2021 Staff Handbook (v4.1) by MazenodCollege

Staff Handbook 2021

2021 Staff Handbook Version 4.1 (April 2021)

2021 Staff Handbook Version 4.1

Last Updated: April 2021 Date of Next Review: December 2021 Document Owner: Dean of Staff Reviewer: Dean of Staff This is a controlled document. Hardcopies of this document are considered uncontrolled. Please refer to MazCom for the latest version.

From the Principal Dear Staff, I would like to welcome you to Mazenod College. Since our beginning in 1967, the College has had a proud history of educating boys in the charism of the Oblates of Mary Immaculate. Over the years, we have increased in size, with 203 staff currently employed to support, nurture and educate our 1445 students from Year 7 to Year 12 with nine streams at each year level. If you have any questions, please do not hesitate to make contact with me, or a fellow colleague.

Mr Tony Coghlan Principal

From the Rector Dear Staff, A warm welcome to Mazenod College for 2021. Like some of you, I am also a new member of staff. As a new academic year begins, we are all called to work and minister collaboratively to ensure that the young men entrusted to our care will grow in their faith, work towards academic excellence and become the person God has created them to be. This 2021 Handbook will give all staff a great insight to the mission of our College. I am sure you will refresh yourself with all aspects of our College life. I look forward to meeting and working with you all as we undertake our common journey of life.

Fr Harry Dyer OMI Rector

2021 Staff Handbook Version 4.1 (April 2021)

From the Dean of Staff Dear Staff, Welcome to our College and thank you for joining our wonderful team of staff. This handbook is designed to support your induction by aiming to provide you with helpful information. There are two versions of the handbook, both printed and digital. The digital version contains live hyperlinks to College policies. The hardcopy is divided into three sections. The first contains essential information for all staff. Section 2 relates to teaching staff and Section 3 contains a list of College policies and an account of our College history. If you have any further queries, please don’t hesitate to contact me.

Mrs Joanne Noone Dean of Staff

2021 Staff Handbook Version 4.1 (April 2021)

College Vision and Mission Statement “Leave Nothing Undared for the Kingdom of God” Vision

Mazenod College is a Catholic boys’ secondary school striving to live the charism of the Oblates of Mary Immaculate. Centred on the person of Jesus Christ, our community is built on faith, nourished by the Eucharist and seeks to live and share Gospel values in word and deed.

Mission

Mazenod College is committed to the pursuit of excellence in the intellectual, social, moral, spiritual and cultural development of each student according to his unique capacity. Each person at Mazenod is encouraged to contribute to a welcoming and caring community in collaboration with our local Parishes.

Guiding Principles 1. Let us be united in the love of Jesus Christ

We seek to develop a personal relationship with Jesus Christ, the Saviour, and to see people and the world through His eyes. By regularly turning our hearts and minds to Him, and by opening ourselves to the gift of the Holy Spirit, we seek, like Mary Immaculate, to receive God’s holiness and bring it to reality in our daily lives.

2. Be a burning flame not a smouldering wick

We serve to light the fire inside our students, fostering a burning desire to achieve academic excellence and to cultivate their abilities to the fullest. We see education as a lifelong process of formation in the truth, not just a moment in time, encouraging our students to be the flame, continuously burning brightly and sharing their talents.

3. We have but one heart, one soul

We strive to nurture a friendly and caring school, enabling students to develop a sense of loyalty, solidarity and service. We provide pastoral care and encourage participation in all aspects of College life. Nourished by the Eucharist, and led by the Oblates of Mary Immaculate, we believe that once a student enters the College, he and his family become part of our community for life.

4. Learn who you are in the eyes of God

We aspire to instil in all people the knowledge that God’s unconditional love is real and everlasting. Through the creation of an inclusive community and an environment that is conducive to students discerning their unique worth in the eyes of God, all members of the Mazenod family are free to flourish and grow.

5. Enter to Learn, Leave to Serve

We endeavour to emulate St Eugene de Mazenod’s model of standing with the poor in our community and beyond. Acts of service are a key component of an education at Mazenod. On their journey, our students recognise their call to bring the transforming presence of Christ to the world. 2021 Staff Handbook Version 4.1 (April 2021)

“You are more precious in God’s eyes than all the riches on earth. Know that dignity!” - St. Eugene de Mazenod

Child Safe Schools

Child Safe Schools Child Safety Obligations

Mazenod College has a moral and legal responsibility to create nurturing school environments where children and young people are respected, their voices are heard and they are safe and feel safe. We are committed to the safety and wellbeing of all our students, and ensuring communication with staff, contractors, volunteers to enable them to fulfil their roles. Mazenod’s Child Safety Policy takes into account relevant legislative requirements within the state of Victoria, including the specific requirements of the Victorian Child Safe Standards as set out in Ministerial Order No. 870. The policy applies to school staff, including school employees, volunteers, contractors and clergy.

Expectation of our School Staff – Child Safety Code of Conduct

At Mazenod College, we expect school employees, volunteers, contractors and clergy to proactively ensure the safety of students at all times and to take appropriate action if there are concerns about the safety of any child at the school. All school staff must remain familiar with the relevant laws, the code of conduct, and policies and procedures in relation to child protection and to comply with all requirements. We have developed a Child Safety Code of Conduct, which recognises the critical role that school staff play in protecting the students in our care and establishes clear expectations of school employees, volunteers, contractors and clergy for appropriate behaviour with children in order to safeguard them against abuse and or neglect. Our Code also protects school staff through clarification of acceptable and unacceptable behaviour.

Acceptable Behaviours

All staff, volunteers, contractors, clergy, and board members are responsible for supporting the safety of children by • Adhering to the school’s child safe policy and upholding the school’s commitment at all times • Taking all reasonable steps to protect children from abuse • Treating everyone in the school community with respect • Listening and responding to the views and concerns of children, particularly if they are telling you that they or another child has been abused or that they are worried about their own safety or the safety of another child. • Promoting the cultural safety, participation and empowerment of Aboriginal and Torres Strait Islander children • Promoting the cultural safety, participation and empowerment of children with culturally and/or linguistically diverse background (by having a zero tolerance of discrimination) • Promoting the cultural safety, participation and empowerment of children with a disability • Ensuring as far as practicable that adults are not alone with a child • Reporting any allegations of child abuse to the Deputy Principal Students and to the school leadership team • Understand and complying with all reporting obligations as they relate to Mandatory Reporting • Reporting child safety concerns to the Deputy Principal Students or the Leadership team • If allegations of child abuse are made, ensuring as quickly as possible, that the individual/s are safe • Reporting to the Victorian Institute of Teaching, any charges, committals for trial, or convictions in relation to a sexual offence, by a registered teacher, or certain allegations or concerns about a registered teacher

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Child Safe Schools

Expectation of our School Staff – Child Safety Code of Conduct Unacceptable Behaviours

Staff and volunteers must not • Ignore or disregard any suspected or disclosed child abuse • Develop any relationships with children that could be seen as favouritism • Exhibit behaviours with children which may be construed as unnecessarily physical • Put children at risk of abuse (for example by locking doors) • Initiate unnecessary physical contact with children or do things of a personal nature that a child can do for themselves • Engage in open discussions of a mature or adult nature in the presence of children (for example, personal social activities). • Use inappropriate language in the presence of children • Express personal views on cultures, race, or sexuality in the presence of children • Discriminate against any child in regards to age, gender, race, culture, vulnerability, sexuality, ethnicity or disability • Have contact with a child or their family outside of school without the school’s leadership or child safety officer’s (if the school has appointed someone to this role) knowledge and/or consent or the school governing authority’s approval (for example, unauthorised after-hours tutoring, private instrumental/other lessons or sport coaching); accidental contact, such as seeing people in the street, is appropriate. • Have any online contact of a personal nature with a child (including by social media, email, instant messaging, etc.) or their family (unless necessary e.g. providing families with e-newsletters, or assisting students with school work) • Use any personal communication channels/devices such as personal email accounts • Exchange personal contact details such as phone number, social networking sites or email addresses • Photograph or video a child without the consent of the parent or guardians • Work with children whilst under the influence of alcohol or illegal drugs • Consume alcohol or drugs at school or at school events in the presence of children. Except for events that are authorised by school governing body such as, Fathers Association events, Mothers Auxiliary events and Valedictory Dinner

Your Acknowledgement of Awareness of Key Policies and Codes It is a requirement that all staff, contractors and volunteers have a current Working with Children Check or VIT registration, a copy of this is to be provided to Office Administration. As part of induction there are key policies that are provided to you and it is a requirement that you acknowledge your understanding of the obligations around child safety at the College. For more information and to complete our compulsory training please visit our Child Safe Induction Training site.

Child Safe Organisation

Mazenod College is a child safe organisation and fully compliant with the Commission for Children & Young People (CCYP) seven child safe standards: • Standard 1: Governance and leadership • Standard 2: Clear commitment to child safety • Standard 3: Code of conduct • Standard 4: Human resource practices • Standard 5: Responding and reporting • Standard 6: Risk management and mitigation • Standard 7: Empowering children.

The CCYP Child Safe Standards aim to:

• promote the safety of children • prevent child abuse • ensure organisations and businesses have effective processes in place to respond to and report all allegations of child abuse. An overview of the CCYP Child Safe Standards can be viewed at: https://youtube/vR4_Ak7dxuo

Child Safe Policies • • •

Child Safe School Policy Code of Conduct Reporting Obligations

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“For the years of our learning Our hope will be yearning, Through work and through play To live fully each day” - Mazenod College Anthem

About Our College

2021 Staff Handbook Version 4.1 (April 2021)

Staff

Students

Board Executive

Principal

College Executive

Families

Board Subcommittee

Rector

Former Students/Families/Staff

Oblates of Mary Immaculate

College Advisory Board

Canonical Administrators

Management - Catholic Education Melbourne Management of the operation of schools are delegated to the management layer of MACS under the leadership of MACS’s Chief Executive Officer.

Board of Directors The Board of Directors of MACS, appointed by the Member, is responsible for the overall governance, management and strategic direction of the company and ensuring the objects of Catholic education set forth in the constitution are enacted faithfully and effectively.

Melbourne Archdiocese Catholic Schools (MACS) Member of the company, created to govern and operate schools belonging to the parishes of the Archdiocese keep the board faithful to the mission, which is the purpose of the Company.

Delegation of Shared Authority

Principal and Oblate Rector

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Committees

Mazenod College Advisory Board

Staff representation on the College Advisory Board includes the Principal, the Rector, the Finance Administrator and the Development Manager. In addition, the Dean of Staff, as a Board member, informs the Board of all matters relating to curriculum development, sporting accomplishments, educational achievement and the wellbeing of staff and students. The incumbent of this position is nominated by the Principal.

Mazenod College Executive

The College Executive meets with the Principal once per fortnight to advise, review, and monitor the progress of the College. This committee evaluates all applications for Professional Development from staff, develops matters of educational policy and seeks the advice of specialists to determine the best educational practices.

Consultative Committee

The Mazenod College Consultative Committee meets once a term, to consult with the Principal on matters of class size, workload, allocation of time release, and allowances for positions of leadership. These matters are discussed within the guidelines laid down in the Victorian Catholic Education Multi Enterprise Agreement (VCEMEA, or ‘the Agreement’) regarding the role of the Consultative Committee. The model used is that required by the Industrial Agreement.

Curriculum Committee

Membership of the Curriculum Committee consists of the Principal, Deputy Principal (Curriculum), Deputy Principal (Learning & Teaching), Faculty Heads, Learning Diversity Coordinator, Careers Coordinator, VCE Administration and Exams Coordinator, VET and VCAL Coordinators, and Head of Library and Digital Learning Resources, Dean of Staff and Dean of Data, Systems & Analysis . This committee is the forum for all matters pertaining to Learning and Teaching, curriculum processes, Examinations, Reports, and Digital Learning.

Student Wellbeing Committee

This committee meets to ensure that “at risk” students are protected and cared for. The committee consists of the Dean of Senior School, Dean of Junior School, the College Counsellors, Head of Special Education, the College Nursing Team, and is chaired by the Deputy Principal (Students).

OH&S Committee

The OH&S Committee monitors the safety issues within the College and is chaired by the Deputy Principal (Operations). The Chairperson meets regularly with an elected Staff representative and the College Business Manager to ensure that all College practices comply with Industrial OH&S standards.

Staff Social Club

The Staff Social Club is funded by weekly contributions from the pay of all College Staff. The positions are filled on a voluntary basis and any staff member can apply to join the team. This group is responsible for: • Purchasing gifts and flowers for staff • Organising the end of year and end of term staff functions • Purchasing staff amenities as required • Organising morning teas and celebrations

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Committees

Staff Wellbeing Committee

The Staff Wellbeing Committee is comprised of volunteer staff members. The Committee meets once per term. It is the mission of the Staff Wellbeing Committee to promote the health and wellness of staff through education based on the SEARCH Framework and initiatives that: • Encourage habits of wellness • Increase awareness of factors and resources contributing to wellbeing • Inspire and empower individuals to take responsibility for their own health

ICT Steering Committee

The ICT Steering committee is a subcommittee of the Curriculum Committee. It is lead by the Deputy Principal of Learning and Teaching. Its members include the Deputy Principal of Curriculum, Digital Learning Resources coordinator, MAZCOM coordinator and Digital Coaches. The committee manages the ongoing development of e learning and associated software and programs. The committee reports to both Curriculum Committee and the ICT Principal Advisory committee.

“Heavenly Father, you have chosen us to be your people and you call us to live and grow each day in our Mazenod College Community. ” - Mazenod College Prayer

Information for all Staff 14

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Staff Essential Information Absences

On days when you are absent the Daily Organiser needs to know as soon as possible. You must contact the College before 7:30 am (the earlier, the better) and leave a message on the Daily Organiser’s mobile phone or email extras@mazenod.vic.edu.au. The mobile contact number is located on the Daily Org. sheet. Work can be left for students via MazCom. See the ‘Extras & Duties’ tile on your homepage. Each teacher has been issued a folder. You are also encouraged to place details on your class page. If your absence is known in advance, and for all types of leave, you are required to complete a pink form titled ‘Applications for Leave for all Staff’, indicating the circumstances of your absence. This form is obtainable from the HR Manager, the Daily Organiser, or in the Staffroom. This will need to be returned to the Human Resources Manager for the consideration and approval of the Principal. Once a decision has been made, a copy of the Principal’s deliberation will be returned to you with written confirmation of this decision. For teaching staff, a copy is given to the Daily Organiser so that your classes can be covered.

Access & Security

The Administration Office is staffed Monday - Friday from 8 am to 5 pm. If you intend being present within the College facilities after 4.30 pm, please contact the Community Liaison Officer (0459 988 326 or email communityliaison@mazenod.vic.edu.au) so that they can make the appropriate arrangements. The Business Manager, will determine (with the Principal and Rector’s approval) the level of access each staff member has and the corresponding access card. If you are allocated an access card or key, remember that it is individually numbered and assigned so that the security of the College is maintained at all times.

Assembly

Assemblies occur generally once every three weeks on Fridays. On the day that assembly is held, there is no Homeroom Period and students commence Period 1 at 8:35am. This is to facilitate the holding of assembly in the Provence Centre after Period 4 (11:45am). All teachers and students are expected to attend. A team of staff and student leaders organise the agenda for assemblies and this agenda is then submitted to the Deputy Principal (Students) for approval. The College Captain, Vice-Captains and Head Prefects are the Masters of Ceremonies (MCs), and run the whole assembly. The speakers include the regular addresses by the Principal, the Deputy Principals and the Sports Staff. Students and teachers speak about school activities and occasionally guest speakers are invited to address the College on relevant issues. Homeroom Teachers wait in the classroom prior to assemblies and when all members of the class are present, the teacher accompanies their class to the Provence Centre where they are seated in homerooms. Staff are expected to dress formally for these occasions. Of importance is the overall development of students in the promotion of an awareness and pride in our Australian and Oblate Heritage. To further this, the National Anthem and the College prayer are also recognised.

Attendance

All members of staff are required to be on College grounds between the hours of 8:30 am and 4:00 pm (unless previously arranged). If you leave the premises, please sign out. This is done at reception. 2021 Staff Handbook Version 4.1 (April 2021)

Staff Essential Information Bell Times

Every day begins with a voluntary Mass in the chapel at 8:10 am. Morning Yard Duty commences at 8:15 am. A Staff Briefing is held each Wednesday morning at 8:10 am in the Lecture Theatre.

Monday Bell Schedule Bell Rings Homeroom Period 1 Period 2 Recess Period 3 Period 4 Lunch Period 5 Period 6

08:35 AM 08:35 AM - 08:50 AM 08:50 AM - 09:35 AM 09:35 AM - 10:20 AM 10:20 AM - 10:40 AM 10:40 AM - 11:30 AM 11:30 AM - 12:15 PM 12:15 PM - 12:55 PM 12:55 PM - 01:45 PM 01:45 PM - 02:30 PM

Normal Bell Schedule Bell Rings Homeroom Period 1 Period 2 Recess Period 3 Period 4 Lunch Period 5 Period 6

Assembly Day Bell Schedule

Homeroom Meeting Bell Schedule Bell Rings Homeroom Period 1 Period 2 Recess Period 3 Period 4 Lunch Period 5 Period 6

08:35 AM 08:40 AM - 09:20 AM 09:20 AM - 10:05 AM 10:05 AM - 10:50 AM 10:50 AM - 11:10 AM 11:10 AM - 12:00 PM 12:00 PM - 12:45 PM 12:45 PM - 01:35 PM 01:35 PM - 02:25 PM 02:25 PM - 03:10 PM

08:35 AM 08:35 AM - 08:50 AM 08:50 AM - 09:40AM 09:40 AM - 10:30 AM 10:30 AM - 10:50 AM 10:55 AM - 11:45 AM 11:45 AM - 12:35 PM 12:35 PM - 01:25 PM 01:25 PM - 02:20 PM 02:20 PM - 03:10 PM

Bell Rings Period 1 Period 2 Recess Period 3 Period 4 Assembly Lunch Period 5 Period 6

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08:35 AM 08:35 AM - 09:20 AM 09:20 AM - 10:00 AM 10:00 AM - 10:20 AM 10:20 AM - 11:05 AM 11:05 AM - 11:45 AM 11:45 AM - 12:55 PM 12:55 PM - 01:45 PM 01:45 PM - 02:30 PM 02:30 PM - 03:10 PM

Staff Essential Information Buses & Excursions

The Deputy Principal (Students) must be notified and advised of any bus bookings and excursions.

Buses

The College has many staff members who are qualified to drive buses and quite willing to help you out with excursions. Bookings can be made through reception, including charter and hire buses. Please note that for bus bookings in the afternoons, staff need to be considerate of College sporting commitments, and therefore must be cleared with the Head of Sport.

Excursions

Excursions are a valuable part of learning. When planning an excursion you should lodge an online application through Consent 2 Go. This must be completed at least three weeks prior to the excursion taking place. It is then presented to the weekly meeting of the Executives where discussion will ensue about the suitability of the excursion, the timing and staff that need to accompany. At the conclusion of that meeting the Deputy Principal (Students) will either approve/disapprove the proposal online. Any excursion outside the College requires parent consent via the Consent 2 Go and staff organising the excursion will need to be aware of parents who have not given consent. It is essential to the smooth running of classes and teachers’ programs that those teachers who will be affected be notified as early as possible. Furthermore, the notice should be repeated several times through the staff bulletin. Personal contact is always appreciated by teachers affected by excursions. If the students will be absent during Homeroom, the Student Counter MUST be informed.

Branding (External College Communication & Publications)

All staff must adhere to the style guidelines and logo requirements as set out in the Branding Site in MazCom. Staff will also find templates of College letterheads, powerpoints, email signatures and other stationary on MazCom to be used when communicating with the wider community. All communication and publications made on behalf of the College must be approved by the Development Manager or by Administration. These include communication or publications via: • the wider College Community • Social Media; or • Websites Administration and the Development Manager can also assist in designs and artwork for College publications or communications.

2021 Staff Handbook Version 4.1 (April 2021)

Staff Essential Information College Prayer, Anthem and Motto Prayer

Heavenly Father, you have chosen us to be your people and you call us to live and grow each day in our Mazenod College Community. May we be ever more aware of the presence of Jesus in our own lives, nourished by prayer and the Eucharist, may we make His presence felt more and more in the lives of those around us, at home, at school and at play. May we always be proud of our Catholic Heritage, loyal to our Church, and eager to help grow in carrying on the life and love of Jesus Christ in the world today. Help us to recognise the special gifts you give to each one of us and let us always use them for the betterment of the World in which we live. Let us be open to, and generous in answering whatever walk of life God calls us to. Father we praise your name for ever and ever. St Eugene de Mazenod: Pray for us. Blessed Joseph Gerard: Pray for us. Blessed Jospeh Cebula: Pray for us. Praised be Jesus Christ and Mary Immaculate.

Anthem

Leave nothing undared is your call Mazenod. Leave nothing undared for the Kingdom of God. O long may we strive with full vigour of youth Keep ever alive honour, virtue and truth. For the years of our learning Our hope will be yearning, Through work and through play To live fully each day. Leave nothing undared for the Kingdom of God. Leave nothing undared is our pledge Mazenod.

O long may we serve as the People of God. And honour deserve of our school, Mazenod. May friendships formed here ever flourish and grow To keep our hearts clear and their blessings bestow. With our eyes on tomorrow Its joy or its sorrow We ask God for light To keep faith ever bright Leave nothing undared for the Kingdom of God. Leave nothing undared is our pledge Mazenod.

Motto

Full Motto: Nihil Linquendum Inausum Ut Proferetur Imperium Christi” (Leave Nothing Undared that the Kingdom of Christ may be Advanced) College Motto: Nihil Linquendum Inausum (Leave Nothing Undared)

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Staff Essential Information Communication & Meetings

Every staff member has access to the following when communicating to students, parents or other staff members: • Their Mazenod College email address - Staff are required to check their inbox daily. • An Office Telephone - A list of staff telephone numbers can be found in MazCom under ‘Staff Services’. Each staff member has a voice message programmed on their office telephone and are advised to regularly check these messages. If staff require assistance setting up their voice messages, they should contact the AV Technician. Telephone messages will not be taken at Reception unless they are extremely urgent. • MazCom - Staff can search for specific members of the College Community including other staff, students or parents. Individual or group messages can be sent via MazCom. In conjunction with emails and an assigned office telephone, staff are to familiarise themselves with the additional communication methods utilised at the College on a regular basis.

Student Communications News Headlines

The best way to communicate with a large number of students over a variety of classes is through the MazCom News Headlines. These announcements are read out at the beginning of each day during Homeroom. Messages for individuals, groups, classes or year levels all find their way into the News Headlines. All staff can submit items electronically in MazCom by following the prompts.

MazCom Messages

In addition, MazCom has message facilities which enable communication between staff, students and classes. These are directly messaged to students, as well as sent as an email to students’ inboxes. These can be customisable to each class, interest group or year level.

TV Screens

All year levels have TV screens which also assist in communicating to students. Other TV Screens can also be found in the Heritage Corridor, the O’Rourke Library and Reception. These are generally reserved for specific year level related announcements, or school-wide communication. Any staff who need to communicate to a specific class or co-curricular group should use alternative methods outlined above. Please submit any items to the relevant staff member listed below: Year Level TV Screens (Year 7 - 12) - Year Level Coordinators Common Areas (Heritage Corridor & Reception) - AV Technician O’Rourke Library - Head of Library

Staff Communications Staff News

Regular updates and news can be uploaded to the ‘Staff News’ Tile on MazCom. Items in this tile include recorded staff meetings, virtual meeting rooms (via Google Meet), staff wellbeing news and newsletters, and other social forums for staff to remain in contact. Agendas for professional development days or staff retreat days are also uploaded onto this tile.

2021 Staff Handbook Version 4.1 (April 2021)

Staff Essential Information Communication & Meetings (cont.) Parent Communication Emails & Telephones

Emails to parents of individual students or classes should be sent via your staff email. Similarly, phone calls to parents should be conducted during College business hours using your assigned office telephone. Staff are highly encouraged to call privately (hide their caller ID) if using their personal mobile phone to contact parents. All contact information of parents of students can be found on MazCom, Synergetic, or SynWeb. If staff notice any incorrect or outdated information they should advise the administration team.

MazCom

Parents have access to MazCom through their own unique login username and password. Parents can access their student’s class pages, view reports and see assessment results. Staff can communicate to parents via the News Headlines or by the message facility.

Student Diary

Students are expected to utilise their student diary. Staff can write notes to home in student diaries and expect parents to acknowledge the note with a signature.

Letters

Written letters (via post) or electronic attachments (via email) can also be sent to parents for class activities, excursions, invitations to functions, year-level or school-wide communications and other College related initatives. Approval must be sought from Administration (and/or the Principal), who will also handle the distribution of your letters. As a minimum requirement, all communication must be sent on the College letterhead (templates can be found on the branding site) and adhere to the College branding rules.

Weekly Newsletter

The newsletter acts as a unifying force in the College Community and is emailed weekly to parents and staff in order to keep them informed of College activities and news. Students are also keen to see if the school community has acknowledged their particular activity. It is important to submit articles to Administration prior to 4pm on Wednesday. Faculty Heads and members of the Executive Leadership Team also write an article each term for the newsletter.

Staff Meetings

Weekly Staff Briefing

On each Wednesday there is a compulsory staff briefing held in the Lecture Theatre scheduled for 8:10am. This meeting is a general forum to outline all the major happenings of that week and to build our sense of community. All staff are expected to attend this gathering and information sharing session. If you are unable to attend, please email your apology to the Executive Assistant arobinson@mazenod.vic. edu.au. This excludes part time staff who do not work on Wednesday mornings. Briefing minutes can be found under the “Staff News and Keeping in Touch” tile on MazCom.

General Staff Meeting

General staff meetings are held at the beginning and in the middle of term on a Monday. They generally run between 2:45pm - 4:30pm. Items of business can be submitted directly to the Principal or his Assistant.

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Staff Essential Information Displan - Emergency Information

The College has two emergency audible warning signals that require different actions. 1. Lockdown: Signalled by a “beep beep” 2. Evacuation: Signalled by a “whoop whoop” All procedures for each emergency can be found under ‘Displan - Evacuation & Lockdown Information’. Staff are expected to understand the various procedures in the event of an emergency evacuation or lockdown. An evacuation diagram (such as the one below) and assembly areas can be found in each room by the door. Please familairse yourself with these diagrams and assembly areas. Assembly Area 1: Johnson Oval

Assembly Area 2: Behind Tennis Courts

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Staff Essential Information Facilities & Bookings

Staff are encouraged to make bookings for various College facilities through MazCom (under ‘Facility Bookings’) or by contacting the relevant facility manager.

Charles Anang Fitness Centre (Weights Room), Oblate Hall and Provence Centre

Student use of the Oblate Hall, Charles Anang Fitness Centre or Provence Centre sporting halls is only permitted if they are accompanied by a teacher. Facility Manager: Facilities Coordinator

Lecture Theatre

Seating Capacity: One Year Level As it is an outstanding resource, which needs to be well maintained, student behaviour needs to be closely supervised. Senior school students are usually given preference in its use. Facility Manager: AV Technician

Cafeteria

The Cafeteria accommodates Year 12 students at lunchtime. It is attached to the canteen. Staff can purchase their lunch as required from the canteen. Facility Manager: AV Technician

Functions

Attendance and participation in College events is expected. These include: • Inaugural Mass, • Speech Night, • College Open Days, • Founders Day Mass, • Parent Teacher Interviews • Parent Information Nights Additionally, it is anticipated that staff will contribute to and support the College’s extracurricular programs, including the: • Outdoor Education Program, • College Retreats Programs, • Camp Program, • Mission Action Day, • Community Service Initiatives of the College including Rosies.

2021 Staff Handbook Version 4.1 (April 2021)

Staff Essential Information Grievances

Grievances are treated seriously by the College. Grievances or complaints should be reported immediately. In accordance with the principle of subsidiarity, the College provides a graduated series of steps designed to resolve the matter in the most appropriate way at the lowest possible level. The purpose of these grievance procedures is to provide clear, positive and fair processes that allow grievances to be aired and resolved in a timely and effective manner. Refer to the Grievances Policy for more information.

MAZENOD

CONFLICT RESOLUTION

COLLEGE

MODEL

PRINCIPAL / RECTOR

Formal Inquiry with Recommendations

Manager Human Resources Mediation

Complaint in Writing

Dean of Staff Welfare Facilitated Discussion

Dean of Staff

Deputy Principal Student Welfare

Deputy Principal Learning & Teaching

ISSUE

Person A

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Person B

Staff Essential Information Health Centre & First Aid General Information Staffed Hours:

Mon-Fri

08:30 AM - 03:30 PM

Contact: 03 8561 1159

The Mazenod College Health Centre is staffed daily by two Division 1 Registered Nurses who all have extensive experience in emergency nursing. All new staff are encouraged to familiarise themselves with the Health Centre in the case of an emergency. The Health Centre aims to be an open and friendly place which encourages good communication between students, staff and families.

Student Attendance & Students Sent Home

Any student who is unwell or injures themselves while at school must be assessed by the nurses during school hours. At all other times the supervising teacher is responsible for management. Students should not be left unattended in the Health Centre. The door into the health centre is never locked, even after hours. This ensures easy access to emergency equipment and action kits. The Year Level Coordinator and the Student Counter are contacted after a student is sent home. If there are any students whom you think might misuse the system, let the nurses know.

Anaphylaxis and Allergy Action Kits

Every student who has a history of anaphylaxis is required under Ministerial Order 706 to have a personal action kit at school.

Anaphylaxis Action Kits

Each student who is at risk of Anaphylaxis will have their EpiPen (Adrenaline Auto Injector) along with their personalised action plan kept in the health centre in an individual container. These containers are labelled with the students name and photo and stored in alphabetical order. Each student is also required to have a second anaphylaxis kit (home kit) that is kept in their school bag. This is the kit that must be taken with them for any off campus activities. A student must not be allowed to board a bus without this kit being sighted by the teacher in charge. If the student does not have his home kit then he must be sent to the health centre to collect his school kit, which must be returned immediately on his return to school. A general use Epipen is included in every first aid kit that has a red tag attached.

Allergy Action Kits

All students who have a food/insect allergy must have an allergy kit at school. These are kept in the yellow first aid boxes in year level order. Students are also required to keep at second kit in their school bag. There is an anti-histamine included in every first aid kit. Asthma Action Plans As per school policy every student who has a diagnosis of asthma must have an Asthma Action Plan that is updated annually. Spare Ventolin and spacers are located on the white trolley in the health centre, in asthma action kits located around the school, and in every first aid kit.

Emergency Action Kits

Specialised general use emergency action kits for Anaphylaxis, Asthma and Diabetes are kept in the health centre just inside the main door. We have additional kits located around the school in Reception, The Provence Centre (staff office), The Founders Complex, The Food Technology kitchen, The O’Rourke building (upstairs between Co-ordinators offices) and The Chapel (sacristy).

Automated External Defibrillators (AEDs)

AEDs are located in the Health Centre, The Provence Centre, The Founders Complex, The Chapel (Sacristy), The O’Rourke Building (upstairs between the Co-ordinators offices).

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Staff Essential Information Medical Information

Medical Information for students in your classes is available on Consent2Go. You can select your class and view students’ medical information. Students at risk of anaphylaxis are marked on your class lists with a medical alert.

Attendance

If you are concerned about a student’s health please do not send them to the health centre alone. Please ensure they are escorted to the health centre by a staff member or a responsible student.

Medication

For safety reasons all medications must be kept in the health centre rather than carried by students. Parents are required to give specific consent for the administration of medications at school (excludes emergency medication for asthma and anaphylaxis/allergies). Students must not be administered medication by staff without gaining consent from the parent/ guardian.

First Aid Kits

First Aid kits must be taken whenever students are taken off campus. It is the teachers’ responsibility to notify the nurses and organise to collect the kit. Each first aid kit should contain an Epipen. This will be highlighted by a red band placed around the handle. A Mazenod College Injury Form is to be completed for all first aid provided to a student, and handed to the nurses.

Infectious Illnesses

There are some members of our College community who are immunosuppressed. This puts them at serious risk if they are exposed to infectious illnesses, in particular, chicken pox, measles, mumps or shingles. If you are diagnosed with any of these illnesses, please inform the nurses ASAP.

Staff Education

There are a number of health related online training courses that are mandatory for staff to complete. These include: • Anaphylaxis online training. Must be completed every 2 years, which includes verification of EpiPen administration. Verification will be done by the health centre nurses. You will receive an email with the required links when you are due to update your training. If you have previously completed this and it is still current, please provide a copy of your signed certificate to the nurses. • Attendance at biannual Anaphylaxis briefing presented by the nurses. • Asthma online training. To be completed every 3 years. Please visit the Health Centre tile on Mazcom for links to the online training courses. https://mazcom.mazenod.vic.edu.au/homepage/3631

Student Health Resources

The nurses have compiled a selection of relevant health information for students. This information can be accessed on Mazcom under ‘student services’ and then ‘health information’, or by clicking the link below. https://mazcom.mazenod.vic.edu.au/homepage/8885 Year level leaders and homeroom teachers are encouraged to make students aware of this resource. Should staff require additional health information or resources please contact the health centre.

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Staff Essential Information IT and Digital Learning Support

Computer Technicians are available in the Founders’ Complex for advice and support and can be contacted by email support@mazenod.vic.edu.au or by phone (ext. 1149). The ICT team is more than happy to come and see you, and help with any queries you may have. The College also has Digital Learning Coaches who can spend time with you to assist in how to get more out of the ICT Resources at the College. You can contact the following for more information: • Deputy Principal (Learning & Teaching) • Head of Library & Digital Learning Resources • Dean of Staff

Leave

Staff are given leave entitlements under the Victorian Catholic Education Multi-Enterprise Agreement (VCEMEA, or ‘The Agreement’). Please see the Human Resources and Policy Manager for more information regarding leave entitlements available to staff including: • Annual Leave • Sick Leave (including Carer’s Leave) • Long Service Leave • Parental Leave • Personal Leave • Bereavement Leave; and • Leave without Pay. Staff intending to take leave must forward their ‘Application for Leave’ form to the Human Resources Manager. Forms are available on MazCom (under Staff Services), in the Staff Room, in the office of the Deputy Principals, or from the Human Resources Manager.

Leaving the Premises

Staff are required to sign out at reception if they need to leave the College during school hours. Please use the register at reception to sign in and out. This does not apply if going on a scheduled activity like sport or an excursion. If you need to leave the premises for an extended period of time the Deputy Principal (Operations) should be consulted and their permission gained.

Maintenance

The College has numerous maintenance and grounds-keeping staff members that work during school hours to maintain the upkeep of the various buildings and ovals. The College also has contracted cleaners who maintain the cleanliness of the College grounds. If staff have a maintenance issue, they can raise a new request from ‘My Maintenance’, the College’s maintenance management system located on MazCom.

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Staff Essential Information Morning Mass

The Oblate Priests lead the Mazenod Community. Central to this fact is the celebration of Mass. This occurs on a daily basis commencing at 8.10am Monday - Friday. Year Levels are allocated a day of the week (Mon: Year 7, Tues: Year 8, Wed: Year 9, Thurs: Year 10, Fri: Years 11 - 12) where they are given the responsibility for preparing the Mass and Homeroom Teachers should encourage their homeroom to be present. This encouragement becomes a lot more meaningful when the Homeroom Teacher is also present at this Mass. All staff are also welcome to participate daily.

Occupational Health & Safety

The Occupational Health and Safety Act 2004 sets out the rights and obligations of the employer, employee and the Occupational Health and Safety Representative. The basis of the Act is to develop a consultative process between the employer and the employee to secure a safe and healthy working environment. It is the responsibility of all staff to work towards a safe and healthy workplace and as a result Mazenod College complies with all Worksafe standards and requirements, completing documents such as Near Miss and Hazard Report forms. The Committee meets once a month and works through any issues that are presented by staff, students or parents. All matters raised are treated confidentially and with the utmost respect and acted upon promptly if the need or concern is of a serious nature. Contacting any member of the Committee can be via letter or email, or in person, however, it is essential that the information is documented. Currently, the OH&S Committee is chaired by Maree Martin and comprises of Sue Matthews, Marc Johnson and Tony Rolfe.

Parking Spots

Parking spots are allocated by a nominated staff member at the beginning of the year. Please ensure that you park in your assigned space and not in another person’s space. Staff who are not allocated a carpark are advised to use parking spots available adjacent to the Provence Centre, or alternatively, next to the Tennis Courts on Kernot Avenue. (Please do not park in the spaces directly in front of the College entrance on Kernot Avenue).

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Staff Essential Information Parent Code of Conduct

We expect that parents will: • support the school’s Catholic Ethos, traditions and practices • support the school in its efforts to maintain a positive teaching and learning environment • understand the importance of healthy parent/teacher/child relationships and strive to build the relationships • adhere to the school’s policies, as outlined on the school website • treat staff and other parents with respect and courtesy. We expect that staff will: • communicate with you regularly regarding your child’s learning, development and wellbeing • provide opportunities for involvement in your child’s learning • maintain confidentiality over sensitive issues • relate with and respond to you in a respectful and professional manner • ensure a timely response to any concerns raised by you. In raising concerns on behalf of your child, or making a complaint about the school’s practices or treatment of your child, we expect that you will: • listen to your child, but remember that a different ‘reality’ may exist elsewhere; • observe the school’s stated procedures for raising and resolving a grievance/complaint; • follow specified protocol for communication with staff members, including making appointments at a mutually convenient time and communicating your concerns in a constructive manner; • refrain from approaching another child while in the care of the school to discuss or chastise them because of actions towards your child. Refer the matter directly to your child’s teacher for follow-up and investigation by the school. In responding to your concerns or a complaint, we expect that staff will: • observe confidentiality and a respect for sensitive issues • ensure your views and opinions are heard and understood • communicate and respond in ways that are constructive, fair and respectful • ensure a timely response to your concerns/complaint • strive for resolutions and outcomes that are satisfactory to all parties. The school places high value and priority on maintaining a safe and respectful working environment for our staff. We regard certain behaviours as harmful and unacceptable insofar as they compromise the safety and professional wellbeing of our staff. These behaviours include, but are not limited to: • shouting or swearing, either in person or on the telephone • physical or verbal intimidation • aggressive hand gestures • writing rude, defamatory, aggressive or abusive comments to/about a staff member (emails/social media) • racist or sexist comments • damage or violation of possessions/property. When a parent behaves in such unacceptable ways, the Principal or a senior staff member will seek to resolve the situation and repair relationships through discussion and/or mediation. Where a parent’s behaviour is deemed likely to cause ongoing harm, distress or danger to the staff member and others, we may exercise our legal right to impose a temporary or permanent ban from the parent entering the school premises. In an extreme act of violence that causes physical harm to the staff member and his/her property, the matter may be reported to the police for investigation.

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Staff Essential Information

Personal Details, Pay, Superannuation & Salary Sacrifice

The College Business Manager, is responsible for all staff finances and keeping staff details updated. Any updates to your personal details, including change of address, contact numbers, emergency contacts, next of kin, or your banking and superannuation details should be forwarded to the Business Manager. Fortnightly pays are usually credited to staff via direct transfer into nominated bank accounts. The College contributes to Superannuation and pays the 9.5% Government Superannuation Levy to the staff members’ nominated Superannuation Fund. Staff can indicate to the Business Manager what level of individual contribution they might like to make (this can be done by Salary Sacrifice). The College can assist you in the operation of other salary sacrifice contributions such as novated leases, school fees, and vehicle running costs. The Melbourne Archdiocese Catholic Schools (MACS) mandates that Selectus is the company of choice, but the College strongly urges all staff to seek independent financial advice.

Photography

Our AV Technician is an onsite photographer. Staff can book the AV Technician to take photos of special classes and exercises or College functions and events.

Printing

Printing can be organised through the College Print Room or throughout the campus on the print machines. For larger print volumes, specialised colour printing or printing of booklets and other bound references, please consult the Print Room Manager. If possible, several days’ notice to print material is required. This will ensure that the material is ready when required. Print Request forms are available in the Reception Area or near the Print Room Office. Alternatively, email your documents to printroom@mazenod.vic.edu.au For smaller volumes, such as class worksheets, or black and white copies, staff are free to use a common area printer located in corridors and common offices, the library or conference rooms and staff rooms. Please note that some machines require use of your access card or Mazenod College username and password in order for you to print.

Responsible Use of Technology

All access to technologies provided by Mazenod College are intended for education purposes. While making every reasonable effort to ensure safety and security when using technologies (in-house and online), for students and staff, the College is aware that the nature of this resource can provide opportunities for inappropriate use. Please be considerate when using any technologies and online platforms, especially in regards to privacy and copyright. Intentional, unacceptable or irresponsible use of the internet or computer facilities may result in disciplinary action. Refer to the Responsible Use of Technology Policy for more information.

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Staff Essential Information Sport

Mazenod College is part of the Associated Catholic Colleges (ACC) sporting competition. These competitions occupy most afternoons. Tuesday is scheduled for Years 9 & 10, Wednesday for Years 11 & 12; and Thursday for Years 7 & 8. The Sports Department is always keen to hear of teachers interested in being involved with ACC sporting teams.

Staff Dress Standards

The College requires staff to dress professionally as outlined below.

Normal Working Days

Staff are expected to wear neat, professional and appropriate clothing for the duties they will be performing. In general, all male staff are expected to wear a collared shirt and tie, with female staff required to dress in an equivalent standard of attire. Staff are reminded that thongs, sleeveless tops, hoodies, beanies and revealing items are not appropriate. The Principal reserves the right to have the final say on what is appropriate regarding attire, hair colour, tattoos and piercings etc.

Staff Uniforms

Where uniforms are supplied staff are expected to adhere to dress codes accordingly. Exceptions may need to be considered based on specific duties or particular tasks. Directions / Requests are the responsibility of the relevant line manager and the approver is the Dean of Staff.

Student Free Days

Staff dress requirements are clean, tidy and neat casual, keeping in mind that professional standards need to be maintained. As a guide: no thongs, no singlets and collared shirts preferred.

Health & Physical Education Staff

The College prescribed uniform should be worn.

Sports Staff

Staff are required to change for Sport Afternoon into a tracksuit, polo top, or appropriate attire based on the activity they are supervising. ACC coaches who teach periods 3 and 4 on the particular Sports Day may be considered an exception to this requirement if it is not practical to change e.g. Away Games All staff will be provided with a College Staff polo shirt and are encouraged to purchase approved College Staff attire.

Functions

On formal occasions staff are required to dress appropriately – “Jacket and Tie”. These include events listed under ‘Functions’.

Excursions

Professional dress standards apply, determined by the activity. If students wear their blazer and tie, staff standards should also reflect the occasion. If students are in sports uniform then staff dress will need to dress accordingly.

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Staff Essential Information Staff Offices & Locations

The Deputy Principal Curriculum and Staffing is responsible for the allocation of office spaces for all staff. Staff offices can either be an individual office, or a shared office with fellow colleagues. Students are expected to knock on staff room doors, before requesting the attention of a particular staff member. Students are not permitted in staff offices without the express permission of a staff member. A Staff Office Locations List can be found in MazCom under Staff Services. Staff are advised to save or print a copy of these lists as an easy reference to find and contact other staff members. These lists are regularly updated by Administration. Any errors or corrections should be forwarded to the Administration Team Leader.

Staff Personal Information

If you change address please notify the College at your earliest convenience. The College keeps a confidential record of staff details including mobile phone numbers.

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Staff Essential Information Telephones

Our AV Technician manages the telephone system in the College. The technician assigns telephones to new staff and is able to assist you with any technical help you may require regarding your phone. The College telephone directory as well as specific instructions on telephone operation can be found on MazCom, under Staff Services. Staff are advised to have a printed or saved copy of the directory for easy reference. Please note that the directory is also subject to change on a regular basis by Administration. As a general guide: • All staff with office telephones are assigned an extension number of 4 digits (EXT. XXXX). • To dial to another staff member or office location, type the extension number in the dial pad. • To dial to an external number outside the College telephone system, dial ‘0’, then the number. • All staff telephones have a voicemail function, and are required to update their greeting yearly, as well as check their messages regularly. Voicemail can be accessed by dialling 625. For staff members who have a telephone extension beginning with 11 (i.e. EXT. 11XX) • Your telephone line can receive direct external calls. Members from outside the College can make direct calls by dialling (03) 8561 + EXT (e.g. 8561 1100, is the College Reception) For staff members who have a telephone extension beginning with 12 (i.e. EXT. 12XX) • Please advise any members from outside the College who wish to contact you to call the College on (03) 9560 0911 during business hours. Administration can then direct the call to your extension number.

Visitors & Guest Speakers

Visitors are always welcome to the College, unless restricted by COVID protocols. All Visitors must sign in at Reception prior to entering College grounds. Guest Speakers are always welcome for meetings or classes. It is essential that you should inform the Principal and Rector, as well as the Deputy Principals of your desire to invite a guest and seek approval prior to their arrival. All guest speakers and visitors must have obtained the correct legal clearances to be working within the vicinity of children.

VIT Registration, Working With Children Check, Police Check

The College’s Business Manager maintains a register of VIT registered staff. Teachers are required to provide annual evidence of their registration status to the Business Manager by submitting a copy of their card each year upon renewal of registration. Additionally, the Business Manager also maintains a register of Working with Children Checks (WWCC) for non-teaching staff. This is monitored monthly to ensure current validity, and reminders are sent to staff whose Checks are due for renewal. All new staff receive a contract that details the requirement to provide VIT registration details (for teachers) and WWCCs and Police checks (for non-teachers). There are two types of Working With Children checks depending on employment status. College employees require an Employed Working With Children Check. Volunteers require a Working With Children Check. In addition, it is a College requirement to obtain a Police Check.

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Staff Essential Information Wellbeing & Counselling - Students Introduction

At Mazenod College there is a ‘whole school’ approach to student wellbeing. This is supported and made possible by the network of staff who have exceptional knowledge of students, who maintain positive relationships with them and their families and who work with students to address a variety of personal concerns. One layer of this support is Mazenod’s Counselling Service, which is located in Tempier House.

Counselling Services

Counselling gives students the opportunity to talk with a psychologist, who can offer support and new perspectives on many personal issues. It is designed to give students the time, space and encouragement to explore and understand the issues of concern. While counselling is not a magical or an instant cure, it can clarify problems and help in their resolution. Within this context, Mazenod’s Counselling Service is available to assist students, their parents and staff with a range of student related issues inclusive of, but not limited to: • Relationships and Social Issues • Self-Esteem Issues • Anxiety • Depression • Grief and Loss • Stress Management • Anger Management • Developmental Disorders • Drug and Alcohol Issues

Referral Processes

To access counselling, the Counselling Team require a referral form to be completed (unless there are exceptional circumstances). There are several ways in which a referral can be completed: • The student can come up to Tempier House or make contact (e.g., via email) with one of the psychologists and complete a self-referral form • Parents can contact a psychologist through the College Administration and complete a referral form on behalf of their son • College Nurses, the Learning and Enhancement Coordinator, Year Level Coordinators (YLC) or members of the College Executive can complete a referral form in consultation with the Counselling Team. Teaching staff who hold concerns for students are asked to contact the relevant YLC as they are likely to be in possession of information about the student and whether they are already engaged in counselling. If you would like to know more about the Mazenod’s Counselling Service or referral processes you are welcome to contact one of the psychologists or come up and visit us in Tempier House.

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“Kindness is a quality that is indispensable...” - St Eugene de Mazenod

Information for Teaching Staff

Teaching Staff Essential Information Class Lists

Class Lists are available on MazCom and SynWeb which are accessible to all College staff. Visual class lists are most beneficial in getting to know your students quickly. If this is not possible then temporary lists are available from the Year Level Coordinators prior to the first classes commencing. Elective lists, including lists of students with special needs and students with medical issues are also available on the intranet. Please ensure that you take some time to come familiar with them.

Curriculum Information

Organisational and administration information is posted on MazCom. VCE information relevant to your VCE subject will be distributed to you generally by the Deputy Principal - Curriculum and Staffing, VCE Administration and Exams Coordinator or your Faculty Head. Schedules for meetings, VCE exams, Year Level exams and exam supervision are distributed via email.

Nationally Consistent Collection of Data (NCCD) National Consistent Collection of Data on School Students with Disability

As a school with students who have disabilities or additional needs, teaching staff need to be aware of the mandated obligations under the NCCD. The Learning Diversity Coordinator and all Learning Diversity Staff will be able to support teaching staff in: • identifying the needs of the student, • consulting with parents and guardians, as well as other teaching or support staff, • providing the necessary adjustments to assist students and address the identified needs, and • monitoring and reviewing the impact of adjustments Teaching staff have access to Personalised Learning Plans (PLP) of students who have identified needs, in MazCom under Staff Services and NCCD. Teachers can also find learning profiles of students which are updated regularly, as well as other general lists and resources to assist teaching staff who may have students who are considered disabled or require additional support.

Professional Standards for Teachers

All teachers are employed in partnership with the Oblates to provide a Catholic Education to College students. In accordance with this, staff should: • Adhere to the Victorian Institute of Teaching (VIT) Code of Conduct • Endeavour to gain their Accreditation to Teach in a Catholic School qualification if employed as a member of teaching staff, • Uphold the Catholic ideals of the College, support the educational policy of the College, and participate in prayers and worship, • Keep abreast of developments in education, and in their own disciplines through staff in-service, subject organisations, and conferences, • Consider becoming a VCE assessor, auditor, or exam development panel member, • Maintain the highest standards of teaching, assessment and reporting, • Participate in curriculum development and the supervision of student teachers, • Respect students in speech, manner and deed, • Return corrected work to students within a reasonable timeframe, • Dress in a professional manner. Male staff are to wear a collar and tie (and a jacket on formal occasions including Formal College assemblies) and female staff are to dress in an equivalent standard of attire. PE staff are to wear the College Sports uniform during the day and staff members supervising sport in Periods 5 and 6 should change into casual College Sports attire during lunch, • Not engage in any financial tutoring of students who attend the College, Not use the College’s gym or weights room during the teaching day. These facilities are available for staff to use outside of the normal teaching hours, but should not be used during teachers’ “free” periods.

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Teaching Staff Essential Information

Teaching Staff Meetings: Professional Learning & Practice

Other than General Staff Meetings, on the remaining Monday and Wednesday afternoons, other meetings may be scheduled including those dealing with curriculum and Year Level Matters. All teachers are expected to be present at the meetings applicable to them. Tuesdays will usually be devoted to issues of a Professional Learning nature and staff would generally devote an hour to these activities. Professional Practice enables staff to collaborate, create and develop resources. Please be aware that Professional Practice may include Professional Development or Professional Learning but they are different as it is up to the teacher to determine the use of time allocated as Professional Practice. Work done in the time allocated as Professional Practice will be consistent with school priorities and selected from the following areas: 1. Planning 2. Preparation 3. Assessment of students learning 4. Collaboration 5. Curriculum development 6. Relevant professional development. CECV MOU - 3.8 Time allocated for Professional Practice on Monday afternoons with the students being dismissed at 2.30pm. There will be other designated times for Professional Practice on Student Free Days and agreed release times.

Student Awards

Student awards recognise achievement and success in various domains of College life. Awarded at the end of each semester, teaching staff are encouraged to nominate students in the categories of Commitment and Perseverance; and Christian Leadership. Academic Excellence awards are also given at the end of each semester for the best performing students from assessment data that is collated. For academic awards, as well as Commitment and Perseverance awards: Criteria for nominations and procedures are communicated to staff by the Deputy Principal (Curriculum) or the Deputy Principal (Learning & Teaching). For Christian Leadership awards: Criteria for nominations and procedures are communicated to staff by the Dean of Faith & Oblate Charism Other perpetual and sponsored awards for leadership, music, sport or other co-curricular activities, are awarded at Speech Night or during school wide assemblies. Teaching staff may also be involved in the nomination process, and the respective coordinator of the award will distribute information regarding the nomination and selection process. Early every year we hold our annual Day of Academic Excellence. Three assemblies are held this day: Yrs 7-9 and 10-12 for Academic Awards for all classes and subjects in Semester 2 of the previous year, and a full school assembly with invited guests to recognize the VCE High Achievers from the year before including the “90+” club and Dux.

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Teaching Staff Essential Information Teaching Loads

The normal teaching allocation for a full time staff member is 24 periods of 50 minutes duration. Part time staff are allotted a pro-rata allocation. Homeroom is counted as 1 period of that load and the Industrial Agreement stipulates that a full time staff member, on load, can be expected to complete 16 ‘extras’ each year, of which there will be no more than one per week. Part time staff are allocated extras on a pro rata basis. Occasionally, to allow for the allocation of all classes and allowances, a staff member may be asked to go overload for a semester or year. If this is the case they receive one less yard duty for that period of time. They also receive no extras for that period of time. Staff who are underload for a semester or year can expect to receive replacements each week to bring them up to load. They still receive the usual yard duties. When a staff member has a “free” (they are not actually involved in face to face teaching), it would be expected that this time would be used for planning, correcting, preparation, and consultation with other staff members.

Yard Duty

To maintain the safety of all students in the College, the Deputy Principal (Operations) has the responsibility of assigning staff to supervise the activities of the students outside of class time. It is expected that staff would have up to 3 yard duties per week but this is dependent upon the particular teaching allocation of staff. There are five assignable periods for yard duty: Before School, Recess, Lunch 1, Lunch 2 or Bus Duty. Teaching staff who are full time receive three yard duties. Teaching staff who are part time between .6 - .9 receive two yard duties. Teaching staff who are part time under .6 receive one yard duty. Teaching staff who are overload receive one less yard duty. Staff with particular roles that require regular lunchtime supervision of students do not undertake yard duty. This includes Learning Centre staff, Library staff, and Instrumental Music staff.

Teaching Resources

Textbooks will be supplied by the Library without cost. They will also supply you with posters for the classroom and plenty of advice on curriculum matters. All teaching staff are supplied a laptop. Staff may also request a sit/stand desk and a large screen for their desktop.

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Student Management Diaries

The student diary is an integral part of a Mazenod student’s life. It is the starting point of organisation, the source of College rules and the vehicle for communication. All students should use the diary to record homework and assignments. Teachers are to check whether this has been carried out on a regular basis. Such checks determine whether the diary is in a fit state given better performing students are those who are well organised, know when assignments are due and have a clear and detailed record of homework. Regular use of the diary should foster these habits. Unsuitable pictures and graffiti should be actively discouraged. If the diary is in such poor state that the student needs to replace it, another may be purchased from the Student Counter.

Class Environment

To ensure that classroom cleanliness is maintained some teachers devise a roster, which includes the duties of closing the windows, emptying the bin and cleaning the whiteboard. At the end of Period 6 the teacher in the classroom supervises the cleaning of the classroom, closing of windows and lifting chairs on tables.

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Student Presentation Policy Summer Uniform (Terms 1 & 4)

If out of uniform students must present a note of explanation to their Year Level Coordinator who will issue a uniform pass. Academic The summer uniform consists of compulsory: • Grey shorts or trousers • Black belt with a plain buckle • College tie • White college shirt • White college socks • Polished black lace-up shoes • Optional college rain jacket (not sport tracksuit/spray jacket) • College jumper. Not to be work to or from school in place of the blazer. Sport The summer sport uniform consists of compulsory: • College sport shorts • White college polo top • Clean sport shoes • Change into house polo top for house sport • Sports socks Optional items include: • College Tracksuit pants • College Tracksuit top (Spray Jacket) These items must be worn to and from school each day. If a student does not have the full sport uniform, he must wear his academic uniform and change at school. ACC Sport Must wear approved college garments only. Winter Uniform (Terms 2 & 3) If out of uniform students must present a note of explanation to their Year Level Coordinator who will issue a uniform pass. Academic The winter uniform consists of compulsory: • Grey trousers • College blazer • College tie • White shirt • Polished black lace-up shoes • College socks These items must be worn to and from school each day.

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Optional items include: • College jumper (Not to be worn to or from school in place of the blazer) • Black belt with a plain buckle • A plain dark scarf (black, navy or grey) * Not to be worn in classrooms • College rain jacket (not sport tracksuit /Spray jacket) * Not to be worn in classrooms. Sport The winter sport uniform consists of compulsory: • College track pants • College spray jacket • White college polo top • Clean sport shoes • Change into house polo top for house sport These items must be worn to and from school each day. If a student does not have the full sport uniform, he must wear his academic uniform and change at school. ACC Sport Must wear approved college garments only. Hairstyles Hairstyles are to be neat and conform to the Mazenod College Community standards and should: • be off the collar and not fall across a student’s face, ears or eyes • not be grown long to wrap around the ears • not be undercut or coloured • be moderate in nature and not reflect extremes in fashion • no excessive use of hair gel If asked to have a haircut, students are to attend to it immediately. Any student who chooses not to comply with these expectations may be asked to stay at home until the issue is rectified. Shaving • Students are to be clean shaven at all times • Students who arrive at school unshaven will be required to shave before they enter class • Parents are requested to ensure their son is given the support he needs once it becomes time for him to begin shaving. Assembly During Terms 1 & 4 students are to wear white shirts to assembly. During Terms 2 & 3 students are to wear the college blazer to assembly. Any variation to uniform requirements due to weather conditions will be at the discretion of the Deputy Principal. Please refer to the Mazenod Klad Uniform price list located on MazCom and the Mazenod Website - Our Community > Student Services > Uniform.

2021 Staff Handbook Version 4.1 (April 2021)

Mobile Phone Policy Rationale

Mazenod College acknowledges the recent directive from the Education Minister in 2020 that students who choose to bring mobile phones to school must have them switched off and securely stored during school hours. The college also acknowledges some students may not yet have the moral development or social maturity to always make good and safe decisions. The safety and well-being of students and staff is paramount. The purpose of this document is to outline the conditions in which mobile phones can be used. Concerns Regarding Mobile Phone Usage 1. Phones that are left on are a distraction to the owner and other students. 2. Valuable items that are not used directly for educational purposes should be left at home to avoid the chance of them being lost or stolen. As well as the personal cost and inconvenience to the owner, considerable time can be spent investigating a stolen/lost item. 3. Phones can be a distraction from studies. 4. Students should not be in a position to contact friends and acquaintances during school hours. Security is of great concern and incidents of contact with outside people or agencies could pose a threat to the general school community. Conditions of Use 1. Mobile phones are to be turned off and put away between 8:30 and 3:10pm, apart from the following instances, where expressed permission is given by the teacher in charge: Examples of Educational Circumstances (for mobile phone usage): • Recording a discussion in a language class. • Videoing an activity such as a skill being demonstrated in Drama music or sport. 2. Parents are requested not to contact their sons on their mobile phone during school hours but by contacting reception. 3. The phone is an item of considerable value. The student and his parents/guardians accept total responsibility for its security. 4. The phone is only used for the reasons as outlined in the application. 5. The use of photographic and recording facilities on the phone is strictly prohibited due to legal and social reasons, except for educational circumstances where expressed permission is given by the teacher in charge. 6. The secretive or unauthorised photographing or video recording of any member of staff at any time is forbidden. 7. Unauthorised use of a mobile phone may result in its confiscation. If this happens phone will be held in the college safe for a period of time, up to one week, before it is returned to the student, or a parent/guardian is requested to collect it. Students will be given access to a college phone if they need to contact their parents. 8. The college reserves the right to check a student’s phone at any time for inappropriate material.

2021 Staff Handbook Version 4.1 (April 2021)

Conditions of Use 1. Mobile phones are to be turned off and put away between 8:30 and 3:10pm, apart from the following instances, where expressed permission is given by the teacher in charge: Examples of Educational Circumstances (for mobile phone usage): • Recording a discussion in a language class. • Videoing an activity such as a skill being demonstrated in Drama music or sport. 2. Parents are requested not to contact their sons on their mobile phone during school hours but by contacting reception. 3. The phone is an item of considerable value. The student and his parents/guardians accept total responsibility for its security. 4. The phone is only used for the reasons as outlined in the application. 5. The use of photographic and recording facilities on the phone is strictly prohibited due to legal and social reasons, except for educational circumstances where expressed permission is given by the teacher in charge. 6. The secretive or unauthorised photographing or video recording of any member of staff at any time is forbidden. 7. Unauthorised use of a mobile phone may result in its confiscation. If this happens phone will be held in the college safe for a period of time, up to one week, before it is returned to the student, or a parent/guardian is requested to collect it. Students will be given access to a college phone if they need to contact their parents. 8. The college reserves the right to check a student’s phone at any time for inappropriate material.

2021 Staff Handbook Version 4.1 (April 2021)

Discipline Policy

Mazenod College seeks to provide the means by which the full potential of each of its students and that of the school Community is realised. These are presented under the college aims which are broken into four basic categories: Faith, Academic, Community and Personal Development. Mazenod College also seeks to instil in its students a sense of their own worth and to promote initiative, self-reliance, integrity and leadership. There is also the broader objective of instilling in students a genuine respect for all, especially those of different cultural and social backgrounds. In regards to discipline the college’s ultimate aim is for all members of the community to regulate their behaviour in such a way that these outcomes are achieved through self-discipline rather than externally imposed sanctions.

Code of Conduct

At Mazenod College everyone has RIGHTS Student Rights Students have the right to: • learn, work and socialise in a friendly, safe and supportive school; • feel valued and respected; • be listened to; • work toward academic, personal and social success; • express ideas and opinions appropriately. Teacher Rights Teachers have the right to: • teach in a friendly, safe and cooperative environment, which is supported by the whole school community; • expect and receive respect. Parent Rights Parents have the right to: • feel welcome; • know that their children are working, learning and socialising in a friendly, safe and supportive school; • be listened to with respect; • participate as a member of the school community. At Mazenod College everyone has RESPONSIBILITIES

Student Responsibilities

It is the responsibility of all students to: • foster positive, respectful and appropriate relationships with all; • be an active learner; • be accountable for their own behaviour; • support and care for one another; • respect the rights of others; • represent the school in a positive manner; • follow the school rules.

2021 Staff Handbook Version 4.1 (April 2021)

Staff Responsibilities

It is the responsibility of all staff to: • foster positive, respectful and appropriate relationships with students, parents and staff; • support and promote each student as a valued member of our community; • support students in learning; • support colleagues; • provide a curriculum which is appropriate and designated to encourage students to succeed and maximize their potential; • undertake professional development; • encourage and support students to take responsibility for their own behaviour; • be consistent in the implementation of the policies of the school.

Parent Responsibilities

It is the responsibility of all parents to: • support their children in their learning across all programs; • inform the school of circumstances that may impact on the students’ progress and behaviour; • communicate concerns to the school; • inform the school of any knowledge they may have of bullying incidents involving any students at the school; • support the policies of the school.

The basis on which we make our rules at Mazenod

School rules and procedures should have the following characteristics: • they should be simple; • they should be enforceable; • they should be moral, reflecting community standards and the standards; • they should conform to all relevant legislation and local council by-laws; • they should be communicated uniformly and available to students.

Consequences of a Breach of the Rules

Important Note: Consequences for a breach shall be based on the severity of the breach and on prior disciplinary actions at the relevant level. Consequences are not progressive but will be applied as appropriate. Further sanctions may be applied at the discretion of the Dean of School, Deputy Principal or Principal, depending on the severity of the breach. Note: The consequences range from mild (Level 1) through to the most severe (Level 6). Level 1 Conference: the teacher will confer with the student and may contact parents by phone. In addition, a meeting may be required with a teacher, student, counsellor, parent or other appropriate person. Level 2 Detention: teachers in consultation with the Year Level Coordinator may require that the student attend a detention after classroom management strategies have been applied. Year Level Coordinators or Dean of School will organise and conduct 45 minute detentions. In more severe cases a lengthier Saturday or Student free day detention may be applied. Level 3 Temporary removal from class: a student, for cause, may be removed from a given class recommended by the YLC and approved by the Dean of School/Deputy Principal - Students. The appropriate communication to parents must be completed.

2021 Staff Handbook Version 4.1 (April 2021)

Level 4 Internal suspension: this is authorised by the Dean of School, Deputy Principal or Principal. Students will work in a designated area at school, but be excluded from all classes and contact with other students. Parents are to be notified. Level 5 External Suspension: the Year Level Coordinator and Dean of School, after discussion with the Deputy Principal or Principal, may suspend a student for one to nine school days. Students who are suspended from school may not participate in any school sponsored activities and are not permitted on school grounds during the period of suspension. A full and fair investigation will always be held by the appropriate staff before any decision on suspension is made. Level 6 Expulsion: the Principal, after due process, may determine that a student be permanently removed from the school.

Sample Breaches and Consequences

This sample list is provided by way of indicative guidance and it is not intended to be a comprehensive list of all the possible breaches which may occur, or of all the possible levels of consequences. Students are expected not to engage in the following activities. The consequences apply regardless of whether this misbehaviour took place in school, on the school bus, or out of school when the student is in school uniform. The consequences may also apply for misbehaviours which take place at other locations, but directly affect school programs or activities. This includes interschool sports, camps, carnivals, excursions and the like. We recognise that there can be an enormous variation in breaches and hence the range of sanctions that may apply. These consequences are a guideline only and variations may occur at the discretion of the Principal or Deputy Principal. The Principal, Deputy Principal or Dean of School may recommend longer suspensions, expulsion or other discipline on a case by case basis. This may include severe consequences for students with multiple offences in different categories of misbehaviour. Important Note: The consequences for a breach will be based on the severity of the breach, and on prior disciplinary actions. Consequences are not progressive but will be applied as appropriate. Further sanctions may be applied at the discretion of the Dean of School, Deputy Principal or Principal, depending on the severity of the breach.

Corporal Punishment is not permitted at Mazenod College

2021 Staff Handbook Version 4.1 (April 2021)

Breach

Level of Possible Consequence

1. Abuse: verbal, written or otherwise expressed – arousing alarm in others through the use of 1, 2, 3, 4, 5, 6 language that is discriminatory, abusive, threatening or obscene. 2. Alcohol or chemicals: possession or use while on school grounds, involved in school activities or in school uniform

5, 6

3. Assault – Physical: acting with intent to cause fear in another person intentionally bullying, inflicting or attempting to inflict bodily harm upon another person.

1, 2, 3, 4, 5, 6

4. Assault – Verbal: written or otherwise expressed, confrontation with a student or staff member which bullies, intimidates, threatens or causes fear of bodily harm.

1, 2, 3, 4, 5, 6

5. Bodily Harm – Inflicting: committing an act which unintentionally inflicts bodily harm upon another person.

1, 2, 3, 4, 5, 6

6. Damage of Property (Vandalism): defacing, cutting or otherwise damaging property that belongs to the school, other students, employees or others. Chewing Gum

1, 2, 3, 4, 5, 6 Restitution

7. Chewing Gum: is not permitted.

1, 2 Restitution

8. Disruption: any behaviour which disrupts or interrupts the normal teaching - learning process.

1, 2, 3, 4, 5, 6

9. Driving, careless or reckless: driving on school property in such a manner as to endanger persons or property, parking on school grounds without permission.

1, 2 Loss of permission to drive to school.

10. Failure to serve assigned detention.

1 and elevated to the next detention level

11. Fighting: adversarial physical contact (differentiated from poking, pushing, shoving or scuffling) in which one or multiple students contributed by verbally instigating a fight and/ or physical action. Promoting/instigating a fight, contributing to a fight verbally or through behaviour.

2, 3, 4, 5, 6

12. Forgery: the signing of a note for a parent or staff member.

1, 2, 3, 4

2021 Staff Handbook Version 4.1 (April 2021)

Breach

Level of Possible Consequence

13. Harassment, including sexual or racial: participating in or conspiring with others to engage in acts that injure, degrade, intimidate or disgrace other individuals, including displaying pornography and words or actions that negatively impact on individual or group based on their racial, cultural or religious background, their sex, their sexual orientation, any disabilities they may have, or their colour and nationality.

3, 4, 5, 6

14. Illicit Drugs: this includes over the counter or prescription drugs used for the purpose of mood alteration or intoxication, or inhaling the fumes of certain volatile substances for their mood altering or intoxicating effect. This does not include any prescription or over the counter medication a student is required to take. These must be left with and administered by the school nurse.

The school has a zero tolerance policy, so expulsion applies. Police referral may follow.

15. Insubordination: wilful refusal to follow an appropriate direction given by a staff member.

2, 3, 4, 5, 6

16. Intimidation: frightening or threatening another person with bodily or property harm, pushing, bumping or tripping with the intent to frighten or threaten.

2, 3, 4, 5, 6

17. Leaving school grounds: departure from school grounds without permission during school hours.

1, 2, 3, 4

18. Littering: carelessly or deliberately dropping rubbish, includes not assisting with clean up duties.

1, 2, 3, 4

19. Use of Mobile devices: causing a nuisance with objects that cause distractions, such as mobile phones, radios, headsets, universal remote controls and laser pointers.

1, 2, 3, 4

20. Plagiarism: the use of words or ideas without acknowledgement. Loss of credit for the assignment.

1, 2, 3, 4

21. Presentation Policy: out of uniform, poor wearing of uniform, not shaven, inappropriate haircut, piercings.

1, 2, 3, 4, 5

22. Privacy: filming, taking photographs or recording members of the school community without permission. Uploading or circulating photos or videos of Mazenod students or staff without permission.

2, 3, 4, 5

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Breach

Level of Possible Consequence

23. Profanity/obscenity: written or oral language or drawings that offend the senses or the standards of morality of the school and the community.

1, 2, 3, 4, 5, 6

24. Safety: endangering the safety of others.

2, 3, 4, 5, 6

25. Tardiness: being late to school or class with no valid excuse.

1, 2, 3, 4, 5, 6

26. Theft, or knowingly receiving or possessing stolen property: – unauthorised taking of the property of another person or receiving or possessing such property

1, 2, 3, 4, 5, 6 Police referral may follow

27. Tobacco & electronic cigarettes: possessing, using or distributing tobacco and electronic cigarettes at school, or whilst in school uniform. Students present during use or serving as lookouts will incur the same consequences.

4, 5, 6

28. Weapon or lookalike weapon: possessing any device intended to look like a weapon that would be capable of producing bodily harm.

4, 5, 6

Detentions

• Lunchtime conferences of no longer than 20 minutes which are conducted and supervised by Classroom Teacher. • Year Level Coordinator detention from 3:15 pm – 4:00 pm, which are conducted by Year Level Coordinator / Assistant Year Level Coordinator and communicated to parents through a generated letter. • Saturday Detention (academic and behaviour) from 9:00 am – 11:00 am, which are conducted by the Deans of School and Deputy Principal and communicated to parents through a generated letter.

2021 Staff Handbook Version 4.1 (April 2021)

Appendix 1 Student Management Flow Chart

STUDENT MANAGEMENT FLOW CHART Mid to High Level breaches of Student Disipline Policy. Referred by Deans of Junior and Senior School. Usually involves parental contact. May involve other members of the SMT.

PRINCIPAL

High level breach of Student Discipline Policy. Parental interview. May involve other members of the SMT.

Deputy Principal

Dean of Senior School

- Students Mid-High Level Breaches of Student Disipline Policy referred by YLC, Sport and/or Outdoor Ed. May involve parental contact.

Year Level Coordinator

Mainly pastoral role, student welfare. Works closely with YLC.

Homeroom Teacher

Classroom teachers take responsibility for their own discipline in terms of nonsubmission of homework and minor classroom misdemeanours. Prior to issuing punishment or contacting parents, teacher should consult with the YLC to ensure there are no pastoral matters regarding the student.

Classroom Teacher

Dean of Junior School

Low to mid-level breaches of Student Discipline Policy Referred by class or homeroom teachers. Persistent offenders who fail to comply in a number of areas including: uniform, homework, classroom misbehaviour etc. Conduct weekly year level detention. Handles administration tasks like: collection of forms, distributing info. Reports extended absences and noncompliant behaviour. Keeps an eye on uniform, hair, lockers etc.

Repeat offenders and more serious matters should be referred to the YLC and Homeroom Teacher informed.

01 February 2021

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Appendix 2 Process for the Issuing of Detentions 1.Subject Teacher’s Conference

(Recess or Lunchtime) Taken by subject teacher for subject specific matters, for example; failure to complete homework, inappropriate behaviour and lateness to class. The subject teacher is responsible for their classroom discipline and due dates for work and assessment tasks.

2. Coordinators After School Detention

(45 minutes) Issued/supervised by the year level coordinators/assistant year level coordinators for referrals from subject teachers, lateness to school, presentation infringements and at the coordinator’s discretion. Held one night of the week at the coordinator’s choice.

3. Saturday Detention

(2 hours) Issued/supervised by the Deans of School or Deputy Principal – Student Welfare after referral or consultation with year level coordinator. VCE Academic Detention for Students that fail to complete work. • Behaviour: after referral from year level coordinator • Academic: after referral from VCE teachers.

4. Suspension from School

Issued by the Deputy Principal – Students or Deans of Senior and Junior School and authorised by the Principal.

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Homerooms The Homeroom Teacher is the key person in the Mazenod Community for students. The Homeroom Teacher sets the tone for the year. A positive, friendly atmosphere in the Homeroom is more likely to draw positive responses from the students in a range of circumstances. In giving respect to each student the teacher sets the standards of behaviour, which all teachers can expect, from each and every member of the Homeroom. Students show this by standing when the teacher enters and leaves the room, by listening politely when someone is speaking and by addressing each other in a suitable manner. The Homeroom Teacher is most likely to be the first to pick up when students are having difficulties. Students always appreciate a sympathetic ear and if teachers are in need of further assistance then the Year Level Coordinators should be approached. The Period allowance for Homeroom Teachers is one per week. Prayer Life begins with the Homeroom Teacher. Prayers take place in morning Homeroom but the format varies considerably. Many teachers use the prayer that heads the Daily Bulletin with the teacher or student reading it with the class dwelling on its meaning and relevance for the day. Other teachers use the front of the diary, which has a standard format for an introduction, which can then be followed by one of a variety of prayers, listed there. A thoughtful selection of prayers with some attention to variety and relevance is conducive to a prayerful response from students. This may take the form of selections from above sources, readings from the bible, or a song. On days of special significance (Ash Wednesday, Anzac Day, Remembrance Day, etc.), the Homeroom Teacher should assist the Liturgy Prefects to lead liturgical celebrations with his or her class. The administration period starts at 8:40am and students should be greeted by the presence of the teacher as they arrive. During this period the teacher reads out the News feed and the prayer (published in the Daily Prayer section of MazCom) and the attendance roll is taken. Roll marking is entered on MazCom. Homeroom Teachers have the capacity to mark students Absent, Present or Late. Students are required to bring a note from home to explain previous day of absence, if they are late or if they have to leave early. Early Departure notes are to be signed by the Homeroom Teacher and the student then proceeds to the Student Counter to register the Early Departure. The Student Counter house clip board folders that contain up-to-date Homeroom lists for teachers to mark attendance on the occasion MazCom/SynWeb is down or for emergency evacuations. Although rare, when having to mark a printed roll in the clipboard, if a student is present, a written “P” is placed in the first box. If a student is not present he is marked absent with an “X”. LATECOMERS WILL NOT BE REGISTERED BEFORE 8:50 AM from the Student Counter. Teachers are to adjust the roll once the Students enter the Homeroom period. After 8:50 am, a late student has to report to the Student Counter at Reception to sign in. Subject teachers generally ask latecomers if this process has been carried out when a student arrived late to class. It is College policy, noted in the diary, that parents should ring Reception before 9:30 am if the student is to be absent. If no phone call is received to explain their absence, an SMS will be sent to their nominated Absentee SMS contact. It is vital that Homeroom Teachers complete the online attendance during or straight after Homeroom in order for data to be ready for an SMS to go out after Recess.

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Learning & Teaching

Mazenod College has a proud history of exceptional educational results, despite maintaining a nonselect entry ethos and working with young men of our area, regardless of their strengths. Our Learning and Teaching framework at Mazenod College recognises that young men have particular learning needs. Drawing on research commissioned by the International Boys School Coalition, of which the College is an active member, Dr Michael Reichart and Dr Richard Hawley have identified the core elements for boys’ learning. Boys are relational learners and ‘learn’ their teachers – they choose to learn based as much on teachers as on subjects. Positive and authentic relationships between staff and students, centred around “conversational learning” and founded in mutual respect, are therefore fundamental to what Mazenod does. To inform our pedagogical approach we use a Visible Learning Framework based on the research of Professor John Hattie to ensure that we are making a positive difference to maximise the learning outcomes of our students. Visible learning occurs when learning is the explicit and transparent goal and when teachers measure the impact of their practices. By making learning visible, teachers are more empowered to intervene in meaningful ways to enhance student achievement. The advocated principal instructional practice is Explicit Direct Instruction as outlined in the research of John Hollingsworth and Silvia Ybarra. Teachers use a strategic collection of instructional practices combined together to design and deliver well-crafted lessons that explicitly teach content to all students. While direct instruction is the principal teaching method, teachers are given autonomy to explore other teaching methods, including scaffolded student led research where appropriate. To further support teachers in the design of their lessons and instructional practices, the ten research based principles of instruction outlined in the work of Professor Barak Rosenshine are referred to. Visible Wellbeing techniques are integrated into teaching practice to build student wellbeing. This approach brings wellbeing to life in practical and accessible ways, extends beyond the classroom into co-curricular activities and seeks to embed a culture of wellbeing across the broader College community. Designed by Professor Lea Waters, wellbeing is made visible by combining the science of wellbeing with the science of learning and teaching.

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Learning & Teaching In practice Learning and Teaching at Mazenod looks like: Mazenod teachers educate young men by cultivating strong relationships with and between their students. Cultivating strong relationships involves: • maintaining high standards of boys’ conduct • promoting high expectations of work quality • acknowledge students’ academic, social, and cultural backgrounds • encouraging them to respect differing viewpoints and to take responsibility for their own beliefs and actions • stimulating engagement and imagination through the sharing of interests and passions • using humour, story, discussion and focussed games. Mazenod teachers utilise our visible learning framework that involves: • setting clear learning intentions and appropriately challenging goals for our students • providing success criteria and modelling what success looks like • employing a selection of research-based high-impact teaching strategies • using evidence-based techniques to inform pedagogy • adopting a differentiated teaching approach using data collected via formative and summative assessment • using a range of regular and continuous feedback methods to enhance learning. Mazenod teachers primarily implement an explicit direct instructional practice that involves: • structuring lessons with clear learning objectives and success criteria • strengthening previous learning with regular review • presenting new material in small explicit steps involving direct instructions • modelling exemplar responses and guiding student practice • using a variety of formative assessment tools to ascertain student progress, altering the lesson trajectory accordingly • implementing a range of strategies to support mastery learning in the classroom. Mazenod teachers incorporate a visible wellbeing approach to implement strategies into their daily classroom practice that use the SEARCH framework to foster student wellbeing in the following domains: • Strengths • Emotional Management • Attention and Awareness • Relationships • Coping • Habits and Goals

2021 Staff Handbook Version 4.1 (April 2021)

Learning & Teaching

Strategic Partnerships: International Boys School Coalation (IBSC) Monash University Data Research Project, Bronwyn Cumbo Centre for Positive Psychology, Professor Lea Waters, University of Melbourne Academic Resources: ‘Visible Learning for Teachers’, John Hattie ‘High Impact Teaching Strategies’ (HITS), John Hattie ‘The Power of the Well-Crafted, Well-taught Lesson’, Hollingsworth and Ybarra ‘Principles of Instruction’, Barack Rosenshine Data Learning Analytics software: TrackOne Studio - learning analytics suite edQuire – real time school learning analytics Guiding Principles Underpinning Mazenod Learning and Teaching Mazenod’s learning and teaching pedagogical framework is set upon a set of guiding principles that are followed by all teachers and in all subjects. Teachers collaborate to achieve a consistent approach to these principles: • respectful relationships: these underpin our learning and teaching. All members of the community display courtesy and respect to one another • discipline: the College values and seeks to instil a discipline towards learning, with resilience and a willingness to learn as features • high expectations: in regards to behaviour, attitude, commitment and academic performance • equity: a set curriculum and course delivery and a preparation for assessment and assessment tasks that is common across classes within the same subject.

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Learning & Teaching • continuity and progression: is seamless across the year levels with evident pathways for student development in particular subject areas • personalised: provision for all students including those with individual needs and those with particular gifts and talents. Enhancement pathways, special needs, modified programs and options in assessment for mainstream are all provided • rigorous and relevant: a robust curriculum that is thorough and challenging. The curriculum is regularly reviewed and updated with reference to State and National requirements. • lifelong learning: a curriculum that is designed to be relevant as both preparation for future learning demands and for a happy and prosperous adult life • explicit and scaffolded lessons and tasks: explicit step by step instructions are provided, that graduate learning, building from simple tasks to more complex tasks. Our lesson design seeks to provide a scaffold that enables students to complete tasks, together with a clear understanding of what students are learning and why they are doing so. This is further articulated in rubrics for assessment of tasks and projects • regular feedback: Mazenod provides regular assessment for students in many forms including both formative and summative. Feedback is provided in a variety of forms including marking sheets, rubrics, written, audio or video teacher comments, peer feedback and self-evaluation. Student work is returned in an appropriate timeframe, typically within two weeks.

Curriculum

The Deputy Principal (Curriculum) runs monthly Curriculum Meetings with a team of staff appointed by the Principal. Items for discussion can be submitted through your Faculty Coordinator or directly to the Deputy Principals – (Learning and teaching or Curriculum and Staffing who you will find easy to approach. The Curriculum team is made up of the Dean of Data Analysis, Dean of Staff, Learning Diversity Coordinator, VCE Administration and Exams Coordinator, Enhancement Coordinator and the Faculty Heads who are directly responsible for the curriculum at Mazenod College. The College also administers an extensive Enhancement Programme for gifted students and facilitates the Learning Centre to support students with special needs.

Course Outlines

All subjects at every year level are governed by Course Outlines or planning documents of which each student should have access via the College Learning Management System, MazCom. These documents are located on MazCom and provide a description of the course and outline course requirements and learning outcomes. Exams are held at the end of Semesters 1 and 2 for all students. For students in Years 11 and 12, there is a detailed VCE Policy for successful completion and attendance.

Year 7 - 10

Apart from the Course Outlines that are given to students via MazCom, each assessment task should be introduced by way of a criteria sheet. This outlines the requirements for the task and sets out the criteria by which grades will be awarded. Letter grades or percentages are allocated to assessment tasks at these year levels, based on the performance of the students according to these criteria or on a rubric or a marking scheme.

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Most subjects award very high to very low for each criterion, with each having a numerical value (eg. very high is five and very low is one). The total scores are then compared to a pre-determined scale for grades, and the grade consequently arrived at. Grades range from A+ to E and a UG is awarded when a piece of work fails to meet the minimum required for an E. There is a Late Work Policy on MazCom for Years 7-10.

Year 11

In Year 11 the Course Outline should also be used to indicate to students the minimum requirements for an ‘S’ for a VCE unit. Failure to submit any part of the requirements by the last day of the semester, as declared in the diary, will result in that student receiving an ‘N’. ‘S’ or ‘N’ does not apply to Years 7-10. Contact with parents of students who fail to submit work, or meet deadlines is required, and this communication is shared with the Year Level Coordinator.

Year 12

Course Outlines should also be used with Year 12 and VCAA procedures and practices must be followed. All Year 12 students complete formal examinations.

Homework Homework is considered to be an integral part of the teaching and learning program, supports the development of sound study attitudes and habits and is considered valuable for developing an individual sense of responsibility and self-discipline. The school believes that homework serves a number of purposes including: • Developing positive study habits and subject working skills • Reinforcing and enriching work undertaken in class • Providing parents with an insight into the work covered at school and providing feedback to teachers • Preparation for assessment tasks and exams The homework guidelines vary from year to year, gradually increasing from Years 7 to 12. Ranges are indicated to allow for individual differences and some increase during the year and at exam time. Individual students have different patterns each week depending on other commitments and may complete fewer sessions with slightly more time or vice versa. Homework should be noted in students’ diaries and regularly monitored. Time guidelines include school related reading and other activities. Homework activities include: set homework, research, reading, spelling, language practice, assignments and assessment tasks, revision, exam preparation, exam and assessment task practice. There is no such thing as ‘no homework’. Starting in Year 9, one (and later two) weekend sessions should include some regular revision, summarising and exam preparation. A weekly homework/study timetable can be a great help to many students, and can be a brief overview or outline of the week or a more detailed breakdown of the students’ use of the available study time, depending on the needs of the individual student. Homeroom teachers can assist in the preparation of a homework timetable.

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Homework Year Level 7

Weekly Guidelines Term 1: 4 sessions x 1 hour Term 2: 5 sessions x 1 hour

5 sessions x 1.5 hours

6 sessions x 1.5 hours

6 or 7 sessions x 1.5 - 2 hours

6 or 7 sessions x 2 - 2.5 hours

7 sessions x 2.5 - 3 hrs

Range 4-7 hours 7-8 hours 9 - 10 hours 10 - 14 hours 14+ hours 20+ hours

Subject Guidelines Approximately 15 minutes per subject studied that day Approximately 20 minutes per subject studied that day 5 core subjects & LOTE elective x 1.5 hours a week = 7.5hrs - 9 hrs Plus some time for other theoretical electives 7 subjects x 2 hours a week = 14 hrs 7 subjects x 2 or 2.5 hours a week = 14 - 17.5 hrs 5 subjects x 4 hrs a week = 20 hrs

If a student is needing to complete more than the upper limit of these guidelines on a regular basis they should consult with their Homeroom Teacher and/or Year Level Coordinator who can advise on ways to manage and reduce homework loads and who can liaise with the student’s subject teachers.

Detailed suggestions for Years 7-9 Year 7

1 hour – 1 hour 15 minutes per week night (5 sessions)

Students should aim to commit equal homework time to each core theoretical subject (Religious Education, English, Mathematics, History, Science, Italian/Japanese/Mandarin) over the course of a week. Each student must consider his individual timetable, but each night should have at least 4 to 5 blocks of 15 minutes sessions in order to cover each subject of that particular day. In the event that one subject has very little homework, this frees a student up to spend more time on another subject (or an extended assignment) for the evening. A student should take a 5 – 10 minute break between each block or pair of blocks each night.

Year 8

1 hour 30 minutes per week night (5 sessions) (possibly up to two hours in one night a week depending on a timetable)

Students should aim to commit equal homework time to each core theoretical subject (Religious Education, English, Mathematics, History/Geography, Science, Italian/Japanese/Mandarin) over the course of a week. Each student must consider his individual timetable, but each night should have at least 4 blocks of 20 minutes sessions with 10 minutes for reading/spelling/rote learning language phrases and no more than 6 blocks of 20 minutes on any one night. In the event that 5 or 6 homework sessions are required in any one night, the 10 minutes of reading etc. is given to one of the other subjects. A student should take a 5 – 10 minute break between each block or pair of blocks each night.

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Homework

Detailed suggestions for Years 7-9 (cont.) Year 9

1 hour 30 minutes per night (6 sessions) (possibly up to two hours in one night a week depending on a timetable)

Students should aim to commit equal homework time to each core theoretical subject (Religious Education, English, Mathematics, History, Science, Italian/Japanese/Mandarin) over the course of a week, and a smaller amount of time to other theoretical electives (such as Geography, Financial Literacy, Forensic Science, etc.). Each student must consider his individual timetable, but each night should have at least 4 blocks of 20 minutes sessions with 10 minutes for reading/spelling/rote learning language phrases and no more than 6 blocks of 20 minutes on any one night. In the event that 5 or 6 homework sessions are required in any one night, the 10 minutes of reading etc. is given to one of the other subjects. In Year 9, some nights will be very light for homework due to a student’s choice of electives, this does not mean the student should have a night off, but rather this allows them to take the pressure off another night by spreading their homework load across a week. A student should take a 5 – 10 minute break between each block or pair of blocks each night.

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Completion of Work (Years 7 - 10) All students are expected to undertake their studies to the best of their ability, both in class and at home. This includes completion of all set work including assessment tasks. Students are expected to follow the guidelines, stages and timeline provided by teachers for the completion of work and assessment tasks.

Progress Concern – class work, homework and stages of assessment tasks

Should a student fail to complete classwork or homework or should they fail to make progress on extended assessment tasks, they will be given a warning and a reminder. Teachers will document progress. Further warnings result in possible lunchtime detentions. If there is no progress after a week, parents and Year Level Coordinators will be notified of the progress concern via an email letter. Further progress concerns result in Thursday or Saturday detentions.

Progress concern – major assessment task

Should a student fail to submit a major assessment task on the due date, a letter of concern will be immediately emailed to parents and Year Level Coordinators. Satisfactory explanation is requested. Satisfactory explanation can include school related activities, significant illness or major family activities or emergencies. Students have two further school days to complete the task. 1. If adequate explanation is provided the work will be marked as normal. 2. If no adequate explanation is given students can receive a maximum D+ for their work. Their result is reduced three whole grades (e.g. from A+ to D+) 3. If the task is not submitted within the two days allowed teachers will give an N grade for the task and notify the Year Level Coordinator to arrange a Thursday or Saturday detention. The task must still be completed. 4. If the task continues to be unfinished further detentions may result and a parent meeting will be organised.

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Victorian Certificate of Education (VCE) Achievement

The VCE is awarded solely on the basis of satisfactory completion of units. To satisfactory complete each unit a student must demonstrate achievement of each of the Outcomes for that unit. This is done only through completion of designated assessment tasks. Achievement of an Outcome means: • The assessment task work meets the required standard • The assessment task work was submitted on time • The assessment task work is clearly the student’s own work • There has been no substantive breach of rules If all outcomes are achieved, the student will receive an S for the unit. There are two types of tasks used to assess achievement of Outcomes. 1. SACs (Assessment completed in class time). The majority of assessments in the VCE are completed in class time. They must be handed up at the end of the scheduled class time. Attendance at these assessments is therefore crucial to a student’s success. In the case of absence from a SAC the following rules apply: • If the absence is school approved (medical certificate, family emergency, unavoidable school related approved by Principal), the student will have the SAC rescheduled and it will be scored. In some cases when the SAC cannot be rescheduled the student will be given an estimated score. • If the absence is not approved, the student will have the SAC or a similar SAC or some other work rescheduled as soon as possible. This will NOT be scored. It will be graded NA but must be completed in order for the student to demonstrate achievement of the Outcome. 2. SATs (Assessment tasks completed in class and at home). Some assessment tasks are completed over longer periods of time, including at home, with a final due date. Final submission of these assessments on the due date is therefore crucial to a student’s success. In the case of non-submission on the due date the following rules apply: • Students may apply for an extension of up to 2 days. • Applications MUST be made prior to the due date. Applications are made on a form obtained from their coordinator. Possible reasons for granting of an extension would include school approved absence. • If no extension application or approved absence, the student must submit their work ON THE DUE DATE even if incomplete. No further work submitted after this will be scored.

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Victorian Certificate of Education (VCE) Unsatisfactory SACs or SATs

Once a student has completed the SAC work or submitted the extended task, the teacher will assess the work and determine whether the student has demonstrated achievement of the relevant outcome(s). If they have not, they will receive a written ‘N Warning’ letter (also sent to parents). Students will be given one further opportunity to demonstrate achievement of the outcome. This could be re-sitting the same SAC or a different SAC, completing additional work on the same task, completing extra work at school or at home, attending an interview, etc. The teacher determines the appropriate time frame for this – typically within 7 days. This will NOT be scored, but must be completed in order for the student to demonstrate achievement of the Outcome. If students still do not demonstrate achievement of the outcome, they will receive written notification of a ‘Provisional N’ for that unit (also sent to parents). The unit failure (N) is provisionally awarded, however: • Students may have the ‘Provisional N’ redeemed with appropriate behaviour and completion of all work during the semester, and/or demonstration of improved understanding on the final exam. • Students may have the unit failure (N) awarded at the end of the semester if they demonstrate no improvement or with further unsatisfactory or incomplete work in that semester. All outstanding class work, homework and assessment task work must be submitted by the final semester date as published in the diary. Final decisions regarding the awarding of N are made after this.

Attendance:

Students are expected to attend sufficient class time to complete work. This is considered to be at least 90% of all lessons in each subject. Attendance is monitored each lesson and reported to parents. Whenever a student knows they will be absent from class for any reason he should notify his subject teachers prior to the date. 1. After a student has missed 8 lessons for any reason (doubles = 2 lessons), students receive a verbal warning from their teacher or coordinator. More than 20 minutes late counts as an absence. 2. Further absences must all be ‘approved’ as one of the following: • Unavoidable school related absence (sports, choir, excursions etc.) • Medical absence with a certificate • Genuine family emergency (parents notify YLC) 3. After the next non-approved absence students receive a written ‘N Warning’ (sent to parents) 4. With further non-approved absence, students are in danger of receiving written notification of a ‘Provisional N’ for that unit (sent to parents). The unit failure (N) is provisionally awarded, however: • Students may have the ‘Provisional N’ redeemed with NO further non-approved absence in that semester and appropriate behaviour and completion of work • Students may have the unit failure (N) awarded at the end of the semester with further non-approved absence in that semester, inappropriate behaviour or non-completion of work

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Victorian Certificate of Education (VCE) Student Behaviour & Expectations:

All students have the right to complete their studies in the best possible learning environment, all students are expected to take thorough notes and participate fully in class activities, and all students are expected to complete all designated homework to the best of their ability. Therefore students who behave in class in ways that disrupt other students learning or who do not complete designated work may: • Receive a verbal warning from their teacher and/or Coordinator and Parents informed by phone • Receive a progress concern letter referring to inappropriate classroom behaviour, completion of homework or class work, deadlines, quality of effort • Receive a detention to complete work (Thursday or Saturday) Inappropriate behaviour and non-completion of work will be recorded by teachers and coordinators, and will be referred to should a student be called to a promotion interview at the end of the year and may be a factor in a student being denied the right to proceed to the next year level.

Promotion Policy

Students must achieve 55% in the majority of their end of year exams (at least 5 out of 7 subjects) in order to proceed to the next year level automatically. Students who do not achieve 55% on 5 or more exams, or who wish to study a subject in which they achieved under 55%, will have to attend a promotion interview. These interviews are typically with the student, his Coordinator and the Deputy Principal (Students). The panel will then determine if the student is eligible to proceed to the next level, or a combination of levels, or even repeat a level, and which subject(s) they can take. The panel will liaise with the subject teacher and take into account: • Exam performance • Assessment task results and satisfactory completion of units • Classroom behaviour record and effort made towards the completion of class work and homework • The students attendance record • Pastoral concerns.

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Victorian Certificate of Education (VCE) Diagram Overview

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Assessment & Reporting Mazenod uses Accelerus to produce reports. Reports are issued at the conclusion of each semester. A detailed report writing guideline is available on MazCom and distributed at the start of each semester. While teachers have input into work habits and VIC CURRIC Standards that are displayed on subject reports, these reports are largely generated from the work teachers do in their ongoing feedback and reporting throughout the semester. All reports are immediately provided as a PDF to parents via MazCom. Parents are given advance knowledge of their son’s progress as staff provide real time assessment results and comments during the semester. All results are delivered in this way via MazCom.

Assessment and Reporting Procedures

1. All assessment tasks have their grades or percentages reported to students and parents on MazCom in real time during the year. It is expected results would be available two to three weeks after the assessment item is completed. 2. All results will be withheld from electronic distribution during exam periods. They will be released at the completion of the exams. 3. Teachers in all subjects in Years 10 - 12 and core subjects in Years 7 - 9 provide to parents and students summative feedback on two assessment tasks per semester. Years 7 - 9 elective teachers provide one online comment per semester. This feedback can take the form of written comments, but can also utilise the in-line annotation, video, and audio functionality of MazCom. Teachers are encouraged to consider the feedback method most appropriate to student skill development. 4. Teachers are also expected to provide real time formative feedback during preparation for assessment tasks. 5. All exams and assessment tasks are returned to students with relevant feedback. Feedback for assessment items will include comments, or a detailed rubric/criteria sheet or a marking scheme for that task. Semester reports are immediately distributed to parents as a PDF on MazCom.

Feedback Considerations

Teachers are encouraged to view feedback as more than a summative comment on assessment tasks, but an ongoing process that helps students make meaning out of their learning tasks. Teachers are encouraged to consider utilizing a range of feedback practices such as: • video and audio feedback; • student self evaluation; • individual student conferencing; • peer evaluation; • exemplars; • annotated work samples; • real time monitoring using the Google Suite and Hapara Teacher Dashboard Mazenod offers a range of ICT platforms that provide feedback functionality and teachers are encouraged to consult with the Digital Coaches, LMS Coordinator, or the Head of Library & Digital Resources for training and ideas regarding these platforms.

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O’Rourke Library General Information

Hours: Mon-Thurs 08:00 AM - 04:30 PM Friday 08:00 AM - 03:30 PM School Hols. CLOSED Online: http://mazenod.libguides.com Email: librarystaff@mazenod.vic.edu.au

Phone - Workroom: Phone - Head of Library

EXT. 1137 EXT. 1150

Staff: 2 Library-Teachers 2 Library Technicians Head of Library

Information fluency & eLearning skills development is available from teacher-librarians to: • Develop research, digital citizenship and information literacy skills • Advise on selection of reading material and instruct reading class • Teach use of databases, search engines and online resources • Support the integration of ICT into the curriculum through the use of digital resources, Hapara Teacher Dashboard, Google Apps for Education, online textbooks and other digital learning applications. Research Assignments - Discussing a proposed research assignment with our teacher-librarians: • Is an opportunity to assist you in teaching research and information fluency skills • Allows time for a tutorial to your students in the use of online databases etc. • Enables the library staff to assist with appropriate resources • Ensures you are directed to learning resources on the Library homepage • Improves student success with the research activity. Learning resources include: • OCLC Worldshare resource management system – world class discovery layer searching for access to all resources including websites and digital documents • Library homepage with links to resource lists, guides and learning support • Social media profile for easy communication • Digital equipment – digital cameras & recorders, movie cameras, microphones • Databases & electronic encyclopaedias – develop your students as lifelong learners by teaching them how to research with authentic research tools and methods • Fiction collection is extensive and built upon student recommendations. Mazenod College has an enthusiastic and active reading community. Bringing a class to the Library? • Book online via MazCom – Book both the space you require • Consult with teacher-librarians to ensure your class has available support and is using the best possible resources. Information skills teaching sessions are offered by teacher librarians. • Request resource list of recommended reading on a particular area of study. Sending students to the Library on a pass? • Up to 5 unaccompanied students may be sent on a pass at any one time • Supervision of individual student tests can be arranged by contacting the Library. Clubs and extra-curricular lunchtime activities: Victorian Premiers’ Reading Challenge Student Book Club – Tuesday Kerbal Space Program – Wednesday iSupport Student Tech Team – Thursday

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Digital Learning The Head of Digital Learning Resources provides overall support and integration of digital learning resources at Mazenod from policy, licencing, Student Personal Computer Program, teaching and learning support and access to digital resources. The Head of Digital Learning works with Coaches to ensure teachers have a quality digital teaching and learning environment. Digital Learning Coaches will assist you in integrating ICT into your classrooms. They are available for 1:1 or small group coaching in specific technologies, or can work with faculties or year level teams to help teachers plan for greater ICT integration. They are also available to provide classroom support and demonstrations. Your digital learning support team cannot be experts across every available technology however, if you are aware of a gap in your knowledge or have an idea for your classroom that you don’t quite know how to bring to fruition, they can offer suggestions and provide practical assistance. They can also point you in the right direction for some further professional learning if needed. MazCom (Learning Management System), IT and Audio Visual Departments are also part of your digital team at Mazenod. See the chart below for contact details and links to relevant personnel and resources. Role Digital Learning Coaches

Head of Library & Digital Learning. Resources LMS Coordinator Laptop / Hardware Support Audio Visual / Clickview

Details Staff digital skills Staff digital curriculum support PL Workshops Personal support Faculty meetings support Mazenod, Hapara, GSuite Support Digital learning overview Student / staff digital services Access to learning software etc. MazCom maintenance & support Online support:

https://sits.google.com/mazenodCollege.vic.edu.au/spcprogram/home

Clickview Recording TV Programs

Audio Visual Support

A faculty specific catalogue can be found on the AV page on the Intranet. If ordering a program which is not on ‘Clickview’, please call or email the AV technician as early as possible with the name and number of the program. ‘Clickview’ is an online video server located at the College. All classrooms have a data projector and speakers. You can watch the videos using this data projector via your laptop using the ‘Clickview’ program or using an external USB DVD Player connected to your laptop. We currently have many videos online via the ‘Clickview’ program, many more titles are on DVD in the AV Office. Copyright Rules are to be strictly adhered to! Large penalties can be applied to the College and individual for infringements.

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Policies and Procedures 68

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Policies & Procedures All policies and procedures can be found on MazCom under ‘Policies, Procedures and Guidelines’, including the following: • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Academic Integrity & Plagiarism After-School Study & Tutoring Guidelines Anaphylaxis Anti-Bullying Application for Extended Leave Asthma Management Child Safety Staff Code of Conduct Declaration Volunteer Staff Code of Conduct Declaration Reporting Obligations Computer Network Usage Discipline Epilepsy Management Filming & Photography First Aid Grievances Homestay, Billeting & Other Accommodations Homework Guidelines Introduction/deletion of a subject to/from the College Curriculum Completion of Work (Years 7 - 10) Mobile Phone Policy & Application OH&S Parent code of conduct Privacy Responsible Use of Technology & Social Media Student Code of Conduct Student Counselling Service Student Presentation Year 10 Students Expressing Interest in a VCE Unit 3 & 4 in Year 11

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Policies & Procedures The following policies and procedures can be requested by contacting the Human Resources Manager. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Affirmative Action Annual report Assembly Attendance Bus Bushfire Preparedness Class Size Limits Consultative committee policies Crisis intervention plan Return to work Curriculum software acquisition Cybersafety Death of a current student or staff member Disability discrimination Discrimination free workplace Email Employment Enrollment Family and domestic violence - guide to supporting staff Governance Guidelines for the use of College facilities Hearing impairments Heat Interstate and overseas excursions Language study tours Meeting schedule and professional practice Professional development Replacements and extras Safe and effective schools strategy Scholarship Sexual harassment Sexual orientation and gender dysphoria Social media Special education Student personal computer program agreement and guidelines Teaching and Learning Teaching staff allowances policy Volunteer Yard duty VCE

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College History Mazenod College is a Catholic Secondary College for boys located in Mulgrave. The College was established to serve the growing parishes in the suburbs of Clayton, Springvale and Waverley in Melbourne’s South East. The College, served by the religious congregation called the Oblates of Mary Immaculate, is named for the founder of the Oblate Order, St Eugene de Mazenod. The College commenced in February 1967 with 79 students in 2 modest classrooms at St Joseph’s Primary School in Springvale. In 1968 the school moved to its current location in Kernot Avenue and today we provide quality education to over 1300 students. With little to no funding from government, those early years proved challenging, and the College was reliant on the parishes, the Oblates, and parents, to help support the school. With much goodwill and hard work the foundation of the College was forged and it is through their generous efforts that the College developed from those pioneering years. Despite the struggles of the early years a clear vision for the school was created. Father James FitzPatrick O.M.I., the first Rector of Mazenod College from 1967 to 1972, was instrumental in the foundations of Mazenod’s curriculum and identity. He was responsible for the College crest, motto and anthem. With an emphasis on creating “an atmosphere of real academic excellence” even with the limited resources, Father FitzPatrick wanted a fair go for all the students enrolled. He later stated that our students were “going to have to say they’re from Mazenod for the rest of their life. It’s not just for six years that they’re there. Their future educational and social opportunities depend on it”. Mazenod College holds proud this tradition with the past students often identifying as old boys and ‘Mazenodians’. The first building at the Kernot Avenue site was completed in early 1968, classes began at the new site on 4 June of the same year. These first years saw the College expand quickly with the addition of two science rooms in 1969, and much needed classrooms in 1971. The student cohort numbered 570 in 1973 when Father Kevin Davine O.M.I. took over as Rector. With a new Rector a new era of the College began with a strong focus on developing student morale and sports involvement. Father Davine took on the responsibility of coaching the Senior Football and Cricket teams; the Sportsman’s dinners were introduced from August 1974 and the Old Collegians Cricket Team was established in the same year. Further extensions were continued with the addition of the Library and Canteen in 1974, and the penthouse block in 1975. The ovals were improved and the freeway development opened up in 1976. In 1977, more buildings were in progress with the beginning of the construction of an administration block, and plans were in development for the construction of a Gymnasium. Father Davine reminisced “As I look back on those years I marvel how in the short space of 5 years I saw the College spirit grow to the point that our boys wore the colours proudly”. In 1978 Father Ian Mackintosh O.M.I. was appointed Rector and continued through to 1983. With close to 800 students in his first year as Rector, the College continued to grow. The administration block was built in 1978, the College’s first gym in 1979, and stage one of the Manual Arts building w as completed in 1982. This contained facilities for classes in Art, Engineering Workshop, Woodwork, as well as classes for choral and orchestral work. Stage two was completed in 1984 and the chapel just prior to this in 1983.

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College History (cont.) In 1981, the College launched the very first musical, ‘Joseph and His Amazing Technicolour Dreamcoat’, in conjunction with Avila College. This was the beginning of the annual musical production at the College, a tradition that proudly continues to this day. Father Mackintosh was instrumental in encouraging students’ interest and concern for the Oblate missionary activities in Indonesia. The Charism of the Oblates has remained an integral part of the Mazenod community, “We encouraged senior students to attend our morning Masses, to be part of youth groups in their Parish and by our overall friendliness with the boys and our involvement in sports coaching, plays, music...to get close to the students and be models for them”. On February 19, 2021, Father Ian was the first of the Mazenod College Rectors to have passed into eternal life. Father Patrick Moroney O.M.I., who had been one of the early teaching staff in the 1960s, and school counsellor in the late 1970s and early 1980s, was appointed Rector in 1984. The student enrolment stood at over 1000, with 66 members of staff. During this era the College expanded to the other side of Kernot Avenue in 1984 when the Manual and Fine Arts Complex was opened. The O’Rourke building was opened in 1987, housing the school library, a lecture theatre and Year 12 complex. Father Moroney encouraged Community Service initiatives in the area, organising for students to work with elderly people and the handicapped. One of his important achievements as Rector was the extension of the music program, providing greater resources and an expanded program. In 1984, to demonstrate the achievements of the talented students and staff, the first musical evening was held, establishing the tradition of the annual concert. During his tenure, Mazenod celebrated its 20th Anniversary. He reflected that what “inspired the pioneers of the College, namely the parents, parishioners and priests of the area...was the genuine and heartfelt desire to have a Catholic Secondary Boys school to which they could send their sons” and that “Religious Education in its many facets, must hold a position of pre-eminence in the life of the College”. Father Moroney’s appointment concluded in 1988. Father Davine returned as Rector in 1989. An ever expanding Mazenod now had to contend with a rapid increasing need for Information Technology and buildings were adapted and expanded to cater for computers. A new staff and conference room was added in 1992 to provide for the needs of growing staff and use of school facilities. Father John Sherman O.M.I. was appointed Rector in 1996. He continued the tradition of the ever growing College with refurbishments to the Priests’ residence, Administration Wing, Gymnasium and major renovations of facilities in the late 1990s and early 2000s. The quadrangle was repaved and landscaped, and a new fountain was created outside the Chapel in 2000. Father Sherman was influential in establishing the tradition of celebrating the successes of the students by introducing the 90+ assembly and creating the Hall of Honour “an important part in inspiring our boys in looking back, the sense of community is the important thing. We cooperate with each other and we try to celebrate each other’s success”. He was also instrumental in setting up the student representative council (SRC) in 1996. In 1999 Maz enod was accepted into the Associated Catholic Colleges sporting competition.

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College History (cont.) Father Moroney was re-appointed Rector in 2002. The new millennium saw the continued development of the College with the Founders complex opened in 2007, with dedicated space for Music, Drama and IT departments. The expansion of the Learning Centre enabled the College to provide assistance to students, and the development of a multi-purpose AV Teaching and Senior Cafeteria for Year 12 Students opened in 2009. Father Michael Twigg O.M.I. became Rector in 2010, and quickly set to work in the improvement of the school grounds. The development of the synthetic football pitch, now called St Eugene’s Park, is FIFA and ICC approved, and brought Mazenod College into the forefront for hosting sporting events. The Provence Centre, a state of the art multi-sports centre was opened in 2014, allowing also for assemblies and community events to be held. Father Twigg introduced a number of important changes into the spiritual life of the College, introducing Liturgy Prefects to assist for major ceremonies. He had a focus for social action and encouraged students, staff and the Mazenod community to be a part of helping those in need. Students took opportunities to assist in local regions with the effort to rebuild fences in devastated areas after the 2009 Victorian Bushfires. Students were also provided the opportunity to work in orphanages connected with Oblate Mission work in China, and assisted in nursing and caring for disabled abandoned babies. Father Twigg created the Heritage Corridor (expanding on the previous Honour Hall), and worked to inspire our students with the hope that “the boys could look at the world and not sit back and be spectators but to be participants and to find a way to get involved”. The next Rector (and former old boy), Father Christian Fini O.M.I. commenced in 2015. His lasting legacy was the introduction of laptops for every student. Such an expansive rollout of technology required a major infrastructure upgrade to accommodate the transition to digital learning. Fr Fini continued the traditions of charism by ensuring that Faith and Mission were an important part of the life of our College Community. With the celebration of the 50th Anniversary in 2017 we took the opportunity to remember “who we were, celebrate where we are, and continue our own legacy for what Mazenod is to become”. 2017 saw the extension and refurbishment of the O’Rourke Building and the Chapel. This included the creation of a new Library downstairs, new Year 11 classrooms and a modernised Lecture Theatre. During an era of widespread governance changes across Victorian Catholic Education, the College transitioned to a Rector and Principal model of leadership. Due to this restructuring, Mr Tony Coghlan became the College’s first lay principal in 2019. In 2021 Fr Harry Dyer OMI was appointed Rector of Mazenod College under the new model of leadership. A new College Advisory Board was also appointed the same year. As the ever-expanding College continues to move forward, it is important to reflect on the vision of those that came before us. Their dedication, hard work and belief in the College reflect the tradition of sacrifice, heroic faith and generosity. Mazenod has strived to reproduce these virtues in every generation since its humble beginnings.

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St Eugene de Mazenod 1782 - 1861 Eugene de Mazenod was born into a noble family of Aix-en-Provence in southern France in 1782. The family had to flee the French Revolution when Eugene was only eight years old, and for the next twelve years often in poverty and difficulties, they were refugees throughout Italy and Sicily. During that time, his parents separated and were never to live together again. In 1802 Eugene returned from exile to France and heartily embraced a frivolous social life. However, on Good Friday 1807, before the crucifix in a church in Aix, the young man experienced a profound conversion that made him understand the spiritual and material plight of France and of the Church. He decided to do something about it. Within a year he entered the seminary and was ordained in 1811. Father de Mazenod set about rebuilding a world of Christian values. From village to village he preached with passion, tirelessly bringing the Word of God and the sacraments to all, visiting prisoners, offering the poor a renewed sense of dignity. In 1816 other priests, inspired by his vision and energy, joined him. In 1826 a new religious family, the Missionary Oblates of Mary Immaculate, was formally approved by Pope Leo XII. Appointed Bishop of Marseille, De Mazenod set about renewing and uplifting the diocese. All the while he sent his growing corps of Oblates to mission in Canada, Sri Lanka, South Africa and in various parts of Europe. The Missionary Oblates of Mary Immaculate arrived on Australian shores in Fremantle, Western Australia from Ireland in 1894. Rich in grace, Eugene de Mazenod died on May 21, 1861. The Church recognized his life of dedication and virtue when, on December 3, 1995, Pope John Paul II officially declared him a saint. Moved by Saint Eugene de Mazenod’s inspiration, more than 4,000 Oblate priests and brothers, supported by many Oblate Lay Associates, continue to mission on every continent of the world. His charism lives on in them.

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The Oblate Seal, adopted by Eugene de Mazenod, highlights two major sources of his life and action. At the centre is the Cross of Christ. The outer ring gives us the Motto: ''He sent me to share the Good News with the poor. The poor are being evangelised ". These remain the Oblate inspiration and ideal.

The Oblate’s only distinctive sign is their Oblate Cross received at Perpetual profession.

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H5 G6 I6 C3 F3 J2 F5 K5 C2 F7 H7 I5 B3 F6 J6 E 2, 3 H6 H6

B5 E5 B7 A2 G9 K2

Administration Canteen Chapel Design Technology Food Technology Founder’s Complex Herritage Corridor Jansen House (Uniform Shop) Maintenance Oblate Hall O’Rourke Building Priests’ Residence Provence Centre Quadrangle Tempier House Year 7 Classrooms Year 11 Classrooms Year 12 Classrooms

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Cricket Nets Four Square courts Johnson Oval Outdoor Basketball courts St Eugene’s Park Tennis Courts

Maintenance

The Johnson Oval

The Provence Centre

Year 7

Staﬀ Carpark

Student Counter

Main Entrance

Staﬀ Carpark

Senior School

Library & Lecture Theatre

Learning Centre

Student Services

St Eugene’s Park

Oblate Hall

Quadrangle

Year 7 & Food Tech Years 8-10

Murdoch Avenue

Tempier House

Rosie’s

Jansen House

Kernot Avenue

Founder’s Complex

Staﬀ Carpark

Chapel

Priets’ House

76 O’Rourke Building

Tennis Courts

Monash Drive

College Map

Staﬀ Carpark

Design Tech

Leave Nothing Undared for the Kingdom of God Mazenod College Kernot Ave Mulgrave VIC 3170 P (03) 9560 0911 E frontdesk@mazenod.vic.edu.au 2021 Staff Handbook www.mazenod.vic.edu.au Version 4.1 (April 2021)