One Family. One Mission. One Word: KIWIN’S
The Official 2015-2016 KIWIN’S Manual California-Nevada-Hawaii 32nd District of Key Club International
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Table of Contents
History
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What is KIWIN’S?
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Why is KIWIN’S Spelled in all Caps and an Apostrophe?
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Key Club International Pledge
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Kiwanis Advisors
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KIWIN’S Relationship with Key Club
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Kiwanis International Structure
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KIWIN’S Structure Club and Divisional Level District Level Executive Board Lieutenant Governors & Appointed Board Club Officer Responsibilities and Duties
7-13 6 7-8 9 10 11-13
Dues
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District & International Events
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District Projects Preferred Charities KIWIN’S Terms & Definitions KIWIN’S Acronyms
14-15 16 17-18 19
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History
Between 1973 and 1974, daughters of a past Kiwanis District Governor Sid Smith wanted to join a service organization. Key Club was the only one existing at that time, but his daughters weren't able to join because it was an all-male club. Smith wanted his girls to have the same opportunities as men so he started a club called Keyettes. The name was changed to "Keywanettes" in the mid-70s because a women's organization on the east coast already had the rights to the name. It was through the efforts of the Cal-Nev-Ha District Kiwanis Sponsored Youth Advisors and high school principals that a program was made available to the young women that provided the same opportunities that young men had in Key Club. Today KIWIN’S and Key Club are coeducational.
In the beginning, Keywanettes was the fastest growing high school organization in the nation. There used to be four districts. However, the Texas district merged with the Key Club of Texas. There is only one club left in the Carolinas; being the area's sole club, there is no district. There is no Virginia club anymore, and all these events have left one district left - California-Nevada-Hawaii KIWIN’S. It has been the strongest and largest with over 50 clubs (and growing) and 2,500 members.
Keywanettes became KIWIN'S when the House of Delegates convened at the 1995 Cal-Nev-Ha District Convention. KIWIN'S comes from the Otchipew language and translates to "people, men and women, working together in service." The name was changed to dispel gender specific connotations and promote growth.
On April 2001, the House of Delegates voted the Cal-Nev-Ha KIWIN’S District to become a district of Key Club International. Therefore, Key Club International has two districts in California, Nevada, and Hawaii: Cal-Nev-Ha Key Club and Cal-Nev-Ha KIWIN’S.
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What is KIWIN’S?
THE MISSION STATEMENT: KIWIN’S is the 32nd district of Key Club International that enthusiastically promotes the development of character and through community service within the Kiwanis family.
California
Nevada
Hawaii
MOTTO: “One Family. One Mission. One Word: KIWIN’S.”
CORE VALUES: Character Building, Leadership, Service, and Family
OBJECTIVES: To promote leadership development To cooperate with school administrators To champion the role of service within our To exhibit a positive, active role in society To encourage the growth and development of our peers To form meaningful and lasting relationships To nurture relationships and bonds To emphasize consistent communication throughout all levels of the Kiwanis family To accept and promote the following ideals
To give primacy to the human and spiritual rather than to the material values of life.
To encourage the daily living of the Golden Rule in all human relationships
To promote the adoption and application sportsmanship, and social contacts
To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship.
To provide a practical means to form enduring friendship, to render unselfish service, to build a better community.
To cooperate in creating and maintaining that sound public opinion and high idealism which make possible the increase of righteousness, justice, patriotism, and good will. 4
Why is KIWIN’S spelled with all Caps & an Apostrophe?
While some claim KIWIN'S is grammatically incorrect, it is ALWAYS spelled in caps with an apostrophe. KIWIN'S is not an acronym. However, it is written in all caps with the apostrophe to show the district’s unique and individual spirit. The apostrophe is an accent to help KIWIN'S standout, for it is unlike any other youth sponsored organization. When written in all caps, KIWIN'S certainly is conspicuous, thus representing how KIWIN'S is prominent in the school and community.
Key Club International Pledge The Key Club International pledge is said to honor the Kiwanis Family and to praise the leadership development, services we have given to the community. It is as followed: I PLEDGE on my honor to uphold the objects of Key Club International; To build my home, school and community; To serve my Nation and God; And to combat all forces which tend to undermine these institutions.
Kiwanis Advisors Within KIWIN’S, the organization’s biggest supporters have been the Kiwanis advisors. Their guidance and sponsorship have made it possible for the KIWIN’S organization to exist.
Kiwanis advisors supervise members at all club, divisional and district functions. They are the liaisons between Kiwanis and KIWIN’S.
Their tireless efforts and commitment to this organization have allowed KIWIN’S to help the world, one child and one community at a time. 5
KIWIN’S Relationship with Key Club International
KIWIN’S is one of the 30+ districts of Key Club International. Therefore, there is no difference between KIWIN’S and Key Club because KIWIN’S is a Key Club district. We have a different name due to our unique history, but other than that, KIWIN’S has the same initiatives as its sister districts to improve the community and world through the work of high school students.
The KIWIN’S district of Key Club International exclusively has the most average service hours per member than any other sponsored youth organization. Our Key Club district is known for our infectious enthusiasm and closely-knit, familial environment.
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Kiwanis Family Tree
KIWIN’S is one of the many service leadership programs sponsored by Kiwanis International. Members of the Kiwanis Family include K-Kids, Builders Club, Key Club, Circle K, and Aktion Club. Key Club has approximately 250,000 members in over 5,000 clubs. Circle K, the largest collegiate service organization of its kind, boasts 12,600 members. Meanwhile K-Kids, Builders Club, and Aktion Club collectively have 13,000 members. In total, Kiwanis sponsors about 7,000 youth service clubs with nearly 320,000 youth members. Accordingly, when you include the 350,000 Kiwanis members, the entire Kiwanis family has more than 500,000 members from all around the world! 7
KIWIN’S Structure (Club, Divisional, District)
Club Level: Each KIWIN'S club is required to hold meetings to keep members informed on community service projects. Students elect officers every year. The Club Board of Directors, consisting of officers and chairpersons, determines the club's various service deeds and delegates authority to committees and members. Officer positions include President, Vice-President, Secretary, Treasurer and Historian. Other positions such as Public Relations, Spirit Chair, Events Coordinator, and Special Events Coordinator may be included depending on the club. *For specific officer position guidelines or more details, please refer to pages 10-12 of this manual or visit KIWINS.org under Resources, Officers. Divisional Level: Cal-Nev-Ha KIWIN’S includes nine active divisions that are named after different types of gemstones; these divisions are spread throughout California. Each division has its own Lieutenant Governor, who oversees all the KIWIN’S clubs within their respective area. The Lt. Governor is responsible for the welfare of the clubs in their division. They host Divisional Council Meetings where members from all the clubs in the division meet and discuss divisional and district news.
Crystal
Diamond
Jet
Emerald
Ruby
Goldstone
Sapphire
Jade
Turquoise 8
KIWIN’S Structure Continued. (District)
District Level: The District Board consists of 17 individuals: Executive Board of the District Governor (Governor, Secretary, Treasurer, & Bulletin Editor), 9 Lieutenant Governors, and Appointed Board (Convention Chair, Membership Development and Education Chair, Awards Chair & Technology Chair). Each division has its own Kiwanis Regional Advisor and the district has its own District Administrator. Above the District Level is the International Level, where the KIWIN'S district and other districts are collectively called Key Club International.
Executive Board The District Governor is in charge of the entire Cal-Nev-Ha KIWIN’S District. She/He works closely with all members of District Board, all Kiwanis advisors, and all committees to plan KIWIN’S events and makes sure that the KIWIN’S organization remains organized. The District Secretary ensures that all clubs are correctly filling out their Monthly Report Forms (MRF) and submits the Cal-Nev-Ha KIWIN’S MRF to Key Club International each month. He/She also records minutes during district board meetings. The District Treasurer keeps track of all funds going in and out of the Cal-Nev-Ha KIWIN’S District. She/He oversees club dues, promotes fundraising, and mentors all club treasurers. The District Bulletin Editor is responsible for composing the “Gems” – a district newsletter released every month. He/She compiles information for the newsletter through the Article Report Forms that are submitted to him/her from KIWIN’S clubs each month. The District Bulletin Editor also oversees all district publications He/She mentors club historians and publicity chairs. 9
KIWIN’S Structures Continued (District Board)
Lieutenant Governors are meant to serve their respective divisions. (There are 9 active CalNev-Ha KIWIN’S Divisions right now—Crystal, Diamond, Emerald, Goldstone, Jade, Jet, Ruby, Sapphire, and Turquoise.) The Lieutenant Governors work with their clubs to ensure that each and every one is functioning correctly and efficiently. Lt.G’s are required to host KTC, OTC, monthly DCMs, create monthly divisional newsletters, submits monthly MRFs, and charter new KIWIN’S clubs in their division. They work as the liaison between the district and the clubs, offering information and tips to benefit those they serve.
Appointed Board Awards Chair: The Awards Chair oversees the Awards Committee and awards process. He/She also plans Pre-Judging, revises the awards manual, and designs/orders the trophies, plaques, and certificates. Convention Chair: The Convention Chair is the person in charge of organizing anything pertaining to District Convention. That means he/she is in charge of brainstorming new ideas for convention, planning the event, and ensuring its success. He/She oversees all convention committees to ensure that everything is running smoothly. Membership Development & Education Chair: The MD&E Chair’s main role is to promote KIWIN’S, encourage new members to join, and educate members on everything going on within the KIWIN’S District and throughout Key Club International through videos and literature. Technology Chair: The Technology Chair is in charge of the district website. He/She updates the old website regularly and promotes through methods of social networks such as Facebook, Twitter, etc. *For more in depth information on individual District Board Positions, please visit http:// www.KIWINS.org (The Elections Process Manual would be most suggested).
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KIWIN’S Structure Continued (Club Level) Responsibilities and Duties of Club
President: The Leader of the Club The Presidents are in charge of directing and leading their board. This position comes with daunting tasks and great responsibility. It can be seen as one of the toughest yet most rewarding position.
Keep each member active by having him or her be a part of a committee.
Learn and understand the objectives of KIWIN'S.
Attend all meetings of the Board of Directory, Divisional Meetings, and Conventions.
Keep a file of all records and correspondence.
Hold meetings at least weekly! Set a time and place.
Vice President: The Official President’s Assistant or the President’s Representative The Vice-Presidents’ duties consist of assisting the President any way possible, as well as other officers. It is his/her responsibility to preside over all meetings when the president is absent, along with assuming his/her duties.
Assume the duties of the President when he/she is absent.
Assist the President in any way possible. Help Club Committees.
Collect all monthly reports of the Club Committees and turn them into the Secretary.
Attend all meetings of the Conventions.
*For specific officer position guidelines, please visit Officers.
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KIWIN’S Structure Continued (Club Level)
Secretary: The Backbone of the Club. The Secretaries are in charge of keeping all club records. Which includes, Club bylaws, District bylaws, & Manuals. They are also in charge of turning in the Club Charter, Charter Membership List and are known as the Official Correspondence. Take minutes of all business meetings. The notes should include:
Time
of call to order and adjournment.
Treasurer’s Speaker
report.
and subject, or other types of programs carried out.
Outcome
of voting.
Complete and mail the club’s Monthly Report Forms (MRF) on time.
Take minutes at the monthly board meetings. Check to see that project reports are completed on time.
*MRF’s are Monthly Report Forms that the clubs must turn in every month to their Lt. governors, who then turn them into the District Secretary. Treasurer: The Bank The Treasurer not only call for counting money but also keep an accurate account of the club’s financial records, collect dues, and supervise all fundraisers. The club depends on the treasurer to fundraise to reduce the cost of District Convention and for other club necessities.
Send District dues to the District office along with the names of the members.
Record all expenditures and income.
Organize and foresee all fundraisers Update the club on its financial status.
*For specific officer position guidelines, please visit http://www.KIWINS.org under Resources, Officers.
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KIWIN’S Structure Continued
Historian: Record Keeper The historians are required to be present at every event to take pictures and document all club events. The job requires a great amount of creativity and organization. Historians must constantly meet deadlines because they are in charge of designing the club’s T-shirts, and creating the scrapbook at the end of the year.
Publicize meetings by posting fliers and KIWIN’S posters.
Take pictures at meetings and events. Be there at all KIWIN’S-related events and projects.
Design club T- shirts according to the theme.
Take pictures and document club events, meetings, and overall work in a scrapbook to be entered in district and International contest (when applicable).
Turn in ARF’s (Article Report Form) every month to the District Bulletin Editor to be featured in GEMS, the newsletter.
*For specific officer position guidelines, please visit http://www.KIWINS.org under Resources,
Dues Dues are mandatory membership fee required in order to attend District events such a usually US$13.50 ($6.50 pays for District dues, the $7.00 goes towards Key Club International); each KIWIN’S club are required for various reasons, such as:
Club mailings
Member communication and administration
Leadership development resources
Major Emphasis Program
Materials about service partners
Convention planning and promotion
*For more information about Dues, please visit http://www.KIWINS.org under About, FAQ. 13
District & International Events
Fall Rally: Each year in November/December the District hosts two Fall Rallies (North & South). Fall Rally is not only a way to pump up members for the upcoming year but also serves the purpose to raise money for KIWIN’S minor Emphasis District Project: Pediatric Trauma Program. Specific events include Penny Wars, and cheer battles all fundraise money for PTP. District Convention: DCON is the last and most important event in the KIWIN’S year. It marks the end and beginning of the KIWIN’S year. Clubs have the chance to win several awards as well as bond and learn about KIWIN’S. The location and date varies each year, but it is usually at the end of April. International Convention: ICON is the last event in the Key Club International year. It marks the end and beginning of the new Key Club International year. The purpose of this convention is to elect the International Officers, review accomplishments of the past year, and set policies for the coming year.
District Projects This year, the District Projects of KIWIN’S include Minor Emphasis: Pediatric Trauma Program, Major Emphasis: Live2Learn and District Emphasis Project ELIMINATE. Minor Emphasis: Pediatric Trauma Program Established in 1992, Pediatric Trauma Program, our Minor Emphasis, is a main focus of KIWIN'S in conjunction with Cal-NevHa Kiwanis. Pediatric Trauma affects children from infancy to age nineteen. It is a result of motor vehicle accidents, physical abuse, drowning accidents, falls, and animal bites, making it the leading cause of death of children in the United States. Every year it results in sixteen million emergency visits and twenty thousand deaths. To prevent these accidents and injuries from happening, KIWIN'S has focused on fighting Pediatric Trauma through raising funds and by increasing general awareness through education. 14
Major Emphasis: Live2Learn "Children: Their Future, Our Focus. Live2Learn" Realizing the need and interest in supporting the MEP through hands on service, a new service initiative will be created on a two-year basis. All of the hands on service provided to children by Key Club International members can be directed to a single area of need to make a substantial impact. This service initiative directs and focuses the attention of KIWIN'S members to serve children in a specific hands-on approach. KIWIN'S members currently will focus their time and talents on Live2Learn, specifically focused on 5-9 year old youth, with the main goals of promoting education and building literary skills. This program not only creates endless possibilities to strengthen the common goal of service, but also allows each KIWIN'S member to develop into a well-rounded individual community leader and lifelong advocate for children's education.
District Emphasis Project ELIMINATE Kiwanis International and UNICEF have joined forces to eliminate maternal and neonatal tetanus. Neonatal tetanus kills one baby every nine minutes—nearly 60,000 newborn children every year. A significant number of women also die due to maternal tetanus. The effects of the disease are excruciating—tiny newborns suffer repeated, painful convulsions and extreme sensitivity to light and touch. To eliminate MNT from the Earth, 129 million mothers and their future babies must be immunized. This requires vaccines, syringes, safe storage, transportation, thousands of skilled staff and more. It will take $110 million—and the dedicated work of UNICEF and every member of the Kiwanis family.
*For a more in depth details on District Events and District Projects please visit http://www.KIWINS.org on the District Projects, Fall Rally and DCON Tab.
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KIWIN’S Preferred Charities
Children’s Miracle Network Hospitals KIWIN’S and Children’s sponsor fundraising events or service projects. All proceeds raised directly benefit hospitals with helping purchase modern equipment, train staff, and conduct life –saving research.
March of Dimes KIWIN’S partners up with the March of Dimes to make sure every baby is healthy and safe. March of Dimes focuses on raising awareness of premature babies and reducing the rate of premature births. KIWIN’S members may also participate in their signature event, March for Babies.
UNICEF KIWIN’S has participated annually in Tick UNICEF, where members ask for donations at Halloween time. All proceeds go to with UNICEF to raise money for The Eliminate Project.
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KIWIN’S Terms and Definitions
Bylaws: The International and district levels operate under a set of bylaws that spell out their respective policies. Clubs should also operate under such regulations. If your club does not have bylaws, obtain a copy of the Standard Form on-line at keyclub.org. District: Key Club International is divided into 33 districts (KIWIN’S is the 32nd!). Each Key Club District is coextensive with one of the districts of Kiwanis International. The district promotes cooperation and fellowship among clubs by encouraging participation in programs, activities, and the objects of the district and International; by strengthening existing clubs and building new ones; and by accepting and promoting the objects of Key Club. District Administrator: Each year the Kiwanis district governor appoints a Kiwanian to serve as district administrator of KIWIN’S/Key Club. He/she is responsible for carrying out the Key Club district organization’s administrative functions in accordance with the Kiwanis District board’s approval. The administrator advises the District Board, assists regional advisors, and does much more to ensure a successful KIWIN’S year. District Convention (DCON): Each club is entitled to send two delegates and two alternate delegates, which should be elected officers for the new year. The convention usually lasts for two days and serves as a training session for newly elected officers. The convention is rewarding for everyone and can help provide the enthusiasm to make a better club next year. Division: Each district is divided into territories called divisions, often coextensive with the boundaries of the Kiwanis division. There are a total of twelve divisions (only nine active divisions, however), each with a lieutenant governor who carries out the district’s policies within his/her respective division, and provides support to the clubs. Divisional Council Meeting (DCM): from three to ten Divisional Council Meetings. These meetings educate, and train Key Club officers and advisors as well as potential club leaders within the geographic region concerning district and International events, scholarships, and programs. Often service projects and social events are carried out in conjunction with these meetings.
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KIWIN’S Terms and Definitions (Cont.)
Governors: The KIWIN’S governor is the chief executive officer of the district. They work closely with other International and district officers to strengthen and expand KIWIN’S/Key Club. The District Governor appoints all standing and temporary district committees, and presides at the annual district convention and other district meetings. He/she also attends the International Convention and all meetings of the International Council. International Convention (ICON): Held annually, in July, the purpose of this convention is to elect the International Officers, review accomplishments of the past year, and set policies for the coming year. New programs are announced and national speakers participate. Members from your club should attend annually and adult advisors are always welcome. Lieutenant Governor (Lt.G): The lieutenant governor is the head administrative officer within the division and is a member of the District Board. The LTG is the main communication line to clubs and is responsible to all clubs within his/her division. The LTG coordinates and leads divisional council meetings, divisional rallies, training, and provides support to club presidents. Sponsoring Kiwanis Club: A Kiwanis club sponsors each KIWIN’S/ Key Club. All of the activities of the Key Club are guided and supported by the principles set forth by Kiwanis International. Each sponsoring club provides a Kiwanis Advisor. He/she should attend meetings, help in the planning of activities, and work closely with the faculty advisor. Youth Opportunities Fund Club Project Grants: YOF service grants are available to clubs to fund service projects. Clubs may request funding assistance from US $200 to US $2,000. The postmark deadline for the grant application is October 15.
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KIWIN’S Acronyms
ARF: Article Report Form CKI: Circle K International (College) DA: District Administrator DB: District Board DCM: Divisional Council Meeting ICON: International Convention KA: Kiwanis Advisor KC: Key Club KCI: Key Club International KEY: Kiwanis Educating Youth K-Family: Kiwanis Family KTC: KIWIN’S Training Conference LTG: Lieutenant Governor MEP: Major Emphasis Program MRF: Monthly Report Form OTC: Officer Training Conference PTP: Pediatric Trauma Program RA: Regional Advisor RTC: Regional Training Conference
*For a more in depth understanding specifics please visit http:// www.KIWINS.org.
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