half cent of the real estate tax rate be continued to address the backlog of equipment needs, which is in addition to the one cent currently set aside each year for fire and rescue capital. The County’s fire and rescue volunteers provide a critical public safety service to our citizens, and it is vital that they be provided with safe and reliable equipment to effectively perform their duties.

The FY 2017-18 proposed budget holds $250,000 in Special Contingencies, an increase of $50,000 to technology infrastructure improvements, including replacement of critical software in the planning department.

Summary The following graphs reflect the projected revenues and expenditures for the County for FY 2018:

The chart below shows the amount of funding provided for each of the major County functions over the last five years:

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

County Debt Service

Public Safety

Other Constitutional Officers

Total Budget

Education

Education Debt Service

Other Operations

School Capital

$ 167,602,175

$ 98,498,912

$ 18,277,172

$ 5,968,815

$ 14,749,920

$ 3,479,422

$ 25,227,934

$ 1,400,000

$ 171,823,339

$ 100,987,487

$ 18,334,938

$ 5,888,921

$ 15,986,530

$ 3,543,726

$ 25,681,737

$ 1,400,000

$ 176,250,818

$ 104,649,138

$ 18,388,677

$ 5,532,361

$ 16,432,692

$ 3,642,013

$ 26,145,937

$ 1,460,000

$ 182,182,725

$ 109,156,417

$ 18,078,252

$ 5,281,261

$ 16,910,256

$ 3,636,017

$ 27,624,522

$ 1,496,000

$ 186,327,113

$ 111,249,329

$ 18,078,252

$ 5,281,261

$ 17,138,448

$ 3,676,414

$ 29,379,409

$ 1,524,000

The County currently provides $2.0 million to agencies outside of the County government. For FY 2018, these agencies requested over $381,000 in additional funds. While some of these increases are considered “mandated,” other requests continue existing services or add new services. The proposed budget does not recommend funding any new outside agencies and only provides increased funds for those outside agencies where funding is either mandated or needed to cover the County’s share of the cost of services. For example, additional funding of $32,363 for the consolidated New River Valley Emergency Communications Regional Authority is included in this proposal to cover the County share of the Authority’s cost, which is shared between County, the two towns and Virginia Tech. As we proceed into FY 2018, County staff will be evaluating the fee schedules used by departments to determine whether they are comparable to those used by our neighbors or they require change. As a part of this evaluation, we will also be exploring methods used by our colleagues to fund the stormwater management mandates placed on localities. The results of this evaluation will be brought to the Board for consideration in the upcoming fiscal year. The County is very fortunate to have outstanding staff members who contribute to the annual budget preparation process. Carol Edmonds, Angie Hill, and Marc Magruder provide many hours of analysis and review to ensure that our budget information is as accurate as possible. Derley Aguilar has provided assistance this year in modernizing our budget document, and Jennifer Harris has assisted me in making sure my budget message to you is clear and concise. Also, thanks go to Susan Dickerson, who coordinates the outside agency requests and prepares many of the forms used in the budget development process. I would not be able to present my recommended budget to you each year without these individuals’ support. The required public hearings on the budget and the tax rate are scheduled for Thursday, April 6th at 6 p.m. in the Board Room of the County Government Center. If the Board agrees, we are scheduled to establish the real estate tax rate and adopt the budget at a special Board of Supervisors’ meeting on Monday, April 17th. A budget work session will be held with the Board on Monday, March 20st at 6

p.m., with additional meetings scheduled as needed. Budget work sessions will also be held at our regular Board of Supervisorsâ&#x20AC;&#x2122; meetings on March 13th, March 27th, and April 10th as needed. I look forward to reviewing this information with you and our citizens in the weeks ahead; please let me know what additional information we may provide to assist you in your review and consideration of the proposed budget. Sincerely,

F. Craig Meadows County Administrator

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Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

TABLE OF CONTENTS

Table of Contents BUDGET SUMMARY............................................................................................................... 5 All Funds Summary.......................................................................................................................................13 Expenditures by Division............................................................................................................................17 Summary of Full-Time Employees/Equivalents................................................................................21 Graphs................................................................................................................................................................25 Approved FY 18 Classification and Compensation Plan................................................................43 Organization Chart.......................................................................................................................................51

UNDERSTANDING THE BUDGET......................................................................................... 55 REVENUE SUMMARY............................................................................................................. 63 Revenue Estimates.......................................................................................................................................75

EXPENDITURE PLANS........................................................................................................... 87 Revenue Sharing............................................................................................................................................89 Board of Supervisors....................................................................................................................................93 County Administration................................................................................................................................97 County Attorney............................................................................................................................................103 Financial and Management Services......................................................................................................107 Insurance...........................................................................................................................................................113 Information Technology.............................................................................................................................117 Commissioner of the Revenue - Compensation Board..................................................................121 Commissioner of the Revenue - Assessments...................................................................................125 Treasurer - Compensation Board............................................................................................................129 Treasurer - Collections................................................................................................................................133 Electoral Board/Registrar..........................................................................................................................137 Internal Services.............................................................................................................................................141 Commonwealth Attorney...........................................................................................................................145 Circuit Court....................................................................................................................................................149 General District Court..................................................................................................................................153 Juvenile and Domestic Relations Court................................................................................................157 Magistrate.........................................................................................................................................................161 Clerk of the Circuit Court...........................................................................................................................165 Sheriff - Compensation Board..................................................................................................................169 Sheriff - County..............................................................................................................................................175 Fire Departments and Rescue Squads..................................................................................................181 Animal Care and Adoption Center.........................................................................................................187 General Services............................................................................................................................................191 Engineering and Regulatory Compliance............................................................................................197 Comprehensive Services Act....................................................................................................................201

Human Services..............................................................................................................................................205 New River Valley Health District.............................................................................................................209 Social Services................................................................................................................................................213 Parks and Recreation...................................................................................................................................217 Regional Library System.............................................................................................................................223 Planning and GIS Services.........................................................................................................................227 Economic Development.............................................................................................................................231 Other Agencies..............................................................................................................................................235 Contingencies - General.............................................................................................................................251 Contingencies - Special...............................................................................................................................255 Law Library......................................................................................................................................................259 Montgomery County Public Schools.....................................................................................................263 Montgomery County Public Schools Capital......................................................................................267 General Government Debt Services.......................................................................................................271 Montgomery County Capital.....................................................................................................................275

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

BUDGET SUMMARY

Introduction The County approved budget for all funds (net of transfers) totals $186.9 million. The FY 18 budget for General Fund totals $120.1 million, including transfers to other funds, such as the School Operating Fund. The School Operating Fund totals $106.6 million, including the transfer from the County of $46.5 million. The general government portion of the General Fund (net of transfers to other funds) totals $48.7 million and the School Operating Fund (net of transfers) totals $106.2 million. The total County budget also includes the Debt Service Fund ($23.4 million), the Law Library Fund ($17,600), the School Nutrition Fund ($5 million), funding for County Capital ($1.7 million), the School Capital Fund ($1.5 million), and the Economic Development Authority incentive program ($0.4 million). The approved FY 18 real estate tax rate remains at 89 cents per $100 of assessed value as was approved in the FY 17 budget. Debt Service Schools 9% Debt Service County 3% County Capital 1%

General Govt 26%

FY 18 Approved Budget $186.9 Million

School Capital 1% School Nutrition 3%

School Operating 57%

BUDGET SUMMARY : P A G E

BUDGET SUMMARY GENERAL FUND General Fund Summary

FY 17 Budget

Real Estate Tax Rate Revenue

FY 18 Budget

0.89

Difference

0.89

% Change -

116,508,812

120,060,288

3,551,476

3.05%

116,508,812

120,060,288

3,551,476

3.05%

5,582,924

5,772,135

189,211

3.39%

1,981,727

1,980,951

(776)

-0.04%

1,963,547

1,981,719

18,172

0.93%

Public Safety

16,910,256

17,290,907

380,651

2.25%

Public Works

4,908,074

5,039,049

130,975

2.67%

8,689,601

8,872,100

182,499

2.10%

Total General Fund Revenue General Government Admininstration Tax Assessment and Collection Judicial Administration

Health and Welfare Parks, Recreation and Cultural

3,156,520

3,289,411

132,891

4.21%

2,082,674

2,273,085

190,411

9.14%

940,872

2,159,314

1,218,442

129.50%

Subtotal General Government Portion of General Fund

46,216,195

48,658,671

2,442,476

5.28%

Transfer - School Operating

45,522,664

46,482,664

960,000

2.11%

Transfer - Debt Service

21,336,953

0.00%

Transfer - School Capital

1,496,000

1,524,000

28,000

1.87%

Community Development Contingencies

Transfer - EDA Transfer - County Capital Total General Fund Expenditures

380,000

0.00%

1,557,000

1,678,000

121,000

7.77%

116,508,812

120,060,288

3,551,476

3.05%

Summaries of Major Expenditure Areas General Administration General Administration

FY 17 Budget

FY 18 Budget

Difference

% Change

Revenue Refunds

$195,000

0.00%

Board of Supervisors

$265,259

$265,881

$622

0.23%

County Administration

$698,436

$704,961

$6,525

0.93%

Human Resources

$620,972

$683,925

$62,953

10.14%

Public Information

$255,212

$246,185

($9,027)

-3.54%

County Attorney

$282,511

$291,646

$9,135

3.23%

Financial & Management Services

$1,106,651

$1,160,850

$54,199

4.90%

Insurance

$257,962

0.00%

$1,468,886

$1,558,003

$89,117

6.07%

$432,035

$407,722

($24,313)

-5.63%

$5,582,924

$5,772,135

$189,211

3.39%

Information Technology Registrar Total

In the area of General Administration the significant budget increases are in three areas: Human Resources, Financial and Management Services and Information Technology.

BUDGET SUMMARY : P A G E

BUDGET SUMMARY • Human Resources - funds will expand the County’s on-site wellness clinic, provide part time staffing assistance and expand the Employees Assistance Program to allow volunteers to participate in the program. • Financial and Management Services – funds will convert a part time accountant position to full time to handle workload increases. • Information Technology – funds will add security training, cover Microsoft Licensing costs, and add enhancements to the County’s financial software. Reduced funds reflect the removal of one-time monies, and turnover and vacancy savings.

Tax Assessment and Collection Tax Assessment and Collection

FY 17 Budget

Commissioner of Revenue Treasurer Total

FY 18 Budget

$1,013,841

Difference

% Change

$983,307

($30,534)

-3.01%

$967,886

$997,644

$29,758

3.07%

$1,981,727

$1,980,951

($776)

-0.04%

In the area of Tax Collection and Assessment, personnel changes in the Commissioner of Revenue’s Office generated turnover and vacancy saving while funds are added to the Treasurer’s budget to cover the increased costs of bank fees, tax billing and delinquent collections.

Judicial Administration Judicial Administration Circuit Court

FY 17 Budget

FY 18 Budget

$177,713

General District Court Juvenile & Domestic Relations Court Magistrate

Difference

% Change

$179,985

$2,272

1.28%

$21,711

0.00%

$20,524

0.00%

$5,000

0.00%

Clerk of the Circuit Court

$647,429

$666,695

$19,266

2.98%

Commonwealth Attorney

$1,091,170

$1,087,804

($3,366)

-0.31%

$1,963,547

$1,981,719

$18,172

0.93%

Total

The most significant change in Judicial Administration results from turnover and vacancy savings in the Commonwealth Attorney’s Office.

Public Safety Public Safety Emergency Services Coordinator Sheriff NRV Emergency Comm. Regional Authority Public Safety Outside Agencies Animal Control Animal Care and Adoption Center Volunteer Fire and Rescue Total

FY 17 Budget

FY 18 Budget

Difference

% Change

$138,856

$139,149

$293

0.21%

$14,282,466

$14,292,593

$10,127

0.07%

$788,670

$821,033

$32,363

4.10%

$41,878

$44,482

$2,604

6.22%

$258,842

$201,459

($57,383)

-22.17%

$473,901

$1,399,544

$1,409,990

$10,446

0.75%

$16,910,256

$17,382,607

$472,351

2.79%

BUDGET SUMMARY : P A G E

BUDGET SUMMARY The largest expenditure in the Public Safety area is for the Sheriffâ&#x20AC;&#x2122;s Office of which only 32% is supported by state and other funds. Local funds of $10 million support the functions of the Sheriffâ&#x20AC;&#x2122;s Office.

Sheriff's Office Local Funding $10.00

9.76

9.74

FY 17

FY 18

9.68 $9.50

Millions

9.43

$9.00

$8.50 8.40

$8.00

$7.50 FY 14

FY 15

FY 16

The largest increase in funding from FY 17 to FY 18 reflects the opening of the new Animal Care and Adoption Center (ACAC) of which 45% of the monies come from donations. Reductions in Animal Control are attributable to transfers from that department to the ACAC.

Public Works Public Works General Services

FY 17 Budget $519,566

FY 18 Budget

Difference

$521,523

% Change

$1,957

0.38%

Facilities Maintenance

$2,518,056

$2,532,184

$14,128

0.56%

Solid Waste & Recycling

$1,870,452

$1,893,642

$23,190

1.24%

$4,908,074

$4,947,349

$39,275

0.80%

Total

Funding for the Public Works area remains relatively the same for FY 18.

Health and Welfare Health and Welfare

FY 17 Budget

FY 18 Budget

Difference

% Change

Comprehensive Services Act

$1,651,969

0.00%

Human Services

$386,406

$390,195

$3,789

0.98%

Public Health

$580,606

$587,069

$6,463

1.11%

Human Service Outside Agencies Social Services Total

$756,810

$747,212

($9,598)

-1.27%

$5,313,810

$5,495,655

$181,845

3.42%

$8,689,601

$8,872,100

$182,499

2.10%

BUDGET SUMMARY : P A G E

BUDGET SUMMARY In the area of Health and Welfare, the significant dollar increase is in the Department of Social Services due to an increase in state dollars for public assistance programs.

Parks, Recreation and Cultural Parks, Recreation, Culture

FY 17 Budget

Parks and Recreation

Difference

% Change

$1,150,787

$56,921

5.20%

$1,963,182

$2,039,278

$76,096

3.88%

Regional Library Cultural Outside Agencies Total

FY 18 Budget

$1,093,866 $99,472

$99,346

($126)

-0.13%

$3,156,520

$3,289,411

$132,891

4.21%

Added funds in the area of Parks, Recreation and Cultural support additional staff positions in the Parks and Recreation Department and Regional Library. A part-time Children’s Library Specialist is added and two part-time maintenance workers are converted to full time positions in the Parks and Recreation department.

Community Development Community Development

FY 17 Budget

FY 18 Budget

Difference

% Change

Planning & GIS

$657,384

$730,671

$73,287

11.15%

Economic Development

$390,646

$395,570

$4,924

1.26%

Environmental Outside Agencies

$140,753

$145,842

$5,089

3.62%

Economic Development Outside Agencies

$220,569

$232,665

$12,096

5.48%

Engineering & Regulatory Compliance Total

$673,322

$768,337

$95,015

14.11%

$2,082,674

$2,273,085

$190,411

9.14%

Added funds in the area of Community Development support the addition of two staff positions and incorporates the Transient Occupancy Tax earmarked for Tourism into the annual budget. A Program Assistant is added to the Planning Department and a Stormwater Management Specialist is added to the Engineering and Regulatory Compliance division.

Contingencies Contingencies

FY 17 Budget

FY 18 Budget

Difference

% Change

General Contingencies

$462,000

$486,000

$24,000

5.19%

Special Contingencies

$478,872

$1,673,314

$1,194,442

249.43%

Total

$940,872

$2,159,314

$1,218,442

129.50%

The County’s policy is to retain 1% of the general government portion of the County’s General Fund budget in a contingency account for unknown and unanticipated expenditures that may arise during the year that are not included in the budget. To comply with the policy, $24,000 is added for a total of $486,000. Special contingencies is a “holding account” where an estimated amount of funding is held in abeyance for programs or initiatives until further information is available and final decisions are made.

Employee Compensation Included in the FY 18 budget for each division is a 2% adjustment to the County’s classification and compensation scale. The majority of these funds have been moved out of BUDGET SUMMARY : P A G E

BUDGET SUMMARY Special Contingencies for the approved budget, leaving a small amount not needed for the actual 2% increase. The significant increase in the special contingencies account relates to the implementation of a new classification and compensation system pending completion of the study.

Other Accounts Funding is also held for New River Community Collegeâ&#x20AC;&#x2122;s ACCE program and to address information technology infrastructure improvements, including upgrades to the Countyâ&#x20AC;&#x2122;s Land Development Office software, and Parks and Recreation projects.

Interfund Transfers Interfund Transfers Transfer to School Operating

FY 17

FY 18

Change

$(45,522,664)

$(46,482,664)

$(960,000)

Transfer to Debt Service

$(21,336,953)

Transfer to School Capital

$(1,496,000)

$(1,524,000)

$(28,000)

$(380,000)

$(1,557,000)

$(1,678,000)

$(121,000)

$(70,292,617)

$(71,401,617)

$(1,109,000)

Transfer to the EDA Transfer to County Capital General Fund Transfers

Transfer to the School Operating Fund County funding in the FY 18 budget for the School Operating Fund totals $46.5 million which is an increase of $1 million from FY 17.

Transfer to the Debt Service Fund Funds for debt services remain the same with the savings from recent bond refundings being earmarked for future debt costs.

Transfer to the School Capital Fund Two cents of the real estate tax rate is earmarked for the School Capital Projects Fund. The increase for FY 18 represents the increase in the penny value due to growth in assessed value.

Transfer to the Economic Development Authority (EDA) Funds are transferred to the EDA for economic development incentives.

Transfer to the County Capital Fund One and 1/2 cents of the real estate tax rate for Fire and Rescue departments capital needs. In addition, $535,000 is transferred to address other County capital projects. The increase from FY 17 to 18 represents the increase in the penny value due to growth in assessed value, and a $100,000 increase in the transfer.

Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 18 Approved Budget are included in Appendices. BUDGET SUMMARY : P A G E

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

B UDG E T S UMMA R Y, A P P E N DIX A

All Funds Summary

All Funds Budget FY 2018 Revenues By Type General Property Taxes

General Fund

Law Library

School Operating

School Nutrition

School Capital

County Capital

Debt Service

EDA

Transfers

Grand Total

$92,268,736

$13,226,031

$718,984

$13,846,537

$15,000

$60,115,053

$5,061,177

$1,613,900

$80,651,667

Fund Balance

$2,600

Transfers In

$46,482,664

$1,524,000

$1,678,000

$21,745,613

$380,000

$(71,810,277)

$120,060,288

$17,600

$106,597,717

$5,061,177

$1,524,000

$1,678,000

$23,359,513

$380,000

$(71,810,277)

$186,868,018

General Fund

Law Library

School Operating

School Nutrition

Other Local Taxes Other Undesignated Revenues Designated Revenues

Total

Expenditures By Type

School Capital

County Capital

Debt Service

EDA

Transfers

Grand Total

General Govt. Admin.

$5,772,135

Tax Collections

$1,980,951

Judicial Administration

$1,981,719

Public Safety

$17,290,907

Public Works

$5,039,049

$8,872,100

Social Welfare Parks & Libraries

$3,289,411

Community Development

$2,273,085

Contingencies

$2,159,314

$48,658,671

Subtotal General Govt Portion of General Fund Law Library

$17,600

$46,482,664

$106,189,057

$5,061,177

$(46,482,664)

$111,250,234

School Capital

$1,524,000

$(1,524,000)

$1,524,000

County Capital

$1,678,000

$(1,678,000)

$1,678,000

$21,336,953

$408,660

$23,359,513

$(21,745,613)

$23,359,513

Education

Debt Service EDA Total

$380,000

$(380,000)

$380,000

$120,060,288

$17,600

$106,597,717

$5,061,177

$1,524,000

$1,678,000

$23,359,513

$380,000

$(71,810,277)

$186,868,018

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

B UDG E T S UMMA R Y, A P P E N DIX B

Expenditures by Division

Recap of Expenditures by Division, Fiscal Year 2018 FY 16 DIVISION REVENUE SHARING

Appropriated 198,742

FY 18 Approved

FY 17 Expended

Approved

195,400

Appropriated

195,000

Base

195,000

Addenda

Inc/(Dec) FY 18 Apprv. Over FY 17 Approved Total

195,000

Inc/(Dec) FY 18 Apprv. Over FY 17 Appropriated

% -

0% -9%

BOARD OF SUPERVISORS

307,580

272,969

265,259

291,234

265,881

622

(25,353)

COUNTY ADMINISTRATION

2,214,116

2,045,093

1,713,476

1,875,164

1,713,800

60,420

1,774,220

60,744

(100,944)

-5%

271,584

268,367

282,511

364,924

291,646

9,135

(73,278)

-20%

1,091,043

1,039,083

1,106,651

1,127,180

33,670

1,160,850

54,199

COUNTY ATTORNEY FINANCIAL & MANAGEMENT SERVICES

227,962

215,114

257,962

INFORMATION TECHNOLOGY

1,862,730

1,628,502

1,468,886

1,539,288

1,503,003

55,000

1,558,003

89,117

18,715

COMMISSIONER OF REVENUECOMP

578,940

571,365

587,974

593,302

535,339

(52,635)

-9%

(57,963)

-10%

ASSESSMENT - COUNTY

426,862

416,615

425,867

434,353

447,968

22,101

13,615

TREASURER - COMP BD

608,777

608,769

501,233

509,740

8,507

COLLECTIONS - COUNTY

366,987

361,904

466,653

468,273

471,660

16,244

487,904

21,251

19,631

ELECTORAL BOARD

495,040

474,420

432,035

393,906

13,816

407,722

(24,313)

-6%

(24,313)

-6%

INTERNAL SERVICES

384,319

301,724

344,517

426,561

330,971

725

331,696

(12,821)

-4%

(94,865)

-22%

1,186,720

1,082,892

1,091,170

1,195,954

1,087,804

(3,366)

(108,150)

-9%

179,948

163,677

177,713

178,995

179,985

2,272

990

24,486

21,189

21,711

24,486

21,711

(2,775)

-11%

J & D RELATIONS COURT

21,378

11,952

20,524

22,054

20,524

(1,530)

-7%

MAGISTRATE

5,364

5,246

5,000

INSURANCE

COMMONWEALTH ATTORNEY CIRCUIT COURT GENERAL DISTRICT COURT

750,104

711,998

647,429

701,112

666,695

19,266

(34,417)

-5%

SHERIFF - COMP BOARD

CIRCUIT COURT CLERK

7,306,035

7,252,079

7,433,928

7,498,743

7,359,550

9,061

7,368,611

(65,317)

-1%

(130,132)

-2%

SHERIFF - COUNTY

7,509,993

6,772,713

6,848,538

7,098,020

6,854,687

69,295

6,923,982

75,444

(174,038)

-2%

1,455,001

1,292,273

1,399,544

1,470,869

1,399,544

10,446

1,409,990

10,446

(60,879)

-4%

50,000

280,863

473,901

193,038

69%

GENERAL SERVICES

5,011,726

4,510,280

4,914,099

5,275,062

4,908,812

(5,287)

(366,250)

-7%

ENGINEERING & REGULATORY COMP.

869,469

674,496

673,322

818,015

708,337

60,000

768,337

95,015

14%

(49,678)

-6%

COMPREHENSIVE SERVICES ACT

1,651,969

962,523

1,651,969

413,148

350,843

386,406

408,750

390,195

3,789

(18,555)

-5%

567,846

580,606

581,106

580,606

6,463

587,069

6,463

5,963

SOCIAL SERVICES

5,734,215

5,496,844

5,313,810

5,697,197

5,495,655

181,845

(201,542)

-4%

PARKS & RECREATION

1,127,834

1,026,971

1,093,866

1,132,715

1,098,615

52,172

1,150,787

56,921

18,072

2,135,964

1,917,244

1,963,182

2,211,834

2,008,967

30,311

2,039,278

76,096

(172,556)

-8%

FIRE & RESCUE ANIMAL CARE & ADOPTION CENTER

HUMAN SERVICES PUBLIC HEALTH

REGIONAL LIBRARY

Recap of Expenditures by Division, Fiscal Year 2018 FY 16 DIVISION

Appropriated

PLANNING & GIS ECONOMIC DEVELOPMENT OTHER AGENCIES CONTINGENCIES - GENERAL

Expended

Approved

Appropriated

Base

Addenda

Inc/(Dec) FY 18 Apprv. Over FY 17 Approved Total

Inc/(Dec) FY 18 Apprv. Over FY 17 Appropriated

819,665

700,062

657,384

702,276

671,581

59,090

730,671

73,287

11%

28,395

480,637

471,887

390,646

466,209

395,570

4,924

(70,639)

-15%

1,669,068

1,564,522

2,048,152

2,059,100

2,050,465

40,115

2,090,580

42,428

31,480

316,326

462,000

368,367

462,000

24,000

486,000

24,000

117,633

32%

92,566

478,872

366,710

26,898

1,646,416

1,673,314

1,194,442

249%

1,306,604

356%

CONTINGENCIES - SPECIAL ADJUSTMENTS

FY 18 Approved

FY 17

(91,700)

(50,442)

(91,700)

TRANSFER TO SCHOOL OPERATING

48,163,883

44,069,706

45,522,664

50,401,228

45,522,664

960,000

46,482,664

960,000

(3,918,564)

-8%

TRANSFER TO DEBT SERVICE

21,527,532

21,819,037

21,336,953

TRANSFER TO SCHOOL CAPITAL

2,162,931

1,496,000

2,277,481

1,524,000

28,000

(753,481)

-33%

TRANSFER TO THE EDA

380,000

303,851

380,000

TRANSFER TO COUNTY CAPITAL

1,553,113

1,557,000

6,338,815

1,578,000

100,000

1,678,000

121,000

(4,660,815)

-74%

TOTAL GENERAL FUND

$122,109,903

$113,815,056

$116,508,812

$129,344,163

$116,813,044

$3,247,244

$120,060,288

$3,551,476

3.0%

$(9,283,875)

-7.2%

GEN GOVT PORTION OF THE GENERAL FUND

$48,322,444

$43,906,418

$46,216,195

$48,609,686

$46,471,427

$2,187,244

$48,658,671

$2,442,476

5.3%

48,985

0.1%

FY 16 DIVISION LAW LIBRARY FUND

Appropriated

FY 18 Approved

FY 17 Expended

Approved

Appropriated

Base

Addenda

Inc/(Dec) FY 18 Apprv. Over FY 17 Approved Total

Inc/(Dec) FY 18 Apprv. Over FY 17 Appropriated

$17,600

$13,500

$17,600

$104,667,875

$102,155,853

$104,535,805

$109,830,999

$105,637,717

$960,000

$106,597,717

$2,061,912

$(3,233,282)

-3%

$4,552,043

$889,799

$5,029,272

$5,061,177

$31,905

SCHOOL CAPITAL CONSTRUCTION

$2,384,851

$221,920

$1,496,000

$2,277,481

$1,524,000

$28,000

$(753,481)

COUNTY CAPITAL CONSTRUCTION

$1,553,113

$1,064,987

$1,557,000

$6,338,815

$1,578,000

$100,000

$1,678,000

$121,000

$(4,660,815)

-74%

$23,921,038

$23,900,186

$23,359,513

SCHOOL OPERATING FUND SCHOOL NUTRITION FUND

DEBT SERVICE FUND EDA

$380,000

$303,851

$380,000

GRAND TOTAL ALL FUNDS (INC TRANSFERS)

$259,586,423

$242,365,151

$252,884,002

$276,577,843

$254,371,051

$4,307,244

$258,678,295

$5,794,293

2.3%

$(17,899,548)

-6.5%

INTERFUND TRANSFERS

$(74,418,039)

$(70,539,217)

$(70,701,277)

$(81,143,137)

$(70,750,277)

$(1,060,000)

$(71,810,277)

$(1,109,000)

1.6%

$9,332,860

-11.5%

$185,168,384

$171,825,934

$182,182,725

$195,434,706

$183,620,774

$3,247,244

$186,868,018

$4,685,293

2.6%

$(8,566,688)

-4.4%

GRAND TOTAL EXCLUDING TRANSFERS

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

BU D G ET S U M MA R Y, A P P E N DIX C

Summary of FullTime Employees/ Equivalents

Summary of Authorized Full Time or Full Time Equivalent (FTE) Positions Division

Department

Approved Full-Time FY 16

Approved Part-Time FY 16

Approved Total FY 16

Approved Full-Time FY 17

Approved Part-Time FY 17

Approved Total FY 17

Approved Full-Time FY 18

Approved Part-Time FY 18

Approved Total FY 18

5.00

0.50

5.50

5.00

0.50

5.50

5.00

0.50

5.50

110

County Administration

110

Emergency Services

1.00

0.00

1.00

0.00

1.00

0.00

1.00

110

Human Resources

4.00

0.00

4.00

0.00

4.00

0.00

4.00

110

Public Information Office

3.00

0.00

3.00

0.00

3.00

0.00

3.00

120

County Attorney

1.00

0.50

1.50

1.00

0.50

1.50

1.00

0.50

1.50

130

Finance Department

9.00

0.50

9.50

9.00

0.50

9.50

10.00

0.00

10.00

130

Purchasing

2.00

0.00

2.00

0.00

2.00

0.00

2.00

140

Information Technology

9.00

0.50

9.50

9.00

0.50

9.50

9.00

0.50

9.50

150

Commissioner of Revenue

8.00

0.00

8.00

0.00

8.00

0.00

8.00

152

Assessment

5.00

0.00

5.00

6.00

0.00

6.00

0.00

6.00

160

Treasurer

8.00

0.00

8.00

6.00

0.00

6.00

0.00

6.00

162

Treasurer- Collections

4.00

0.00

4.00

6.00

0.00

6.00

0.00

6.00 4.00

170

Registrar/Electoral Board

4.00

0.00

4.00

0.00

4.00

0.00

180

Internal Services-Garage

2.00

0.00

2.00

0.00

2.00

0.00

2.00

200

Commonwealth Attorney

11.00

0.00

11.00

0.00

11.00

0.00

11.00

210

Circuit Court

2.00

0.00

2.00

0.00

2.00

0.00

2.00

250

Clerk of Circuit Court

10.00

0.00

10.00

0.00

10.00

0.00

10.00

310

Sheriff-State Civil and Court Security

11.00

1.00

12.00

11.00

1.00

12.00

11.00

1.00

12.00

310

Sheriff-State-Jail Operations

28.00

0.00

28.00

0.00

28.00

29.00

0.00

29.00 61.00

310

Sheriff-State Field Operations

61.00

0.00

61.00

0.00

61.00

0.00

320

Sheriff-County-Civil and Court Security

6.00

3.00

9.00

6.00

3.00

9.00

6.00

3.00

9.00

320

Sheriff-County-Jail Operations

4.00

0.00

4.00

0.00

4.00

0.00

4.00

320

Sheriff-County-Field Operations

7.00

0.50

7.50

7.00

0.50

7.50

7.00

0.50

7.50

320

Sheriff-County-Dispatch

6.00

0.00

6.00

0.00

320

Sheriff-County-Support Services

3.00

0.00

3.00

0.00

3.00

0.00

3.00

340

Animal Care and Adoption Center-Co

0.00

3.00

1.00

4.00

340

Animal Care and Adoption Center-Donations

0.00

3.00

0.50

3.50

400

General Services Administration

2.00

0.00

2.00

3.00

0.00

3.00

0.00

3.00

400

Animal Control

3.00

1.25

4.25

3.00

1.25

4.25

3.00

0.75

3.75

400

Building & Grounds

7.00

0.00

7.00

0.00

7.00

0.00

7.00

400

Housekeeping

9.00

1.00

10.00

1.00

11.00

10.00

1.00

11.00

400

Lawns and Landscaping

2.00

0.00

2.00

0.00

2.00

0.00

2.00

400

Litter Control

1.00

0.00

1.00

0.00

1.00

0.00

1.00

400

Solid Waste Collections

5.00

9.60

14.60

5.00

9.00

14.00

5.00

9.00

14.00

420

Stormwater Management

1.00

0.00

1.00

0.00

1.00

2.00

0.00

2.00

420

Inspections

5.00

0.00

5.00

0.00

5.00

0.00

5.00

Division

Department

Approved Full-Time FY 16

Approved Part-Time FY 16

Approved Total FY 16

Approved Full-Time FY 17

Approved Part-Time FY 17

Approved Total FY 17

Approved Full-Time FY 18

Approved Part-Time FY 18

Approved Total FY 18

520

Human Services

2.00

0.00

2.00

0.00

2.00

0.00

2.00

520

RSVP

2.00

0.50

2.50

2.00

0.50

2.50

2.00

0.50

2.50 63.00

540

Social Services

63.00

0.00

63.00

0.00

63.00

0.00

700

Parks & Recreation

9.00

0.00

9.00

0.00

9.00

11.00

0.00

11.00

710

Regional Library

16.00

3.25

19.25

17.00

2.00

19.00

17.00

2.50

19.50

800

Planning

4.00

0.00

4.00

0.00

4.00

5.00

0.00

5.00

800

GIS

2.00

0.00

2.00

0.00

2.00

0.00

2.00

810

Economic Development

3.00

0.00

3.00

0.00

3.00

0.00

3.00

350.00

22.10

372.10

348.00

20.25

368.25

360.00

21.25

381.25

TOTAL

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

BU D G E T S UMMA R Y, A P P E N DIX D

Graphs

Personal Prop 8% Sales Tax 5%

Real Estate 36%

Other 2%

Mach &Tools 1% Business F&F 2% Delinquent 2%

Merch Capital 1%

Where It Comes From FY 2018 Approved Budget $186.9 Million

Mobile Homes <1%

Designated $'s 43%

All School Funds 60% EDA <1%

Debt Service - Schools 10%

Where It Goes

FY 2018 Approved Budget $186.9 Million

Debt Service - County 3% County Capital 1%

General Fund 26%

Law Library <1%

Personal Prop 14%

Sales Tax 9% Other 4%

Mach &Tools 2% Business F&F 3% Delinquent 3%

Undesignated Revenue $106.2 Million

Merch Capital 1% Mobile Homes <1% Real Estate 64%

Community Development 2%

Contingencies 2%

Parks & Libraries 3%

Law Library <1%

Social Welfare 7% Public Works 4%

Public Safety 14%

General Fund

Education 39%

FY 2018 Approved Budget $120.1 Million Judicial Administration 2% Tax Collections 2% General Govt. Admin. 5%

Law Library <1% EDA <1%

Debt Service 18%

County Capital 1%

Public Safety 36%

Public Works 10%

Judicial Administration 4%

Tax Collections 4%

General Government Functions

FY 2018 Approved Budget $48.7 Million

Social Welfare 18%

General Govt. Admin. 12%

Contingencies 4%

Parks & Libraries 7%

Community Development 5%

County Attorney 5%

Financial and Management Services 20%

County Administrator 28%

General Government Administration

Insurance 5%

FY 2018 Approved Budget $5.8 Million

Board of Supervisors 5% Information Technology 27%

Revenue Sharing 3%

Registrar/Electoral Board 7%

County Funding for Schools 50

44.2

Millions

42.1

2014

2015

45.5

46.5

39.7 33.6

35.3

35.1

35.7

36.4

2009

2010

2011

2012

0 2008

2013

Fiscal Year

2016

All years are net of County funding provided for school debt service and school capital

2017

2018

School Nutrition 5%

School Capital 1%

School Funds

FY 2018 Approved Budget $112.8 Million

School Operating 94%

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

B UDG E T S UM MA R Y, A P P E N DIX E

Approved FY 18 Classification and Compensation Plan

Montgomery County, Virginia Approved FY18 Classification and Compensation Plan

FULL-TIME Grade

Minimum

Market

Maximum

$21,789

$27,673

$33,773

UNIFIED 105

CUSTODIAN 106

$22,879

$29,056

$35,462 CUSTODIAL CREW LEADER

107

$24,023

$30,509

$37,235 COOK SHELTER ASSISTANT

108

$25,224

$32,035

$39,097 LABORER SOCIAL WORK ASSISTANT I

109

$26,485

$33,636

$41,052 MAINTENANCE WORKER PUBLIC FACILITIES MAINTENANCE WORKER SOCIAL WORK ASSISTANT II UTILITY OPERATOR IV

110

$27,809

$35,318

$43,105 DSS AIDE LIBRARY SERVICE SPECIALIST OFFICE ASSISTANT

111

$29,200

$37,084

$45,260 ASSISTANT REGISTRAR CUSTOMER SERVICE REPRESENTATIVE DEPUTY COURT CLERK LIBRARY TECHNICIAN PUBLIC INFORMATION SPECIALIST SANITATION EQUIPMENT OPERATOR SENIOR OFFICE ASSISTANT TAX TECHNICIAN UTILITY EQUIPMENT OPERATOR UTILITY OPERATOR III

112

$31,150

$38,938

$49,842 ANIMAL CONTROL OFFICER CUSTODIAL SUPERVISOR MAINTENANCE CREW LEADER MAINTENANCE CREW LEADER - PARKS BUDGET SUMMARY : P A G E

FULL-TIME Grade

Minimum

Market

Maximum MAINTENANCE MECHANIC/CARPENTER SENIOR DEPUTY COURT CLERK SENIOR TAX TECHNICIAN SHELTER SUPERVISOR

113

$32,708

$40,885

$52,334 ADOPTION/RESCUE COORDINATOR ELIGIBILITY WORKER HUMAN RESOURCES TECHNICIAN PROGRAM ASSISTANT PSA CREW LEADER TAX SPECIALIST UTILITY OPERATOR II VOLUNTEER/EDUCATION COORDINATOR

114

$34,344

$42,930

$54,950 DIGITAL SERVICES SPECIALIST MECHANIC

115

$36,061

$45,076

$57,697 DEPUTY ASSISTANT REGISTRAR ELIGIBILITY INTAKE WORKER FRAUD INVESTIGATOR LEGAL ASSISTANT MULTI-MEDIA SPECIALIST

116

$37,864

$47,330

$60,582 COURT CLERK SUPERVISOR DEPUTY EMPLOYMENT SERVICES WORKER FAMILY SERVICES SPECIALIST PROCUREMENT TECHNICIAN PSA MAINTENANCE SUPERVISOR RSVP COORDINATOR SENIOR ELIGIBILITY WORKER SENIOR PROGRAM ASSISTANT UTILITY OPERATOR I

117

$39,757

$49,697

$63,612 ACCOUNTANT ASSISTANT BRANCH LIBRARY SUPERVISOR BENEFITS COORDINATOR BUILDING INSPECTOR COMPUTER TECHNOLOGY SPECIALIST LIBRARY PROGRAMS COORDINATOR BUDGET SUMMARY : P A G E

FULL-TIME Grade

Minimum

Market

Maximum SECRETARY TO THE BOARD TAX SUPERVISOR TECHNOLOGY SUPPORT SPECIALIST

118

$41,745

$52,181

$66,792 ADMINISTRATIVE MANAGER BRANCH LIBRARY SUPERVISOR CHIEF ANIMAL CONTROL OFFICER ELIGIBILITY SUPERVISOR LIBRARY ACQUISITION MANAGER LIBRARY BUSINESS MANAGER MAINTENANCE MANAGER MASTER DEPUTY RECREATION PROGRAM SUPERVISOR

119

$43,832

$54,790

$70,132 ASSISTANT COUNTY ASSESSOR ASSISTANT TO CO ADMINISTRATOR CHILD PROTECTIVE SERVICES WORKER DEPUTY - LIDS GIS ANALYST MASTER DEPUTY TREASURER PAYROLL SUPERVISOR RECREATION PROGRAM SUPERVISOR II WATER OPERATIONS SPECIALIST

120

$46,024

$57,530

$73,638 ADMINISTRATIVE SUPERVISOR FAMILY SERVICES SUPERVISOR LIBRARY SERVICES MANAGER LIBRARY YOUTH SERVICES MANAGER PLANNER-COMPREHENSIVE AND DEVELOPMENT

121

$49,514

$60,406

$80,211 CHILD PROTECTIVE SERVICES SUPERVISOR DEPUTY/INVESTIGATOR DEPUTY-EMT EMPLOYMENT SERVICES MANAGER SERGEANT WASTEWATER MANAGER

BUDGET SUMMARY : P A G E

FULL-TIME Grade

Minimum

Market

Maximum

122

$51,989

$63,427

$84,222 ASSISTANT GENERAL SERVICES MANAGER BUSINESS AUDITOR LIBRARY SYSTEMS ADMINISTRATOR PSA COORDINATOR SECURITY SPECIALIST STORMWATER SPECIALIST

123

$54,588

$66,598

$88,433 ANIMAL CARE AND ADOPTION CENTER DIRECTOR BUILDING OFFICIAL HVAC TECHNICIAN PROJECT MANAGER - ECONOMIC DEVELOPMENT PSA ENGINEER SENIOR IT APPLICATIONS SPECIALIST

124

$57,318

$69,928

$92,855 CHIEF DEPUTY CLERK OF CIRCUIT COURT CHIEF DEPUTY COM OF REVENUE CHIEF DEPUTY TREASURER COUNTY ASSESSOR FINANCE MANAGER LIEUTENANT PROCUREMENT MANAGER SENIOR SYSTEMS ENGINEER

125

$60,184

$73,424

$97,498 GIS MANAGER PLANNING AND ZONING ADMINISTRATOR

126

$63,193

$77,095

$102,373 ASSISTANT COMMONWEALTH ATTORNEY CAPTAIN LEAD SYSTEMS ENGINEER MASTER CHIEF DEPUTY TREASURER

127

$67,458

$80,950

$111,306

128

$70,813

$84,998

$116,872

SYSTEM ARCHITECT CHIEF DEPUTY COMMONWEALTH ATTORNEY CHIEF DEPUTY SHERIFF

BUDGET SUMMARY : P A G E

FULL-TIME Grade

Minimum

Market

Maximum

$55,498

$66,598

$91,572

EXECUTIVE 223

EMERGENCY SERVICES COORDINATOR HUMAN SERVICES DIRECTOR 224

$58,273

$69,928

$96,151 PUBLIC INFORMATION DIRECTOR

226

$64,246

$77,095

$106,006 BUDGET MANAGER GENERAL REGISTRAR

228

$70,831

$84,998

$116,872 LIBRARY DIRECTOR PARKS & RECREATION DIRECTOR SOCIAL SERVICES DIRECTOR

229

$74,373

$89,247

$122,715 GENERAL SERVICES DIRECTOR HUMAN RESOURCE DIRECTOR PLANNING DIRECTOR

230

$78,091

$93,709

$128,851 ENGINEERING AND REGULATORY COMPLIANCE DIRECTOR ECONOMIC DEVELOPMENT DIRECTOR FINANCIAL & MANAGEMENT SERVICES DIRECTOR INFORMATION TECHNOLOGY DIRECTOR

235

$99,666

$119,600

$164,450 DEPUTY COUNTY ADMINISTRATOR

BUDGET SUMMARY : P A G E

PART-TIME Grade

Minimum

Market

Maximum

Class Title

104PT

$9.44

$11.99

$14.62

SITE ATTENDANT

105PT

$9.92

$12.60

$15.37

SHELTER ASSISTANT

UNIFIED

CUSTODIAN VAN DRIVER 107PT

$10.93

$13.88

$16.94

COOK

110PT

$12.65

$16.06

$19.61

LIBRARY SERVICE SPECIALIST

115PT

$16.41

$20.50

$26.24

CHILDREN'S PROGRAM SPECIALIST

116PT

$17.22

$21.53

$27.56

DEPUTY

117PT

$18.09

$22.60

$28.93

ACCOUNTANT

UNCLASSIFIED POSITIONS CLERK OF THE CIRCUIT COURT COMMISSIONER OF THE REVENUE COMMONWEALTHâ&#x20AC;&#x2122;S ATTORNEY COUNTY ADMINISTRATOR COUNTY ATTORNEY MPO EXECUTIVE DIRECTOR SHERIFF TOURISM DEVELOPMENT COUNCIL EXECUTIVE DIRECTOR TREASURER

BUDGET SUMMARY : P A G E

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

B UD G ET S U MMA R Y, A P P E N DIX F

Organization Chart

Montgomery County, Virginia Elected

Appointed

Hired

County department

Organization Chart

County provides funding

VOTERS Constitutional Officers

Deputy County Administrator

Animal Care and Adoption Center Financial and Management Services Human Services

• Clerk of the Circuit Court • Commissioner of the Revenue

County Administrator

• Commonwealth Attorney • Sheriff • Treasurer

Board of Supervisors

County Attorney

School Board

General Assembly

Schools

Courts

Economic Development

General Services

Library Board

Library

Emergency Services

Human Resources

Social Services Board

Social Services

Engineering and Regulatory Compliance

Planning and GIS Services

Public Service Authority

Other Boards/ Commissions

Fire/Rescue Volunteers

NRV Health District

Public Information

Information Technology Parks and Recreation 53

Electoral Board Voter Registrar

Other Agencies

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

UNDERSTANDING THE BUDGET

UNDERSTANDING THE BUDGET PROCESS

Preparation of the Annual Budget Montgomery County’s annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County’s general government operating budget and Montgomery County Public Schools’ operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County’s 2018 Budget Calendar is as follows (some changes may occur during the process):

Fiscal Year 2018 Budget Calendar DATE

TIME

ACTIVITY

Jan. 9, 2017 Jan. 23, 2017 Feb. 13, 2017 Mar. 6, 2017

7:15 PM 7:15 PM 7:15 PM 6:00 PM

Public Hearing for citizen input. Budget work session - Revenue Estimates. Presentation of school budget, Budget work session. Presentation of the FY 2018 Proposed Budget, Budget work session.

Mar. 20, 2017

6:00 PM

Apr. 6, 2017

6:00 PM

Budget work session; establish advertised tax rate and advertised budget. Public Hearing on advertised tax rate and budget. (Special Meeting)

Apr. 17, 2017

7:15 PM

Adopt budget and establish tax rate. (Special Meeting)

The County’s Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2018 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include:

Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. Base Budget Targets are established as follows: • Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits. • Operations and Maintenance - Caps funding at the level of the FY 17 Approved UNDERSTANDING THE BUDGET PROCESS : PAGE

UNDERSTANDING THE BUDGET PROCESS Budget, less adjustments for one-time only expenditure items. • Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.

Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request.

Base Budget Estimated costs for continued operations Based on prior year approved budget with adjustments

Addenda Dollars over and above the base budget target for operating and capital items

Total Budget

These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart below depicts the process.

Addenda Base Budget

Dollars requested for new or expanded services (initiatives)

Excludes: Motor vehicle purchases Office Furniture Other equipment

How to Understand and Use This Document The FY 2018 budget document is organized into six major headings, each of which is separated by a large divider tab: • • • • • •

Budget Message Table of Contents Budget Summary Understanding the Budget Revenue Summary Expenditure Plans

Included under the last section; Expenditure Plans, are 36 of the County’s major Divisions or budget categories, which include revenues earmarked for use by the specific Division. Listed numerically according to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data, Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the County Administrator’s recommendation. Also included are each Department’s Description and Financial Data.

UNDERSTANDING THE BUDGET PROCESS : PAGE

UNDERSTANDING THE BUDGET PROCESS Division Financial Data - Provides a recap of the Division’s funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: • Personnel Services • Operations and Maintenance • Capital Outlay

Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used:

• • • • • •

FY FY FY FY FY FY

16 Revised Budget 16 Actual Budget 17 Approved Budget 18 Base Budget 18 County Administrator’s Recommended Addenda 18 County Administrator’s Recommended Total

The County Administrator’s Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.

Division Description, Base Budget Discussion, and Addenda Discussion - The Description section explains the Division as a whole. The Base Budget Discussion and Addenda Discussion justify and describe the County Administrator’s funding recommendations.

Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County’s budget. If you have any questions about the County’s budget or the budget process, please contact Montgomery County’s Office of Public Information at 382-5700.

UNDERSTANDING THE BUDGET PROCESS : PAGE

GLOSSARY OF TERMS Addenda Request The request for funding amounts over and above the designated Base Budget targets.

Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period.

Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds.

Approved Budget The budget enacted by the Board of Supervisors.

Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years.

Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year.

Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues).

Budget Calendar The County’s schedule of deadlines and events for preparing and adopting the next year’s budget.

Budget Document The County staff’s official report, which presents the proposed budget to the Board of Supervisors.

Budget Message The County Administrator’s written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County’s economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention.

Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets.

Capital Improvement Program The County’s five-year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them.

Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, GLOSSARY OF TERMS : P A G E

GLOSSARY OF TERMS fire stations, etc.

Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes.

Debt Service The repayment of County debt, including interest.

Expenditures The cost of or payment for goods and services used in County operations.

FTE Full Time Employee or Full Time Equivalent.

Fiscal Year The County’s financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year.

Function An overall type of activity performed by a division or organization. The County’s budgets are divided into groups of divisions that perform similar functions.

General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds.

General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years.

Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County.

Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool.

Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator.

Revenue Income or increased assets for a specific fund.

Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” GLOSSARY OF TERMS : P A G E

GLOSSARY OF TERMS (the legal right to use the property) to the Industrial Development Authority. The IDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, and monitors requisitions on the use of funds and issues checks to vendors from the proceeds.

Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties.

Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses.

Unemployment Rate The Virginia Employment Commission’s (VEC’s) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.

GLOSSARY OF TERMS : P A G E

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

REVENUE SUMMARY

Revenue Forecasting Montgomery County’s general revenue forecast is developed based on past revenue trends, current revenue collections and current and future local growth patterns. The County’s local economy, along with state and federal influences contribute to the revenue picture. Budget staff, with data from the Commissioner of the Revenue and Treasurer offices, work throughout the year evaluating revenue trends, collection rates, and growth patterns to determine the revenue projection for the next fiscal year. Local, state, and national economic conditions all influence the local fiscal environment. The County’s revenue structure, job base, and major economic contributors provide a strong foundation for sustained growth. Montgomery County is home to Virginia Polytechnic Institute and State University (Virginia Tech), which is the second largest public university in Virginia. Virginia Tech is also the largest employer in the County, providing jobs for approximately 12,000 employees. Montgomery County is fairly unique in that Virginia Tech’s presence in the community provides a stable foundation for economic growth. However, even with the presence of a stable and large employer, the local economy remains heavily dependent on the broader state and national economies. These broader economies are some of the most important factors in predicting increased revenue growth, even at the local level.

National Economic Outlook The condition of the County economy is greatly affected by national and state economic conditions.

National Economic Outlook According to economists, the U.S. economic outlook is healthy, with Gross Domestic Product (GDP), which is the total market value of goods and services produced in the United States, in an ideal range, unemployment at manageable levels, low inflation, and housing and auto sales at strong levels. All of these factors provide a recipe for strong growth patterns.

Gross Domestic Product (GDP) GDP is one of the broadest measures of the economy. This measure affects interest rates, fiscal budgeting, and U.S. monetary policy. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 3.5% in the third quarter of 2016. For the fourth quarter, the rate increased by 1.9%. Analysts expect the economy to grow by 2.1% for 2017. The ideal range for manageable GDP growth is in the 2% to 3% range.

Unemployment The unemployment rate is a second measure of the broader economy, and it is one that personally affects most Americans. According to the Bureau of Labor Statistics, the national unemployment rate for 2016 was 4.9%, down from 5.3% for 2015. Comparing the latest information, the unemployment rate for December 2016 was 4.7%, down from 5.0% in December 2015. Unemployment rates are well below the U.S. historical average of 5.8%. Some economists estimate that the unemployment rate will remain steady and below historical averages.

Inflation – Consumer Price Index (CPI) The Consumer Price Index (CPI) is a measure of inflation. In 2016, the percentage change (inflation rate) for the CPI was 1.3%, up from 0.1% in 2015. Low inflation rates mean that purchasing power REVENUE SUMMARY : P A G E

REVENUE SUMMARY and the cost for goods and services are remaining stable.

Housing and Auto Sales The housing market is still showing signs of growth. Housing starts for 2016 (1.17 million) were the highest since 2007. According to the National Association of Home Builders, single family growth is expected to be around 10% for 2017. National auto sales also show positive gains which should translate into local growth in the upcoming year. Auto sales in the U.S. set another record in 2016 with 17.6 million units sold. Based on the latest data, forecasters estimate that U.S. auto sales for 2017 are expected to be between 16.8 million and 17.3 million.

State Economic Outlook According to Economists, Virginia’s economic outlook is consistent with national trends with the economy showing signs of improvement. However, economists at the state level expect slower growth than will be gained nationally in 2017. The growth at the state level is well below normal trend growth.

Virginia Unemployment According to the VEC, the unemployment rate for the State of Virginia for 2015 was 4.4%, down from 5.2% in 2014. Comparing the latest information, the unemployment rate for December 2016 was 3.8%, down from 3.9% in December 2015. Like the U.S. employment rates, Virginia’s unemployment rate for 2015 is below the historical average of the past 12 years of 4.9%. State economists expect personal income to grow at 3.9% for FY 2017 and 4.2% for FY 2018; and employment is expected to grow by 1% for FY 2018.

State General Fund Revenues State General Fund revenues for FY 2016 rose by 1.7%. This increase was far below the state’s estimates, which created a revenue shortfall of $268.9 million. State General Fund revenue projections for FY 2017 and FY 2018 remain below the state’s normal trend, at 2.9% and 3.2%. Sales tax collections are estimated to grow at 2.7% for FY 2017 and 1.8% for FY 2018.

Other State Funds More than half of the State’s revenues are non-general fund revenues, designated funds earmarked for specific purposes. These funds include federal grants, institutional revenue, unemployment insurance funds, and Master Tobacco Settlement Agreement funds. These designated non-general funds are expected to grow by 27.9% in FY 2017 and 1.6% in FY 2018.

Local Economic Outlook Like the U.S. and State economic outlooks, Montgomery County’s economic outlook is healthy with strong, manageable, and consistent yearly growth. The County’s unique qualities and job base provide a strong foundation for sustained growth. Local employment rates are consistent with state and federal trends. According to the VEC, the unemployment rate for Montgomery County for 2015 was 4.3%, down from 5.1% in 2014. Comparing the latest information, the unemployment rate for December 2016 was 3.6%, down from 3.7% in December 2015. Like the U.S. employment rates, Montgomery County’s unemployment rate for 2015 was below the historical 12 year average of 4.9%.

County Resources Resources within the County budget are classified as either designated or undesignated. REVENUE SUMMARY : P A G E

REVENUE SUMMARY • Designated Resources represent revenue accounts which are mandated for specific uses including: • Support from the State Compensation Board for constitutional officers, court fees, fees for services and programs • Direct state aid for public assistance payments • State and federal funds for schools • Support for human services programs • Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents dollars which may be used in the budget at the Board’s discretion. These include property taxes, sales taxes, and similar local sources of revenue. Total budgeted revenue for FY 18 is $186.9 million with $80.7 million considered designated. Of this designated amount, $64.8 million or 80.3% is earmarked for schools. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion total $106.2 million. Of this amount, $46.5 million goes to the public schools for operations, and $21.3 million of the undesignated dollars support debt service costs for county and public school facilities.

Personal Prop 14%

Sales Tax 9% Other 4%

Mach &Tools 2% Business F&F 3% Delinquent 3%

Undesignated Revenue $106.2 Million

Merch Capital 1% Mobile Homes <1% Real Estate 64%

Local Revenue and Growth for FY 18 Local revenue growth is heavily dependent on property taxes, especially the real estate tax, which is the County’s single largest local revenue source. Real estate revenues represent 64% of the County’s total undesignated revenue. Personal Property tax revenue (motor vehicles) is the County’s second largest local revenue source; it represents 14% of the County’s undesignated REVENUE SUMMARY : P A G E

REVENUE SUMMARY revenue. Sales and Use Tax is the third largest local revenue source; it represents, 9% of the Countyâ&#x20AC;&#x2122;s undesignated revenue. Taken together, these three revenue sources account for 87% of the Countyâ&#x20AC;&#x2122;s undesignated revenue and represent the bulk of revenue growth the County experiences on a yearly basis. In FY 16, several revenue categories exceeded projections, while several fell short of the projected estimates. In FY 17, revenue collections to date appear to be consistent with the budget targets. For FY 18, the County projects an increase of approximately $3 million in new undesignated revenue. New real estate construction is estimated to provide a $1 million increase in real property revenue; personal property (motor vehicles) is projected to increase $0.5 million; increased sales tax collections are estimated to provide $0.4 million; and all remaining categories of undesignated revenue provide an additional $1.1 million. General fund designated revenues are estimated to increase $0.6 million. Given current economic conditions, total General Fund revenue growth for FY 18 is expected to reach $3.6 million.

Real Estate Revenue Real Estate values are based on the actual assessed value as of January 1, 2016 and estimated increases from new construction. New real estate construction values are expected to be consistent with the last several years. Based on building permit data, from January 1, 2016 to January 1, 2017, assessed values are estimated to increase $124 million. Growth from January 1, 2017 to January 1, 2018 is estimated to increase $100 million. Actual real estate tax revenue for FY 18 is estimated at $65.4 million, which is an increase of approximately $1 million over FY 17. The approved real estate rate remains at $0.89 per $100 of assessed value. Real Estate values totaled $7.7 billion on the 2016 land book including the land use value. The 2017 land book is estimated to be $7.8 billion, which was a 2% increase. For the CY 2018 land book, growth is estimated at $100 million, placing the land book at an estimated value of $7.9 billion.

Real Estate Values 9

8 7

Billions

6 5

6.49

6.67

6.83

6.9

2007

2008

2009

2010

7.16

7.19

7.24

7.3

2011

2012

2013

2014

7.5

7.7

7.8

7.9

2016

2017

2018

4 3 2

1 0 2006

Calendar Year

REVENUE SUMMARY : P A G E

2015

REVENUE SUMMARY Personal Property Personal property tax collections are based on the 2016 tax book, which is the most recent documentation of assessment values. From this data, the 2017 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 16 and FY 17 is used to estimate the rate of collection in FY 18. The tax rate for personal property categories is $2.55 per $100 of assessed value. This category includes motor vehicles (the Countyâ&#x20AC;&#x2122;s second largest source of revenue), business furniture and fixtures, and computer equipment. FY 18 estimated taxes on motor vehicles total $14.3 million; business furniture and fixtures total $2.8 million, and computer equipment total $0.4 million. On January 1, 2016, the County began the process of prorating personal property for motor vehicles. Under the former method of assessment, motor vehicles property assessments were based on the value of vehicles owned on January 1 of each year. The value of the vehicle(s) owned on that date was reported on the September 1 personal property book. Any changes after January 1 did not become effective for taxing purposes until the following January 1. By prorating motor vehicle values, changes that occur after January 1 become effective in the current tax year and appear on the September 1 book (or as a supplement bill or tax abatement after September 1 for the remainder of the calendar year). By changing to this new method of assessment, the County projected to receive an additional $1 million in revenue growth for FY 17. Based on the personal property book value and collections to date, the County expects to meet this estimate for FY 17. Revenue for personal property motor vehicles is expected to grow by $0.5 million for FY 18 for a total estimate of $14.3 million Changes in the Car Tax Relief program made by the General Assembly became effective in FY 07. These changes reduce the amount of funding the State provides for Car Tax Relief. Individuals no longer receive a 70% reduction on their Car Tax bills, instead, the percentage of relief changes annually. The percentage of relief for FY 17 is 40.22% and the percentage for FY 18 will be known in the fall of 2017.

Personal Property (Motor Vehicles) $16 $14

Millions

$12 $10

$8 $6 $4 $2

$0 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11

FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18

Fiscal Year

REVENUE SUMMARY : P A G E

REVENUE SUMMARY Auto Sales New car registrations for calendar year 2016 were up 20% compared to calendar year 2015. New truck registrations for calendar year 2016 were up 3% compared to calendar year 2015. In total, new vehicle registrations increased 11%.

Montgomery County

First Quarter Second Third Quarter Fourth 2015 Quarter 2015 2015 Quarter 2015 311

217

% Inc.

1015

-43%

Car Registrations

246

Truck Registrations

275

317

384

353

1329

323%

Total Registration

521

558

695

570

2344

12%

Total

% Inc.

Montgomery County

241

Total

First Quarter Second Third Quarter Fourth 2016 Quarter 2016 2016 Quarter 2016

Car Registrations

470

278

255

216

1219

20%

Truck Registrations

124

329

504

417

1374

Total Registration

594

607

759

633

2593

11%

Source: Virginia Automotive Dealers Association

Sales and Use Taxes Montgomery Countyâ&#x20AC;&#x2122;s third largest category of undesignated revenues is sale and use tax. Sales and use tax is a consumption tax paid for sales of certain goods and services. For fiscal year 2016, the County collected $8.9 million and expects to collect $9.1 million for FY 17. The estimate for FY 18 collections is $9.5 million, generating growth of $0.4 million. FY 05

$6,520,107

FY 12

$7,639,848

FY 06

$6,739,095

FY 13

$7,986,545

FY 07

$7,093,880

FY 14

$7,939,087

FY 08

$7,333,314

FY 15

$8,467,926

FY 09

$7,205,999

FY 16

$8,857,514

FY 10

$6,885,153

FY 17

$9,057,899

FY 11

$7,184,055

FY 18

$9,466,031

Other Categories of Undesignated Revenue Historically, the Countyâ&#x20AC;&#x2122;s other undesignated revenues grow at a modest level on a yearly basis. For FY 2018, all other categories of undesignated revenue are expected to grow by $1.1 million. Of this amount machinery and tools revenue is expected to grow by 0.2 million, merchants capital revenue is expected to grow by $0.1 million, and delinquent taxes (including penalty and interest) are expected to grow by $0.2 million. All of other categories grow by $0.6 million in total. Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Since FY 07, revenue collections have been relatively flat, averaging close to $2.2 million per year. The County estimates $2.4 million in collections for FY 17. The FY 18 estimate has been set at $2.6 million, providing growth of $0.2 million. REVENUE SUMMARY : P A G E

REVENUE SUMMARY Machinery and Tool Revenue 3

2.5

Millions

2.6

2.2

2.1

2.2

2.1

FY 10

FY 11

FY 12

2.2

FY 13

FY 14

2.3

2.4

FY 16

FY 17

1.5

0.5

FY 07

FY 08

FY 09

FY 15

FY 18

Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.9 million due to declining inventories at local automotive dealers in the County. The County estimates $1.2 million for FY 17 and $1.3 million for FY 18.

Merchants Capital

1.4 1.3

Collections (in millions)

1.2

1.0

1.2

FY 14

FY 15

FY 16

FY 17

1.0

0.8

0.9

FY 11

FY 12

FY 13

0.6

0.4

0.2

0.0 FY 07

FY 08

FY 09

FY 10

Fiscal Year

REVENUE SUMMARY : P A G E

FY 18

REVENUE SUMMARY State Budget: Local Impact Over the past several fiscal years, the state has reduced the amount of funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue generation on local governments. For the Montgomery County Public School System, the Governorâ&#x20AC;&#x2122;s budget includes an additional $1,261,589 in new funding for general school operational needs. Other miscellaneous increases in state funding include Compensation Board funding increases for a 2% increase provided to constitutional officers on August 1, 2017 and compression pay on August 1, 2017. These additional funds provide $0.1 million in new state monies. Since the County pays significantly more than the state approved salaries for these positions, this increase in revenue adds to the overall increase in designated revenue sources.

County Tax Rates There is no change in the tax rates from FY 17 to FY 18. All rates are per $100 of assessed value. County Tax Rates

FY 17

FY 18

Real Estate Tax Rate

$0.89/100

Personal Property

$2.55/100

Machinery & Tools

$1.82/100

Merchants Capital

$3.05/100

Mobile Homes

$0.89/100

Real Estate Tax Rates As the graph denotes, the FY 18 Budget uses a real estate tax rate of 89 cents which was the tax rate for FY 17.

Real Estate Tax Rates

74 67

FY 06

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18

FY 07

FY 08

REVENUE SUMMARY : P A G E

REVENUE SUMMARY

Fund Balance No General Fund balance dollars have been used to balance the FY 18 budget.

Reserve Funds Reserve funds are dollars set aside that are not required for expenditure in the current year or are earmarked for a specific future purpose.

Why Do We Need Reserve Funds? The financial health of a locality is determined based on its “operating position” which refers to three factors: • The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). • The County’s ability to maintain reserves for emergencies (establishing reserve funds for specific purposes). • The County’s ability to maintain sufficient cash to pay expenses on a timely basis (ensuring an adequate level of cash flow reserves). Setting aside monies through reserve funds will help further if County revenue declines in the upcoming fiscal year.

Why Shouldn’t We Use Reserve Money to Balance the Budget? These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 8% and 10% of operating revenue. The County maintains a number of specific reserve funds to respond positively to unforeseen circumstances, should they arise in the current year or the next year’s budget. The County’s primary reserve is the Cash Flow Reserve, which sets aside approximately $21 million or 11.24% of the total FY 18 Budget to ensure sufficient cash to pay the bills. Other reserve funds that the County maintains include, but are not limited to: • Capital Reserve to support capital improvement projects in the Capital Budget • Landfill Post Closure Reserve to support potential costs with monitoring and remediation of closed landfills • Facilities and Maintenance Reserve to support unanticipated facility and general maintenance items • Technology Reserve for technology projects and infrastructure requirements • Rainy Day Fund Reserve to address major unanticipated financial issues • Line of Duty Reserve to provide funds for family members of employees that are killed in the line of duty REVENUE SUMMARY : P A G E

REVENUE SUMMARY • Parental Leave Reserve to provide funds to cover additional staffing costs, such as overtime, for departments whose employees are on extended leave • Road Maintenance Reserve to earmark the County share of the Revenue Sharing Program • Conservation Easement Reserve to support conservation easements and the County’s land use program

Conclusions The approved real estate tax rate is set at 89 cents for the FY 18 Budget, the same rate as adopted for the FY 17 budget. Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown expenditures that may occur, the County’s one-time reserve funds are intended to enable the County to react positively to future circumstances.

REVENUE SUMMARY : P A G E

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

R E VEN UE S UMMA R Y, A P P E N DIX A

Revenue Estimates

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX AIRCRAFT TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES

31,446,052 31,584,180 7,698,711 4,754,279 2,760,879 371,350 198,430 44,034 2,281,180 1,187,006 1,011,645 1,000,043 2,168,287 5,000 435,000 183,000 17,860

31,744,740 31,759,193 7,600,183 4,754,279 2,828,680 402,179 159,500 52,136 2,382,612 1,230,021 1,128,912 946,822 1,782,686 109,845 461,554 424,102 206,320 122,057

32,124,754 32,323,313 9,001,986 4,754,279 2,827,775 400,879 159,999 38,779 2,381,586 1,229,855 1,041,124 1,032,266 1,959,000 5,000 440,000 200,000 15,000

32,635,469 32,808,130 9,578,555 4,754,279 2,834,316 413,583 163,737 25,602 2,614,409 1,313,350 1,110,370 1,102,736 2,150,000 5,000 450,000 210,000 99,200

87,146,936

88,095,823

89,935,595

92,268,736

8,833,416 650,000 18,000 1,023,384 18,000 110,080 6,000 680,000 28,000 500,000 138,000 600 20,000 235,000

8,857,514 662,240 17,971 991,093 17,982 100,094 6,000 697,320 30,870 854,013 209,809 5,117 40,253 284,760

9,057,899 655,000 18,000 1,000,000 18,000 101,000 6,000 680,000 33,000 650,000 150,000 6,000 30,000 275,000

9,466,031 667,000 18,000 1,000,000 18,000 101,000 6,000 720,000 31,000 700,000 200,000 6,000 30,000 263,000

408,132 12,000 40,000 (2,000) 50,000 50,000 (12,000)

5% 2% 0% 0% 0% 0% 0% 6% -6% 8% 33% 0% 0% -4%

12,260,480

12,775,036

12,679,899

13,226,031

546,132

2,000 130,000

2,307 58,986

2,000 55,000

2,000 30,000

510,715 484,817 576,569 6,541 12,704 3,738 (13,177) 232,823 83,495 69,246 70,470 191,000 10,000 10,000 84,200 2,333,141

(25,000)

2% 1% 6% 0% 0% 3% 2% -34% 10% 7% 7% 7% 10% 0% 2% 5% 561% 3%

0% -45%

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE 02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE 02 416608 RETURNED CHECK 02 419108 RECOVERED COSTS 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

140,000 171,984 156,159 150,000 45,000 40,000 15,000 -

245,368 171,984 210,724 1,018 19,370 154,045 68,086 41,820 25,678 214

124,204 171,984 150,000 45,000 40,000 20,000 -

240,000 171,984 140,000 70,000 40,000 25,000 -

115,796 (10,000) 25,000 5,000 -

93% 0% -7% 56% 0% 25% -

850,143

999,601

608,188

718,984

110,796

18%

GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE

6,004,215 1,508,991

SUBTOTAL GENERAL FUND BALANCE

7,513,206

TOTAL UNDESIGNATED REVENUE

107,770,765

101,870,461

103,223,682

106,213,751

2,990,069

DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS

957%

COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS

549,576

522,135

3,500

37,000

33,500

138,000

67,247

138,000

127,400

(10,600)

FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS INSURANCE 02132 419108 RECOVERED COSTS

-8%

3,667

143

INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS COMMISSIONER OF REVENUE-COMP 02150 423100 SHARED EXPENSES

197,525

197,053

200,289

201,708

1,419

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS

1,800 -

1,588 446

1,800 -

0% -

184,170

183,645

186,803

198,060

11,257

14,000

252

14,000

19,000

5,000

45,837

45,208 46,399

47,843

48,158

315

17,700 24,500 3,500 6,000 40,000

6,118 19,540 287 3,436 27,288 -

17,700 24,500 3,500 6,000 40,000

7,000 15,000 40,000 39,000 16,438 666,576 2,600

4,517 7,367 73,600 94,973 18,664 659,542 7,671

8,500 5,000 80,000 55,000 674,196 7,500

4,500 7,000 73,000 95,000 706,105 7,500

(4,000) 2,000 (7,000) 40,000 31,909 -

7,500 -

7,500 71 8,456

7,500 -

0% -

TREASURER - COMP BD 02160 423100 SHARED EXPENSES TREASURER - COLLECTIONS 02162 416010 FEES ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419108 RECOVERED COSTS 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE

0% 0% 0% 0% 0%

COMMONWEALTH ATTORNEY 02200 02200 02200 02200 02200 02200 02200

416011 J&D DELINQUENT COLLECTIONS 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 419104 CONFISCATIONS 423100 SHARED EXPENSES 423200 COMMONWEALTH ATT'Y FEES

-47% 40% -9% 73% 5% 0%

CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES

484

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

CIRCUIT COURT CLERK 02250 416010 FEES 02250 419108 RECOVERED COSTS 02250 423100 SHARED EXPENSES

75,000 42,617 394,851

79,443 43,615 382,464

75,000

399,527

404,243

4,716

7,867 3,966,278 139,074

10,722 3,892,284 168,548

3,995,728 139,074

4,071,179 139,074

75,451 -

2% 0%

187,810 9,000 50 500 140 4,137 8,472 25,000 800 101,000 800 800 10,000 92,000 2,500 1,134 40,211 -

141,165 7,944 574 80 4,137 9,973 12,644 2,190 120,518 826 3,154 29,685 1,747 1,134 44,086 16,848

135,000 9,000 50 500 140 4,137 25,000 800 103,000 800 800 10,000 92,000 2,500 -

140,000 8,000 50 500 140 4,137 13,000 800 103,000 800 800 7,000 32,000 2,500 33,250 -

5,560

22,511

50,000

13,950 10,320

24,691 10,998

SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT SHERIFF - COUNTY 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES 02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 414209 BACKGROUND 02320 424404 FEDERAL CONFISCATIONS 02320 424460 WIRELESS 911 02324 419108 RECOVERED COSTS

5,000 (1,000) (12,000) (3,000) (60,000) 33,250 -

4% -11% 0% 0% 0% 0% -48% 0% 0% 0% 0% -30% -65% 0% -

214,109

24,270 -

FIRE AND RESCUE 02330 419108 RECOVERED COSTS ANIMAL CARE AND ADOPTION 023401 416158 DONATIONS ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION

0% -

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

GENERAL SERVICES 02400 02400 02400 02400

414204 COURTHOUSE MAINTENANCE FEES 414205 HHS MAINTENANCE FEES 419108 RECOVERED COSTS 419110 HEALTH & HUMAN SVCS UTILITIES

40,000 11,665 168,000 81,330

37,610 16,800 161,311 58,747

40,000 11,665 168,000 81,330

40,000 11,665 171,379 81,330

3,379 -

0% 0% 2% 0%

MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK

21,500

40,700 16,450

5,968 31,610

40,700 16,450

5,700 16,450

(35,000) -

81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385

91,927 1,125 23,759 13,091 12,099 6,465 1,590 19,057 16,670

81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385

0% 0% 0% 0% 0% 0% 0% 0% 0%

1,162,784

25,388 686,830

1,162,784

12,000 7,302 51,543 49,392

12,270 11,087 51,134 230 52,685

12,000 48,543 49,392

0% 0% 0%

70,000 4,311,648 211,563

156,844 4,265,309 186,984

70,000 4,093,148 211,563

70,000 4,341,656 189,704

SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT

-86% 0%

ENGINEERING/ENVIRONMENTAL SVC 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413323 MANUFACTURED HOUSING PERMITS 02400 413325 REINSPECTION PERMITS 02420 413324 SOIL EROSION PERMITS 024290 413327 STORMWATER FEES COMPREHENSIVE SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 COMPREHENSIVE SERVICES ACT HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 416158 DONATIONS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH

248,508 (21,859)

0% 6% -10%

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

PARKS AND RECREATION 27001 415201 PROPERTY RENTAL 27001 419108 RECOVERED COSTS 27002 416010 ADULT EDUCATION FEES 27004 416010 SWIMMING POOL FEES 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27007 416010 COMMUNITY RECREATION FEES 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27014 416168 SCHOLARSHIP

1,500 9,000 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -

2,400 250 359 72,074 2,728 40,077 17,597 12,941 25,910 511

1,500 9,000 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -

2,400 72,000 500 38,000 13,000 12,000 1,000 24,700 500

900 (9,000) 400 (5,500) 12,700 500

60% -100% 1% 0% 0% -100% 0% 0% 0% 106% -

22,000 46,789 10,981 64,166 15,000 15,000 200,319 28,686

23,714 48,388 23,177 64,166 15,000 15,000 2,632 200,319 29,570

22,000 46,000 3,700 64,166 15,000 15,000 214,294 -

22,000 16,000 40,000 3,700 67,548 15,000 15,000 206,965 -

16,000 (6,000) 3,382 (7,329) -

0% -13% 0% 5% 0% 0% -3% -

5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 75,000

7,950 6,475 17,324 250 1,800 2,855 324 3,600 75,575

5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 -

REGIONAL LIBRARY 02710 02710 02710 02710 02710 02710 02710 02710 02710 02710

415211 SALE OF PHOTOCOPIES 416010 SALE OF PASSPORTS 416151 LIBRARY FINES 416152 LIBRARY FEES 416156 FLOYD CONTRIBUTION 416159 BLACKSBURG CONTRIBUTION 416160 CHRISTIANSBURG CONTRIBUTION 419108 RECOVERED COSTS 424409 STATE LIBRARY GRANT 416158 DONATIONS

PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02801 413315 ZONING PERMIT 02800 413316 TECHNOLOGY FEE 02800 413333 SUBDIVISON REVIEW MAJOR 02800 413334 SUBDIVISION REVIEW MINOR 02800 413335 SUBDIVISION REVIEW BL 02800 416161 SALE OF MAPS, ORDINANCES 02800 413301 AUTOMOBILE GRAVEYARD LICENSE 02800 419108 RECOVERED COSTS

0% 0% 0% 0% 0% 0% 0% 0% 0% -

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

ECONOMIC DEVELOPMENT 02810 424500 GOVERNOR'S OPPORTUNITY OTHER AGENCIES

100,000

02910 WIRELESS 911 REVENUE

100,000

40,211

(91,700) (4,500)

(50,442) -

(91,700) (4,500)

0% 0%

ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE TOTAL DESIGNATED

14,339,138

13,748,410

13,285,130

13,846,537

561,407

122,109,903

115,618,871

116,508,812

120,060,288

3,551,476

03 415102 INTEREST ON INVESTMENTS 03 416010 FEES 03 451204 FUND BALANCE

1,000 14,000 2,600

224 10,555 -

1,000 14,000 2,600

0% 0% 0%

TOTAL LAW LIBRARY

17,600

10,778

17,600

50,000 17,000 330,000 97,500 310,574 41,524 35,000 10,000 16,835 25,690 3,500 160,000 30,000

63,237 8,313 50 34,402 342,573 26,635 310,574 226,105 25,684 4,000 100,602 16,840 38,393 8,701 281,573 3,382

55,000 10,000 330,000 125,000 182,768 5,000 30,000 10,000 5,000 5,000 3,500 160,000 30,000

50,000 330,000 97,500 158,938 5,000 30,000 5,000 5,000 3,500 160,000 25,000

TOTAL GENERAL FUND RESOURCES LAW LIBRARY

SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTAL OF PROPERTY 09 416121 TUITION - PRIVATE SOURCES 09 416122 RECOVERED COSTS 09 416125 TRANSPORTATION OF PUPILS 09 418128 REIMBURSEMENTS 09 418301 RECOVERED COSTS 09 418302 UN SVC DIS 09 418910 INSURANCE ADJUSTMENTS 09 418992 ADMINISTRATIVE COSTS-WARRANTS 09 418993 DONATIONS 09 418994 BENEFITS OTHER STATE AGENCIES 09 418995 SALE OF SUPPLIES 09 418998 SALE OF SCHOOL BUSES 09 418999 SALE OF OTHER EQUIPMENT 09 418996 MEDICAID REIMBURSEMENT 09 419100 REIMBURSEMENTS

(5,000) (10,000) (27,500) (23,830) (10,000) (5,000)

-9% -100% 0% 0% -22% 0% 0% 0% -100% 0% 0% 0% 0% -17%

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE 10,000 44,000

FY 16 REALIZED 99,731

FY 17 ESTIMATE 5,000 44,000

FY 18 ESTIMATE 44,000

1,181,623

1,590,792

1,000,268

913,938

(86,330)

-9%

225,000

292,445

225,000

STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424204 REMEDIAL SUMMER 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424267 ENGLISH-2ND LANGUAGE 09 424222 GROUP LIFE 09 424225 RETIREMENT

10,677,154 25,532,165 17,480 273,307 715,249 3,332,013 680,359 1,587,504 145,091 98,856 3,134,302

10,697,213 25,579,170 17,184 273,536 715,850 3,334,811 680,930 1,588,837 132,905 98,939 3,136,934

11,505,690 26,056,907 17,614 281,261 750,029 106,996 3,357,551 685,573 1,634,828 141,207 111,332 3,375,130

11,549,662 25,919,409 25,030 279,780 746,081 639,881 3,339,879 681,965 1,626,224 160,877 110,746 3,736,235

43,972 (137,498) 7,416 (1,481) (3,948) 532,885 (17,672) (3,608) (8,604) 19,670 (586) 361,105

SUBTOTAL STATE SOQ

46,193,480

46,256,309

48,024,118

48,815,769

791,651

883,600 441,178 -

886,000 441,387 -

570,000 408,339 212,800

570,000 394,020 264,009 170,000

394,020 (144,330) (42,800)

1,324,778

1,327,387

1,191,139

1,398,029

206,890

STATE CATEGORICAL 09 440220 OTHER CATEGORICAL 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 440259 SPECIAL EDUCATION FOSTER CARE

57,131 390,455 -

80,000 66,500 382,621 151,274

68,206 429,338 -

44,269 436,800 -

(23,937) 7,462

-35% 2%

SUBTOTAL STATE CATEGORICAL

447,586

680,395

497,544

481,069

(16,475)

-3%

LOTTERY FUNDED PROGRAMS 09 424205 FOSTER CARE 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION 09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424228 READING INTERVENTION 09 424265 AT RISK

113,823 15,717 86,545 559,522 85,878 176,987 522,186

15,717 91,387 559,992 85,585 182,821 522,716

144,090 15,717 86,480 536,271 88,788 191,328 508,937

74,126 15,717 88,725 89,725 207,439 113,284

(69,964) 2,245 (536,271) 937 16,111 (395,653)

-49% 0% 3% -100% 1% 8% -78%

09 419101 TUITION-OTHER LOCALITY 09 419102 HOMELESS GRANT SUBTOTAL LOCAL DESIGNATED RESOURCES

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ % (5,000) -100% 0%

DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX

INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 AT RISK MONIES 09 COMPENSATION SUPPLEMENT 09 E-BACKPACK SUBTOTAL INCENTIVE PROGRAMS

0% -1% 42% -1% -1% 498% -1% -1% -1% 14% -1% 11% 2%

0% -35% -20% 17%

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE 142,957 756,859 647,750 6,551 -

FY 16 REALIZED 285,914 764,415 666,551 7,513 35,324

FY 17 ESTIMATE 150,971 307,160 851,795 755,580 6,551 -

FY 18 ESTIMATE 153,060 1,597,780 817,451 748,024 6,740 11,120

SUBTOTAL LOTTERY FUNDED PROGRAMS

3,114,775

3,217,935

3,643,668

3,923,191

279,523

SUBTOTAL STATE DESIGNATED REVENUE

51,305,619

51,774,470

53,581,469

54,843,058

1,261,589

1,602,957 30,000 21,618 1,826,655 153,865 333,765 47,890 -

1,849,721 25,567 71,329 2,048,781 108,162 370,425 31,134 25,742

1,868,208 30,000 24,884 1,967,508 148,655 343,283 48,866 -

1,850,724 24,500 23,243 1,967,508 138,387 302,279 51,416 -

(17,484) (5,500) (1,641) (10,268) (41,004) 2,550 -

-1% -18% -7% 0% -7% -12% 5% -

4,016,750

4,530,861

4,431,404

4,358,057

(73,347)

-2%

48,163,883

44,069,706

45,522,664

46,482,664

960,000

48,163,883

44,069,706

45,522,664

46,482,664

960,000

104,667,875

101,965,829

104,535,805

106,597,717

2,061,912

2,730,574 56,000 2,242,698 -

2,683,181 51,478 2,326,518 -

(47,393) (4,522) 83,820 -

-2% -8% 4% -

5,029,272

5,061,177

31,905

09 424272 ALTERNATIVE EDUCATION 09 424273 SUPP SUPPORT 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424416 PROJECT GRADUATION REGIONAL

DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433208 FOREST RESERVE FUNDS 09 433212 TITLE III 09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL 09 433226 EESA PL 98-377 TITLE II 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM SUBTOTAL FEDERAL DESIGNATED TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND TOTAL TRANSFERS TOTAL SCHOOL OPERATING FUND RESOURCES

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ % 2,089 1% 1,290,620 420% (34,344) -4% (7,556) -1% 189 3% 11,120 -

SCHOOL NUTRITION FUND 11 416124 NUTRITION RECEIPTS 11 416126 NUTRITION PRE 11 416126 NUTRITION FEES 11 418999 MISC FEES 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST

2,870,746 68,376 1,612,921 -

TOTAL SCHOOL NUTRITION FUND

4,552,043

1,098,773 639,337 (37,492) 18,932 53,352 1,844,170 3,757 3,620,829

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2018 REVENUE ESTIMATES FY 16 REVISED ESTIMATE

FY 16 REALIZED

FY 17 ESTIMATE

FY 18 ESTIMATE

INC/(DEC) FY 18 BUDGET FROM FY 17 BUDGET $ %

SCHOOL CAPITAL PROJECTS FUND 19 451100 TRANSFER FROM GENERAL FUND 19 INTEREST 19 OTHER REVENUE/FUND BALANCE

2,162,931 221,920

2,162,931 1,253 -

1,496,000 -

1,524,000 -

28,000 -

2% -

TOTAL SCHOOL CAPITAL PROJECTS FUND

2,384,851

2,164,184

1,496,000

1,524,000

28,000

12 451110 TRANSFER FROM GENERAL FUND

1,553,113

1,557,000

1,678,000

121,000

TOTAL COUNTY CAPITAL PROJECTS FUND

1,553,113

1,557,000

1,678,000

121,000

18 415107 OTHER INTEREST 18 419108 QSCB2 INTEREST SUBSIDY 18 SCHOOL ENERGY BOND SAVINGS (TRANSFER FROM SCHOOL OPER) 18 COURTHOUSE MAINTENANCE FEES 18 RENT INCOME 18 TRANSFER FROM COUNTY CAPITAL 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND

149,026 1,347,447 408,660 79,982 186,471 221,920 21,527,532

1,255,821 408,660 54,293 139,860 596 221,920 21,819,037

1,347,447 408,660 79,982 186,471 21,336,953

0% 0% 0% 0% 0%

TOTAL DEBT SERVICE FUND

23,921,038

23,900,186

23,359,513

451110 TRANSFER FROM GENERAL FUND

380,000

303,851

380,000

TOTAL EDA

380,000

303,851

380,000

TOTAL RESOURCES ALL FUNDS (INCLUDING TRANSFERS)

259,586,423

249,137,641

252,884,002

258,678,295

INTERFUND TRANSFERS

(74,418,039)

(70,539,217)

(70,701,277)

GRAND TOTAL ALL FUNDS (EXCLUDING INTERFUND TRANSFERS)

185,168,384

178,598,424

182,182,725

COUNTY CAPITAL PROJECTS FUND

DEBT SERVICE FUND

EDA

(71,810,277) 186,868,018

5,794,293

(1,109,000)

4,685,293

Montgomery County, Virginia Fiscal Year 2018 APPROVED Budget

EXPENDITURE PLANS

Montgomery County, Virginia Revenue Sharing

VOTERS Board of Supervisors County Administrator Deputy County Administrator Revenue Sharing

REVENUE SHARING

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Refunds

$198,742

$195,400

$195,000

$198,742

$195,400

$195,000

Adjustment for Revenue Refunds

TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

$198,742

$195,400

$195,000

TOTAL REVENUES

$198,742

$195,400

$195,000

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

REVENUE SHARING : P A G E

REVENUE SHARING

About Payments to the City of Radford as part of a revenue sharing agreement between the County and the City are budgeted here. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semiannually to the City of Radford.

REVENUE SHARING : P A G E

Montgomery County, Virginia Board of Supervisors

VOTERS Board of Supervisors

BOARD OF SUPERVISORS : P A G E

BOARD OF SUPERVISORS

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Board of Supervisors

$307,580

$272,969

$265,259

$265,881

$622

TOTAL EXPENDITURES

$307,580

$272,969

$265,259

$265,881

$622

EXPENDITURES BY CLASSIFICATION Personal Services

$144,914

$143,237

$151,879

$152,501

$622

Operations & Maintenance

$160,916

$127,995

$113,380

Capital Outlay

$1,750

$1,737

$307,580

$272,969

$265,259

$265,881

$622

$22

TOTAL UNDESIGNATED REVENUE

$307,580

$272,947

$265,259

$265,881

$622

TOTAL REVENUES

$307,580

$272,969

$265,259

$265,881

$622

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

BOARD OF SUPERVISORS : P A G E

BOARD OF SUPERVISORS

About There are seven members of the Board of Supervisors, each elected from one of the seven geographic districts. The Board of Supervisors serves as the County’s legislative arm, with both administrative and legislative responsibilities. Terms are for four years; three or four seats are up for re-election each odd year.

Board of Supervisors The Board sets the annual budget and local tax rates, enacts ordinances governing the County and its citizens, sets policies and oversees their administration. The Board also appoints members of various boards and committees, and adopts the County’s comprehensive land use plan and related ordinances.

Highlights • The Board of Supervisors honored 25 fire and rescue volunteers, each with more than 50 years of service, representing more than 1,300 hours of service. • County twitter followers increased to 2,809 and YouTube viewers totaled 2,352 for Board of Supervisors meetings. • Supervisor Mary Biggs was elected President of the Virginia Association of Counties (VACo) for 2017 – She is the first Supervisor to hold that position for Montgomery County. • On October 28, 2016, the County closed on the sale of a portion (14 acres) of the former Blacksburg Middle School property for $1.5 million

Montgomery County, Virginia County Administration

VOTERS Board of Supervisors County Administrator

Administration Emergency Services Human Resources Public Information

COUNTY ADMINISTRATION : P A G E

COUNTY ADMINISTRATION

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Administration

$1,220,635

$1,201,904

$698,436

$704,961

Emergency Services

$127,305

$119,624

$138,856

$139,149

$293

Human Resources

$620,782

$488,465

$620,972

$623,505

$60,420

$683,925

$62,953

Public Information TOTAL EXPENDITURES

$6,525

$245,394

$235,098

$255,212

$246,185

$(9,027)

$2,214,116

$2,045,093

$1,713,476

$1,713,800

$60,420

$1,774,220

$60,744

$1,733,457

$1,687,358

$1,276,026

$1,276,350

$14,868

$1,291,218

$15,192

$448,456

$336,873

$434,950

$45,552

$480,502

$45,552

$32,203

$20,862

$2,500

$2,214,116

$2,045,093

$1,713,476

$1,713,800

$60,420

$1,774,220

$60,744

$549,576

$522,135

$3,500

$33,500

$37,000

$33,500

$549,576

$522,135

$3,500

$33,500

$37,000

$33,500

$1,664,540

$1,522,958

$1,709,976

$1,710,300

$26,920

$1,737,220

$27,244

$2,214,116

$2,045,093

$1,713,476

$1,713,800

$60,420

$1,774,220

$60,744

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

COUNTY ADMINISTRATION : P A G E

COUNTY ADMINISTRATION

About County Administration includes Administration, Emergency Services, Human Resources and Public Information. The County Administrator, appointed by and accountable to the Board of Supervisors, leads County operations.

Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors, and for ensuring compliance with federal, state and local laws.

Emergency Services The Emergency Services Office coordinates fire and rescue services throughout the County and staffs the Fire and Rescue Commission.

Human Resources Human Resources develops, recommends and interprets human resources policies for employees. Recruitment, selection, retention efforts and employee training programs, along with compensation and benefit programs, are managed through this office. The office also handles employee events, wellness initiatives including an on-site clinic, worker’s compensation, employee performance evaluations, incentive programs and employee service awards.

Public Information Public Information is the primary resource for information about programs and services. The office encourages citizen input into the local government process and links residents, the news media, and other groups to County government.

Highlights • Launched Citizens Alert emergency notification system in partnership with Blacksburg, Christiansburg and the New River Valley Health District. • The Public Information Office received the Gold Summit Award for its “Citizens Alert – Sign up Today!” video at the Blue Ridge Chapter of the Public Relations Society of America’s Summit Awards in 2016. • The Virginia Department of Fire Programs issued a grant of $480,000 for the construction of a “burn building” to serve as a training center for Fire and EMS volunteers. Another $50,000 grant will provide a flashover simulator for training exercises. • Renegotiated health insurance plans to save County costs, increase benefits for employees and expand employee assistance program benefits to volunteers. • Started conversion of Human Resources’ historical records from paper to digital format to increase security against data loss. • The 2015 Annual Report Video earned awards from the National Association of County Information Officers and the Blue Ridge Public Relations Society of America. COUNTY ADMINISTRATION : P A G E

COUNTY ADMINISTRATION

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

Administration

5.5

Emergency Services

Human Resources

Public Information

13.5

TOTAL

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $4,600 is Added to Human Resources to Cover Additional Costs of the Employee Assistance Program – Funding is added to cover the additional cost of adding 300 volunteers to the County’s employee assistance program (EAP). The additional volunteers include fire and rescue volunteers, library volunteers, and RSVP volunteers. In previous years, the County’s EAP program covered only County employees. • $1,400 is Added to Human Resources for Employee Training – Funding is added to cover additional training for County employees. Additional training seminars include generational differences, workplace harassment, and leadership training. • $14,868 is Added to Human Resources to Cover the Costs of Scanning Old Documents – Funding is added to cover the cost of employing a part-time temporary employee to scan old records into the County’s MUNIS system, allowing staff to be more efficient in accessing files and improving record retention. This dollar increase will allow an estimated 20 hours a week to complete the conversion into the County’s MUNIS system. COUNTY ADMINISTRATION : P A G E

100

COUNTY ADMINISTRATION

• $39,552 is Added to Human Resources to Add an Additional Day of Service to the County’s On-site Health Clinic – Funding is added to cover the cost of an additional day of clinic service to the County’s on-site health clinic. Currently, the County’s on-site health clinic provides two days of service per week (14 hours of patient care and 2 hours of charting time). An additional day of service (8 hours) is added to address increased utilization, personal health risk assessment reviews, health coaching, and hours for wellness and preventive programs. • $33,500 is Added to the Human Resources Revenue Budget – The County’s Human Resources Department provides assistance to the New River Valley Emergency Communications Regional Authority. The Authority reimburses the County for these services based on the proportion of Authority employees to the total employees served by the Human Resources Department. This revenue offsets the cost of existing Human Resources services.

COUNTY ADMINISTRATION : P A G E

101

Montgomery County, Virginia County Attorney

VOTERS Board of Supervisors County Attorney

COUNTY ATTORNEY : P A G E

103

COUNTY ATTORNEY

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT County Attorney

$271,584

$268,367

$282,511

$291,646

$9,135

$271,584

$268,367

$282,511

$291,646

$9,135

$258,392

$259,215

$270,444

$279,579

$9,135

$12,327

$7,782

$12,067

$865

$1,370

$271,584

$268,367

$282,511

$291,646

$9,135

TOTAL UNDESIGNATED REVENUE

$271,584

$268,367

$282,511

$291,646

$9,135

TOTAL REVENUES

$271,584

$268,367

$282,511

$291,646

$9,135

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Recovered Costs TOTAL DESIGNATED REVENUE

COUNTY ATTORNEY : P A G E

104

COUNTY ATTORNEY

About The County Attorney defends or brings actions in which the County and any of its boards, officials, departments, or employees is a party. This division also drafts and prepares County ordinances, leases, bonds, deeds and contracts in which the County is a party.

County Attorney The County Attorney is appointed by the Board of Supervisors. The County Attorney represents and counsels the Board of Supervisors, County boards, commissions, departments, agencies, officials and employees on all legal and civil matters involving County government.

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

County Attorney

1.5

TOTAL

1.5

COUNTY ATTORNEY : P A G E

105

Montgomery County, Virginia Financial and Management Services

VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services

Finance

Purchasing

FINANCIAL AND MANAGEMENT SERVICES : P A G E

107

FINANCIAL AND MANAGEMENT SERVICES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Finance

$918,587

$873,076

$930,462

$948,304

$33,670

$981,974

Purchasing

$172,456

$166,008

$176,189

$178,876

$2,687

$1,091,043

$1,039,083

$1,106,651

$1,127,180

$33,670

$1,160,850

$54,199

$898,831

$858,401

$933,161

$953,690

$33,670

$987,360

$54,199

$186,371

$174,841

$173,490

TOTAL EXPENDITURES

$51,512

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$5,841

$5,840

$1,091,043

$1,039,083

$1,106,651

$1,127,180

$33,670

$1,160,850

$54,199

REVENUE BY CLASSIFICATION $138,000

$67,247

$138,000

$(10,600)

$127,400

$(10,600)

TOTAL DESIGNATED REVENUE

Local Recovered Costs

$138,000

$67,247

$138,000

$(10,600)

$127,400

$(10,600)

TOTAL UNDESIGNATED REVENUE

$953,043

$971,836

$968,651

$989,180

$44,270

$1,033,450

$64,799

$1,091,043

$1,039,083

$1,106,651

$1,127,180

$33,670

$1,160,850

$54,199

TOTAL REVENUES

FINANCIAL AND MANAGEMENT SERVICES : P A G E

108

FINANCIAL AND MANAGEMENT SERVICES

About Financial and Management Services (FMS) is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, and purchasing. This division is also charged with the development and execution of the County’s operating budget and Capital Improvement Program (CIP). FMS also provides County Administration with financial reports and performs billing, collection and customer service for the Public Service Authority (PSA). The division also provides financial services to the Economic Development Authority (EDA), the Metropolitan Planning Organization (MPO), the Montgomery County Joint Tourism program, the New River Valley Emergency Communications Regional Authority (911 Authority), and the MBC Development Corporation.

Finance The Finance Department maintains accounting records related to the County’s financial system and prepares and distributes monthly expenditure reports. Finance also processes invoices for payment, payroll, and all state, federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection and customer service functions for the Public Service Authority.

Budget The Budget Office develops and administers the County’s budget and Capital Improvement Program (CIP). Budget staff perform budget and financial analyses, revenue forecasting, budget monitoring, program analysis, economic analysis, and special studies on County programs.

Purchasing The Purchasing Department assists County departments with purchases of $2,500 or more on an as-needed basis. Formal invitations for bid and requests for proposal are developed, issued and awarded in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations.

Highlights • Moody’s Investors Service upgraded the County’s General Obligation bond rating to Aa1 from Aa2. • Montgomery County’s recent bond rating upgrade and the current interest rate environment for municipal securities allowed the County to refinance $41.2 million in bonds, resulting in net budgetary savings of $12.4 million between fiscal years 2017 and 2029. • Standard & Poor’s Ratings Services revised its outlook from stable to positive on the County’s affirmed AA general obligation debt rating. • The Finance Department received the Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report for Fiscal Year Ended June 30, 2015, which is the 29th consecutive award. FINANCIAL AND MANAGEMENT SERVICES : P A G E

109

FINANCIAL AND MANAGEMENT SERVICES • The Purchasing Department received the National Institute of Governmental Purchasing’s Outstanding Agency Accreditation Achievement Award (OA4) in 2013.

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

9.5

0.5

Finance Purchasing TOTAL

11.5

0.5

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $33,670 is Added to Convert a Part-time Classified Accountant Position to a FullTime Classified Position (0.5 FTE) – The Finance department currently has one full-time accountant and a half-time classified accountant position. Over the past several years, the volume and complexity of duties increased significantly. These duties include preparing bank reconciliations for non-County agencies, grant reporting for departments, and financial reporting. As the volume of transactions processed by the Finance department has increased due to the County serving as the fiscal agent for the PSA, the MPO, the Montgomery County Tourism Development Council, the EDA, the MBC Development Corporation and the 911 Authority, staffing has not increased proportionally. While the department has absorbed many functions, the 1.5 accountant positions are no longer adequate to complete these duties. • The base budget for the existing classified position is $26,960. Additional funding of $33,670 is needed to fully fund the position at a total cost of $60,630. FINANCIAL AND MANAGEMENT SERVICES : P A G E

110

FINANCIAL AND MANAGEMENT SERVICES

• ($10,600) is Reduced from the Finance Department’s Revenue Budget – The County’s Finance Department processes payroll, and provides financial reporting and other financial assistance to the 911 Authority. In prior years, the estimated amount of revenue that the County was expected to receive was not allocated correctly between the Finance and Human Resources Departments. Since the 911 Authority opened on July 1, 2016, historical information is available to create more accurate estimates between departments, requiring the $10,600 adjustment.

FINANCIAL AND MANAGEMENT SERVICES : P A G E

111

Montgomery County, Virginia Insurance

VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services

Insurance

INSURANCE : P A G E

113

INSURANCE

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES

$227,962

$215,114

$257,962

$227,962

$215,114

$257,962

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$6,707

$16,225

$6,707

$221,255

$198,889

$251,255

$227,962

$215,114

$257,962

$3,667

TOTAL UNDESIGNATED REVENUE

$227,962

$211,447

$257,962

TOTAL REVENUES

$227,962

$215,114

$257,962

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

INSURANCE : P A G E

114

INSURANCE

About Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services and liability insurance for County officials are paid from this division. It also covers costs associated with the County’s Risk Management Plan.

INSURANCE : P A G E

115

Montgomery County, Virginia Information Technology

VOTERS Board of Supervisors County Administrator Deputy County Administrator Information Technology

INFORMATION TECHNOLOGY : P A G E 117

INFORMATION TECHNOLOGY

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Information Technology TOTAL EXPENDITURES

$1,862,730

$1,628,502

$1,468,886

$1,503,003

$55,000

$1,558,003

$89,117

$1,862,730

$1,628,502

$1,468,886

$1,503,003

$55,000

$1,558,003

$89,117

$844,168

$718,994

$856,900

$891,017

$34,117

$594,806

$508,438

$449,517

$452,517

$55,000

$507,517

$58,000

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$423,756

$401,070

$162,469

$159,469

$(3,000)

$1,862,730

$1,628,502

$1,468,886

$1,503,003

$55,000

$1,558,003

$89,117

$143

TOTAL UNDESIGNATED REVENUE

$1,862,730

$1,628,359

$1,468,886

$1,503,003

$55,000

$1,558,003

$89,117

TOTAL REVENUES

$1,862,730

$1,628,502

$1,468,886

$1,503,003

$55,000

$1,558,003

$89,117

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

INFORMATION TECHNOLOGY : P A G E

118

INFORMATION TECHNOLOGY

About Information Technology (IT) is responsible for the complete life-cycle support of the software applications and technology infrastructure used by County departments and offices. The IT department supports the computing technology and telecommunications in all County facilities.

Information Technology IT supports over 100 systems and applications in a high availability, 24X7 environment and over 1,500 end-user devices, including PCs, laptops, printers, and phones.

Highlights • Recipient of the national Digital Counties Survey Award for the third consecutive year, finishing in fourth place for counties with a population under 150,000. • Consolidated technology resources by merging the financial software between the County and public schools to increase efficiencies. • Provided law enforcement officers with technologically advanced equipment in their vehicles. • Equipped the new Courthouse and Public Safety Building with state-of-the-art technology and upgraded the networks in the Jail and Health and Human Services Building. • The Help Desk processed over 3,000 work orders and replaced over 200 end-user devices. • A major cyber security assessment was completed and plans developed to better protect citizen information and support future on-line services for citizens.

Personnel FY 17 Approved FTE

DEPARTMENT

FY 18 Approved FTE

Change

Information Technology

9.5

TOTAL

9.5

INFORMATION TECHNOLOGY : P A G E

119

INFORMATION TECHNOLOGY compensation plan for classified and part-time non-classified employees effective July 1, 2017. • Conversion of the Position Web Architect to Security Specialist and the Addition of Wages for Part-time Assistance – A vacant position of Web Architect is being converted to a Security Specialist position to focus on network security monitoring. Savings of $6,491 is shifted to part-time wage funds for interns or other wage positions to assist with information technology projects.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $30,000 is Added for Enterprise Resource Management Enhancements – Additional funding is added for MUNIS software upgrades to allow for increased functionality and usability of the County’s MUNIS products, which will also allow for better workflow and integration between the MUNIS modules. Enhancements include: Investment Assessments e.g. Dashboard Implementation ($10,000), Treasury Module (Cashiering) to support on-line payments ($5,000), Time Reporting (Executime) and mobility applications ($15,000). • $15,000 is Added for Microsoft Licensing Requirements – Additional funding is added for the increase in fees for Microsoft licensing requirements, due to an increase in the number of devices and increase in server processors. • $10,000 is Added for County-wide Security Training for County Employees – Additional funding is added to cover the cost of security awareness training for County employees. Cyber security is an increasing concern for government agencies as many government organizations have been experiencing security and data breaches from hackers. This increase will provide mandatory training for all County employees on how to handle possible phishing and/or cyber threats that could affect the County’s financial and data systems. • Note: $250,000 is held in Special Contingencies to replace the land development software and address additional infrastructure issues.

INFORMATION TECHNOLOGY : P A G E

120

Montgomery County, Virginia Commissioner of the Revenue Compensation Board VOTERS Commissioner of the Revenue

Compensation Board

COMMISSIONER OF THE REVENUE : P A G E 121

COMMISSIONER OF THE REVENUE

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Commissioner of the Revenue

$578,940

$571,365

$587,974

$535,339

$(52,635)

TOTAL EXPENDITURES

$578,940

$571,365

$587,974

$535,339

$(52,635)

$573,865

$566,247

$582,899

$530,264

$(52,635)

$5,075

$5,118

$5,075

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$578,940

$571,365

$587,974

$535,339

$(52,635)

REVENUE BY CLASSIFICATION $197,525

$197,053

$200,289

$200,378

$1,330

$201,708

$1,419

TOTAL DESIGNATED REVENUE

State Shared Expenses

$197,525

$197,053

$200,289

$200,378

$1,330

$201,708

$1,419

TOTAL UNDESIGNATED REVENUE

$381,415

$374,312

$387,685

$334,961

$(1,330)

$333,631

$(54,054)

$578,940

$571,365

$587,974

$535,339

$(52,635)

TOTAL REVENUES

COMMISSIONER OF THE REVENUE : P A G E

122

COMMISSIONER OF THE REVENUE

About The Commissioner of the Revenue is an elected Constitutional Officer responsible for assessing the fair market value of all property, personal and business, subject to taxation and maintaining real estate ownership records. This division accounts for the costs shared between the County and the State Compensation Board.

Commissioner of the Revenue The Commissioner of the Revenue Division assesses all tangible personal property in accordance with the Code of Virginia, verifies personal property data filed by taxpayers, calculates assessments and taxes, and issues the personal property tax book annually. It also assists taxpayers with filing state income tax returns.

Highlights • Personal property tax proration was implemented so owners only pay for the months they own a vehicle. • Maintains real estate ownership information through property transfers and subdivision of parcels • Administers tax relief for the elderly, disabled and veterans for 916 citizens. • Ensures 4,860 taxable businesses are assessed by the County

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Commissioner of the Revenue

TOTAL

DEPARTMENT

COMMISSIONER OF THE REVENUE : P A G E

123

COMMISSIONER OF THE REVENUE adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

• $1,330 is Added to the Commissioner of the Revenue’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The 2% state-projected increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are provided by the state.

COMMISSIONER OF THE REVENUE : P A G E

124

Montgomery County, Virginia Commissioner of the Revenue Assessments VOTERS Commissioner of the Revenue

Assessments

Land Use

ASSESSMENTS : P A G E

125

ASSESSMENTS

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Assessments

$423,487

$413,553

$422,492

$444,593

$3,375

$3,062

$3,375

$426,862

$416,615

$425,867

$447,968

$22,101

$355,856

$365,194

$370,065

$392,166

$22,101

Operations & Maintenance

$58,302

$39,780

$55,802

Capital Outlay

$12,704

$11,640

$426,862

$416,615

$425,867

$447,968

$22,101

$1,800

$1,588

$1,800

$446

$1,800

$2,034

$1,800

TOTAL UNDESIGNATED REVENUE

$425,062

$414,581

$424,067

$446,168

$22,101

TOTAL REVENUES

$426,862

$416,615

$425,867

$447,968

$22,101

Land Use TOTAL EXPENDITURES

$22,101

EXPENDITURES BY CLASSIFICATION Personal Services

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Land Use Application Fee Recovered Costs TOTAL DESIGNATED REVENUE

ASSESSMENTS : P A G E

126

ASSESSMENTS

About The Assessment division is responsible for maintaining real estate ownership records, including transfers of ownership recorded in the Circuit Court Clerk’s Office, assessing the value of real property, administering the land use program, and mapping of real property. The County provides 100% of the funding since real estate and personal property assessments are a primary focus of this division.

Assessing The Assessing department, which reports to the Commissioner of the Revenue, maintains real estate ownership records, assesses the value of real property, administers the land use program, and mapping of real property. This department also administers the County’s real estate tax relief program for the elderly and disabled.

Land Use The land use program provides for the deferral of real estate taxes on real estate that qualifies for agricultural, horticultural and forestry uses. It processes new and renewal applications, validates information provided on the applications, and calculates use values per crop yields and soil classifications.

Highlights • Maintain real estate ownership information for 38,556 parcels through property transfers and subdivisions. • Administers the land use program for 1,501 parcels. • More than 30,000 Virginia Individual Income Tax returns and 2,000 estimated tax declarations are received each year.

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

Assessments

Land Use

TOTAL

127

ASSESSMENTS compensation plan for classified and part-time non-classified employees effective July 1, 2017.

ASSESSMENTS : P A G E

128

Montgomery County, Virginia Treasurer - Compensation Board

VOTERS Treasurer

Compensation Board

TREASURER - COMPENSATION BOARD : P A G E

129

TREASURER - COMPENSATION BOARD

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES

$608,777

$608,769

$501,233

$509,740

$8,507

$608,777

$608,769

$501,233

$509,740

$8,507

$608,777

$608,769

$501,233

$509,740

$8,507

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$608,777

$608,769

$501,233

$509,740

$8,507

$184,170

$183,645

$186,803

$196,744

$1,316

$198,060

$11,257

$184,170

$183,645

$186,803

$196,744

$1,316

$198,060

$11,257

TOTAL UNDESIGNATED REVENUE

$424,607

$425,125

$314,430

$312,996

$(1,316)

$311,680

$(2,750)

TOTAL REVENUES

$608,777

$608,769

$501,233

$509,740

$8,507

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION State Shared Expenses TOTAL DESIGNATED REVENUE

TREASURER - COMPENSATION BOARD : P A G E

130

TREASURER - COMPENSATION BOARD

About The Treasurer is an elected Constitutional Officer responsible for collecting all County revenue, submitting financial reports to the state and County, authorizing County disbursements, and cash management, which includes managing the County’s bank and investment accounts.

Treasurer-Compensation Board This division accounts for the operational costs shared between the State Compensation Board and the County. The Treasurer Division also collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

Highlights • The Treasurer’s Office met the criteria established by the Treasurer’s Association of Virginia for Office Accreditation for the third consecutive year. • Mailed 77,521 real estate bills and 64,231 personal property bills. • Performed monthly reconciliations for 7 bank accounts.

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

Treasurer

TOTAL

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. Funding is also included to cover a 2% scale adjustment to the County compensation plan for classified and part-time non-classified employees effective July 1, 2017. • Base Compensation Board Revenue Adjustments – A total of $9,941 is added to the Treasurer’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

TREASURER - COMPENSATION BOARD : P A G E

131

TREASURER - COMPENSATION BOARD

TREASURER - COMPENSATION BOARD : P A G E

132

Montgomery County, Virginia Treasurer - Collections

VOTERS Treasurer

Collections

TREASURER - COLLECTIONS : P A G E 133

TREASURER - COLLECTIONS

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Treasurer-Collections

$366,987

$361,904

$466,653

$471,660

$16,244

$487,904

$21,251

TOTAL EXPENDITURES

$366,987

$361,904

$466,653

$471,660

$16,244

$487,904

$21,251

EXPENDITURES BY CLASSIFICATION Personal Services

$215,889

$213,611

$329,357

$334,364

$5,007

Operations & Maintenance

$142,448

$140,047

$137,296

$16,244

$153,540

$16,244

Capital Outlay

$8,650

$8,245

$366,987

$361,904

$466,653

$471,660

$16,244

$487,904

$21,251

$14,000

$252

$14,000

$5,000

$19,000

$5,000

$14,000

$252

$14,000

$5,000

$19,000

$5,000

TOTAL UNDESIGNATED REVENUE

$352,987

$361,652

$452,653

$457,660

$11,244

$468,904

$16,251

TOTAL REVENUES

$366,987

$361,904

$466,653

$471,660

$16,244

$487,904

$21,251

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION DMV Stop Fees TOTAL DESIGNATED REVENUE

TREASURER - COLLECTIONS : P A G E

134

TREASURER - COLLECTIONS

About The Treasurer is an elected official responsible for collecting all County revenue, submitting financial reports to the state and County, and authorizing County disbursements.

Treasurer-Collections This division is funded solely by the County. Treasurer-Collections collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

Highlights • Collected $1.78 million from delinquent accounts in FY 16.

Personnel FY 17 Approved FTE

DEPARTMENT

FY 18 Approved FTE

Change

Treasurer-Collections

TOTAL

135

TREASURER - COLLECTIONS County, which the Treasurer’s office passes onto the taxpayer. This expenditure is offset by a like amount of revenue. • $5,412 is Added for Postage and Printing and Binding – Additional funding is added to cover the cost of producing and mailing additional supplemental delinquent billings due to the proration of personal property. • $4,577 is Added for the Increased Cost of Bank Fees – Based on actual expenses in FY 17 and anticipated expenses in FY 18, additional funding is added to the Treasurer’s Collections budget for the increased costs of bank fees. Based on the County’s banking services contract with Union First, the County is required to pay for numerous banking fees that were previously complimentary under the former contract with Stellar One Bank. • $1,255 is Added for Training – The Treasurer’s Office has four employees that must take classes each year to maintain certifications. Additional funding is added to cover these costs.

TREASURER - COLLECTIONS : P A G E

136

Montgomery County, Virginia Electoral Board/Registrar

Electoral Board Voter Registrar

ELECTORAL BOARD/REGISTRAR : P A G E 137

ELECTORAL BOARD/REGISTRAR

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Electoral Board/Registrar TOTAL EXPENDITURES

$495,040

$474,420

$432,035

$393,906

$13,816

$407,722

$(24,313)

$495,040

$474,420

$432,035

$393,906

$13,816

$407,722

$(24,313)

$324,764

$307,899

$365,635

$330,006

$(35,629)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance

$72,903

$69,452

$66,400

$63,900

$8,077

$71,977

$5,577

Capital Outlay

$97,373

$97,069

$5,739

$495,040

$474,420

$432,035

$393,906

$13,816

$407,722

$(24,313)

Local Recovered Costs

$45,208

State Shared Expenses

$45,837

$46,399

$47,843

$315

$48,158

$315

$45,837

$91,607

$47,843

$315

$48,158

$315

TOTAL UNDESIGNATED REVENUE

$449,203

$382,813

$384,192

$346,063

$13,501

$359,564

$(24,628)

TOTAL REVENUES

$495,040

$474,420

$432,035

$393,906

$13,816

$407,722

$(24,313)

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

TOTAL DESIGNATED REVENUE

ELECTORAL BOARD/REGISTRAR : P A G E

138

ELECTORAL BOARD/REGISTRAR

About The office of the Electoral Board/Director of Elections provides registration and election services to eligible citizens of Montgomery County. These services include supporting and training individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; taking and processing photo IDs for voters who do not have one; and preparing and conducting fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.

Electoral Board/ Director of Elections The Electoral Board/Director of Elections division is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner. The Director of Elections registers voters, maintains voting records, and manages elections by staffing polling locations for the County’s 25 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results.

Highlights • Montgomery County had 61,747 registered voters, as of November 8, 2016. • Over the past three years, 140 touchscreen machines were replaced with 40 optical scan machines and 30 OpenElect Voting Interface machines for voters with disabilities. • 70% voter turnout in the 2016 Presidential Election.

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Registrar/Electoral Board

TOTAL

DEPARTMENT

139

ELECTORAL BOARD/REGISTRAR • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. Funding is also included to cover a 2% scale adjustment to the County compensation plan for classified and part-time non-classified employees effective July 1, 2017. • ($40,000) in One-time Funding is Reduced from the Base Personal Services Budget – The total consisted of funds provided during the FY 17 budget for the one-time cost of seasonal wages to assist the Registrar’s Office with the 2016 Presidential Election. • ($2,500) in One-time Funding is Reduced from the Base Operations and Maintenance Budget – The total consisted of funds provided during the FY 17 budget for the one-time cost of office supplies to assist the Registrar’s Office with the 2016 Presidential Election.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $315 is Added to the Registrar’s Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The 2% increase for FY 17 went unfunded by the state for FY 17, but is included to be effective on August 1, 2017, for FY 18. Each year, state funding is reconciled to the final County approved budget when final numbers are provided by the state. • $10,316 in One-time Costs are Added to the Registrar’s Expense Budget – Additional funding is added to cover the one-time costs of a 4 person marking booth for the Meadowbrook Library ($695), to replace 24 worn out collapsible supply bags to transport voting machines to the polling stations ($3,882), to add 6 spare electronic poll book laptops to the Registrar’s inventory to cover poll book failures ($4,944), and to add one portable precinct power unit to provide emergency power in case of an electrical outage ($795). • $3,500 is Added for Electronic Poll Book Software – Additional funding is added to cover the cost of the DemTech Advocate electronic poll book software program. This software program used to be provided and paid for by the state. The state no longer provides the funding to continue to provide this program to localities; therefore, localities are required to fund this program beginning in FY 18.

ELECTORAL BOARD/REGISTRAR : P A G E

140

Montgomery County, Virginia Internal Services

VOTERS Board of Supervisors County Administrator General Services Internal Services

Garage Operations Mail Services

Motor Pool

INTERNAL SERVICES : P A G E 141

INTERNAL SERVICES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Copier Services Garage Operations Mail Services Motor Pool TOTAL EXPENDITURES

$1,500

$651

$1,500

$(1,500)

$191,288

$180,263

$197,398

$185,352

$725

$186,077

$(11,321)

$15,761

$8,349

$11,849

$175,770

$112,462

$133,770

$384,319

$301,724

$344,517

$330,971

$725

$331,696

$(12,821)

$117,198

$116,831

$119,643

$106,097

$(13,546)

$97,151

$77,186

$96,904

$725

$97,629

$725

$169,970

$107,707

$127,970

$384,319

$301,724

$344,517

$330,971

$725

$331,696

$(12,821)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Canteen Proceeds

Local Sale of Copy Paper

$3,500

$287

$3,500

Local Garage Internal Charges

$6,000

$27,288

$6,000

$40,000

$17,700

$6,118

$17,700

$3,436

$24,500

$19,540

$24,500

$91,700

$56,669

$91,700

TOTAL UNDESIGNATED REVENUE

$292,619

$245,055

$252,817

$239,271

$725

$239,996

$(12,821)

TOTAL REVENUES

$384,319

$301,724

$344,517

$330,971

$725

$331,696

$(12,821)

Local Vehicle Maintenance Local Mileage Recovered Costs Proceeds from Resale TOTAL DESIGNATED REVENUE

INTERNAL SERVICES : P A G E

142

INTERNAL SERVICES

About Internal Services provides support services to “internal” County customers through the County garage, motor pool, canteen, and centralized mail.

Garage Operations Garage Operations provides efficient repairs, services, inspections and maintenance of about 165 County vehicles, including the sheriff’s fleet.

Mail Services Mail Services provides County divisions in the County Government Center a central mailing machine.

Motor Pool The Motor Pool provides a centralized pool of County owned vehicles for use by County divisions while conducting County business.

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

Copier Services

Garage Operations

Mail Services

Motor Pool

TOTAL

143

INTERNAL SERVICES expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $725 is Added for Utility Costs – Based on actual expenses in FY 17 and anticipated expenses for FY 18, $725 in additional funding is necessary to cover basic electric, heating, and water and sewer costs of the County garage.

INTERNAL SERVICES : P A G E

144

Montgomery County, Virginia Commonwealth Attorney

VOTERS Commonwealth Attorney

Prosecution

COUNTY ATTORNEY : P A G E 145

Collections

COMMONWEALTH ATTORNEY

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Commonwealth AttorneyProsecution

$1,161,989

$1,078,861

$1,085,387

$1,081,921

$(3,466)

Commonwealth AttorneyCollections

$24,731

$4,031

$5,783

$5,883

$100

$1,186,720

$1,082,892

$1,091,170

$1,087,804

$(3,366)

$1,051,474

$1,015,345

$1,063,798

$1,060,432

$(3,366)

$119,942

$52,902

$27,372

$15,304

$14,646

$1,186,720

$1,082,892

$1,091,170

$1,087,804

$(3,366)

$101,000

$180,457

$148,500

$31,000

$179,500

$31,000

$16,438

$18,664

$666,576

$659,542

$674,196

$701,445

$4,660

$706,105

$31,909

$2,600

$7,671

$7,500

$786,614

$866,334

$830,196

$857,445

$35,660

$893,105

$62,909

$400,106

$216,558

$260,974

$230,359

$(35,660)

$194,699

$(66,275)

$1,186,720

$1,082,892

$1,091,170

$1,087,804

$(3,366)

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Court Fees State/Federal Confiscations State Shared Expenses State Commonwealth Attorney Fees TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

COMMONWEALTH ATTORNEY : P A G E

146

COMMONWEALTH ATTORNEY

About The Commonwealth Attorney’s is an elected Constitutional Officer responsible for the prosecution of all felony and certain misdemeanor and traffic offenses within Montgomery County, including those occurring in the towns of Blacksburg and Christiansburg and on the Virginia Tech campus. Court is held five times per week in District Court, three to four times per week in Circuit Court and two to three times per week in Juvenile and Domestic Relations Court.

Prosecution This department is responsible for trying cases in Circuit Court, two General District Courts and the Juvenile and Domestic Relations Court. Through the Victim Witness Program, the office assists victims and witnesses involved in the prosecution of these cases. The office advises citizens, law enforcement agencies and magistrates regarding the interpretation of criminal law.

Collections The Collections department is responsible for the collection of delinquent fines and costs from Juvenile and Domestic Relations District Court, General District Court(s) and the Circuit Court. This entails collection of reports from the Clerk’s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures.

Highlights • The Office of the Executive Secretary of the Supreme Court shows that in 2016 the Commonwealth Attorney’s Office handled 2,332 cases in Circuit Court, approximately 15,500 hearings in the General District Court, and approximately 2,800 hearings in the Juvenile & Domestic Relations Court. • The office offers an internship program from local universities and law schools to educate students while providing staff resources. The internship program has successfully provided the office with a full-time attorney and a victim-witness coordinator.

Personnel DEPARTMENT Commonwealth Attorney-Prosecution

FY 17 Approved FTE

FY 18 Approved FTE

Change

Commonwealth Attorney-Collections

TOTAL

147

COMMONWEALTH ATTORNEY

• Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. Funding is also included to cover a 2% scale adjustment to the County compensation plan for classified and part-time non-classified employees effective July 1, 2017. • Base Compensation Board Revenue Adjustments – A total of $27,249 is added to the Commonwealth Attorney’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

• $31,000 is Added to the Commonwealth Attorney’s Fee Revenue Budget – This adjustment is made based on actual local fee revenue collections in FY 16, and estimated collections for FY 17 and FY 18. • $4,660 is Added to the Commonwealth Attorney’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The 2% state-projected increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are provided by the state.

COMMONWEALTH ATTORNEY : P A G E

148

Montgomery County, Virginia Circuit Court

VOTERS General Assembly Circuit Court

Circuit Court

Juries

CIRCUIT COURT : P A G E 149

CIRCUIT COURT

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Circuit Court

$155,548

$153,203

$153,313

$155,585

Juries

$24,400

$10,473

$24,400

$179,948

$163,677

$177,713

$179,985

$2,272

Personal Services

$141,159

$141,595

$142,413

$144,685

$2,272

Operations & Maintenance

$35,649

$18,943

$35,300

$3,140

$3,139

$179,948

$163,677

$177,713

$179,985

$2,272

$7,500

Recovered Costs

$71

Jury Reimbursement

$8,456

TOTAL DESIGNATED REVENUE

$7,500

$16,027

$7,500

TOTAL UNDESIGNATED REVENUE

$172,448

$147,650

$170,213

$172,485

$2,272

TOTAL REVENUES

$179,948

$163,677

$177,713

$179,985

$2,272

TOTAL EXPENDITURES

$2,272

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Judge's Secretary Salary

CIRCUIT COURT : P A G E

150

CIRCUIT COURT

About Circuit Court with two resident judges is the trial court of broadest powers in the County and handles all civil cases with claims of more than $25,000. It shares authority with the General District Court to hear matters involving claims between $4,500 and $25,000. The Circuit Court also hears all serious criminal matters involving felonies, handles family matters including divorce, and hears cases appealed from the General District Court and the Juvenile & Domestic Relations District Court. The County provides general operating expenses for each judge, funding for a legal assistant, and office furnishings for the staff.

Circuit Court The Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction.

Juries This department provides basic operating expenses for jury services, including juror and witness compensation.

Highlights • Judge Marcus H. Long Jr. has been selected as one of Virginia’s “Leaders in the Law for 2016” by Virginia Lawyers Weekly. Those selected are recognized as those who changed practices, advanced the law, or have improved the justice system in Virginia.

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Circuit Court

Juries

TOTAL

DEPARTMENT

CIRCUIT COURT : P A G E

151

CIRCUIT COURT

CIRCUIT COURT : P A G E

152

Montgomery County, Virginia General District Court

VOTERS General Assembly General District Court

GENERAL DISTRICT COURT : P A G E

153

GENERAL DISTRICT COURT

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT General District Court

$24,486

$21,189

$21,711

TOTAL EXPENDITURES

$24,486

$21,189

$21,711

$23,211

$20,145

$21,711

$1,275

$1,044

$24,486

$21,189

$21,711

Local Courthouse Maintenance Fees

$484

TOTAL DESIGNATED REVENUE

$484

TOTAL UNDESIGNATED REVENUE

$24,486

$20,705

$21,711

TOTAL REVENUES

$24,486

$21,189

$21,711

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

GENERAL DISTRICT COURT : P A G E

154

GENERAL DISTRICT COURT

About The General District Court hears criminal, traffic and civil cases, misdemeanor cases, and preliminary felony cases. The division has exclusive original jurisdiction over any claim not exceeding $4,500 and has concurrent jurisdiction with the Circuit Court over any claim from $4,500 to $25,000. Both totals exclude interest and attorney’s fees, however, claims, counterclaims and cross-claims filed in actions for unlawful detainer are not subject to the maximum jurisdictional limit $25,000.

General District Court This division is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court. The General District Court holds court four days a week and staff consists of a clerk and ten deputy clerks.

Highlights • The General District Court’s annual average caseload is 40,000.

GENERAL DISTRICT COURT : P A G E

155

Montgomery County, Virginia Juvenile and Domestic Relations Court

VOTERS General Assembly Juvenile and Domestic Relations Court Juvenile and Domestic Relations Court

Court Services

JUVENILE AND DOMESTIC RELATIONS COURT : P A G E 157

JUVENILE AND DOMESTIC RELATIONS COURT

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court

$14,878

$10,095

$14,024

Court Services

$6,500

$1,858

$6,500

$21,378

$11,952

$20,524

$20,546

$11,306

$20,524

$832

$646

$21,378

$11,952

$20,524

TOTAL UNDESIGNATED REVENUE

$21,378

$11,952

$20,524

TOTAL REVENUES

$21,378

$11,952

$20,524

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

JUVENILE AND DOMESTIC RELATIONS COURT : P A G E

158

JUVENILE AND DOMESTIC RELATIONS COURT

About The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors, children in need of services, and children who have been abused or neglected. This division also provides probation, counseling and rehabilitation services to children and their families.

Juvenile and Domestic Relations Court This court hears cases involving adults accused of child abuse, abandonment of children, child support and visitation, custody disputes, offenses against family members, delinquency petitions, and traffic violations. This court provides entrustment agreements, court-ordered rehabilitation services, and court consent for certain medical treatments.

Court Services Court Services provides probation services for the County’s Juvenile and Domestic Relations Court. The office conducts predisposition reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor.

JUVENILE AND DOMESTIC RELATIONS COURT : P A G E

159

Montgomery County, Virginia Magistrate

VOTERS General Assembly Courts

Magistrate

MAGISTRATE : P A G E

161

MAGISTRATE

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Magistrate

$5,364

$5,246

$5,000

$5,364

$5,246

$5,000

$5,064

$4,452

$5,000

$300

$794

$5,364

$5,246

$5,000

TOTAL UNDESIGNATED REVENUE

$5,364

$5,246

$5,000

TOTAL REVENUES

$5,364

$5,246

$5,000

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

MAGISTRATE : P A G E

162

MAGISTRATE

About The Magistrate’s Office provides judicial services for the 27th Judicial District within Region 1. Magistrates possess regional authority and assist all districts within Region 1, which consist of the 27th, 28th, 29th,& 30th Judicial Districts. The Magistrate’s Office operates 24 hours a day, 7 days a week.

Magistrate The Executive Secretary of the Supreme Court of Virginia appoints magistrates. The Magistrate’s Office conducts probable cause hearings to determine the issuance of arrest warrants, summonses, search warrants, temporary detention orders, emergency custody orders, emergency protective orders, and civil processes. Magistrates also conduct bail hearings to determine release or commitment to jail. Magistrates can accept prepayments for certain traffic infractions and prepayable misdemeanor offenses.

Highlights • The Magistrate’s Office issued 16,149 processes in 2016. • The Magistrate’s Office has expanded to include offices in Christiansburg, Blacksburg and on the Virginia Tech campus.

MAGISTRATE : P A G E

163

Montgomery County, Virginia Clerk of the Circuit Court

VOTERS Clerk of the Circuit Court

CLERK OF THE CIRCUIT COURT : P A G E 165

CLERK OF THE CIRCUIT COURT

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court TOTAL EXPENDITURES

$750,104

$711,998

$647,429

$666,695

$19,266

$750,104

$711,998

$647,429

$666,695

$19,266

$668,228

$635,094

$610,499

$629,765

$19,266

$81,876

$76,904

$36,930

$750,104

$711,998

$647,429

$666,695

$19,266

$75,000

$79,443

$75,000

$42,617

$43,615

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Fees Recovered Costs

$394,851

$382,464

$399,527

$401,570

$2,673

$404,243

$4,716

TOTAL DESIGNATED REVENUE

State Shared Expenses

$512,468

$505,521

$474,527

$476,570

$2,673

$479,243

$4,716

TOTAL UNDESIGNATED REVENUE

$237,636

$206,477

$172,902

$190,125

$(2,673)

$187,452

$14,550

TOTAL REVENUES

$750,104

$711,998

$647,429

$666,695

$19,266

CLERK OF THE CIRCUIT COURT : P A G E

166

CLERK OF THE CIRCUIT COURT

About The Clerk of the Circuit Court is an elected Constitutional Officer who serves as the record keeper for the County. This division serves as the repository for the Court’s records, a clearinghouse for court information, and is also responsible for maintaining records for all bench and jury trials.

Clerk of the Circuit Court Clerk of the Circuit Court Division issues concealed handgun permits, subpoenas, processes court orders and collects court fees. Divorces, adoptions, legal name changes, deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services include issuing marriage licenses, passports, notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of documents.

Highlights • The oldest chancery records were preserved, electronically indexed and prepared for digital processing; this index is now available on the Library of Virginia website. • The oldest deed books are being scanned; scanning has already been completed for the oldest will books. • The first Saturday passport day was held for citizens unable to come during weekday business hours. • Interns dedicated over 700 hours of service in FY 16.

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Clerk of the Circuit Court

TOTAL

DEPARTMENT

167

CLERK OF THE CIRCUIT COURT of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

• $2,673 is Added to the Clerk of Circuit Court’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The state-projected 2% increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are provided by the state.

CLERK OF THE CIRCUIT COURT : P A G E

168

Montgomery County, Virginia Sheriff - Compensation Board

VOTERS Sheriff

Compensation Board

Civil and Court Security Field Operations Jail Block

Jail Operations

SHERIFF - COMPENSATION BOARD : P A G E 169

SHERIFF - COMPENSATION BOARD

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Civil and Court Security Dispatching Jail Block Jail Operations Field Operations TOTAL EXPENDITURES

$779,486

$767,467

$794,899

$775,148

$(19,751)

$54,271

$53,816

$325,057

$320,288

$314,698

$315,124

$9,061

$324,185

$9,487

$1,735,233

$1,721,152

$1,829,448

$1,855,586

$26,138

$4,411,988

$4,389,356

$4,494,883

$4,413,692

$(81,191)

$7,306,035

$7,252,079

$7,433,928

$7,359,550

$9,061

$7,368,611

$(65,317)

$6,861,532

$6,813,303

$7,073,939

$6,999,561

$(74,378)

$437,572

$431,846

$359,989

$9,061

$369,050

$9,061

$6,931

$6,930

$7,306,035

$7,252,079

$7,433,928

$7,359,550

$9,061

$7,368,611

$(65,317)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs

$7,867

$10,722

State Shared Expenses

$3,966,278

$3,892,284

$3,995,728

$4,005,599

$65,580

$4,071,179

$75,451

$139,074

$168,548

$139,074

TOTAL DESIGNATED REVENUE

State Jail Block

$4,113,219

$4,071,554

$4,134,802

$4,144,673

$65,580

$4,210,253

$75,451

TOTAL UNDESIGNATED REVENUE

$3,192,816

$3,180,525

$3,299,126

$3,214,877

$(56,519)

$3,158,358

$(140,768)

$7,306,035

$7,252,079

$7,433,928

$7,359,550

$9,061

$7,368,611

$(65,317)

TOTAL REVENUES

SHERIFF - COMPENSATION BOARD : P A G E

170

SHERIFF - COMPENSATION BOARD

About This division is designed to show the costs shared between the state and the County for operations of the Sheriff’s Office. The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.

Civil and Court Security The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.

Dispatching Dispatching functions have been moved to the New River Valley Emergency Communications Regional Authority.

Jail Block This is the jail per diem sent to the County by the State for the housing and care of inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail as mandated by the Code of Virginia.

Jail Operations This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.

Field Operations Field Operations’ duties include patrolling the County, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Highlights • School resource officers provided DUI/Distracted Driving Golf Cart training for all County high school driver’s education classes. • The Sheriff’s crime prevention unit worked with the schools to deliver 117 Thanksgiving baskets to needy families.

SHERIFF - COMPENSATION BOARD : P A G E

171

SHERIFF - COMPENSATION BOARD

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Civil and Court Security

Dispatching

DEPARTMENT

Jail Block

Jail Operations

Field Operations

TOTAL

101

102

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. Funding is also included to cover a 2% scale adjustment to the County compensation plan for classified and part-time non-classified employees effective July 1, 2017. • Base Compensation Board Revenue Adjustments – A total of $9,871 is added to the Sheriff’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 17 and FY 18. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state. In addition to this revenue adjustment, the Sheriff’s Office was awarded one additional FTE by the State Compensation Board. This additional FTE is an emergency authorized position (EC7) that was awarded due to a change in the Compensation Board’s staffing standards for the Sheriff’s Office. The addition adds $55,597 in new expenditures for the cost of this new position.

172

SHERIFF - COMPENSATION BOARD funds account for a 2% across the board salary increase that is contained in the state’s budget for locally supported positions. The state-projected 2% increase in FY 17 was unfunded but is included by the state to be effective on August 1, 2017, for FY 18. It also accounts for an increase for compression pay for deputies that went unfunded for FY 17, but was included, effective August 1, 2017. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are provided by the state. • $9,061 is Added for Utility Costs – Based on actual expenses in FY 17 and anticipated expenses for FY 18, $9,061 in additional funding is necessary to cover basic electric, heating, and water and sewer costs of the County jail that are paid by the Sheriff’s Office.

SHERIFF - COMPENSATION BOARD : P A G E

173

Montgomery County, Virginia Sheriff - County

VOTERS Sheriff

County

Civil and Court Security

Jail Operations

Civil Criminal & Court Investigations Security

Police Training Academy

CivilField & Court Operations Security

Support Services

Civil Inmate & Court Litter Pickup Security Program

Western VA Regional Jail

SHERIFF - COUNTY : P A G E 175

SHERIFF - COUNTY

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Civil and Court Security

$492,175

$480,499

$483,891

$540,238

$56,347

Dispatching

$447,927

$428,734

Jail Operations

$349,893

$276,233

$342,001

$308,071

$14,100

$322,171

$(19,830)

Field Operations

$1,635,931

$1,504,799

$1,197,736

$1,168,406

$55,195

$1,223,601

$25,865

Police Training Academy

$121,370

$60,106

$66,400

Wireless 911

$48,302

$47,424

Support Services

$16,425

$13,541

$301,986

$302,398

$412

Criminal Investigations

$51,299

$24,903

$6,000

$11,000

$5,000

Inmate Litter Pickup

$52,362

$45,475

$62,642

Contracted Overtime

$82,216

$67,802

$100,000

$107,650

$7,650

Western VA Regional Jail

$4,212,093

$3,823,197

$4,287,882

$7,509,993

$6,772,713

$6,848,538

$6,854,687

$69,295

$6,923,982

$75,444

Personal Services

$1,847,693

$1,798,927

$1,630,849

$1,702,936

$72,087

Operations & Maintenance

$3,879,894

$3,272,141

$3,971,927

$4,020,323

$69,295

$4,089,618

$117,691

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

$1,782,406

$1,701,645

$1,245,762

$1,131,428

$(114,334)

$7,509,993

$6,772,713

$6,848,538

$6,854,687

$69,295

$6,923,982

$75,444

REVENUE BY CLASSIFICATION Local E 911 Tax Interest Local Fees Courthouse Security Fees Jail Non Com. State Confiscations Federal Confiscations Local Recovered Costs Local Jail Fees Local DNA Fees

$140

$80

$140

$4,137

$187,810

$141,165

$135,000

$5,000

$140,000

$5,000

$50

$8,472

$9,973

$1,134

$101,000

$137,366

$103,000

$9,000

$7,944

$9,000

$(1,000)

$8,000

$(1,000)

$500

$574

$500

$25,000

$12,644

$25,000

$(12,000)

$13,000

$(12,000)

Local Inmate Medical Fees

$800

$2,190

$800

Local Prisoner/Boarding

$800

Local Fingerprinting

$800

$826

$800

HEM Shared Expenses

Background Fees

$33,250

Local Inmate Phone Fees

HEM Drug Testing

$10,000

$3,154

$10,000

$(3,000)

$7,000

$(3,000)

HEM Monitoring

$92,000

$29,685

$92,000

$(60,000)

$32,000

$(60,000) $-

HEM Connection

$2,500

$1,747

$2,500

State Wireless 911

$40,211

$44,086

$484,354

$396,703

$383,727

$(37,750)

$345,977

$(37,750)

TOTAL UNDESIGNATED REVENUE

$7,025,639

$6,376,011

$6,464,811

$6,470,960

$107,045

$6,578,005

$113,194

TOTAL REVENUES

$7,509,993

$6,772,713

$6,848,538

$6,854,687

$69,295

$6,923,982

$75,444

TOTAL DESIGNATED REVENUE

SHERIFF - COUNTY

About The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.

Dispatching Public Safety Answering Point (PSAP) functions are now handled by the New River Valley Emergency Communications Regional Authority.

Field Operations Field Operations’ duties include patrolling the county, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Police Training Academy The Montgomery County Sheriff’s Office is a member of the New River Criminal Justice Training Academy (NRCJTA) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, recertifications, and other specialized training as required.

Wireless 911 The state mandates that localities provide Wireless 911 services, and the Virginia Wireless Board supplements funding for Wireless 911. The New River Valley Emergency Communications Regional Authority assumed these duties July 2016.

Support Services The Support Services department provides administrative and operational support services to all other departments within the Sheriff’s Office. Responsibilities include grants, accreditation, public presentations/community events, Drug Abuse Resistance Education (D.A.R.E.), school resource officers, training, policy/procedure, media relations, public information, uniform/equipment acquisition, website management, planning, Citizen’s Police Academy, and the Project Lifesaver program.

Criminal Investigations The Criminal Investigations department investigates complex cases involving traditional and nontraditional criminal conduct, including but not limited to organized crime, misuse of public funds, fraud, consumer fraud, crimes against persons including murder, rape, robbery, crimes against SHERIFF - COUNTY : P A G E

177

SHERIFF - COUNTY property, narcotics and other crimes.

Inmate Litter Pickup Program This covers the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program to clean litter from County roads.

Contracted Overtime These are services paid for by outside entities such as Virginia Tech, U.S. Forest Service and the U.S. Marshals.

Western VA Regional Jail The County is a participant in the Western Virginia Regional Jail (WVRJ) in Roanoke County, Virginia. The WVRJ facility has 805 general population beds and can be expanded to hold an additional 649 inmates. The regional jail serves Montgomery, Franklin and Roanoke counties and the City of Salem.

Highlights • As of July 2016, Public Safety Answering Point (PSAP) functions were transferred to the New River Valley Emergency Communications Regional Authority. • The Sheriff’s Office has been accredited since 1999 by the Virginia Law Enforcement Professional Standards Commission. • There were 1,067 total arrests made this past fiscal year. • Inmates picked up 33,700 pounds of litter from roadways and provided 312 hours of service to the animal shelter.

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

Civil and Court Security

Dispatching

Jail Operations

Field Operations

7.5

Police Training Academy

Wireless 911

Support Services

Criminal Investigations

Inmate Litter Pickup

Contracted Overtime

Western VA Regional Jail

23.5

TOTAL

SHERIFF - COUNTY : P A G E

178

SHERIFF - COUNTY

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($37,750) is Reduced from the Sheriff’s Revenue Budget – This adjustment is based on actual local fee revenue collections in FY 16, and estimated collections for FY 17 and FY 18. • $47,795 is Added for One-Time Costs in FY 18 – Additional funding is added to cover the one-time cost to replace SWAT body armor that will expire in FY 18 ($22,500), the one-time cost to replace old headsets that are not compatible with the Sheriff’s new NX5300 radios ($11,195), the one-time cost to replace a 15 year old oven/range in the jail that is past its useful life ($9,000), and the one-time cost to replace a freezer in the jail that is in disrepair ($5,100). • $21,500 is Added for the Cost of Maintenance Service Contracts – Additional funding is added to cover the cost of maintenance service contracts for various software packages in the Sheriff’s Office. These programs include the L3 mobile in car body cameras and interview room recording cameras, which provides video of arrests and interviews; the CrimeView statistical tracking software program, which provides predicable movement and mapping of criminal offences; the Cellbrite software program that provides forensic downloads on cellular phones acquired from suspects; the FTK forensic computer software that downloads information on computers acquired from suspects; the TLO software program that provides online tracking of suspects; the PowerDMS software program that provides accreditation tracking and allows for online submissions; and the Callyo software program that provides cellular surveillance. When the Sheriff’s Office purchased these SHERIFF - COUNTY : P A G E

179

SHERIFF - COUNTY software applications, the first year of maintenance was covered with the initial purchase. The ongoing costs associated with these programs need to be included for FY 18 as the Sheriffâ&#x20AC;&#x2122;s base budget does not have sufficient funding to cover these expenses.

SHERIFF - COUNTY : P A G E

180

Montgomery County, Virginia Fire Departments and Rescue Squads

VOTERS Board of Supervisors Fire and Rescue Commission

Fire Departments

Rescue Squads

Blacksburg Fire Department

Blacksburg Rescue Squad

Christiansburg Fire Department

Christiansburg Civil & Court Rescue Security Squad

Elliston Fire Department

Long Civil & Shop Court McCoy Rescue Security Squad

Long Shop McCoy Fire Department

Riner Civil &Rescue Court Security Squad

Riner Fire Department

Civil Shawsville & Court Rescue Security Squad

FIRE DEPARTMENTS AND RESCUE SQUADS

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Retirement; Insurance; and Incentives

$463,612

$358,636

$471,613

$94,342

$84,342

$94,172

$(8,830)

$85,342

$(8,830)

Christiansburg Fire Department

$142,270

$120,270

$115,270

Elliston Fire Department

$117,500

$108,100

$102,100

$(6,000)

$96,100

$(6,000)

Long Shop McCoy Fire Department

$89,540

$97,540

$2,500

$100,040

$2,500

Blacksburg Fire Department

Riner Fire Department

$97,173

$90,673

$(2,500)

$88,173

$(2,500)

Blacksburg Rescue Squad

$132,496

$131,796

$108,444

$5,000

$113,444

$5,000

Christiansburg Rescue Squad

$99,000

$44,910

$40,910

$46,310

$(2,400)

$43,910

$(2,400)

Long Shop McCoy Rescue Squad Riner Rescue Squad

$61,215

$75,639

$(6,624)

$69,015

$(6,624)

$106,583

$96,273

$94,583

$500

$95,083

$500

Fuel Contingency

Funds to be Distributed by F&R Comm

$6,360

$5,018

$4,200

$28,800

$33,000

$28,800

$1,455,001

$1,292,273

$1,399,544

$10,446

$1,409,990

$10,446

$463,612

$358,636

$471,613

$6,360

$5,018

$4,200

$28,800

$33,000

$28,800

Fire Departments

$540,825

$499,425

$499,755

$(14,830)

$484,925

$(14,830)

Rescue Squads

$444,204

$429,194

$423,976

$(3,524)

$420,452

$(3,524)

$1,455,001

$1,292,273

$1,399,544

$10,446

$1,409,990

$10,446

$5,560

$22,511

$5,560

$22,511

TOTAL UNDESIGNATED REVENUE

$1,449,441

$1,269,762

$1,399,544

$10,446

$1,409,990

$10,446

TOTAL REVENUES

$1,455,001

$1,292,273

$1,399,544

$10,446

$1,409,990

$10,446

Shawsville Rescue Squad

Training Center TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Retirement and Insurance Training Center

Funds to be Distributed by F&R Comm TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

FIRE DEPARTMENTS AND RESCUE SQUADS : P A G E

182

FIRE DEPARTMENTS AND RESCUE SQUADS

About The County provides funding for the five volunteer fire departments and the five volunteer rescue squads that deliver emergency services to citizens.

Retirement and Insurance The County has coverage for fire and rescue members which includes accident and sickness, workers compensation, life insurance, and retirement benefits.

Fire Departments Fire departments provide volunteer fire services to County and town residents. The Virginia Department of Fire Programs’ basic training for firefighters involves a minimum of 192 hours, which includes 160 hours of Firefighter Level 1 training and 32 hours of hazmat training. This does not include the in-house training required to operate the equipment of individual departments.

Rescue Squads Rescue squads provide volunteer rescue services to County and town residents. The Virginia Department of Health’s Office of Emergency Medical Services and local squads offer training for squad members. The Emergency Medical Technician (EMT) is required to complete a minimum of 154 hours of training, enhanced rescue members have 256 hours of training, the intermediate rescuer has 528 training hours and paramedics have a minimum 781 training hours. This prepares rescue squad volunteers to provide basic emergency medical care and transportation for patients. Local squads require volunteers to answer calls at will and on assigned call nights.

Regional Fire and Rescue Training Center The Regional Training Center will be available to all agencies in Montgomery County as well as Floyd, Giles and the Radford Army Ammunition Plant Fire Departments. The Training Center property is owned by the Blacksburg Fire Department Foundation with a 25 year lease to Montgomery County. All buildings on site have been purchased through private donations and grants, and the County insures the property. The Town of Christiansburg and the Town of Blacksburg provided labor and equipment for site development. Volunteer fire personnel constructed training aids such as a maze, ladder tower, and ventilation simulator for use at the center.

Highlights • Fire department volunteers responded to more than 2,265 calls for service during the past year. • Rescue squad volunteers responded to more than 10,352 calls for service during the past year.

183

FIRE DEPARTMENTS AND RESCUE SQUADS budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • $927,931 is Included for Fire and Rescue Operations – As part of this year’s base budget process, the Fire and Rescue Commission distributed $57,154 in base funding to cover fire and rescue recurring and one-time budget requests for FY 18. In addition to distributing $57,154, an additional $10,446 was requested to meet the operating needs of all of the departments for FY 18. These additional funds were added as an addendum for FY 18. • As shown in the chart below, the Regional Fire & Rescue Training Center’s costs are shown separately to delineate the operating and one-time costs for individual fire departments and rescue squads compared to the costs for operating the training center. Requests were made by several departments for cost increases in FY 18 associated with the training center. As part of the base distribution and request for additional funds for FY 18, the Fire and Rescue Commission reallocated base funding to cover the recurring costs of the center and committed $25,200 of prior year funds assigned to specific departments to address onetime costs for the center in FY 18. The chart below shows the distribution as recommended by the Fire and Rescue Commission.

Fire and Rescue Operating Budgets

Fire Departments

FY 18

Base

Recurring

One-time

Total

Budget

Addition

Budget

Addition

Budget

Blacksburg FD

$85,342

Christiansburg FD

$115,270

Elliston FD

$90,100

$6,000

$96,100

Long Shop/McCoy FD

$89,540

$5,500

$95,040

$5,000

$100,040

$82,173

$6,000

$88,173

$462,425

$11,500

$473,925

$11,000

$484,925

Blacksburg RS

$108,444

$5,000

$113,444

Christiansburg RS*

$99,000

$43,910

Riner RS

$61,215

$7,800

$69,015

Shawsville RS

$91,583

$3,500

$95,083

$404,152

$12,800

$416,952

$3,500

$420,452

Regional Fire & Rescue Training Center

$4,200

$4,000

$8,200

$24,800

$33,000

Undistribution by Fire & Rescue Commission

$57,154

Subtotal Undistributed

$61,354

$4,000

$8,200

$24,800

$33,000

$927,931

$28,300

$899,077

$39,300

$938,377

Riner FD Subtotal for FD Rescue Squads

Long Shop/McCoy RS

Subtotal for RS

Total - Operating Budgets

FIRE DEPARTMENTS AND RESCUE SQUADS : P A G E

184

FIRE DEPARTMENTS AND RESCUE SQUADS

FIRE DEPARTMENTS AND RESCUE SQUADS : P A G E

185

Montgomery County, Virginia Animal Care and Adoption Center

VOTERS Board of Supervisors County Administrator Deputy County Administrator Animal Care and Adoption Center

ANIMAL CARE AND ADOPTION CENTER : P A G E 187

ANIMAL CARE AND ADOPTION CENTER

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Animal Care & Adoption Center County

$50,000

$256,897

Animal Care & Adoption Center Donations

$217,004

$50,000

$473,901

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services

$50,000

$373,770

Operations & Maintenance

$100,131

Capital Outlay

$50,000

$473,901

$50,000

$214,109

$50,000

$214,109

$259,792

$50,000

$473,901

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Donations TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

ANIMAL CARE AND ADOPTION CENTER : P A G E

188

ANIMAL CARE AND ADOPTION CENTER

About The Animal Care and Adoption Center, opening in 2017, is a new beginning for Montgomery County residents by combining animal care and recreation services. Located on five acres along Cinnabar Road near the County’s Frog Pond recreational area, the 16,300 square foot Center’s primary goal is to increase animal adoptions by expanding visitation and maximizing visibility through attractive design, in a recreational setting. The Center represents a transition from a traditional pound facility to a community hub for companion animal resources and leisure time events. Donations and County dollars support the Center and its staff.

Animal Care and Adoption Center The Center will offer educational tours and classes, vaccination and spay/neuter clinics, pet training classes, animal demonstrations, outdoor events and other leisure time activities. Long range plans include integrating the Center with a dog park and walking trails connecting the Frog Pond, picnic shelters, and disc golf course, making the entire area a recreation destination.

Animal Care and Adoption Center-Donations Donations support 45% of the facility and staffing costs to operate the Center.

Highlights • The Center will implement a “no kill” adoption-friendly philosophy to find homes and foster homes for adoptable animals, and coordinate with rescue, animal welfare, and other volunteer groups. • The Center will transition to the acceptance of adoptable cats and kittens • Increased volunteer opportunities will be available for citizens countywide. • The Center is collaborating with the Montgomery County Emergency Assistance Program to establish a pet pantry to help citizens in emergency situations to keep their pets.

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Animal Care & Adoption Center - County

Animal Care & Adoption Center - Donations

3.5

TOTAL

7.5

DEPARTMENT

ANIMAL CARE AND ADOPTION CENTER : P A G E

189

ANIMAL CARE AND ADOPTION CENTER

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. Since the Center was not operational previously, the base budget represents the “starting point” for the Center’s budget. Costs within the budget are aggregated in two departments, separating County supported costs from those paid through donations. The total budget for FY 18 is $473,901, with $214,109 coming from donations support.

County dollars in the amount of $259,792 are used for FY 2018 base budget and come from several sources of funding included in the FY 17 budget. Dollars for the County supported functions include: • Transfer of $32,050 from General Services that supported staff and supports services for the existing shelter provided through the Friends of Animal Care and Control; • Transfer of $22,623 from General Services that supported a part-time position to clean the existing shelter; • Transfer of $12,800 from General Services that supported the maintenance of the existing shelter; • Transfer of $150,000 from Special Contingencies that was earmarked in the FY 17 budget for the Animal Care and Adoption Center; and • $42,319 added to support the County supported costs of the center for full year costs. These funds support 100% of two fulltime positions, 50% of three full time positions and operating costs such as water and electric service, maintenance contracts, telephone services food, etc.

A generous donation of $214,109 support 100% of two fulltime positions, 50% of three full time positions and animal care costs, such as veterinarian services, medical supplies, animal care supplies, etc.

ANIMAL CARE AND ADOPTION CENTER : P A G E

190

Montgomery County, Virginia General Services

VOTERS Board of Supervisors County Administrator General Services

Administration

Housekeeping

Animal Control

Lawns and Landscaping

Buildings and Grounds

Litter Control

Centralized Maintenance

Solid Waste Collections

GENERAL SERVICES : P A G E

191

GENERAL SERVICES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Administration

$215,424

$211,233

$266,749

$281,527

$14,778

Animal Control

$223,726

$205,110

$226,792

$201,459

$(25,333)

$1,799,882

$1,593,352

$1,798,075

$1,795,934

$(2,141)

$229,309

$179,830

$84,281

$32,050

$29,965

$32,050

$(32,050)

Buildings and Grounds Centralized Maintenance Friends of Animal Care and Control Housekeeping

$426,597

$410,121

$459,101

$472,771

$13,670

Lawns and Landscaping

$175,840

$154,035

$176,599

$179,198

$2,599

$93,734

$91,140

$96,500

$97,759

$1,259

$1,815,164

$1,635,494

$1,773,952

$1,795,883

$21,931

$5,011,726

$4,510,280

$4,914,099

$4,908,812

$(5,287)

$2,182,119

$2,042,792

$2,281,996

$2,321,559

$39,563

$2,589,883

$2,271,484

$2,544,822

$2,500,472

$(44,350)

Litter Control Solid Waste Collections TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$239,724

$196,003

$87,281

$86,781

$(500)

$5,011,726

$4,510,280

$4,914,099

$4,908,812

$(5,287)

$13,950

$24,691

$13,950

Dog & Cat Sterilization

$10,320

$10,998

$10,320

Local Recovered Costs

$168,000

$161,311

$168,000

$3,379

$171,379

$3,379

Local Courthouse Maintenance

$40,000

$37,610

$40,000

$81,330

$58,747

$81,330

$11,665

$16,800

$11,665

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Animal Licenses

Local Health/HS Utilities Local Health/HS Maintenance Local Cons Utility Tax Local Waste Collection

$40,700

$5,968

$40,700

$(35,000)

$5,700

$(35,000)

State Litter Control Grant

$16,450

$31,610

$16,450

Jail Block Revenue

$21,500

$403,915

$347,735

$403,915

$(31,621)

$372,294

$(31,621)

TOTAL UNDESIGNATED REVENUE

$4,607,811

$4,162,545

$4,510,184

$4,504,897

$31,621

$4,536,518

$26,334

TOTAL REVENUES

$5,011,726

$4,510,280

$4,914,099

$4,908,812

$(5,287)

TOTAL DESIGNATED REVENUE

GENERAL SERVICES : P A G E

192

GENERAL SERVICES

About General Services division is responsible for auxiliary and operational support services for all County divisions. Services are provided through Administration, Animal Control, Buildings and Grounds, Centralized Maintenance, Housekeeping, Lawns and Landscaping, Litter Control, and Solid Waste Collection. The division also oversees the Internal Services division.

Administration This department manages administrative functions for the division.

Animal Control Animal Control enforces County ordinances and state laws relating to animals, including impounding stray dogs, investigating livestock deaths due to animals, quarantines for animals involved in bite cases, and investigating animal cruelty. It also maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare.

Buildings and Grounds Buildings and Grounds is responsible for the preservation of County facilities. It maintains 37 County buildings and facilities, eight recreational parks and two industrial parks, and provides general labor support for repair and remodeling projects.

Centralized Maintenance Centralized Maintenance funds one-time projects such as emergency repairs that are not generally funded through the operational budget due to their nature.

Housekeeping The Housekeeping department provides custodial services to ensure the cleanliness and safety of 11 County facilities, which is 441,520 square feet of space.

Lawns and Landscaping Lawns & Landscaping is responsible for maintaining 106 acres of property, including landscaping services, tree trimming and grass cutting. It also assists in maintaining recreational facilities, including the Motor Mile Complex, Plum Creek ballfields, Auburn ballfields, and the new and old Shawsville elementary schools ballfields.

Litter Control Litter Control manages the annual roadside waste clean-up, hazardous waste collection and annual latex paint exchange. It also works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County.

Solid Waste Collections Solid Waste Collections provides 10 consolidated sites where residents may dispose of household trash, bulky items and recyclables.

Highlights â&#x20AC;˘ Single stream recycling, implemented as part of a regional effort, boosts regional recycling to 850 tons, an increase of 14 percent over the previous year. GENERAL SERVICES : P A G E

193

GENERAL SERVICES • In 2016 Bloomin’ and Broomin’s 160 volunteers picked up 1.36 tons of litter along 48 miles of roads in the county.

Personnel FY 17 Approved FTE

DEPARTMENT

FY 18 Approved FTE

Change

Administration

Animal Control

4.25

3.75

-0.5

Buildings and Grounds

Centralized Maintenance

Friends of Animal Care and Control

Housekeeping

Lawns and Landscaping

Litter Control

Solid Waste Collections TOTAL

42.25

41.75

-0.5

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 18, the County budget includes a decrease in the long-term disability rate from 0.33% to 0.27% and a decrease in unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. Funding is also included to cover a 2% scale adjustment to the County compensation plan for classified and part-time non-classified employees effective July 1, 2017. • Reallocation of Base Budget Salary and Benefits Resources – A total of $22,623 and 0.5 FTE in base salary and benefits funding that supported the former animal shelter are reallocated to the new Animal Care and Adoption Center Division (tab 340). These funds support a 0.5 FTE Animal Control Aide position. • Reallocation of Base Budget Operations and Maintenance Resources – A total of $44,850 in base operations and maintenance funds that supported the operations of the former animal shelter are reallocated to the new Animal Care and Adoption Center Division (tab 340). These funds supported part-time staffing and professional services ($32,050) and basic dog pound maintenance ($12,800). These funds will now support the new Animal Care and Adoption Center’s base operations and maintenance budget.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital GENERAL SERVICES : P A G E

194

GENERAL SERVICES outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($35,000) is Reduced from the General Services Revenue Budget – This adjustment is made based on actual local fee revenue collections in FY 16, and estimated collections for FY 17 and FY 18. • $3,379 is Added to the General Services Revenue Budget for Recovered Cost

Revenue for the New River Valley Emergency Communications Regional Authority (911 Authority) – The 911 Authority leases space in the County’s Public Safety Building. General Services maintains the building, including maintenance of common areas and mechanical systems, and provides housekeeping staff and supplies. The Authority moved into the building in July 2016 and the County now has historical information to develop revenue estimates. An additional $3,379 in new revenue is added for FY 18.

GENERAL SERVICES : P A G E

195

Montgomery County, Virginia Engineering and Regulatory Compliance

VOTERS Board of Supervisors County Administrator Engineering and Regulatory Compliance

Inspections

Soil Erosion and Sediment Control

Mid-County Landfill

Stormwater Management

Thompson Landfill

ENGINEERING AND REGULATORY COMPLIANCE : P A G E

197

ENGINEERING AND REGULATORY COMPLIANCE

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Stormwater Management

$284,233

$143,104

$126,406

$166,296

$60,000

$226,296

$99,890

Inspections

$376,668

$348,999

$365,716

$360,841

$(4,875)

Mid-County Landfill

$154,736

$148,576

$128,200

$260

$53,572

$33,557

$53,000

$869,469

$674,496

$673,322

$708,337

$60,000

$768,337

$95,015

Personal Services

$433,669

$418,528

$432,789

$467,804

$60,000

$527,804

$95,015

Operations & Maintenance

$400,700

$247,829

$240,533

Soil Erosion and Sediment Control Thompson Landfill TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay

$35,100

$8,138

$869,469

$674,496

$673,322

$708,337

$60,000

$768,337

$95,015

Local Soil Erosion Fees

$23,900

$19,057

$23,900

Local Stormwater Fees

$20,385

$16,670

$20,385

Local Building Permits

$81,000

$91,927

$81,000

$750

$1,125

$750

$15,875

$23,759

$15,875

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Occupancy Permits Local Electrical Permits Local Mechanical Permits

$15,840

$13,091

$15,840

$24,000

$12,099

$24,000

Local Manufactured Housing Permits

$5,950

$6,465

$5,950

Local Re-inspect Fees

Local Plumbing Permits

$2,000

$1,590

$2,000

TOTAL DESIGNATED REVENUE

$189,700

$185,783

$189,700

TOTAL UNDESIGNATED REVENUE

$679,769

$488,713

$483,622

$518,637

$60,000

$578,637

$95,015

TOTAL REVENUES

$869,469

$674,496

$673,322

$708,337

$60,000

$768,337

$95,015

ENGINEERING AND REGULATORY COMPLIANCE : P A G E

198

ENGINEERING AND REGULATORY COMPLIANCE

About Engineering and Regulatory Compliance is responsible for Stormwater Management, Inspections, Soil Erosion and Sediment Control, and landfill management and remediation.

Stormwater Management This department implements and ensures regulation and permit compliance with the County’s Stormwater Management ordinance and the Municipal Separate Storm Sewer System (MS4) permits. Stormwater regulations protect water quality from harmful pollutants that can accumulate when rain and snowmelt flow over impervious surfaces (streets, parking areas, buildings, etc.). When heavy or prolonged rains saturate the ground surface, runoff is channeled into storm sewers that ultimately end up in streams, creeks, rivers and the ocean. This department also administers policies, procedures and respective fee schedules related to stormwater compliance, and reviews erosion and sediment control plans prior to issuing land disturbing permits, prepares reports for the Virginia Department of Environmental Quality, and responds to citizen concerns about stormwater drainage issues.

Inspections Inspections is responsible for the enforcement of the Uniform Statewide Building Code to protect health, safety and welfare of citizens.

Soil Erosion and Sediment Control This department implements the County’s Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia.

Thompson and Mid County Landfills The Thompson and Mid County Landfills were closed in 1993 and 1997, respectively. State and federal laws and regulations required the County to perform groundwater monitoring and mitigation, in 2013 the Department of Environmental Quality required an additional 10 years of monitoring landfills.

Highlights • Developed administrative procedures for implementation of MS4 program. • Staff completed state certifications required for stormwater programs. • Completed collaborative efforts for a stormwater education program for public school children. • Permits were issued in FY 16: building, 395; trade, 633; erosion & sediment control, 28; and certificates of occupancy, 108. • An online inspection scheduling system allows users to schedule, log and search inspection results, and to research permit history. ENGINEERING AND REGULATORY COMPLIANCE : P A G E

199

ENGINEERING AND REGULATORY COMPLIANCE

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Stormwater Management

Inspections

Mid-County Landfill

Soil Erosion and Sediment Control

Thompson Landfill

TOTAL

DEPARTMENT

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $60,000 is Added for a Full-time Classified Stormwater Management Specialist (1.0 FTE) – This position is added for the administration of the Virginia Erosion and Sediment Control Program (VESCP) and Virginia Stormwater Management Program (VSMP) requirements. The County’s responsibilities include, but are not limited to, stormwater and erosion and sediment control plan reviews, site inspections, and enforcement. Additionally, the County is responsible for the development, implementation, and enforcement of a Municipal Separate Storm Sewer System (MS4) program under Virginia Pollutant Discharge Elimination System (VPDES) permit no. VAR040134. The duties associated with these requirements include: public education and outreach on stormwater impacts, public involvement and participation, illicit discharge detection and elimination, construction site stormwater runoff control, post construction runoff control management, and pollution prevention and good housekeeping for municipal operations. This position will assist in routine tasks such as plan reviews and inspections. Funding is provided for a 9 month period for FY 18. ENGINEERING AND REGULATORY COMPLIANCE : P A G E

200

Montgomery County, Virginia Comprehensive Services Act

VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Comprehensive Services Act

COMPREHENSIVE SERVICES ACT : P A G E

201

COMPREHENSIVE SERVICES ACT

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Comprehensive Services Act TOTAL EXPENDITURES

$1,651,969

$962,523

$1,651,969

$962,523

$1,651,969

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES

$4,200

$1,413

$4,200

$1,647,769

$961,110

$1,647,769

$1,651,969

$962,523

$1,651,969

$25,388

$1,162,784

$686,830

$1,162,784

$712,219

$1,162,784

$489,185

$250,304

$489,185

$1,651,969

$962,523

$1,651,969

REVENUE BY CLASSIFICATION Local Recovered Costs State CSA TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

COMPREHENSIVE SERVICES ACT : P A G E

202

COMPREHENSIVE SERVICES ACT

About The Comprehensive Services Act for At-Risk Youth and Families (CSA) was established by the General Assembly to improve coordination, eliminate duplication of services and ensure that costly residential care is provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams, and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care. The County is required to provide a local match for all expenditures.

Comprehensive Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorizing expenditures of these funds. CPMT is comprised of at least one elected or appointed official and agency heads from the local Department of Social Services, school system, Community Services Board (mental health) and the Court Services Unit (juvenile justice), a parent and a private provider. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team (FAPT) to work with families to develop an individualized family service plan or plan of care based on the strengths and needs of the family.

Highlights • CSA served 44 at-risk children and their families in FY 16.

COMPREHENSIVE SERVICES ACT : P A G E

203

Montgomery County, Virginia Human Services

VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Alternative Community Programs

Human Services

Retired Senior Volunteer Program

HUMAN SERVICES : P A G E 205

HUMAN SERVICES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Alternative Community Programs

$84,665

$43,398

$86,177

$85,215

$(962)

Human Services

$159,127

$154,959

$161,368

$164,039

$2,671

$169,356

$152,486

$138,861

$140,941

$2,080

$413,148

$350,843

$386,406

$390,195

$3,789

$347,449

$318,637

$344,331

$348,120

$3,789

$65,163

$31,505

$42,075

$536

$701

$413,148

$350,843

$386,406

$390,195

$3,789

Retired Senior Volunteer Program TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local User Fees

$230

$7,302

$11,087

State CSA Administration

$12,000

$12,270

$12,000

State VJCCCA

$49,392

$52,685

$49,392

Federal RSVP

$51,543

$51,134

$48,543

TOTAL DESIGNATED REVENUE

$120,237

$127,406

$109,935

TOTAL UNDESIGNATED REVENUE

$292,911

$223,437

$276,471

$280,260

$3,789

TOTAL REVENUES

$413,148

$350,843

$386,406

$390,195

$3,789

Donations

HUMAN SERVICES : P A G E

206

HUMAN SERVICES

About Human Services division administers the Alternative Community Program, Human Services, Retired and Senior Volunteer Program (RSVP), Virginia Juvenile Community Crime Control Act (VJCCCA) and the Children’s Services Act (CSA).

Alternative Community Programs This department provides court-involved youth programs that include juvenile community service, home confinement, and home electronic monitoring.

Human Services The Human Services department keeps citizens, agencies and County government informed about services and programs in the areas of human service delivery. They also examine youth issues and administer the VJCCCA programs.

Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to participate more fully in the life of their community through significant volunteer service. RSVP acts as a clearinghouse to match volunteers’ interests and skills with agencies and organizations that need assistance while providing opportunities that promote independence and an active lifestyle.

Highlights • VJCCCA provided services for 109 youth involved in the juvenile justice system. • RSVP volunteers provided 67,799 hours of service to Montgomery County and the City of Radford in FY 16. • RSVP’s 5th Annual Fun, Food and Fashion Show raised $2,803. • RSVP volunteers crafted valentines and delivered flower arrangements to military veterans. • RSVP had 330 active volunteers in the program in 2016.

Personnel DEPARTMENT Alternative Community Programs Human Services

FY 17 Approved FTE

FY 18 Approved FTE

Change

Retired Senior Volunteer Program

2.5

TOTAL

4.5

HUMAN SERVICES : P A G E

207

HUMAN SERVICES

HUMAN SERVICES : P A G E

208

Montgomery County, Virginia New River Valley Health District

VOTERS General Assembly

Governor Secretary of Health and Human Services State Department of Health New River Valley Health District

NEW RIVER VALLEY HEALTH DISTRICT : P A G E

209

NEW RIVER VALLEY HEALTH DISTRICT

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Public Health

$567,846

$580,606

$6,463

$587,069

$6,463

$567,846

$580,606

$6,463

$587,069

$6,463

$567,846

$580,606

$6,463

$587,069

$6,463

$567,846

$580,606

$6,463

$587,069

$6,463

TOTAL UNDESIGNATED REVENUE

$567,846

$580,606

$6,463

$587,069

$6,463

TOTAL REVENUES

$567,846

$580,606

$6,463

$587,069

$6,463

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Revenue Refunds TOTAL DESIGNATED REVENUE

NEW RIVER VALLEY HEALTH DISTRICT : P A G E

210

NEW RIVER VALLEY HEALTH DISTRICT

About The New River Health District, one of the Virginia Department of Health’s (VDH) 35 health districts, is comprised of Floyd, Giles, Montgomery and Pulaski counties and the City of Radford. The district’s environmental health program provides site evaluation and permits for on-site sewage disposal (septic systems) and wells, inspection of restaurants, schools, day care centers, summer camps and festivals to ensure food safety, rabies investigation and follow-up, and general environmental complaint investigations.

New River Health District The Health District provides services in local health department clinics, schools, homes and at other sites in the community to prevent and control the spread of contagious diseases, including child and adult immunizations, immunizations for overseas travel, well baby care, and family planning. Other services include provision of the Women, Infants and Children (WIC) program, distribution of free car safety seats to eligible families, Resource Mothers Program and health education services.

Highlights • The District’s environmental health program received grant funding to support voluntary enrollment in the Food and Drug Administration (FDA) standards program to improve the quality of restaurant inspection services. • A “Farmacy Garden” was started with a goal to reduce obesity and increase healthy activity in participants. • The BabyCare program was expanded to ensure babies have the best chance of a healthy start to life. • The Resource Mothers program, which works to ensure both baby and mother have access to available resources, was continued with grant funding.

211

Montgomery County, Virginia Social Services

VOTERS Board of Supervisors Social Services Board Social Services

SOCIAL SERVICES : P A G E 213

SOCIAL SERVICES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Social Services TOTAL EXPENDITURES

$5,734,215

$5,496,844

$5,313,810

$5,495,655

$181,845

$5,734,215

$5,496,844

$5,313,810

$5,495,655

$181,845

$3,676,687

$3,545,345

$3,609,382

$3,601,487

$(7,895)

$380,340

$337,979

$332,240

$1,590,688

$1,505,116

$1,372,188

$1,561,928

$189,740

$86,500

$108,403

$5,734,215

$5,496,844

$5,313,810

$5,495,655

$181,845

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION State/Federal Assistance

$4,311,648

$4,265,309

$4,093,148

$4,341,656

$248,508

Federal Pass Through

$211,563

$186,984

$211,563

$189,704

$(21,859)

Local Recovered Costs

$70,000

$156,844

$70,000

TOTAL DESIGNATED REVENUE

$4,593,211

$4,609,137

$4,374,711

$4,601,360

$226,649

TOTAL UNDESIGNATED REVENUE

$1,141,004

$887,707

$939,099

$894,295

$(44,804)

TOTAL REVENUES

$5,734,215

$5,496,844

$5,313,810

$5,495,655

$181,845

SOCIAL SERVICES : P A G E

214

SOCIAL SERVICES

About The Department of Social Services (DSS) division assists families and individuals in becoming socially and economically self-sufficient and independent. Benefit programs include temporary assistance for needy families, food assistance, Medicaid, energy assistance, general relief, fraud prevention and children’s medical security insurance. DSS works closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency. It also promotes the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.

Social Services Social Services assists in work programs including adoption, adult services/adult protective services, child protective services, day care services for children, foster care, court services and employment services. The department focuses, in the least intrusive manner, on services that individuals and families cannot provide for themselves.

Highlights • In conjunction with the state and federal government, efforts to conduct more eligibility determinations and case management services using online systems continue to modernize work processes. • A pilot project to promote the practice of family engagement for families in our community provides coaching for families to be better equipped to deal with stressors that negatively affect the safety and welfare of their children. • As the beneficiary of private funds, the department is working with the schools to identify children and families who display risk factors that typically indicate abuse and/or neglect in the children’s lives.

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

Social Services

TOTAL

215

SOCIAL SERVICES unchanged for FY 18. Funding is also included to cover a 2% scale adjustment to the County compensation plan for classified and part-time non-classified employees effective July 1, 2017. • Base Revenue and Expenditure Reconciliation Adjustments – The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 17. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 17 reconciled County Budget for this Division totaled $5,534,162; $4,601,360 in state and federal dollars and $932,802 in County dollars. Based on the reconciliation for FY 17, a total of $226,649 is added to the base revenue budget for FY 18 and $189,740 is added to base expenditures.

County Funding for Social Services (Before and After Pay Plan Addition) $1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

FY 05 County Funding Before Pay Plan

FY 06 County Funding Actual

FY 07 County Funding Actual

FY 08 County Funding Actual

FY 09 County Funding Actual

FY 10 County Funding Actual

FY 11 County Funding Actual

FY 12 County Funding Actual

FY 13 County Funding Actual

FY 14 County Funding Actual

FY 15 County Funding Actual

FY 16 County Funding Actual

FY 17 Budget

FY 18 Budget

• No Addenda Added

SOCIAL SERVICES : P A G E

216

Montgomery County, Virginia Parks and Recreation

VOTERS Board of Supervisors County Administrator Deputy County Administrator Parks and Recreation

Administration

Community Recreation Programs

Senior Tours and Recreation Programs

Aquatics

Outdoor Recreation

Special Programs

Athletics

Parks and Playgrounds

Summer Programs

PARKS AND RECREATION : P A G E 217

PARKS AND RECREATION

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Administration

$703,266

$691,072

$731,868

$739,043

$52,172

$791,215

$59,347

Aquatics

$80,956

$72,234

$81,349

$79,932

$(1,417)

Athletics

$177,890

$156,261

$159,598

$158,105

$(1,493)

Community Recreation Programs

$23,720

$9,029

$21,250

$16,793

$(4,457)

Outdoor Recreation

$22,016

$14,531

$21,985

$12,709

$(9,276)

$48,350

$35,886

$26,350

$16,228

$14,787

$13,223

$12,503

$(720)

$7,317

$5,480

$3,802

$3,425

$(377)

$24,072

$10,611

$19,975

Parks and Playgrounds Senior Tours Senior Recreation Program Special Programs Summer Programs

$24,019

$17,079

$14,466

$29,780

$15,314

$1,127,834

$1,026,971

$1,093,866

$1,098,615

$52,172

$1,150,787

$56,921

Personal Services

$759,718

$731,863

$775,142

$782,391

$52,172

$834,563

$59,421

Operations & Maintenance

$299,825

$240,191

$289,474

$68,291

$54,918

$29,250

$26,750

$(2,500)

$1,127,834

$1,026,971

$1,093,866

$1,098,615

$52,172

$1,150,787

$56,921

Local Property Rental

$1,500

$2,400

$1,500

$2,400

$900

Local Adult Rec. Fees

$9,000

$359

$9,000

$(9,000)

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Athletics Fees

$38,000

$40,077

$38,000

Local Comm. Rec. Fees

$5,500

$(5,500)

Local Senior Tour Fees

$13,000

$17,597

$13,000

Local Senior Rec. Fees

$500

$2,728

$500

Local Outdoor Rec. Fees

$12,000

$12,941

$12,000

Local Special Event Fees

$1,000

Local Summer Rec. Fees

$12,000

$25,910

$12,000

$24,700

$12,700

Local Pool Fees

$71,600

$72,074

$71,600

$72,000

$400

Local Recovered Costs

$250

Local Fundraising

Scholarship Revenue

$511

$500

TOTAL DESIGNATED REVENUE

$164,100

$174,847

$164,100

TOTAL UNDESIGNATED REVENUE

$963,734

$852,125

$929,766

$934,515

$52,172

$986,687

$56,921

$1,127,834

$1,026,971

$1,093,866

$1,098,615

$52,172

$1,150,787

$56,921

TOTAL REVENUES

PARKS AND RECREATION : P A G E

218

PARKS AND RECREATION

About The Parks and Recreation division provides quality, customer-valued recreation programs and facilities that engage participants and add value to the quality of life. Programming and facilities are offered in aquatics; athletics and team sports; youth, adult and senior wellness and education; outdoor recreation; tours; special events; and summer programs.

Administration Administration oversees the operation of all recreational programs and parks facilities. Responsibilities also include the division’s budget management, marketing, facility design, and planning for future recreational needs.

Aquatics The Frog Pond offers a safe and fun swimming environment and quality instruction for leisure and educational swimming programs for all ages, including infants. The Stroke and Turn Clinic teaches strokes and turns with a competitive edge for those who want to join a competitive swim team.

Athletics The Athletics department focuses on children ranging from pre-K to middle school and the approach that recreational sports should place more emphasis on educational and social benefits rather than competition. A strong focus is also placed on good sportsmanship from participants, parents and spectators. Each program is built around teaching the fundamentals and ensuring that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment.

Community Recreation Programs Community Recreation Programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting, and holiday-themed classes.

Outdoor Recreation This department provides diverse programming based on adventure, conservation, environmental education and experiential education with a focus on high adventure. Montgomery County was one of the first municipal departments to offer outdoor recreation programs in Southwest Virginia. PARKS AND RECREATION : P A G E

219

PARKS AND RECREATION Parks and Playgrounds Montgomery County has seven parks ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks and natural areas are all amenities that can be found at the parks. Private pool and shelter rentals are also available.

Senior Tours Senior Tours are designed and selected for active travelers 50 and older who like to explore regional interests and attractions while discovering the area’s well-kept secrets and making new friends. The one day excursions are planned to nearby cities, museums, sporting events, festivals, professional theater, and dining destinations.

Senior Recreation Program This department offers the Mountain Trekkers Hiking Club and the New River Valley Senior Games to adults 50 and older to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs and health screenings/clinics promoting physical and mental health are also offered. Monthly luncheons provide an opportunity to meet socially and enjoy activities.

Special Programs The Special Programs department provides a broad range of special events that can span from events for youth to events for the whole family, including creative Christmas themed programs and Rock the Pond summertime events held annually.

Summer Programs This department provides a broad range of services to the community. The Frog Hoppers Camp is the most popular program, providing a safe and fun environment for children that will offer growth and education about the outdoors, swimming lessons and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. Nature hikes, fun games and field trips teach children that it is fun to get out and go play!

Highlights • Nearly 1,000 youth participated in a variety of sports programs; 2,276 participants signed up for tours and active adult programs; 1,218 participanted in the outdoor programs, and 15,000 patrons visited the Frog Pond over the past year. • The 2016 Parks and Recreation Master Plan was completed offering a road map for future recreation planning. • Future ballfields are planned for the former Shawsville Elementary School site. • 46 acres of land purchased in Riner will be used in part for future recreational uses. • The Frog Pond was renovated and modernized. • The Montgomery County All-Stars finished as runners-up at the 2016 Dixie Softball World Series in North Myrtle Beach, S.C. • The Mid-County Park Playground was replaced with new playground equipment in February 2017.

PARKS AND RECREATION : P A G E

220

PARKS AND RECREATION

Personnel DEPARTMENT

FY 17 Approved FTE

FY 18 Approved FTE

Change

Administration

Aquatics

Athletics

Community Recreation Programs

Outdoor Recreation

Parks and Playgrounds

Senior Tours

Senior Recreation Program

Special Programs

Summer Programs

TOTAL

• $52,172 is Added to Convert Two Part-time Non-Classified Positions into Two Full-Time Classified Positions (2 FTE) – The Parks and Recreation division currently has two part-time non-classified positions that work approximately 29 hours per week to help maintain the County’s parks, playgrounds, and ballfields. Making these positions full-time

PARKS AND RECREATION : P A G E

221

PARKS AND RECREATION will enable the County to better maintain the Countyâ&#x20AC;&#x2122;s parks and facilities. The base budget for these two existing non-classified positions is $31,147. The total cost to make these positions full-time is $83,319, requiring an addition of $52,172.

PARKS AND RECREATION : P A G E

222

Montgomery County, Virginia Regional Library System

VOTERS Board of Supervisors Library Board Regional Library System

REGIONAL LIBRARY SYSTEM : P A G E

223

REGIONAL LIBRARY SYSTEM

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Regional Library System TOTAL EXPENDITURES

$2,135,964

$1,917,244

$1,963,182

$2,008,967

$30,311

$2,039,278

$76,096

$2,135,964

$1,917,244

$1,963,182

$2,008,967

$30,311

$2,039,278

$76,096

EXPENDITURES BY CLASSIFICATION Personal Services

$1,535,895

$1,457,703

$1,562,033

$1,607,818

$24,258

$1,632,076

$70,043

Operations & Maintenance

$532,221

$400,904

$401,149

$6,053

$407,202

$6,053

Capital Outlay

$67,848

$58,637

$2,135,964

$1,917,244

$1,963,182

$2,008,967

$30,311

$2,039,278

$76,096

Lump Sum Reduction TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Photo Copy Sales

$22,000

$23,714

$22,000

Local Library Fines

$46,789

$48,388

$46,000

$(6,000)

$40,000

$(6,000)

Local Library Fees

$10,981

$23,177

$3,700

$16,000

$19,700

$16,000

Floyd Contribution

$64,166

$3,382

$67,548

$3,382

Blacksburg Contribution

$15,000

Christiansburg Contribution

$15,000

Local Donations

$28,686

$29,570

Local Recovered Costs

$2,632

$200,319

$214,294

$(7,329)

$206,965

$(7,329)

$402,941

$421,966

$380,160

$6,053

$386,213

$6,053

TOTAL UNDESIGNATED REVENUE

$1,733,023

$1,495,278

$1,583,022

$1,628,807

$24,258

$1,653,065

$70,043

TOTAL REVENUES

$2,135,964

$1,917,244

$1,963,182

$2,008,967

$30,311

$2,039,278

$76,096

State Aid TOTAL DESIGNATED REVENUE

REGIONAL LIBRARY SYSTEM : P A G E

224

REGIONAL LIBRARY SYSTEM

About The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd. Reading and other materials are offered in a variety of formats, including downloadable audio books, eBooks and streaming audiobooks, music, and movies. Public computers, wireless access, databases and office and entertainment software are available in each library. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history.

Regional Library System Staff members of the regional system are trained to help citizens use the library, download material and locate information. Library services include assistance with job searching and resume building, computer classes, summer reading programs for all ages, special events, programs, book discussion groups and story times. Public meeting rooms in each library branch are available to individuals and groups to use on a first-come basis. Meadowbrook has a dedicated craft room. The Library also offers notary services and is a passport acceptance agency.

Highlights • Montgomery County branch libraries see more than 336,868 visitors each year. • A feasibility study was initiated to study space needs at Christiansburg and Blacksburg libraries. • Processed more than 535 passport applications since becoming a passport facility in December 2015. • “Best Children’s Program” award for Crazy 8’s Math Program from the Virginia Public Libraries Directors Association. • Dedicated Elwood the Frog, a bronze sculpture in the Meadowbrook Library Reading Garden.

Personnel FY 17 Approved FTE

DEPARTMENT

FY 18 Approved FTE

Change

Regional Library System

19.5

0.5

TOTAL

19.5

0.5

225

REGIONAL LIBRARY SYSTEM unemployment insurance per position from $52 to $34. All other fringe benefit rates remain unchanged for FY 18. Funding is also included to cover a 2% scale adjustment to the County compensation plan for classified and part-time non-classified employees effective July 1, 2017.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($7,329) is Reduced From the Library’s State Aid Budget – A total of $7,329 is reduced in state aid to libraries based on the estimate provided by the state for funding in FY 18. This reduction in revenue is offset with local fee revenue. • $4,838 is Added for Postage Costs Associated with the Library Processing Passport Applications – The Library began processing passport applications in December of 2015 (FY 16). At that time, no additional funding was provided to cover the cost of postage; therefore, additional funding is added to cover these costs. This increase is offset with an increase in the revenue collected for passport applications. • $1,215 is Added for Books and Subscriptions – Additional funding is provided to cover purchasing electronic books for patrons. This increase is offset with an increase in local fee revenue. • $24,258 is Added for a Part-time Classified Children’s Library Specialist Position (0.5 FTE) – The part-time position of Children’s Programs Specialist was frozen in early 2009. The library staff tried to continue the service using wage positions but found this not to be a stable solution. A part-time classified position will allow the library to maintain a consistent story time program while also expanding the summer reading program and outreach services.

REGIONAL LIBRARY SYSTEM : P A G E

226

Montgomery County, Virginia Planning and GIS Services

VOTERS Board of Supervisors County Administrator Planning and GIS

Planning

GIS

PLANNING AND GIS SERVICES : P A G E

227

PLANNING AND GIS SERVICES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Planning

$514,028

$429,391

$391,514

$402,183

$49,090

$451,273

$59,759

GIS

$305,637

$270,672

$265,870

$269,398

$10,000

$279,398

$13,528

$819,665

$700,062

$657,384

$671,581

$59,090

$730,671

$73,287

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services

$531,620

$531,128

$552,594

$566,791

$49,090

$615,881

$63,287

Operations & Maintenance

$277,688

$158,837

$104,790

$10,000

$114,790

$10,000

$10,357

$10,097

$819,665

$700,062

$657,384

$671,581

$59,090

$730,671

$73,287

Local Rezoning/Subdivision Permits

$13,127

$19,330

$13,127

Local Site Plan Review

$1,000

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Map/Ordinance Sales

$100

$400

$324

$400

Local Technology Fees

$22,000

$17,324

$22,000

Local Recovered Costs

$75,000

$75,575

$4,500

$3,600

$4,500

$116,127

$116,153

$41,127

TOTAL UNDESIGNATED REVENUE

$703,538

$583,909

$616,257

$630,454

$59,090

$689,544

$73,287

TOTAL REVENUES

$819,665

$700,062

$657,384

$671,581

$59,090

$730,671

$73,287

Local GIS Sales

Auto Graveyard Fees TOTAL DESIGNATED REVENUE

PLANNING AND GIS SERVICES : P A G E

228

PLANNING AND GIS SERVICES

About Planning and Geographic Information System (GIS) administers the comprehensive land use plan, zoning and subdivision ordinances, provides geographical information and mapping services and maintains official street names and addresses in the unincorporated areas of Montgomery County. Floodplain management, site plan administration and 911 addressing are also administered in this division.

Planning The Planning department works with the Planning Commission to develop and implement the Comprehensive Plan and related small-area village plans for the six village areas; administers zoning and subdivision ordinances; prepares long and short range planning information and studies; prepares grants for hazard mitigation, enhancement, community development and other programs; implements ongoing planning education and information programs; and supports other departments in planning, land use development and zoning. The staff serves as the primary support to the Planning Commission, Board of Zoning Appeals, and Agricultural and Forrestal District Advisory Committee.

Geographic Information System (GIS) This department administers the Geographic Information System (GIS) and iGIS map portal. Their mission is to coordinate, manage, and facilitate GIS at departmental, office and enterprise levels. Work includes creation and management of E911 site addresses and street names. Additionally, GIS is the primary custodian for GIS data, aerial imagery and LiDAR topography contours. This department also fulfills public requests for GIS data, mapping and imagery services.

Highlights • Continued collaboration with the New River Valley Regional Commission to administer the Safe Routes to School Grant funding. • Worked with community partners to submit a successful Virginia Department of Housing and Community Development (VDHCD) $2.5 million grant for the Old Prices Fork School Community Revitalization Project. • Provided mapping data for the New River Valley Regional Emergency Communications Authority. • Began research for replacement of the County’s land development software to increase staff efficiency and provide additional opportunities for citizens. PLANNING AND GIS SERVICES : P A G E

229

PLANNING AND GIS SERVICES

Personnel FY 17 Approved FTE

FY 18 Approved FTE

Change

Planning

GIS

TOTAL

DEPARTMENT

PLANNING AND GIS SERVICES : P A G E

230

Montgomery County, Virginia Economic Development

VOTERS Board of Supervisors County Administrator Economic Development

ECONOMIC DEVELOPMENT : P A G E

231

ECONOMIC DEVELOPMENT

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Economic Development

$480,637

$471,887

$390,646

$395,570

$4,924

$480,637

$471,887

$390,646

$395,570

$4,924

Personal Services

$307,502

$304,342

$316,161

$321,085

$4,924

Operations & Maintenance

$160,485

$154,936

$74,485

$11,000

$1,650

$1,609

$480,637

$471,887

$390,646

$395,570

$4,924

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Direct Payments Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs

Governor's Opprotunity Fund

$100,000

TOTAL DESIGNATED REVENUE

$100,000

TOTAL UNDESIGNATED REVENUE

$380,637

$371,887

$390,646

$395,570

$4,924

TOTAL REVENUES

$480,637

$471,887

$390,646

$395,570

$4,924

ECONOMIC DEVELOPMENT : P A G E

232

ECONOMIC DEVELOPMENT

About Economic Development division serves as the primary marketing resource for the County and the towns of Blacksburg and Christiansburg to develop businesses and to generate taxable capital investments and high quality opportunities for employment. The division works closely with the Economic Development Authority, Economic Development Commission and the MBC Development Corporation to attract new investments and support the success of existing businesses.

Economic Development The department carries out the Board of Supervisors’ Strategic Plan, which outlines: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development, and product (sites and buildings) development.

Highlights • Through the business retention and expansion program, 56 existing companies in the County were visited in FY 2016. This resulted in $8.6 million in new private investment and 286 new jobs, as well as retraining 511 jobs through the Virginia Jobs Investment Program. • The Economic Development department supported seven company expansion projects and two new companies locating in the County. • The department’s website, yesmontgomeryva.org was visited 16,033 times from 100 countries around the world and 50 states. • From 43 new prospect leads, the department participated in 23 prospect visits by new businesses.

Personnel FY 17 Approved FTE

DEPARTMENT

FY 18 Approved FTE

Change

Economic Development

TOTAL

ECONOMIC DEVELOPMENT : P A G E

233

ECONOMIC DEVELOPMENT

ECONOMIC DEVELOPMENT : P A G E

234

Montgomery County, Virginia Other Agencies

VOTERS Board of Supervisors Other Agencies

OTHER AGENCIES : P A G E 235

OTHER AGENCIES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY AGENCIES Human Service Agencies

$748,863

$657,536

$756,810

$(9,598)

$747,212

$(9,598)

Public Safety Agencies

$461,878

$457,186

$830,548

$34,967

$865,515

$34,967

$99,365

$99,472

$(126)

$99,346

$(126)

$138,593

$130,066

$140,753

$143,066

$2,776

$145,842

$5,089

Educational/Cultural Agencies Environmental Agencies Economic Development Agencies TOTAL EXPENDITURES

$220,369

$220,569

$12,096

$232,665

$12,096

$1,669,068

$1,564,522

$2,048,152

$2,050,465

$40,115

$2,090,580

$42,428

REVENUE BY CLASSIFICATION Recovered Costs

Wireless 911

$40,211

State Extension Office Reimbursement

$40,211

TOTAL UNDESIGNATED REVENUE

$1,669,068

$1,564,522

$2,007,941

$2,010,254

$40,115

$2,050,369

$42,428

TOTAL REVENUES

$1,669,068

$1,564,522

$2,048,152

$2,050,465

$40,115

$2,090,580

$42,428

TOTAL DESIGNATED REVENUE

OTHER AGENCIES : P A G E

236

OTHER AGENCIES

About This Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.

Human Service Agencies • $330,942 is included for the New River Valley Detention Home, which is level funding – The NRVDH’s request for FY 18 is $180,356, which is a decrease of $150,586. The agency received a total of $330,942 in the FY 17 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY 18 is $180,356 or 31.83% of the total funding. The facility is over 30 years old and requires upgrades, maintenance, and newer equipment for licensure compliance. Due to the need to address these capital issues, the County is level funding the detention home by providing $180,356 for operations based on billed usage and by setting aside the remaining $150,586 in a special reserve to address future facility upgrades. The savings from FY 16, FY 17, and FY 18 provide $339,523 in total for the reserve. New River Valley Detention Home Locality

% Usage

FY 18 Funding

Giles

32.13% $ 182,056

Montgomery

31.83% $ 180,356

Pulaski

19.01% $ 107,680

Radford

17.03% $ 96,495

Total

100.00% $ 566,587

• $30,994 is included for the Community Health Center of the New River Valley (Free Clinic), which is level funding – The agency received $30,994 in the FY 17 budget and the center requested level funding for this fiscal year. The center provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented in the chart below. The County also provides the building at 215 Roanoke Street which was renovated for the center. Assuming the center had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00).

OTHER AGENCIES : P A G E

237

OTHER AGENCIES

Community Health Center of the New River Valley FY 2016 Clients Served Montgomery County Pulaski County

1,396

Clients as % of Total 59%

Floyd County

125

Giles County

533

Radford City

301 2,355

Total

FY 2017

Actual Funding $ 30,994

Funding as % of Total 69%

Clients Served

Clients as % of Total

1,600

FY 2018

Actual Funding

59%

$ 30,994

Funding as % of Total 66%

Clients Served

Clients as % of Total

1,800

61%

Rec. Funding $ 30,994

Funding as % of Total 66%

126

$ 2,000

127

$ 2,000

23%

$ 8,000

18%

673

25%

$ 8,000

17%

693

23%

$ 8,000

17%

13%

$ 5,853

13%

321

12%

$ 5,853

12%

341

12%

$ 5,853

12%

100%

$ 44,847

100%

2,720

100%

$ 46,847

100%

2,961

100%

$ 46,847

100%

* Actual

*Projected

• $50,625 is included for New River Community Action and $30,471 is included for the Montgomery County Emergency Assistance Program, which is level funding – The New River Community Action (NRCA) agency requested $53,156 for FY 18, which is an increase of $2,531. The agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. MCEAP requests $31,995 for FY 18, which represents an increase of $1,524. In FY 17 MCEAP received $30,471. For FY 18, the County is providing level funding for both programs. The number of clients served by NRCA includes clients also served by the MCEAP program, which the County funds separately; therefore, the clients served are inflated. New River Community Action: Locality Funding & Clients Served FY 2016 Clients Served

Clients as % of Total

Funding

FY 2017 Funding as % of Total

Clients Served

Clients as % of Total

FY 2018

Funding

Funding as % of Total

Clients Served

Clients as % of Total

Funding

Funding as % of Total

Montgomery County

4,277

35%

$ 50,625

32%

4,277

35%

$ 50,625

33%

4,277

35%

$ 50,625

33%

Pulaski County

3,290

27%

$ 54,285

34%

3,290

27%

$ 47,660

31%

3,290

27%

$ 47,660

31%

Floyd County

1,709

14%

$ 25,223

16%

1,709

14%

$ 25,223

16%

1,709

14%

$ 25,223

16%

Giles County

1,262

10%

$ 15,082

1,262

10%

$ 15,082

10%

1,262

10%

$ 15,082

10%

Radford City Total

1,800

15%

$ 14,324

1,800

15%

$ 15,040

10%

1,800

15%

$ 15,040

10%

12,338

100%

$ 159,539

100%

12,338

100%

$ 153,630

100%

12,338

100%

$ 153,630

100%

• $37,381 is included for the Women’s Resource Center, which is level funding – The agency received $37,381 in the FY 17 budget, and requested an increase of $748 for FY 18. Historical funding and the percentage of clients served by locality are presented below. With level funding, the County is providing 44% of funding with 44% of clients served. The Women’s Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services.

OTHER AGENCIES : P A G E

238

OTHER AGENCIES

Women’s Resource Center FY 2016 Clients Served Montgomery County

Clients as % of Total

FY 2017

Funding

Funding as % of Total

Clients Served

FY 2018

Clients as % of Total

Funding

Funding as % of Total

Clients Served

Clients as % of Total

Funding

Funding as % of Total

10,437

48%

$ 37,381

44%

10,560

44%

$ 37,381

44%

10,560

44%

$ 37,381

44%

Pulaski County

3,573

17%

$ 22,889

27%

6,480

27%

$ 22,889

27%

6,480

27%

$ 22,889

27%

Floyd County

1,082

$ 4,487

1,200

$ 4,577

1,200

$ 4,577

Giles County

1,377

$ 5,574

1,680

$ 5,574

1,680

$ 5,574

Radford City

5,053

23%

$ 13,982

17%

4,080

17%

$ 13,982

17%

4,080

17%

$ 13,982

17%

21,522

100%

$ 84,313

100%

24,000

100%

$ 84,403

100%

24,000

100%

$ 84,403

100%

Total

• $5,051 is included for the New River Family Shelter, which is level funding – The agency requested $5,051 in the FY 18 budget, which represents level funding. The shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 80% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. • $6,170 is included for the NRV Literacy Volunteers, which is level funding – The agency requested $6,170 in the FY 18 budget, which represents level funding. The LVANRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. NRV Literacy Volunteers Locality

FY 16

FY 17

% of Total

FY 18

% of Total

Montgomery

$ 6,170 $ 6,170

50.70% $ 6,170

46.85%

Pulaski

$ 1,000 $ 2,500

20.54% $ 2,500

18.98%

Floyd

$ 500 $ 500

4.11% $ 500

3.80%

Giles

$ 550 $ 0

0.00% $ 0

0.00%

Radford

$ 300 $ 500

4.11% $ 500

3.80%

Town of Blacksburg

$ 2,500 $ 2,500

20.54% $ 2,500

18.98%

Town of Christiansburg

$ 0 $ 0

0.00% $ 1,000

7.59%

Total

$ 11,020 $ 12,170

100% $ 13,170

100%

*Projected

NRV Literacy Volunteers - Clients Served Locality Montgomery

FY 16

FY 18

58.72%

57.46%

Pulaski

16.51%

14.93%

Floyd

11.93%

14.18%

Giles

6.42%

7.46%

Radford

6.42%

5.97%

109

100.00%

134

100.00%

OTHER AGENCIES : P A G E

239

OTHER AGENCIES • $152,312 is included for the New River Valley Community Services, which is an increase of $4,436 – The tables below outline the clients served by jurisdiction and the funding by locality since FY 16. Projections for clients that will be served in FY 18 total 44.3%; total funding for Montgomery County for FY 18 will be 40.7%. Community Services - Local Funding Locality

FY16

FY17

% of Total

Community Services - Clients Served

FY18

% of Total

Locality

FY16

FY17

% of Total

FY 18

% of Total

Montgomery

$ 147,876

40.7%

$ 152,312

40.7%

Montgomery

4,328

4,330

45.2%

4,350

44.3%

Pulaski

$ 90,489

24.9%

$ 93,204

24.9%

Pulaski

2,588

2,590

27.1%

2,613

26.6%

Floyd

$ 32,324

8.9%

$ 33,294

8.9%

Floyd

Giles

$ 52,994

14.6%

$ 54,584

14.6%

Giles Radford

Radford

$ 39,658

10.9%

$ 40,848

10.9%

Total

$ 363,341

100.00%

$ 374,242

100.00%

Total

691

695

7.3%

760

7.7%

1,002

1,007

10.5%

1,130

11.5%

945

948

9.9%

965

9.8%

9,554

9,570

100.00%

9,818

100.00%

• $16,652 is included for the NRV Agency on Aging for agency programs and

$14,000 is included for one weekly congregate meal, which is level funding – The agency requested $17,485, which is an increase of $833 for agency programs and $14,000 to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,485 in order to increase base funding for basic operations from $16,652 to $17,485, a 5% increase. New River Valley Agency on Aging - Locality Funding Locality

FY16

FY 17

% of total

Montgomery

16,652

$ 16,652

32.15%

Pulaski

16,546

$ 17,312

33.42%

FY 18

% of total

$ 16,652 $

32.15%

17,312

33.42%

Floyd

5,220

$ 5,481

10.58%

5,481

10.58%

Giles

8,075

$ 8,075

15.59%

8,075

15.59%

Radford

4,073

$ 4,277

8.26%

4,277

8.26%

Total

$ 50,566

$ 51,797

100.00%

$ 51,797

100.00%

New River Valley Agency on Aging - Clients Served Locality

FY 16

FY 17

FY 18

Montgomery

3,056

21.69%

3,070

21.71%

3,075

21.69%

Pulaski

3,308

23.48%

3,320

23.48%

3,329

23.48%

Floyd

3,311

23.50%

3,318

23.46%

3,325

23.45%

Giles

2,324

16.50%

2,330

16.48%

2,338

16.49%

Radford

2,090

14.83%

2,103

14.87%

2,113

14.90%

14,141

100.00%

14,180

100.00%

14,089 100.00% *Actuals

*Projected

OTHER AGENCIES : P A G E

*Projected

240

OTHER AGENCIES • $10,988 is included for the New River Valley Senior Services, Inc., which is level funding – The agency requested $14,551, which represents an increase of $3,563. The agency received $10,988 in FY 17. The agency provides transportation services for nonemergencies for sensory and physically disabled persons. With level funding, the County will be providing 36% of the funding while the percentage of clients served by the locality would only be 32%. New River Valley Senior Services Clients Served

FY 16

Montgomery

FY 17

FY 18

32%

129

42%

Giles

Floyd

Pulaski

City of Radford Total Locality

279

214

232

100%

New River Valley Senior Services Locality Funding

FY 16

FY 17

FY 18

Montgomery

10,988

39%

$ 10,988

36%

$ 10,988

36%

Pulaski

12,645

44%

$ 12,209

40%

$ 12,209

40%

Giles

1,818

Floyd

1,346

1,818

City of Radford

3,464

12%

3,464

11%

3,464

11%

28,443

100%

$ 30,297

100%

$ 30,297

100%

• No Funding is included for the Boys and Girls Club, which is a decrease of ($10,000) – The agency lost Federal grant funding that supported the after school program for participating students at the Christiansburg and Shawsville Middle Schools. The agency plans to re-apply for grant funding; however, because the future of the program remains in question, no funding is provided for FY 18. • $2,820 is included for Brain Injury Services of SW Virginia, which an increase of $366 – The agency received $2,454 in FY 17 and requested $3,500 for FY 18, an increase of $1,046. Brain Injury Services of Southwest Virginia provides case management services for citizens who have suffered brain injuries. With $2,820 in funding, the County is providing 38% of funding with 38% of clients served. Brain Injury Services - Locality Funding Locality

FY 16

FY 17

% of Total

FY 18

% of Total

Montgomery

800

$ 2,454

34.30%

2,820

38%

Pulaski

2,000

$ 2,500

34.95%

2,500

33%

Giles

0.00%

Floyd

500

6.99%

500

Radford

2,000

$ 1,700

23.76%

1,700

23%

Total

5,300

$ 7,154

100.00%

7,520

100%

OTHER AGENCIES : P A G E

241

OTHER AGENCIES Brain Injury - Clients Served Locality

FY 16

FY 17

FY 18

% of Total

Montgomery

38%

Pulaski

25%

Giles

Floyd

Radford

25%

100%

Total

• $3,500 is included for NRV CARES, which is an increase of $500 – The agency received $3,000 in the FY 17 budget and requested $3,500 for FY 18, a $500 increase. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and the City of Radford. NRV CARES - Locality Funding Locality

FY 16

FY 17

% of Total

$ 3,000

FY 18

% of Total

Montgomery

3,000

60.04%

3,500

64%

Pulaski

683

847

16.95%

847

15%

Giles

0.00%

Floyd

100

2.00%

100

Radford

1,050

$ 1,050

21.01%

1,050

19%

Total

4,733

$ 4,997

100.00%

5,497

100%

NRV CARES - Clients Served Locality Montgomery Pulaski Giles Floyd Radford Total

FY 16

FY 17

FY 18

% of Total

2,202

2,312

70%

153

279

250

260

151

161

982

451

538

16%

3,691

3,225

3,317

100%

• $45,270 is included for the Fairview District Home, which is an increase of $872 – The agency requested $45,270 for FY 18. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality funding provided to the home is for general operations and capital maintenance of the facility.

OTHER AGENCIES : P A G E

242

OTHER AGENCIES

Fairview District Home Clients Served

FY 16

FY 17

FY 18

Montgomery

25.00%

24.07%

Pulaski

32.69%

40.74%

Giles

7.69%

5.56%

Radford

34.62%

29.63%

Total

100.00%

Fairview District Home Locality Funding

FY 16

FY 17

FY 18

Montgomery

43,105

21.04%

44,398

21.06%

45,270

20.98%

Pulaski

87,773

42.83%

90,730

43.03%

92,952

43.08%

Giles

18,316

8.94%

18,316

8.69%

18,555

8.60%

Radford

55,726

27.19%

57,398

27.22%

58,995

27.34%

Total

$ 204,920

100.00%

$ 210,842

100.00%

215,772

100.00%

Fairview District Home Locality Funding

FY 18 Operating

FY 18 Capital

FY 18 Total

Montgomery

29,933

15,337

45,270

Pulaski

76,287

16,665

92,952

Giles

8,196

10,359

18,555

Radford

54,848

4,147

58,995

Total

$ 169,264

46,508

$ 215,772

• $3,536 is included for the New River Valley Workshop (Goodwill Industries), which is a decrease of ($7,272) – The agency was budgeted to receive $10,808 for FY 17 to cover transportation and shelter service costs for one client in Montgomery County. However, in FY 17 Goodwill Industries decided it would no longer provide transportation services but would continue shelter services for the client. This change has reduced the cost of providing services for this client from $10,808 to $3,536. The FY 18 budget has been reduced to reflect this change. The Workshop provides jobs for mentally handicapped citizens of the New River Valley. • $5,000 is included for the Children’s Trust to support the Children’s Advocacy Center of the New River Valley, which is level funding – The agency received $5,000 in FY 17 and requested level funding for FY 18. The Child Advocacy Center of the New River Valley is a program offered by the Children’s Trust that brings law enforcement professionals, child protective services investigators, prosecutors, medical and mental health personnel, and child advocates together to ensure that children are provided with the best possible services in order to discuss and heal from alleged abuse. The Children’s Advocacy Center of the New River Valley provides space for trained forensic interviewers to interview abused children in a non-threatening environment. These funds will be used to support rent and utilities for space in Christiansburg for interviews of children throughout the New River Valley. OTHER AGENCIES : P A G E

243

OTHER AGENCIES • $1,500 is included for the Dialogue on Race, which is level funding – In FY 17, the Board of Supervisors provided $1,500 to the Dialogue on Race and asked that this become an annual budgeted amount in support of the yearly forum to discuss issues articulated by the African-American community and work toward solutions.

Public Safety Agencies • $11,467 is included for State Forester, which is level funding – The agency received $11,467 in the FY 17 budget; therefore, this amount represents level funding for FY 18. Based on the invoice from the State Forester for FY 17, the amount needed to cover the fee for FY 18 is $11,467. • $15,715 is included for the Emergency Medical Services Council, which is an increase of $2,604 – The agency received $13,111 in the FY 17 budget and requested $15,715 for FY 18, an increase of $2,604. The mission of the council is to facilitate regional cooperation, planning, and the implementation of an integrated emergency medical services delivery system. • $15,700 is included for the Montgomery County Public Service Authority, which is level funding – These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County. • $1,600 is included for the Medical Examiner, which is level funding – The agency received $1,600 in the FY 17 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through December 2016, $540 has been expended, representing 27 cases. • $821,033 is included for the New River Valley Emergency Communications Regional Authority which is an increase of $32,363 – The Authority received $788,670 in FY 17. Centralized operations began on July 1, 2016. This increase will support the basic operations of the authority.

Educational/Cultural Agencies • $39,346 is included for New River Community College, which is a decrease of ($126) – The agency requested $39,346 in the FY 18 budget. The agency received $39,472 in the FY 17 budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover OTHER AGENCIES : P A G E

244

OTHER AGENCIES site development costs. New River Community College Locality

Population

Prop. Values

S.E.

Funding

Montgomery

97,653

53.73%

$7,297,499,100

52.54%

1,587

48.09%

$39,346

50.11%

Pulaski

34,332

18.89%

$2,866,621,300

20.64%

695

21.06%

$16,130

20.54%

Giles

16,708

9.19%

$1,213,978,200

8.74%

433

13.12%

$8,998

11.46%

Floyd

15,651

8.61%

$1,723,700,700

12.41%

270

8.18%

$7,156

9.11%

Radford Total

17,403

9.58%

$788,523,600

5.68%

315

9.55%

$6,893

8.78%

181,747

100.00%

$13,890,322,900

100%

3,300

100.00%

$78,523

100.00%

Derived Funding % = [(Pop. %) + (PV %) + 3(SE %)] / 5

• $5,000 is included for The Lyric Council, Inc., which is level funding – The agency received $5,000 in the FY 17 budget; therefore, this amount represents level funding. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum. • $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc., which is level funding – The agency requested $7,000 in FY 18, which is an increase of $2,000. The purpose of the museum and art center is to be a repository for, and to conserve, the history of Montgomery County and its artifacts. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. • $5,000 is included for the Smithfield Plantation, which is level funding - The agency requested $5,250 for the FY 18 budget; which is an increase of $250. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council. • $5,000 is included for the Rosa Peters Community Park, which is level funding – The agency received $5,000 in the FY 17 budget and requested $5,000 for FY 18. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs. • $10,000 is included for the Christiansburg Institute, which is level funding – The agency received $10,000 in FY 17 and requested $10,000 for FY 18. The mission of the Institute is to preserve its remaining facilities and archives, which for 100 years was the high school for African American students in the New River Valley. The funding will assist the Institute in hosting cultural events, as well as supporting the institute’s operating costs. • $30,000 is included for the Mountain View Humane Spay and Neuter Clinic, which is level funding – The agency received $30,000 in FY 17 and requested $30,000 for FY 18. The agency offers a low cost, high quality option for spay/neuter of dogs and cats. Based on the success of the pilot program to subsidize the cost of the surgery for cats, funds are OTHER AGENCIES : P A G E

245

OTHER AGENCIES provided to continue this program, reducing the cost of surgeries for County residents and addressing the cat overpopulation.

Environmental Agencies • $40,629 is included for the New River Valley Regional Commission, which is an increase of $986 – The agency requested $40,629 for FY 18 and received $39,643 in the FY 17 budget. The NRVRC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.29 per capita (based on 2015 Census estimates) for the County excluding Virginia Tech and the towns of Blacksburg and Christiansburg. • $13,000 is included for the Skyline Soil and Water Conservation District, which is level funding – A total of $13,000 was requested by the Skyline Soil and Water Conservation District for FY 18, which is level funding. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. • $3,000 is included for the New River-Highland Resource Conservation and Development Council, which is level funding – A total of $3,000 was requested by the New River-Highland Resource Conservation and Development Council for FY 18. The council received $3,000 in FY 17. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 11 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population. • $89,213 is included for the V.P.I. Cooperative Extension Services, which is an increase of $4,103 - A total of $89,213 was requested by the V.P.I. Cooperative Extension Services for FY 18 and represents a total increase of $4,103. A total of $85,110 was included in the FY 17 base budget. Of this $4,103 increase, $2,313 represents the amount of funding that was added to the Cooperative Extension budget off-cycle to cover the cost of salary increases provided by the state during FY 17. In FY 17, the Cooperative Extension Office received $87,423 after the off-cycle appropriation was added to cover existing salaries. The additional funding request of $1,790 is for an additional 5% salary increase for one of the agents in Montgomery County who received an international distinction award. These funds were not requested in FY 17 and were covered by the Cooperative Extension Office for one year. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. OTHER AGENCIES : P A G E

246

OTHER AGENCIES The County fully funds one full-time agricultural agent housed in the County, one full-time 4-H agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.

Economic Development Agencies • $1,499 is included for the Montgomery County Chamber of Commerce, which is level funding – A total of $1,499 was included for dues payable to the Montgomery County Chamber of Commerce in the FY 17 Budget. Dues expenses are not expected to change for FY 18. The Chamber works to promote tourism and economic development to prospective newcomers. • $15,036 is included for the New River Valley Airport Commission, which is level funding – A total of $24,332 was requested by the New River Valley Airport Commission for FY 18, an increase of $9,296. The agency received $15,036 in the FY 17 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. With level funding, the County is providing 9.47% of the funding with only 8.40% of clients served.

New River Valley Airport Commission Locality

FY 16

FY 17

% of Total

FY 18 $

% of Total

Montgomery

15,036

9.47%

15,036

9.47%

Pulaski

94,663

$ 107,239

67.54%

Giles

11,547

13,104

8.25%

$ 107,239 $

13,104

67.54% 8.25%

Floyd

0.00%

Radford

18,126

23,404

14.74%

$ 23,404

14.74%

Total

139,372

$ 158,783

100.00%

$ 158,783

100.00%

New River Valley Airport Commission - Clients Locality

FY 17

Montgomery Pulaski Giles Floyd Radford Total

FY 18

% of Total

697

704

8.40%

5766

5824

69.47%

823

831

9.91%

0.00%

1014

1024

12.22%

8300

8383

100.00%

• $72,369 is included for the NRV Economic Development Alliance, which is level funding – A total of $83,629 was requested by the NRV Economic Development Alliance for FY 18, an increase of $11,260. The Alliance has a funding formula of $1 per capita for OTHER AGENCIES : P A G E

247

OTHER AGENCIES each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $9,200 requested by the Towns for a total of $81,569 is provided to cover the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provide 48% of the local government funding, and 24% of the total operating budget. New River Valley Economic Development Alliance Funding Source Montgomery County

FY 18 Req.

FY 18 Rec.

% of Total

% of Gov’t Funding

$83,629

$72,369

21%

42%

Christiansburg

$5,000

Blacksburg

$4,200

$92,829

$81,569

24%

48%

$35,127

10%

20%

$1,500

$6,000

$42,627

12%

25%

$16,657

10%

$1,000

Total MC Pulaski County Dublin Town of Pulaski Total Pulaski Giles County Pearisburg Total Giles Floyd County Total Floyd City of Radford Total Local Govt’ Private Sector Grand Total

$17,657

10%

$13,874

$15,859

$182,846

$171,586

50%

100%

$171,586

50%

$354,432

$343,172

100%

Assumes other jurisdictions fund requests

• $1,500 is included for Membership in the Virginia Institute on Local Government, which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 18, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multijurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 18. • $19,200 is included for the Metropolitan Planning Organization (MPO), which is level funding – A total of $19,200 was requested and is included for the MPO for FY 18, which includes $6,000 for the MPO (level funding) and $13,200 for the Smart Way Bus (level funding). The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate OTHER AGENCIES : P A G E

248

OTHER AGENCIES regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 18 is $6,000 that is dedicated to MPO Planning and $13,200 that is dedicated to the Smart Way Bus. • $210 is included for the Roanoke Valley Transportation Planning Organization, which is an increase of $96 – A total of $210 is included for dues payable to the Roanoke Valley Transportation Planning Organization (RVTPO). The agency requested $210 for FY 18, which is an increase of $96. The organization is responsible for planning and budgeting the use of Federal transportation dollars in the Roanoke region. Dues are calculated on a $0.15 per capita basis. In the past the organization incorrectly used the urbanized area boundary, which had 760 residents. Based on the RVTPO meetings in September of 2014, the organization should have been charging based on the 2040 study boundary which has 1,398 residents. This increase of 638 residents has caused the dues to increase $96 for FY 18. • $50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority, which is level funding – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 18. The agency received $50,000 in the FY 17 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. • $12,000 is included for Tourism – The County’s transient occupancy rate is 3%, which generates $36,000 in revenue. The County pays 1/3 of this or 1% of the 3% rate to the Tourism Department in accordance with the tourism agreement.

• $60,851 is included for Membership dues in the Virginia’s First Regional Industrial Facility Authority and Participation in the New River Valley Commerce Park project, which is level funding –The County pays $5,000 in annual membership dues to the Authority. In FY 16, the Virginia’s First Regional Industrial Facility Authority restructured the NRV Commerce Park to place the management of the project under the direction of the Authority. The Commerce Park is a regional economic development project consisting of 973 acres located in Dublin that was established in October 1999. The County currently owns 20,309.06 shares or 11.47% of the project with an annual cost of $55,851. Funding for the County’s shares is mandated by the project agreement.

OTHER AGENCIES : P A G E

249

Montgomery County, Virginia Contingencies - General

VOTERS Board of Supervisors County Administrator Contingencies

General

CONTINGENCIES - GENERAL : P A G E

251

CONTINGENCIES - GENERAL

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Contingencies-General

$316,326

$462,000

$24,000

$486,000

$24,000

TOTAL EXPENDITURES

$316,326

$462,000

$24,000

$486,000

$24,000

General Contingencies

$316,326

$462,000

$24,000

$486,000

$24,000

TOTAL EXPENDITURES

$316,326

$462,000

$24,000

$486,000

$24,000

TOTAL UNDESIGNATED REVENUE

$316,326

$462,000

$24,000

$486,000

$24,000

TOTAL REVENUES

$316,326

$462,000

$24,000

$486,000

$24,000

EXPENDITURES BY CLASSIFICATION

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

CONTINGENCIES - GENERAL : P A G E

252

CONTINGENCIES - GENERAL

About This division provides for contingency reserves to pay for unanticipated expenditures that arise during the year.

Contingencies – General Contingencies – General provides for unknown and unanticipated expenditures that arise during the year but have not been included in the approved budget.

CONTINGENCIES - GENERAL : P A G E

253

Montgomery County, Virginia Contingencies - Special

VOTERS Board of Supervisors County Administrator Contingencies

Special

CONTINGENCIES - SPECIAL : P A G E

255

CONTINGENCIES - SPECIAL

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Contingencies-Special

$92,566

$478,872

$26,898

$1,646,416

$1,673,314

$1,194,442

TOTAL EXPENDITURES

$92,566

$478,872

$26,898

$1,646,416

$1,673,314

$1,194,442

EXPENDITURES BY CLASSIFICATION Contingencies-Special

$92,566

$478,872

$26,898

$1,646,416

$1,673,314

$1,194,442

TOTAL EXPENDITURES

$92,566

$478,872

$26,898

$1,646,416

$1,673,314

$1,194,442

REVENUE BY CLASSIFICATION Local Recovered Costs

TOTAL UNDESIGNATED REVENUE

$92,566

$478,872

$26,898

$1,646,416

$1,673,314

$1,194,442

TOTAL REVENUES

$92,566

$478,872

$26,898

$1,646,416

$1,673,314

$1,194,442

TOTAL DESIGNATED REVENUE

CONTINGENCIES - SPECIAL : P A G E

256

CONTINGENCIES - SPECIAL

About This division provides for contingency reserves to pay for expenditures that have been approved but the details of the expenditure have not been resolved.

Contingencies – Special Contingencies – Special serves as a holding account for known issues/expenditures for which the details are not finalized. If the special contingencies funds are not needed, the funds revert to the General Fund balance.

257

CONTINGENCIES - SPECIAL

• $4,454 is the Balance Remaining from the Estimated Funds Needed for a 2% Compensation Scale Adjustment – Monies were held in Special Contingencies until approved and then the actual amount needed was transferred to departments to cover the cost of a 2% scale adjustment for County employees and a 2% increase in part-time nonclassified wages on July 1, 2017. $4,454 is the remaining balance of an estimated $460,000 included in the proposed budget. • $250,000 is Added to Address Information Technology Infrastructure Improvements Within County Facilities – Funding is added to address technology infrastructure issues including an upgrade to the County’s land development software. These funds are held in abeyance to support these projects as they are identified.

CONTINGENCIES - SPECIAL : P A G E

258

Montgomery County, Virginia Law Library

VOTERS General Assembly Circuit Court

Law Library

LAW LIBRARY : P A G E

259

LAW LIBRARY

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES

$17,600

$13,500

$17,600

$13,500

$17,600

$13,500

$17,600

$13,500

$17,600

$1,000

$224

$1,000

$14,000

$10,555

$14,000

$2,600

$17,600

$10,778

$17,600

$2,722

$17,600

$13,500

$17,600

EXPENDITURES BY CLASSIFICATION Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Interest Fees Transfer To County Capital (To)/From Fund Balance TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

LAW LIBRARY : P A G E

260

LAW LIBRARY

About The Law Library is self-supporting from fees assessed on civil and criminal trials.

Law Library This division provides legal information resources for attorneys and the courts.

LAW LIBRARY : P A G E

261

Montgomery County, Virginia Montgomery County Public Schools

VOTERS Board of Supervisors School Board

Public Schools

Nutrition Fund

Operating Fund

MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E

263

MONTGOMERY COUNTY PUBLIC SCHOOLS

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT School Operating Fund

$104,667,875

$102,155,853

$104,535,805

$105,637,717

$960,000

$106,597,717

School Nutrition Fund

$4,552,043

$889,799

$5,029,272

$5,061,177

$2,061,912 $31,905

TOTAL EXPENDITURES

$109,219,918

$103,045,652

$109,565,077

$110,698,894

$960,000

$111,658,894

$2,093,817

$78,095,214

$77,133,264

$80,148,199

$81,912,566

$1,764,367

EXPENDITURES BY CLASSIFICATION Instruction Admin/Attend/Health

$4,166,267

$4,126,237

$4,239,253

$4,368,082

$128,829

Transportation

$5,485,951

$5,070,939

$5,172,040

$4,910,027

$(262,013)

Operations & Maintenance

$16,201,006

$15,108,090

$14,256,787

$14,683,089

$426,302

Non-Instruction

$310,777

$308,663

$310,866

$315,293

$4,427

School Nutrition

$4,552,043

$889,799

$5,029,272

$5,061,177

$31,905

$408,660

$(960,000)

$960,000

$109,219,918

$103,045,652

$109,565,077

$110,698,894

$960,000

$111,658,894

$2,093,817

Sales Taxes

$10,677,154

$10,697,213

$11,505,690

$11,549,662

$43,972

Basic Aid

$(137,498)

Transfer to Debt Service Unallocated Funds TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

$25,532,165

$25,579,170

$26,056,907

$25,919,409

Other SOQ

$9,984,161

$9,979,926

$10,461,521

$11,346,698

$885,177

Incentive Programs

$1,324,778

$1,327,387

$1,191,139

$1,398,029

$206,890

Categorical

$447,586

$680,395

$497,544

$481,069

$(16,475)

Lottery Funded Programs

$3,114,775

$3,217,935

$3,643,668

$3,923,191

$279,523

$5,629,671

$6,375,031

$6,674,102

$6,684,575

$10,473

Other Local Funds

$4,052,369

$3,310,342

$3,730,842

$3,597,119

$(133,723)

State Recordation

$225,000

$292,445

$225,000

Other State Funds

$68,376

$53,352

$56,000

$51,478

$(4,522)

Federal Funds

Fund Balance

Interest

$3,757

School Transfer to Debt General Fund Transfer TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

$48,163,883

$44,069,706

$45,522,664

$960,000

$46,482,664

$960,000

$109,219,918

$105,586,659

$109,565,077

$110,698,894

$960,000

$111,658,894

$2,093,817

$(2,541,007)

$109,219,918

$103,045,652

$109,565,077

$110,698,894

$960,000

$111,658,894

$2,093,817

MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E

264

MONTGOMERY COUNTY PUBLIC SCHOOLS

About Montgomery County Public Schools (MCPS) serves around 9,487 students through 11 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides one alternative education school. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.

School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community.

School Nutrition Fund The School Nutrition program operates as a separate fund and is self-sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school division’s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs.

Highlights • • • • •

18 of 19 MCPS schools are fully accredited. Reading scores are ranked in the top 13% statewide. Mathematics scores are ranked in the top 25% statewide. Science scores are ranked in the top 11% statewide. MCPS teachers participate in professional development designed to support increased engagement and student achievement. • Leveraging appropriate technology tools, students have more access to resources that support effective instruction. Evidence of increased use of instructional technology is regularly observed in classrooms. • Several schools have seen exponential gains in Mathematics and Reading test scores in the past five years, thanks to the division’s focus on engaging students. • Instructional coaches in Reading and Mathematics are providing additional assistance to teachers in data interpretation, lesson planning and lesson modeling.

MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E

265

MONTGOMERY COUNTY PUBLIC SCHOOLS

Budget Discussion $106,597,717 is Provided for the School Operating Fund – $106,597,717 in total funding is provided for the School Operating Fund, which represents an increase of $2,061,912 from the FY17 Budget. Of this amount, County General Fund Dollars total $46,482,664, which is an increase of $960,000 for FY18.

$5,061,177 is Provided for the School Nutrition Fund – $5,061,177 in total funding is provided for the School Nutrition Fund, which represents an increase of $31,905 from the FY 17 Budget.

MONTGOMERY COUNTY PUBLIC SCHOOLS : P A G E

266

Montgomery County, Virginia Montgomery County Public Schools Capital

VOTERS Board of Supervisors School Board

Public Schools

School Capital

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : P A G E

267

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT School Capital Construction

$2,162,931

$1,496,000

$1,524,000

$28,000

$221,920

$2,384,851

$221,920

$1,496,000

$1,524,000

$28,000

Personal Services

Operations & Maintenance

$2,162,931

$1,496,000

$1,524,000

$28,000

Transfer to Debt Service TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay Transfer to Debt Service TOTAL EXPENDITURES

$221,920

$2,384,851

$221,920

$1,496,000

$1,524,000

$28,000

$2,162,931

$1,496,000

$1,524,000

$28,000

$1,253

$221,920

$2,384,851

$2,164,184

$1,496,000

$1,524,000

$28,000

$(1,942,264)

$2,384,851

$221,920

$1,496,000

$1,524,000

$28,000

REVENUE BY CLASSIFICATION General Fund Transfer Interest Fund Balance/Other Revenue TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : P A G E

268

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL

About Montgomery County Public Schools Capital Fund dollars are earmarked to be used in the future for new school capital projects.

Schools Capital Fund The School Capital Fund is used to fund future school capital projects.

Highlights • Funds accrued from the set-aside of two cents from the real estate tax will provide a portion of the cash required for the expansion of the Falling Branch Elementary School.

Budget Discussion • $1,524,000 is Provided for School Capital Needs – $1,524,000 or 2 cents of the real estate tax rate has been earmarked for future school capital needs. These funds are held in a special capital fund separate from the School Operating Fund. These funds have been set aside for future school capital needs.

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : P A G E

269

Montgomery County, Virginia General Government Debt Services

VOTERS Board of Supervisors County Administrator General Government Debt Services

County Debt Service

School Debt Service

GENERAL GOVERNMENT DEBT SERVICES : P A G E

271

GENERAL GOVERNMENT DEBT SERVICES

Budget Summary Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT County Debt Service

$5,532,361

$5,528,635

$5,281,261

School Debt Service

$18,388,677

$18,371,551

$18,078,252

TOTAL EXPENDITURES

$23,921,038

$23,900,186

$23,359,513

$14,366,403

$14,723,702

$15,023,888

$300,186

$9,519,635

$9,519,633

$8,600,811

$7,757,356

$(843,455)

$35,000

$14,150

$35,000

$543,269

$23,921,038

$23,900,186

$23,359,513

EXPENDITURES BY CLASSIFICATION Principal Interest Administrative Costs Reserve Funds TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION General Fund Transfer

$21,527,532

$21,819,037

$21,336,953

School Capital Fund Transfer

$221,920

School Energy Bond Savings

$408,660

Courthouse Maintenance

$79,982

$54,293

$79,982

School Operating Transfer

County Capital Transfer

$596

$186,471

$139,860

$186,471

Lease Revenue Debt Service Fund Balance QSCB Interest Subsidy Interest/Freed Up Debt Service Reserve TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

$1,347,447

$1,255,821

$1,347,447

$149,026

$23,921,038

$23,900,186

$23,359,513

$23,921,038

$23,900,186

$23,359,513

GENERAL GOVERNMENT DEBT SERVICES : P A G E

272

GENERAL GOVERNMENT DEBT SERVICES

About General Government Debt Service division includes principal, interest and administrative fees on long-term outstanding debt. Debt service accounts are required for the issuance of the bonds to fund new county buildings and schools, building improvements and renovations and other capital improvements.

County Debt Service This includes principal, interest and administrative fees for all County long-term oustanding debt.

School Debt Service School Debt Service includes principal, interest and administrative fees for all school long-term outstanding debt.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. Debt service has been funded from various sources: monies from the School Operating fund, courthouse maintenance fees, lease revenue from the New River Valley Emergency Communications Regional Authority, and the General Fund. • Reallocation of Base Debt Service Resources – Debt service costs decreased by ($543,269). These savings were generated primarily from the 2011 VPSA bond refunding. The decrease consists of the following: • Savings on County Debt • Savings on School Debt • Total decrease

($ 48,487) ($494,782) ($543,269)

Retaining these monies in the base budget accomplishes two objectives: 1. Allows unused monies at year end to be transferred to the capital projects funds for future projects, and 2. Provides future capacity to offset the increased debt service costs in FY 22 for new school construction. The data in the chart assumes the maximum borrowing capacity of $37 million is issued. By retaining these funds in the base budget for future debt service, the estimated increased debt service cost of $2.4 million in FY 22 can be offset by over $1 million in the Debt Service Fund base budget.

GENERAL GOVERNMENT DEBT SERVICES : P A G E

273

GENERAL GOVERNMENT DEBT SERVICES

Total Debt Service 30

Dollars in Millions

24.11

22.82

22.10

21.97

21.85

2.36

21.75

2018

2019

Existing Debt

2020 Fiscal Year

2021

2022

Additional $37 Million

GENERAL GOVERNMENT DEBT SERVICES : P A G E

274

Montgomery County, Virginia Montgomery County Capital

VOTERS Board of Supervisors County Capital

MONTGOMERY COUNTY CAPITAL : P A G E 275

MONTGOMERY COUNTY CAPITAL

Change FY 16

FY 16

FY 17

FY 18

Revised

Actual

Approved

Base

FY 18 +

Addenda

FY 18

App. 18/

Approved

App. 17

EXPENDITURES BY DEPARTMENT County Capital

$1,553,113

$1,064,987

$1,557,000

$1,578,000

$100,000

$1,678,000

$121,000

$1,553,113

$1,064,987

$1,557,000

$1,578,000

$100,000

$1,678,000

$121,000

Personal Services

Operations & Maintenance

$1,553,113

$1,064,987

$1,557,000

$1,578,000

$100,000

$1,678,000

$121,000

$1,553,113

$1,064,987

$1,557,000

$1,578,000

$100,000

$1,678,000

$121,000

$1,553,113

$1,557,000

$1,578,000

$100,000

$1,678,000

$121,000

Transfer from Law Library

Fund Balance/Other Revenue

Transfer to Debt Service

$1,553,113

$1,557,000

$1,578,000

$100,000

$1,678,000

$121,000

$(488,126)

$1,553,113

$1,064,987

$1,557,000

$1,578,000

$100,000

$1,678,000

$121,000

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Transfer from General Fund

TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

MONTGOMERY COUNTY CAPITAL : P A G E

276

MONTGOMERY COUNTY CAPITAL

About The County Capital division is used to fund the costs of future County capital project needs.

County Capital Dollars earmarked in this division will be used in future years for County capital needs.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • $1,143,000 is Included for Capital – The base budget includes $1,143,000 or one and 1/2 penny of the real estate tax rate for Fire and Rescue capital needs. • $35,000 is Included for General County Capital Infrastructure or Maintenance needs – The $35,000 was added during the FY 16 budget process. • $400,000 is Included for County Capital Maintenance Projects – $400,000 is included in the County Capital budget to provide an ongoing source of capital maintenance funding to cover the County’s existing buildings and infrastructure. Ongoing projects include roofing replacements, Heating Ventilation and Air Conditioning (HVAC) upgrades, carpeting, paving, and other major systems’ maintenance. Currently the County does not have an ongoing source of capital maintenance funding to address its existing major infrastructure systems.

MONTGOMERY COUNTY CAPITAL : P A G E

277