Enrollment Procedures
1. Schedule Classes – Students will meet with their advisor to schedule classes unofficially. All registrations will be unofficial until cleared by the Admissions, Student Financial Services, and Records Offices. The advisor and student must both sign a registration form to be filed in the Records Office. All new students will be advised and registered for their first term of enrollment by their assigned graduate advisor. While the student may choose to do this on campus, each student will be provided the opportunity to do this via remote access. Teleconferencing and Skype may be used to personalize this experience for students. The following information will be included in the initial registration: • The graduate advisor will explain degree requirements and outline a degree plan. • The graduate advisor will inform the student of any documents required for admission that are missing. • The graduate advisor will inform the student of the tutorial for online registration available through Spartan Space if the student is enrolled in an eligible program. • The graduate advisor will register the student for the first term of enrollment.
NOTE: Students who have been absent for over one year must file an online application to be readmitted by the Graduate Admissions Office. 2. Make Financial Arrangements a. Business Office Master Promissory Note – All students must complete a Business Office Master Promissory note (BOMPN) at the time of admission or readmittance acknowledging that the student is responsible for payment of all charges through personal arrangements and/or financial aid (including, but not limited to, athletic scholarships, alumni, concessions, student loans, etc.). b. Financial Aid – If seeking financial aid, students must complete their financial aid file and have loans guaranteed. Students must file their Free Application for Federal Student Aid (FAFSA) before any aid can be awarded. The FAFSA may be filed online at www.fafsa.ed.gov. The MBU school code is 007540. Students who prefer to file a paper FAFSA may obtain one by calling 1-800-4-FED-AID. c. File Employer Reimbursement Letter – If receiving employer reimbursement, students must have a letter from their employer on file with the Student Financial Services Office detailing the amount and procedure for reimbursement and an MBU Third Party Agreement in order for such reimbursement to be considered in making satisfactory financial arrangements. d. Make Satisfactory Financial Arrangements with Student Financial Services – i. If a continuing/returning student has a balance from a previous semester, this balance must be 41
2012-2013 Graduate Bulletin
Strong in Spirit. Steadfast in Truth.
paid in full prior to the start of a new semester. If a returning student has a previous balance that has been submitted to the university’s collection agency, the student must contact the agency to pay the balance including collection fees and interest fees. ii. Pending financial aid awards and/or employee reimbursement will be considered in determining the balance after aid. iii. The remaining balance after the credit of pending financial aid may be paid in monthly installments. Payment plans are prepared in the Student Financial Service Office located on the Main campus or at the Regional Learning Centers. iv. Delinquent accounts will be submitted to the university’s collection agency. Interest on the delinquent balances will be charged at an annual rate of eighteen percent (18%) plus the agency collection cost fees. Delinquent accounts will be reported to a national credit bureau. 3. Photo ID, Parking, and Network Login – Main campus students will have their photo ID processed at the Help Desk in the Information Technologies Office, located on the first floor of the Administration Building. First-time students, or those readmitting after a one-year absence, must also sign the Student Computer Use Policy form.
Enrollment Procedures - Regional Learning Centers Students enrolled at MBU Regional Learning centers may complete all registration procedures on site.
Online Registration
Students in select programs may be eligible for online registration. Interested students should contact their graduate advisor to determine online registration eligibility. Students in eligible programs who have gone through initial advisement, have completed their admissions file, and have been accepted into the university will be granted permission to register online through the student portal Spartan Space. A tutorial to guide the student through online registration is available on Spartan Space.