Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
Table of Contents 1. 2. 3. 4. 5. 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.7.1 5.7.2 5.7.3 5.7.4 5.7.5 5.8 5.9 5.10 5.11
Definition of terms ....................................................................................... 2 Preface ......................................................................................................... 3 Hall Orientation ............................................................................................ 4 Quick Statistics ............................................................................................. 5 Report of Activities....................................................................................... 6 Inauguration Ceremony ............................................................................... 7 Hall Product Design Competition ............................................................... 13 1st Superpass .............................................................................................. 16 Summer Camp............................................................................................ 19 Registration Day ......................................................................................... 22 Touch Day ................................................................................................... 25 Opening Period .......................................................................................... 28 1st High Table Dinner .................................................................................. 30 Dessert Class .............................................................................................. 33 Teddy Bear Class......................................................................................... 36 Bazaar ......................................................................................................... 38 Ukulele Class (O Period) ............................................................................. 41 Orientation Camp....................................................................................... 43 2nd High Table Dinner ................................................................................. 48 Information Day ......................................................................................... 51 2nd Superpass ............................................................................................. 54
5.12 6. 7. 8. 9. 10. 11. 11.1 11.2 11.3
Cultural Night ............................................................................................. 57 Hall Programme ......................................................................................... 60 Sports Programme ..................................................................................... 62 Cultural Programme ................................................................................... 67 Welfare Programme ................................................................................... 71 Information Technology Programme ......................................................... 72 Sub-committees ......................................................................................... 73 Christian Fellowship ................................................................................... 73 Current Affairs Sub-committee .................................................................. 74 Information Technology Sub-committee ................................................... 77
11.4 12.
Publication and Publicity Sub-committee .................................................. 79 External Affairs in Union Council ............................................................... 81
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
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1.
Definition of terms
i) ii) iii)
“University” shall mean The University of Hong Kong; “Union” shall mean the Hong Kong University Students’ Union; “Student” shall mean a Student of The University of Hong Kong, as defined in the University Statues; “LCHHSA, HKUSU” shall mean the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union; “Hall” shall mean Lee Chi Hung Hall; “Hallmate” shall mean the member of the LCHHSA, HKUSU as defined by the
iv) v) vi) vii) viii) ix) x) xi) xii)
constitution of the LCHHSA, HKUSU; "Constitution" shall mean the Lee Chi Hung Hall Students’ Association, The Hong Kong University Students’ Union Constitution; “Executive Committee” shall mean the executive committee of the Lee Chi Hung Hall Students’ Association, Hong Kong University Students’ Union; “PIC” shall mean the person who is in charge of a particular activity and should be a member of Executive Committee of Student Association; “OC” shall mean the organizing committee of a particular activity; “CYM” shall mean Chong Yuet Ming Amenities Centre; “Jobama” shall mean the current hallmate leading in the group
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
2.
Preface This Annual Report serves as a documentation of the overall performance of our committee for the Hall in the year 2013 to 2014. It is a key to the development of both the Hall and the Association. This report includes the summary and the evaluation for all activities, teams, sub-committees and programmes of the Hall. In this year, we are determined to establish various sub-organizations, systems, and most importantly, values of the Hall. We understand that, it would be difficult for the Hall to develop sustainably if it lacks a clear goal, effective mechanisms and an efficient long-term plan. Therefore, in this session, we have modified some traditional activities, added new events and sub-committees and devised a brand new hall orientation. With this Annual Report, we hope to provide a comprehensive picture for our successors as a suggestion on holding Hall functions and lead the Hall. We believe that, with determination, vision, passion, and common goals with our hallmates, the Hall could become a prominent one in the hall community. Also, its role as a non-residential hall could become a valuable asset of the University.
Cheng Pui Chung, Samson Chairman Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013-2014
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
3.
Hall Orientation An orientation is essential to a hall, and it is what makes a hall different from other clubs or societies. We believe, a hall’s member shall possess some characteristics that are in common with his hallmates, and to make this become true would be the most important goal of a hall’s students’ association, in considering a hall’s direction, development and what have to be done in providing hall education. This is the first year Lee Chi Hung Hall Students’ Association, HKUSU, establishes and publicizes an orientation of the Hall, which is “True and Dare”. ‘True’ means being honest and treating others wholeheartedly, whereas ‘Dare’ means having the courage to try, to persist and to work to the best of one’s ability. We make promoting them as the utmost concern in organizing every activities and molding our Hall atmosphere. For instance, in raising its publicity, we have put it as part of our hall decorations, publication works, souvenirs and speeches in events like high table dinners and orientation activities. Moreover, to ensure this is put into practice instead of a mere slogan, elements of “True” and “Dare” have been put in different sections/ activities of our events. Details of it can be referred to in event reports in the following pages. Although our performance in promoting this orientation, internally or externally, is far from outstanding, we laid a foundation for our successors to build on. In this year, most of our hallmates have noticed the existence of “True and Dare”, and joined the activities which we emphasized these values. Also, we have continuously promoted these values to external parties. In general, most hallmates’ view on this establishment is quite positive, while a few are indifferent on having an orientation or not. It would indeed be a long and difficult path for “True and Dare” to be developed as a strong and distinctive hall orientation, and live long in all our hallmates’ mind. In the coming future, we sincerely hope all our successors will walk on this path, uphold, promote and protect these values, and treat this as a long-term goal; while every hallmate could treat “True and Dare” more seriously, and see them as essential qualities they should aim at having.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
4.
Quick Statistics
Hallmate Admission (2013-2014)
Freshmen Admission (2013-2014)
Readmission (2013-2014) Graduates (2013-2014)
Male
Female
All
Undergraduates
91
56
147
Postgraduates All Undergraduates
2 93 62
0 56 42
2 149 104
Postgraduates All
2 64
0 42
2 106
Undergraduates
29
14
43
Postgraduates All Undergraduates
0 29 18
0 14 4
0 43 22
Postgraduates All
2 20
0 4
2 24
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5.
Report of Activities
Year
Month
Event
Competition
2013
February
Annual General Meeting
Handball
March
Inauguration Ceremony
Drama
April
Hall product Design Competition
Women’s Badminton
May
1st Superpass
June
Summer Camp
Dragon boat
July August
Registration Day Touch Day
September Opening Period
Bridge
1st High Table Dinner
Debate
Dessert Class
Men’s basketball
Teddy Bear Class
Men’s badminton
Bazaar
Women’s
Ukulele Class
volleyball
October
Orientation Camp
November
2nd High Table Dinner Information Day
December 2014
2ndSuperpass
January February
Cultural Night
Drama Women’s Badminton
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5.1 Inauguration Ceremony Name of Event:
Inauguration Ceremony
Overall PIC:
Cheng Pui Chung, Samson
Sub-PIC:
Chan Jason Chun Ho
Date:
26th March 2013
Time:
18:30 – 22:00
Venue:
Senior Common Room, K.K. Leung Building
Number of participants:
106
Charge:
Free of charge/ Hallmate Free of charge/ Guest $ 126 / Alumnus
I.
Aims and objectives a) To formally announce the assumption of office of the 18th executive cabinet, Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013-2014; b) To hand over the executive power of Lee Chi Hung Hall Students’ Association, HKUSU; c) To show appreciation to hallmates having great contribution to the Hall; d) To formally announce the objectives and direction of the year; and e) To maintain the relationships with Students’ Union and other Hall Associations
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II.
Preparations
Items
Notes: (if any)
Book venue
SCR was booked 3 weeks before.
Draft invitation letter to halls & invitation e-mail to hallmates
Invitation letters were sent to other halls 2 weeks before and Guests of Honour 1 month before.
Recruit helpers
19 helpers were recruited (see below).
Publish on Facebook page
The poster was posted 1 week before.
Purchase materials
Signing boards, signing pens, refreshment and badges were purchased.
Phone calls to invite hallmates
/
Prepare name tag & seating plan
Brief helpers
/
Decorate Hall & Venue
III.
These were designed and printed one week before. Balloons, banners, table cloth were prepared.
Summary of the event a) Types and Number of participants Types
Number
Guests of Honour - CEDARS
2
Warden
1
Representatives from HKUSU
2
Representatives from School Media
4
Representatives from other Halls
28
The 18th executive cabinet
11
Hallmates
50
Alumni of Hall
8
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b) Number of helpers/OCs Types
Number of members
Reception
4
Present lady
2
Master of the ceremony
2
Logistics
3
Technician
2
Photographers
2
Decoration
4
c) Means of Publicity i. Posters; ii. Phone Call; iii. iv. v.
Facebook page; Mass e-mail; and Invitation letter
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d) Rundown Time
Event
Venue
18:30 – 19:20
Cocktail Session for Guests of Honour and Guests
Hall
Settle down for other participants 19:20 – 19:25
Guests of Honour and Guests entering
19:25 – 19:30
Welcoming speech
19:30 – 19:40
Speech by Warden of Lee Chi Hung Hall, Dr. Micheal Chau
19:40 – 19:50
Speech by Guest of Honour, Dr. Eugenie
SCR
Leung 19:50 – 20:45
High Table Dinner starts
20:45 – 20:55
Speech by representative of Lee Chi Hung Hall
IV.
20:55 – 21:10
Handover ceremony
21:10 – 21:15
Video playing
21:15 – 21:20
Speech by the Chairman of Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013-2014
21:20 – 21:35
Presentation of badges to contributed hallmates
21:35 – 21:45
Souvenirs presentation to guests
21:45 – 21:50
Hall song
21:50 – 21:55
Ceremony concluding, Guests of Honour and Guests escorting and photo taking
21:55 – 22:00
Hallmates escorting
Evaluation a) Merits i. It was the first time we present badges to our hallmates and the process was generally smooth and successful. ii. iii. iv.
The video made is interesting and made the guests feel less bored. The time management was good and the flow of the event was smooth. The use of both Cantonese and English in the MC scripts ensured every participant understands what happened, and have made the event grander.
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Annual Report
b) Demerits and improvements i.
Some hallmates did not understand they should proceed to SCR directly and they came to Hall instead when the Cocktail Session was in progress. Improvements: The executive committee should notify hallmates about the arrangement when the hallmates pay the deposit or when they call the hallmates by phone.
ii.
Some hallmates did not understand the melody, rhythm, or lyrics of the hall song. This made them not to sing loudly and proudly in the Ceremony. Improvements: A session of practice of hall song should be held as early as possible, in order to avoid such undesirable situations. Besides, more than one practice session can be held to reach more hallmates.
iii.
All of the badge recipients were chosen by the executive committee. The procedure in choosing recipients was not democratic enough. Improvements: A prize can be set up, which the recipient is chosen by the nomination and voting of hallmates.
iv.
The arrangement of the queue and seats for Guests was chaotic. Improvements: The seating plan should be made as early as possible, and the PIC should make it known by every helpers.
v.
Not all members of the executive committee understand what were their duties during the ceremony. Some of them have done too much while some of them have done too few. Improvements: The PIC should plan the event more in detail and instruct his colleague clearly. Also, other members can be more aware of their duties and act spontaneously when unexpected incident occurs.
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V.
Notes/Remarks a)
Two prizes, namely the Outstanding Contribution Award and Long Service Award were introduced and given to hallmates. The former one is for executive committee members and captains of our cultural and sports teams of the past year; while the latter one is for graduates of 2013 that served the Hall for a long time.
b)
A video was made for introducing the executive committee members and facilities of the Hall in a lively way.
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5.2
Hall Product Design Competition
Name of Event:
Hall Product Design Competition
Overall PIC:
Lam Oi Tung, Oletta
Sub-PIC:
Cheung Tik Kan, Matthew
Date:
8th February, 2013 – 30th June, 2013
Time:
N/A
Venue:
N/A
Number of Participants:
13
Charge:
N/A
I.
Aims and objectives
a) b) c) d)
II.
To allow hallmates to fully utilize their creativity in designing; To increase the Hall’s publicity; To strengthen the bonding among hallmates; and To enhance hallmates’ sense of belonging through contributions to the Hall
Preparations
Items
Details (if any)
Poster
Which includes the restriction of the product designed, the suggested list of products, Method and Deadline of submission, the credits of the winner, and the types of entry allowed
III.
Summary of the event a) Types and number of participants Types
Number of participants
Single Entry
11
Group Entry
1
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b) Means of Publicity i. ii.
Facebook Page; and Poster
c) Rundown
IV.
Date
Event
Venue
8/2/2013 -2/6/2013
Competition Period
NA
2/6/2013 -22/6/2013
Voting period
Online
30/6/2013
Announcement of Result
24/3/2014
Prize Presentation (High Table Dinner)
Senior Common Room
Evaluation a) Merits i. The products designed was produced and used in Registration Day. ii. A total of 13 participants have participated in the competition and make used of their creativity which matches the aim of the competition. b) Demerits and improvements i. The form of submission is not well explained and hence some are hard to access (i.e. difficult to see by drawing). Improvements: The online submission method should be the same e.g. only electronic copy is allowed. ii.
A total of 38 votes counted in the voting period which is a bit less. Improvements: More publication in terms of the voting period and try to use both online voting and voting box at hall to increase the number of votes.
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V.
Notes/Remarks a) b)
More details provided in the poster is recommended. Length of the submission period could be lengthening to allow more participants to participate.
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5.3
1st Superpass
Name of Event:
1st Superpass
Overall PIC:
Suen Wan Hing,Rachel
Sub-PIC:
Lam Chung Fan,Felix
Date:
26th April,2013
Time:
18:30 – 23:30
Venue:
Hall
Number of participants:
35
Charge:
$ 20/ Cut roast suckling pig only $ 50/ Hotpot only $ 60/ Both cut roast suckling pig only and hotpot
I.
Aims and objectives a) To wish hallmates good result in the coming examination; b) To maintain hallmates’ relationship and build their sense of belonging to the hall; and c) To show appreciation to hallmates for their contribution
II.
Preparations
Items
Notes: (if any)
Buy roast suckling pig
/
Collect fee
/
Parepare poster
/
Buy hotpot materials
III.
There are too many vegetables
Summary of the event a) Number of participants Types
Number
Cut roast suckling pig only
1
Hotpot only
7
Both cut roast suckling pig only and hotpot
27
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b) Number of helpers/OCs Types
Number of members
Photographer
1
c) Means of Publicity i. Posters; and ii. Facebook group d) Rundown
IV.
Time
Event
Venue
18:30-19:30
Writing Superpass Fai Chun
Hall
19:30-20:15
Cutting roast suckling pig and distribution of red packets.
20:15-21:30
Hotpot
21:30-21:45
Video sharing and prize presentation
21:45-23:30
Hotpot and photo taking
23:30
Clean up
Evaluation a) Merits i. Hallmates are willing to help us to tidy the hall after the event. ii. The food is enough for all participants. iii. iv.
The cost management was good. The atmosphere was peaceful.
b) Demerits and improvements i. Some hallmates were drunk during the superpass. Improvements: The executive committee should not allow participants to drink too much. ii.
The souvenir was not well prepared. Improvements: A longer time should be used to make the souvenir.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report iii.
Not enough drinks. Improvements: To but more drinks.
iv.
The stoves are not working very well. Improvements: To but a new stove.
V.
Notes/Remarks a) To check all the appliances before the event. b) To monitor the drinking atmosphere.
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5.4
Summer Camp
Name of Event:
Summer Camp
Overall PIC:
Chan Cheuk Ki, Maurice
Sub-PIC:
Fu Chi Yan, Tracy
Date:
17th June, 2013 – 18th June, 2013
Time:
N/A
Venue:
Cheung Chau
Number of Participants:
30
Charge:
180
I.
Aims and objectives a) To strengthen the bonding among hallmates; b) To build hallmates’ sense of belonging to the hall; and c) To give graduate hallmates a warm feeling
II.
Preparations
Items
Details (if any)
Booking of campsite
/
Collect camp fees
/
Ask hallmates to help for light painting
/
Prepare games materials
/
III.
Summary of the event a) Types and number of participants Types
Number of participants
Graduate hallmates
11
Current hallmates
19
b) Number of helpers/OCs Types
Number of helpers/OCs
Light-painting helpers
2
Photographer
1
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c) Means of Publicity i. ii. iii.
Facebook page; Mass e-mail; and Poster
d) Rundown Day 1 Time
Event
Venue
10:00-12:00
Breakfast
Star Restauratn
12:00-14:00
Transportation
Bus and Ferry
14:00-14:30
Settle down
Campsite
14:30-15:30
Try local Cheung Chau food
Cheung Chau
15:30-18:30
Beach Game
Beach
18:30-20:30
Hotpot dinner
Campsite
20:30-21:30
Rest
21:30-23:30
Light Painting
Beach side
23:30-00:30
Reflection of Hall life
Campsite
Time
Event
Venue
00:30-04:00
Freetime
Campsite
04:00-06:00
Watch sunrise
Beach
06:00-08:00
Breakfast
Mc Donald’s
08:00-12:00
Rest
Campsite
12:00-14:00
Lunch
Restaurant in Cheung Chau
Day 2
IV.
Evaluation a) Merits i. Graduate hallmates are impressed by the reflection of hall life activity. ii. Participants enjoy light painting very much. iii. Campsite is comfortable
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b) Demerits and improvements i.
Some participants got hurt during beach game. Improvements: Prepare enough first-aid pack and be aware of sharp objects on beach
ii.
Not enough food for binno dinner. Improvements: Prepare more food
iii.
Most of the participants were slept during sunrise. Improvements: Remind the participants to wake up earlier before sunrise
V.
Notes/Remarks a) Bottles used in the reflection of hall life section will be distributed to the participants when they graduate.
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5.5
Registration Day
Name of Event:
Registration Day
Overall PIC:
Chan Jason Chun Ho
Sub-PIC:
Lam Chung Fan, Felix
Date:
15th August, 2013 [Cancelled on 14th August, 2013 due to bad weather]
Time:
09:30 – 20:00
Venue:
Run Run Shaw Podium, Hall
Number of Participants:
3000 University Freshmen, 20 OC
Charge:
N/A
I.
Aims and objectives a) b) c) d)
II.
To promote Lee Chi Hung Hall to freshmen; To stand out as a non-residential hall; To attract freshmen to join the Hall; and To provide an opportunity for hall mates to contribute to the Hall
Preparations
Items
Details (if any)
Recruit on-day OC
Need extra attention, because most cannot confirm availability until last minute
Briefing on-day OC
With example showing will be easier to understand
Decorating Hall
Need a good cleaning
Preparing publication materials [Including booklets, folder, small cards,
Make sure all souvenir is ready before on-day
Update hall webpage and set up
Need to be done before
freshmen page
announcement of DSE result
Prepare refreshments for on-day OC
Such as water and some small snacks
Setting up booth
Must be done before registration day
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III.
Summary of the event a) Types and number of participants Types
Number of participants
University Freshmen
3000
b) Number of helpers/OCs Types
Number of helpers/OCs
OC
20
c) Means of Publicity i. Poster; ii. iii. iv. v. vi. vii. viii. ix.
Facebook page; Freshmen page; Banner; Leaflet; Video & photos; Souvenirs; Booth; and Hall
d) Rundown Zone
Registration
0
University, Campus media
Loke Yew Hall
1
Faulty
Each Faculty Building
2
Cultural Association, HKUSU Sports Association, HKUSU Independent Clubs Association, HKUSU
Union Building 1st and 2nd floor
3
Hall
Run Run Shaw Podium
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IV.
Time
Event
Venue
09:30 - 10:00
Assemble and final briefing on day helpers
Hall
10:00 – 18:00
Start work: Attract freshmen in public sea Promotion in booth Ask for personal detail and application Hall tour
RRS, Hall
12:00 – 2:00
Lunch Time
RRS, Hall
18:00 – 20:00
Clean up hall and booth
RRS, Hall
20:00 – 21:00
Dinner
Hall
Evaluation a) Merits i. On-day did not infringe any regulation. ii. Highly appreciated by outsider on our hall folder design. iii. On-day helper being helpful during the whole event. b) Demerits and improvements i. Preparation of this event a bit late. Improvements: ii.
Can be done a month earlier.
The effectiveness in public sea is not high. Improvements: Can send more attractive hall mate to public sea.
iii.
Booth design did not make our hall stand out as a non-residential hall. Improvements: Can be improve in the design of booth.
V.
Notes/Remarks a) This event is worth to pay effort in as it can recruit a lot of hall mates. b) First public event to introduce our hall to university freshman. c) Please follow the orientation regulations closely or risk facing heavy fines and other penalties for infringement of regulations.
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5.6
Touch Day
Name of Event:
Touch Day
Overall PIC:
Chan Cheuk Ki, Maurice
Sub-PIC:
Cheung Tik Kan, Matthew
Date:
31st August, 2013
Time:
10:00-18:30
Venue:
HKU campus
Number of Participants:
40
Charge:
$50
I.
Aims and objectives a) To attract freshmen to join Lee Chi Hung Hall; b) To provide an opportunity for current hallmates to work together; abd c) To demonstrate our hall culture to University freshmen
II.
Preparations
Items
Details (if any)
Detective game
Need to open meetings to discuss the characters and storyline of the game Preparation of video clips
Games materials
/
Rooms
/
Video to introduce hall
/
III.
Summary of the event a) Types and number of participants Types
Number of participants
Prospective hallmates
40
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b) Number of helpers/OCs Types
Number of helpers/OCs
Jobama
12
Photographer
2
Free helper
5
c) Means of Publicity i. Freshmen Page; ii. Poster; and iii. Hall Facebook Page d) Rundown
IV.
Time
Event
Venue
10:00 – 10:30
Registration
Hall
10:30-11:00
Ice-breaking
CYM G01
11:00-12:00
Find Ex-co Jobama Mini Games
Campus
12:00-13:00
Lunch
Canteen
13:00-17:00
Detective Game
Campus
17:00-18:30
Ending Performance Introduction of Hall
Hall
Evaluation a) Merits i. Participants view towards our Hall is positive. ii. Current hallmates strengthen their bonding during preparation of this event. b) Demerits and improvements i. Mini-games are too easy and most groups finish it earlier than expected. Improvements: Increase the difficulties of the games. ii.
Many defects discovered on detective game the day before on-day Improvements: Prepare earlier that day.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report iii.
The rate for application of hall membership is not high. Improvements: Ask Jobama encourage them to have more re-union after the event
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5.7
Opening Period
Name of Event:
Opening Period
Overall PIC:
Cheung Tik Kan, Matthew
Date:
Early September to mid-October
Time:
Function Dependent
Venue:
Function Dependent
Number of Participants:
N/A
Charge:
N/A
I.
Aims and objectives a) To reach University freshmen and introduce Lee Chi Hung Hall; b) To provide a platform for current hallmates to organize activities; and c) To attract freshmen to join Lee Chi Hung Hall
II.
Preparations
Items
Details (if any)
Recruit OC/Helper
OC/Helpers were recruited 3 months before.
Brief helpers
OC/Helpers were briefed 3 months before.
Prepare posters and leaflets
Publication works were started 2 months before
Prepare promotional video
Promotional video was prepared 1 week before.
Prepare interview
Interview was prepared 1 week before.
Collect fee
Fee was collected before the start of each function.
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III.
Summary of the event a) Types and number of participants Details please refer to different activities. b) Number of helpers/OCs Details please refer to different activities. c) Means of Publicity Details please refer to different activities.
IV.
Evaluation a) Merits i. There are many University students come and visit our hall and booth. This raised the Hall’s publicity and thus attracts many hall ii. iii.
applicants. This increases the revenue of Hall. This increases the sense of belongings of current hallmates as many activities in opening period involve the participation of them.
b) Demerits and improvements i. Not many University students know about our Hall. Improvements: More publication work can be done. ii.
The shifts between executive committee members are not smooth enough. Improvements: A more flexible timetable can be set. Besides, hallmates can be recruited to promote our Hall if manpower is insufficient.
iii.
The activities are of similar types. Improvements: More one-off functions can be organized. For example, boat trips.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.7.1 1st High Table Dinner Name of Event:
1st High Table Dinner
Overall PIC:
Wong Chi Yin, Henry
Sub-PIC:
Xu Zaimin, Spring
Date:
11th September, 2013
Time:
17:45 – 21:00
Venue:
Graduation House
Number of Participants:
60
Charge:
160
I.
Aims and objectives a) To attract freshmen to join Lee Chi Hung Hall; b) To introduce this traditional event to freshmen
II.
Preparations
Items
Notes: (if any)
Booking GH and ordering meals
/
Recruiting helpers
/
Briefing helpers
/
Notifying hall mates the details
/
Collecting fee and issuing receipt
/
Receiving confirmation from guests
/
Designing and Printing relevant publications
/
Purchasing relevant materials
/
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
III.
Summary of the event a) Number of helpers/OCs Types
Number of helpers/OCs
Helpers
10
b) Means of Publicity i. Facebook page; and ii. Face-to-face c) Rundown Time
Event
Venue
17:30 – 18:10
Cocktail section
Hall
18:10 – 18:30
Hallmates entering
Graduate House
18:30 – 18:35
Guest of Honour entering
18:35 – 18:40
Welcoming Speech
18:40 – 18:50
Speech by Guest of Honour
18:50 – 18:55
Present souvenir
18:55 – 19:00
Speech by Warden
19:00 – 20:00
High Table Dinner
20:00 – 20:05
Video playing
20:05 – 20:10
Speech by the Chairman of Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013-2014
20:10 – 20:15
Hall song
20:15 – 20:25
Ceremony concluding & Guest escorting
20:25 – 20:45
Photo-taking
20:45 – 21:00
Hallmates escorting
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
IV.
Evaluation a) Merits i. The high table dinner was conducted in a successful and memorable way. ii. Helpers were helpful and responsible. b) Demerits and improvements i. Miscommunication happened between executive committee members and the helpers. Improvements: Earlier briefing should be done. ii.
Some hallmates were noticed very late so that the planning of HTD was affected. Improvements: We should notice hallmates earlier and clearer about the event.
V.
Overall Evaluation a) We had successfully introduced this tradition to freshmen.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.7.2 Dessert Class Name of Event:
Dessert Class
Overall PIC:
Xu Zaimin, Spring
Sub-PIC:
Suen Wan Hing, Rachel
Date:
September – October
Time:
17:30 – 20:30
Venue:
Hall
Participants:
Prospective hallmates
Charge:
$180
Number of participants:
20
I.
Aims and objectives a) To attract freshmen to join Lee Chi Hung Hall; and b) To teach freshmen how to make dessert
II.
Preparations
Items
Notes: (if any)
Contact tutor
/
Collect fee
/
Purchase ingredients
/
Pre-class
III.
Necessary as it help time control
Summary of the event a) Overall summary i. An activity opens to all HKU students. ii. Teach participants how to make dessert as well as knowing more about our hall. b) Number of participants Types
Number of participants
Prospective hallmates
20
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
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c) Number of helpers/OCs Types
Number of helpers/OCs
Hlper
2
d) Publication works i. Poster; ii.
Facebook page; and
iii.
Hall website
e) Briefing remarks Pre-class
Count the cooking time needed
Briefing participants
Briefing on how to do dessert and some house–keeping thing, including not to contaminate pool table
f) Rundown
IV.
Time
Event
Venue
17:30
Gather at Hall
Hall
17:30 – 20:30
Make desserts
Hall
Evaluation a) Merits i. The event successfully attracts many female participants. ii. General feedback from participant was fair good. iii. The part of fee-collection was effective and efficient. b) Demerits and improvements i. There was no section for hallmates. Improvements: Open application to hallmates in the future. ii.
Hall application rate from dessert class was low. Improvements: Should have more time to promote our hall during the class.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report iii.
Not enough communication Improvements: Improve communication among executive committee members to allocate enough helpers to coordinate the event.
V.
Notes/Remarks a) Allocate at least two people to buy ingredients which were heavier than originally expect as the quantity was large. b) Pre-class is necessary. c) Doubt checks the cooking utensils to ensure there will not be a problem of lacking materials.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.7.3 Teddy Bear Class Name of Event:
Teddy Bear Class (O Period)
Overall PIC:
Suen Wan Hing, Rachel
Sub-PIC:
Lam Oi Tung, Oletta
Date:
September - October
Time:
Wed 1600-1900
Venue:
Hall
Number of Participants:
6
Charge:
$120
I.
Aims and objectives a) To introduce freshmen to Lee Chi Hung Hall; b) To attract freshmen to join Lee Chi Hung Hall; and c) To teach freshmen to make teddy bears
II.
Preparations
Items
Notes: (if any)
Contact tutor
/
Collect fee
/
Purchase teaching material
/
Pre-Class
/
III.
Summary of the event a) Overall summary i. An activity opens to all HKU students. ii. Teach participants how to make teddy bears as well as provide a chance for them to get known of Lee Chi Hung Hall more. b) Types and number of participants Types
Number of participants
Prospective hallmates
6
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Annual Report
c) Number of helpers/OCs Types
Number of helpers/OCs
Tutor
1
d) Means of Publicity i. Poster; ii. Facebook page; iii. Hall freshmen page e) Rundown
IV.
Time
Event
Venue
1600
Gather at hall
Hall
1600-1900
Teddy Bear Class
Evaluation a) Merits i. General feedback from participants was good. ii. Fee-collection was efficient and effective. b) Demerits and improvements i. Hallmate application rate of teddy bear class was relatively low. Improvements: Should increase the promotion time. ii.
The number of participants is comparatively low with other interest classes. Improvements: Set the date opened for application earlier to allow more time for promotion.
V.
Notes/Remarks a) Small class size is recommended for facilitating the teaching of the tutor as well as the communication among the participants.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.7.4 Bazaar Name of Event:
Bazaar
Overall PIC:
Cheng Pui Chung, Samson
Sub-PIC:
Cheung Tik Kan, Matthew
Date:
2nd September, 2013 – 13th September, 2013
Time:
10:00 – 17:00
Venue:
Union Foyer
Number of Participants:
N/A
Charge:
Nil
I.
Aims and objectives a) To strengthen the bonding among hallmates; b) To enhance hallmates’ sense of belonging through contributions to the Hall; c) To generate money for other functions; and d) To increase the Hall’s publicity.
II.
Preparations
Items
Details
Order the stock for sale
The stock was ordered 6 weeks before.
Book bazaar
The bazaar was booked 1 month before.
Collect the stock for sale and record
The stock was collected 1 month before and a stock record was made.
Publish in Hall & Facebook page
Publication works were started 1 week before and had been made continuously during the period.
Brief helpers
The helper was briefed on the first day they helped in bazaar.
Final stock check
Final stock check had been done after the period of holding bazaar.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
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III.
Summary of the event a) Number of helpers/OCs Types
Number of helpers/OCs
Helpers
10
b) Means of Publicity i. Facebook page; and ii. Face-to-face c) Rundown Time
Event
Venue
09:30 – 10:00
Preparation work for bazaar, e.g. delivering
Hall and
inventory, cash box and receipt
Union Foyer
10:00 – 17:00
Selling and promotional work in bazaar
Union Foyer
17:00 – 17:30 17:30 – 18:00
Closing work of bazaar, e.g. delivering
Union
inventory, cash box and receipt
Foyer
Counting money and stock taking
Union Foyer
IV.
Evaluation a) Merits i. There are many visitors come to our bazaar every day. This raised the Hall’s publicity. ii. Money was earned to finance other activities we provided to hallmates. iii. The sense of belonging to the Hall of hallmates that participated in helping in the bazaar was probably improved.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
b) Demerits and improvements i.
Not many targeted university freshmen were interested in our bazaar. Improvements: More attractive products can be chosen and ordered.
ii.
Not many hallmates joined this event as helpers. Improvements: More means of publicity should be utilized, for example, posters, e-mail, and phone calls are possible options. Besides, the event should be publicized earlier like 2 weeks before.
iii.
The shifts between executive committee members were not smooth enough. Improvements: A more feasible schedule shall be designed. Also, the PIC should notify his colleagues about the works and ensure they understand their duties as early as possible.
V.
Notes/Remarks a) b)
Hallmates could enjoy a discounted price for products sold in the bazaar; helpers could even enjoy more. At least one executive member was on duty in the bazaar for all the time.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.7.5 Ukulele Class (O Period) Name of Event:
Ukulele Class (O Period)
Overall PIC:
Suen Wan Hing, Rachel
Sub-PIC:
Lam Chung Fan, Felix
Date:
September - October
Time:
Mon 17:30-18:30, 18:30-19:30; Thurs 16:30-17:30, 17:30-18:30, 18:30-19:30
Venue:
Hall
Number of Participants:
28
Charge:
$240 (not include ukulele) $500 (include ukulele)
I.
Aims and objectives a) To attract freshmen to join Lee Chi Hung Hall; and b) To teach freshmen basic ukulele skills
II.
Preparations
Items
Notes: (if any)
Contact tutor
/
Collect fee
/
Purchase Ukulele
/
Print teaching material
/
III.
Summary of the event a) Overall summary i. An activity opens to all HKU students. ii. Teach participants how to play ukulele as well as provide a chance for them to get known of Lee Chi Hung Hall more. b) Types and number of participants Types
Number of participants
Prospective hallmates
28
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
c) Number of helpers/OCs Types
Number of helpers/OCs
Helper
2
d) Means of Publicity i. Poster; ii. Facebook page; iii. Hall freshmen page e) Rundown Time
Event
Venue
N/A
Gather at hall
Hall
Play ukulele IV.
Evaluation a) Merits i. The event successfully attracts many participants. ii. General feedback from participants was good. iii. Fee-collection was efficient and effective. b) Demerits and improvements i. Hallmate application rate of ukulele class was relatively low. Improvements: Should increase the promotion time. ii.
The deadline of application was too close to the class starting date.
iii. Improvements: Set the application deadline and date opened for application earlier. V.
Notes/Remarks a) Service of buying ukulele is recommended. b) Allocate at least three people to buy ukulele since the quantity might be large. c) Surplus class could be opened if too many participants apply for the class.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.8
Orientation Camp
Name of Event:
Orientation Camp
Overall PIC:
Chiu Pui Yan, Yuki
Sub-PIC:
Cheng Pui Chung, Samson
Date:
13th October, 2013 – 16th October, 2013
Time:
Please refer to the rundown
Venue:
Tso Kung Tam Outdoor Recreation Centre
Number of Participants:
82
Charge:
$480/Freshmen; $380/OCs
I.
Aims and objectives a) To help Hall freshmen build connections with each other and with current hallmates; b) To pave way for freshmen to become active hallmates; and c) To provide an opportunity for current hallmates to work together and contribute to the Hall.
II.
Preparations
Items
Details (if any)
Book campsite
Multiple government campsites were booked 4 months in advance (Both for Pre-camp and Ocamp)
Welfare pack
Welfare packs were obtained through JHWC
Recruit OCs
OC recruitment for the entire OPeriod started in July 2013 by posting online application link to Hall Facebook Group
Mass meeting
2 Ocamp mass meetings were conducted (one for introduction, one for final briefing)
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
OCs were divided into 3 game
Group meetings
groups, each headed by an Exco. Each group was in charge of designing and finalizing the detail of one big game Pre-camp
About 20 people participated in the pre-camp to try out new games
Prepare camp booklets
Freshmen and OC booklets were prepared separately
Notify Freshmen
Group lists were passed to Jobama one day before the camp
Dividing Freshmen into groups
Freshmen were divided into groups according to their personalities
III.
Summary of the event a) Types and number of participants Types
Number of participants
Hall Freshmen
54
OCs
28
b) Number of helpers/OCs Types
Number of helpers/OCs
Jobama
12
Central helpers
13
Photographers
3
c) Means of Publicity i. Facebook Group; and ii. Phone calls d) Rundown Day 1 Time
Event
Venue
10:00 – 10:45
Registration
Hall
10:45 – 11:45
Ice break
KKL concourse
11:45 – 12:00
Photo-taking
Happy Park
12:00 – 12:30
Lunch
HKU
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report 12:30 – 14:30
Running Man
HKU
14:30 – 15:30
Travelling
15:30 – 17:30
Infected Game
Gym
17:30 – 18:00
Unpack
Rooms
18:00 – 19:00
Dinner
Canteen
19:00 – 20:30
Room Escape
Rooms
20:30 – 22:00
Sound of Silence
Platform + Gym
22:00 – 22:30
Debriefing
Rooms
Time
Event
Venue
08:00 – 08:45
Breakfast
Canteen
09:00 – 11:00
Little Architect
Gym
11:00 – 12:00
Dem Hall song & cheer
Outdoor
Day 2
12:00- - 13:00 Lunch
Canteen
13:00 – 13:30
Rest
Rooms
13:30 – 18:00
Dilemma Game
Outdoors
18:00 – 19:00
Dinner
Canteen
19:00 – 22:00
Mass Orientation
Dance Room
22:00 ~
Debriefing
Rooms
Day 3 Time
Event
Venue
08:00 – 09:00
Breakfast
Gym
09:00 – 11:00
Hundred Leg Walk
Gym
11:00 – 13:00
Hundred Leg Walk
? (Playground)
13:00 – 14:00
Lunch
Canteen
14:00 – 15:30
Introduction of Sociology Game
?
15:30 – 16:30
Dem Badminton
Gym
16:30 – 17:30
Preparation (Badminton)
Gym
17:30 – 18:00
Free preparation time
18:00 – 19:00
Dinner
Canteen
19:00 – 20:00
Dem debate(mini-workshop)
Dance room
20:00 – 21:00
Preparation (Debate)
Rooms
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report Day 4
IV.
Time
Event
Venue
08:00 – 09:00
Breakfast
Canteen
09:00 – 10:00
Sociology Debate (Final)
Dance Room
10:00 – 11:45
Sociology Badminton
Gym
11:45 – 12:45
Sociology Dodge Ball
Gym
13:00 – 13:45
Lunch
Canteen
13:30 – 14:30
Sociology Drama
Dance room
14:30 – 15:00
Debriefing & prize presentation
Dance room
15:00 – 15:15
Video & promotion
Dance room
15:15 – 16:00
Check out
CS
Evaluation a) Merits i. ii. iii. iv. v.
Freshmen commented in the evaluation meeting that the camp is of the right length. OCs contributed actively towards designing games. “Little Architect”, a new game invented for the camp, was said to be fun and team-building. Freshmen reacted positively towards the Sociology game. “Running Man” was said to be more fun than regular HKO.
b) Demerits and improvements i. “Sound of Silence”, a new game invented for the camp, was hampered by the lack of open space, which was unforeseen in the Pre-camp where fewer people were involved in the game. It was also suggested that the meaning of this game is obscure. Improvements: The game can be replaced by other games in darkness. Debriefing should be improved to make meaning behind the games clearer.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report ii.
“Infected Game” did not run smoothly as the computer programme used to calculate marks were compiled based on incorrect information. Improvements: All elements of games should be tested out in future camps to avoid unknown errors.
iii.
There was no oral briefing for the details of “Dilemma game”, some OCs were confused as to how to run the game and had to read the instruction in the OC booklet on site. Improvements: Brief all OCs, especially for games that are particularly complex and involve many people.
iv.
Some Freshemen had to leave in the middle of the camp, which reduces the time available for them to build bonding with their fellow groupmates and Jobamas. Improvements: Organize orientation nights before the orientation camp to allow more time for the Freshmen to know each other. Delegate an Exco to receive Freshmen’s request letters for late-come or early-leave.
v.
The details of the games, the OC booklets and the grouping lists were finalized too late. Improvements: Prepare for them and finalize them earlier. Set and meet internal deadlines.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.9
2nd High Table Dinner
Name of Event:
2nd High Table Dinner
Overall PIC:
Wong Chi Yin, Henry
Sub-PIC:
Xu Zaimin, Spring
Date:
21st November, 2013
Time:
17:45 – 21:00
Venue:
Graduate House
Number of Participants:
58
Charge:
160
I.
Aims and objectives a) To introduce this traditional event to freshmen; and b) To maintain hallmates’ relationship and build their sense of belonging to the hall
II.
Preparations
Items
Notes: (if any)
Booking GH and ordering meals
/
Recruiting helpers (potential executive committee)
/
Briefing helpers
/
Notifying hall mates the details
/
Collecting fee and issuing receipt
/
Receiving confirmation from guests
/
Designing and Printing relevant publications
/
Purchasing relevant materials
/
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
III.
Summary of the event a) Number of helpers/OCs Types
Number of helpers/OCs
Helpers
10
b) Means of Publicity i. Facebook page; and ii. Face-to-face c) Rundown Time
Event
Venue
18:00 – 18:40
Cocktail session
Hall
18:40 – 19:00
Hallmates entering
Graduate House
19:00 – 19:05
Guest of Honour and Warden entering
19:05 – 19:10
Welcoming Speech
19:10 – 19:20
Speech by Guest of Honour
19:20 – 19:25
Present souvenir
19:25 – 19:30
Speech by Warden
19:30 – 20:30
High Table Dinner
20:30 – 20:35
Video playing
20:35 – 20:45
Speech by the Chairman of Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013-2014
20:45 – 20:50
Hall song
20:50 – 20:55
Ceremony concluding & Guest escorting
20:55 – 21:15
Photo-taking
21:15 – 21:30
Hallmates escorting
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
IV.
Evaluation a) Merits i. The high table dinner was conducted in a successful and memorable way. ii. Helpers were helpful and responsible. iii. Evaluation was given to potential 19th executive committee members. b) Demerits and improvements i. Miscommunication happened between executive committee members and the helpers. Improvements: Earlier briefing should be done. ii.
Some hallmates were noticed very late so that the planning of HTD was affected. Improvements: We should notice hallmates earlier and clearer about the event.
iii.
Some hallmates might feel bored as they had already participated in many times of HTD. Improvements: Buffet or Chinese cuisine should be considered.
V.
Overall Evaluation a) We also asked potential executive committee members of the upcoming session to help us organize the event. It let them have the chance to work as a team for the early preparation of future cooperation.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.10 Information Day Name of Event:
Information Day
Overall PIC:
Chiu Pui Yan, Yuki
Sub-PIC:
Cheng Pui Chung, Samson
Date:
9th November, 2013
Time:
10:30 – 20:00
Venue:
Run Run Shaw Podium, Hall
Number of Participants:
4000 Potential University Freshmen, 10 OC
Charge:
N/A
I.
Aims and objectives a) To promote Lee Chi Hung Hall to potential university student
freshmen; b) To stand out as a non-residential hall; and c) To provide an opportunity for hall mates to contribute to the Hall II.
Preparations
Items
Details (if any)
Recruit on-day OC
Need extra attention, because most cannot confirm availability until last minute
Briefing on-day OC
With example showing will be easier to understand
Decorating Hall
Need a good cleaning
Preparing publication materials [Including booklets, folder, small cards,
Make sure all souvenir is ready before on-day
Prepare refreshments for on-day OC
Such as water and some small snacks
Setting up booth
Must be done before information day
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
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III.
Summary of the event a) Types and number of participants Types
Number of participants
Potential University Freshmen
4000
b) Number of helpers/OCs Types
Number of helpers/OCs
OC
10
c) Means of Publicity i. Poster; ii. iii. iv. v. vi. vii. viii.
Facebook page; Banner; Leaflet; Video & photos; Souvenirs; Booth; and Hall
d) Rundown
IV.
Time
Event
Venue
10:30 - 11:00
Assemble and final briefing on day helpers
Hall
11:00 – 18:00
Start work: Attract freshmen in public sea Promotion in booth Ask for personal detail Hall tour
RRS, Hall
12:00 – 2:00
Lunch Time
RRS, Hall
18:00 – 20:00
Clean up hall and booth
RRS, Hall
20:00 – 21:00
Dinner
Hall
Evaluation a) Merits i. Highly appreciated by outsider on our hall folder design. ii. On-day helper being helpful during the whole event.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
b) Demerits and improvements i.
Preparation of this event a bit late. Improvements: Can be done a month earlier.
ii.
Booth design did not make our hall stand out as a non-residential (a) hall. Improvements: Can improve the design of booth.
V.
Notes/Remarks a) This event is worth to pay effort in as it can recruit a lot of potential hallmates.
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
5.11 2nd Superpass Name of Event:
2nd Superpass
Overall PIC:
Xu Zaimin, Spring
Sub-PIC:
Fu Chi Yan, Tracy
Date:
Late December
Time:
18:00 – 22:00
Venue:
Hall
Participants:
All hallmates
Charge:
$20/person (cut roast suckling pig) $35/person (hotpot)
Number of participants:
50
I.
Aims and objectives a) To strengthen the bonding among hallmates b) To bless hallmates have good results in upcoming exams c) To create precious memory for our hallmates
II.
Preparations
Items
Notes: (if any)
Buy roast suckling pig
/
Collect fee
/
Prepare poster
/
Buy hotpot materials
/
III.
Summary of the event a) Overall summary i. Traditional gathering with hallmates along with blessing of good result in examinations. b) Number of participants Types th
Number of participants
18 cabinet
11
Hallmates
39
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c) Number of helpers/OCs Types
Number of helpers/OCs
Photographer
1
d) Publication works i. Facebook page; and ii. Poster e) Briefing remarks N/A f) Rundown Time
Event
Venue
18:00 – 19:00
Writing Superpass Fai Chun
Hall
19:05 – 19:35
Cutting roast suckling pig Distribution of red packets
IV.
19:40 – 20:10
Pool Competition (Final)
20:15 – 22:00
Hotpot
22:05
Clean up
Evaluation a) Merits i. There were many hallmates participated, including some walk-in participants. ii. Participants generally satisfied with the event. b) Demerits and improvements i. Some hallmates lost their patience in waiting to get red pockets. Improvements: Give briefing to let them know about the order of distributing red pockets, eg. We would first give to the senior and then the junior ones.
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Some hallmates started eating roasted pig before the last person finish cutting, and cause the situation a little bit chaotic. Improvements: arrange 1 more helper to facilitate the pig-cutting process.
V.
Notes/Remarks a) Cooking utensils should be checked beforehand to ensure they can normally function. b) Advice to have a shopping list to avoid negligence in materials (eg. disposable tableware).
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5.12 Cultural Night Name of Event:
Cultural Night
Overall PIC:
Fu Chi Yan, Tracy
Sub-PIC:
Chan Cheuk Ki, Maurice
Date:
26th Feburary, 2014
Time:
18:30 - 2200
Venue:
Global Lounge
Number of Participants:
35
Charge:
N/A
I.
Aims and objectives a) To explore the talents of hallmates; b) To enhance the understanding among hallmates; and c) To provide an opportunity for current hallmates, alumni and hall freshmen to gather together.
II.
Preparations
Items
Details
Book venue
The venue was booed 1 month before
Prepare promotion video for orientation camp
The promotional video was prepared 3 months before
Invite judges
Judges were invited 2 weeks before
Book IT equipment
IT equipment were booked 1 week before.
Find sponsor
Sponsor were found 1 week before
Prepare mark sheet and posters
Mark sheet and posters were prepared 1 week before.
Collect background music
Background Music was collected 1 week before.
Prepare decoration material and prizes
Decoration material and prizes were prepared 1 day before.
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III.
Summary of the event a) Types and number of participants Types
Number of participants
Audience
24
Competitor
11
b) Number of helpers/OCs Types
Number of helpers/OCs
Master of ceremony
2
Photographer
1
Technician
2
c) Means of Publicity i. Facebook page; ii. iii. iv.
Face-to-face interaction; Phone call; and High Table Dinner Video
d) Rundown
IV.
Time
Event
Venue
17:30 – 18:30
Decoration
18:30
Hallmates entering
Global Lounge
18:30 – 18:35
Introduction Speech
18:35 – 20: 15
Competition
20:15 – 20:30
Break
20:30 – 21:15
Competition
21:15 – 21:35
Performance
21:35 – 21:45
Speech by judges
21:45 – 22:00
Prize presentation
Evaluation a) Merits i. ii. iii.
Experience judges were invited and most of them are alumni of our Hall. There was interaction between audiences. Time management was well done.
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b) Demerits and improvements i.
There were insufficient participants. Improvements: Publication can be done earlier.
ii.
There is not much rehearsal time provided for each competitor. Improvements: The arrangement for rehearsal can be more systematic. For example, each competitor is arranged a specific timeslot.
iii.
No competitor joins the non-singing group. Improvements: Non-singing group should be emphasized in publication works.
V.
Notes/Remarks a) Booking of Global Lounge is free of charge while booking of Rayson Huang Theatre is expensive. Therefore Global Lounge is a preferred venue.
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6. 1.
Hall Programme Joint Hall War Game Date: Time: Venue:
2nd June, 2013 14:00-18:30 Flat B, 5/F, South China Factory Building, 157-159 Wai Yip Street, Kwun Tong Fee: $160; $220 (Equipment provided) Number of participant: 11 2.
Iced Moon Cake Class X Mid-Autumn Hot-Pot Celebration Date: 14th September, 2013 Time: Venue: Fee:
13:30-22:30 Hall $30 (Hot pot); $60 (Hot pot plus iced moon cake class) Number of participant: 15 3.
“大棠賞楓葉” Date: Time: Venue: Fee: Number of participant:
4.
4th January, 2014 12:00 Tai Lam Country Park Nil 6
“茶木團” Date: Time: Venue: Fee:
18th January, 2014 16:00-18:30 Tea Wood in Mongkok N/A
Number of participant: 6
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5.
Ukulele Class 13th January, 2014 15th January, 2014 17th January, 2014 19th, January, 2014 Time: 13:30-14:30 Venue: Hall Fee: Free with $100 deposit (Refund with attendance at least 80%) Number of participant: 5 *Remarks: Service of buying ukulele is provided. The price of a ukulele is $220 Date:
6.
Movie Night Date:
14th February, 2014
Time: 19:00-22:30 Venue: Hall Fee: Nil Number of participant: 10 *Remarks: Note: The movie night is changed to be a farewell dinner after consulting the opinions of the participants.
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7.
Sports Programme
I.
Objectives a) To provide a platform for hall mates to develop their potentials and contribute to the hall; b) To build up team spirit and sense of belonging among hall mates; c) To provide opportunities for hall mates to experience the joyfulness of sports; d) To establish positive image of Lee Chi Hung Hall
II.
Hall Teams 1. Basketball Team (Men’s) Team Captain: Lam Chung Fan, Felix a) Summary Team Training started from mid-September and inter-hall competitions began in mid-October. There are 18 teammates in the team while 7 of them are current hallmates. 5 of the teammates are participating in a league outside HKU with alumni. Result of inter-hall competition: Our hall won one game and lost another two. 6 uniforms with names and 4 uniforms without names are brought. b) Evaluation Since there are only 7 current hallmates in the team, effective training for inter-hall competitions cannot be started in summer holiday. Since one of our team members is very competitive that he is also a member of the University’s basketball team, he dominate In the first match, morale of the team members is quite low but it was improved in the second game.
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More matches should be held in order to gain on court experience for team members. Since there are many freshmen in the team, new team uniform have to be purchased. 2.
Badminton Team (Men’s & Women’s) Team Captain: Chan Yiu Keung, Joseph a) Summary Team training was organized by team captain twice a month. There are 7 teammates in the men’s team while 5 of them are current hallmates. Result of men’s inter-hall competition: Our hall won one game and lost another two. There are 6 teammates in the women’s team while 5 of them are current hallmates. Result of women’s inter-hall competition: Our hall lost one and another one will be held on 11th March. No uniform was designed and hall tee is worn during the competition. b) Evaluation Some of the core members will be graduated this year, experienced freshmen need to be recruited. Since the team practice is not very systematic, it may not improve team members’ performance in the competition. More matches should be held in order to gain on court experience for team members. New team uniform has to be purchased.
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3.
Handball Team (Men’s) Team Captain: Chan Wai Chung, Henry a) Summary Team training was organized by team captain twice a month. There are 10 teammates in the men’s team while 4 of them are current hallmates. Result of inter-hall competition: Our hall lost one and another one will be held on 11th March. No uniform was designed and hall tee is worn during the competition. b) Evaluation 3 freshmen are new to this sports, this is a good motivation to encourage more other freshmen to join Since every training does not have enough teammates to come, formation cannot be practiced. More matches should be held in order to gain on court experience for team members. New team uniform has to be purchased.
4.
Dragon Boat Team Captain: Ng Siu Lung, Bryce a) Summary We participated in the 12th Hong Kong Dragon Boat Short Course Races on 30th June 2013 at Stanley Main Beach. There are 22 teammates in the team while 4 of them are fresh graduates. 3 trainings were offered by Dragon Boat Club, HKUSU before the competition. Result of competition: 4th in the post-secondary institution entry (plate). New team uniform was designed.
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b) Evaluation One teammate did not participate in the event. It is recommended to have more practice(both land and water) in order to achieve a better result. It is recommended to redesign new team uniform. III.
Intra-hall Activities 1. Pool Competition Date:
April, 2013
Venue:
Hall
Number of participant:
16
Winner:
Tang Man Lok, Louie
a) Summary Single-elimination tournament system was used. The competition was held within three weeks. Current to freshmen ratio is 6:10. The Final was held at 6 pm on 2nd May, 2013. The prize was $100. b) Evaluation Participation is satisfactory while many of them are freshmen. There is a number of hallmates are interested in watching the final although it is not in the superpass. 2. Volleyball Interest Group Team Captain: Lai Chung Yan, Charmian a) Summary There are 10 members in the interest group. There are 4 freshmen in the interest group. The training was held once per two months.
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The team captain will be graduated this year, a new team captain need to be recruited. Most of the members really have passion on volleyball. 3. Football Interest Group Team Captain: Chan Jason Chun Ho a) Summary There are 30 members in the interest group. The training was held once per month. The members include hallmates and alumni. There is just one freshman in the interest group. b) Evaluation Since most of the members are alumni, courts from HKU are not recommended to book. Participation from freshmen was unexpectedly low, new measures may carry out to attract more freshmen. IV.
Sports Association Council Affairs This year, sports secretary/sports captain from hall are still official observer in the sports association council. Squash is still removed from Inter-hall Sports Competitions. Table tennis and badminton are retained in Inter-hall Sports Competitions. Tennis combined Inter-hall and Inter-faculty competition together.
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8.
Cultural Programme
I.
Objectives a) To provide a platform for hall mates to develop their potentials and interests. b) To build up team spirit and relationship among hall mates. c) To provide opportunities for hall mates to experience the joyfulness of cultural activities. d) To strengthen sense of belonging among hallmates.
II.
Hall Teams 1. Debate Team Team Captain:
Law Lai Ping, Theresa; Chan Hoi Yi, Ice; Cheng Pui Chung, Samson
a) Summary Team Training started from mid-September and inter-hall competitions began in mid-October. There are 26 teammates in the team while 15 of them are current hallmates. Result of inter-hall competition: All won in pool competition while entered quarter final. 1 friendly match was organized with Lee Shau Kee Hall. 3 tea gatherings were arranged for recruitment and practices. Practices were held before the competition. b) Evaluation
The aims of the team were to strengthen intra-team relationship and encourage inter-hall competition participation and aims were achieved.
Team spirit was enhanced during competition period.
Video recording in competition and friendly debate facilitated the evaluation afterwards.
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Experienced team mates were recruited, therefore, the standard and quality of the team were raised.
c) Recommendation for further development
Team captains and cultural secretary can set aims and direction of the regular practices, especially on how to link those more competent ones and less skillful ones.
Current to freshmen ratio is a concern which indicates the importance of regular practices or gatherings during holiday.
Put more effort on recruiting freshmen to join the team as the large proportion of team mates is current team mates.
2. Drama Team Team Captain: Wong Cho Kwan, Kimmy; Poon Wai Sum, Sharon; Sze Ki Ki a) Summary
40 members in drama team.
Interhall competition: no prize in interhall competition which was held on 7th April 2013.
Preparation time before competition is around 2 months.
Getting involved of hall mates from various background.
Regular meetings among different sub-team, directors, team captains and cultural secretary are held frequently.
b) Evaluation The aim of the team was to gather those who are interested in drama or like performing and hence, strengthen bonding among hall mates The aim was accomplished throughout semesters Drama team was a large scaled team which included cast, image, props, set, stage management, sound and lighting sub-teams
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Team mates are encouraged to join different sub-team to unleash their inner
strength
c) Recommendation It was worthy to allocate more resources for development of drama team as it includes many hall mates and bonding is obviously strengthen As the competition was held on Sunday, amount of audience was limited Promotion should be strengthen to gain more support for team mates 3. Bridge Team Team Captain: Leung Siu Kwan, George a) Summary
30 team mates were in the team.
Active team mates were only around 10.
Intra-hall competition was held during semester break.
Three regular practice were held while team mates have spontaneous practices.
Three days competition was held with support of team mates in
three
consecutive
Sundays
from
late-October
to
mid-November. b) Evaluation
The aim of the team was to raise awareness and cultivate interest among hall mates in Bridge.
Aim was achieved this year for organizing a team with regular practices.
Practices were held before interhall competition but team mates were not well-prepared and were not familiar with the guideline of competition.
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4. A capella Group Team Captain: Yim Ka Wai, Michelle a) Summary A cappella group was formed this year to provide an opportunity for hall mates to develop their interest and talent of music. Three groups were formed each semester. Each group had around 5 to 7 persons. Regular practices were held every week or biweekly. One group joined an a cappella competition organized by organization outside HKU on 15 November. b) Evaluation
Close relationship was built within small groups.
However, the relationship among the whole group was not close.
Can try to link different small groups together to strengthen their friendship, for example, one practice to be held for three groups together every month.
III.
Encourage spontaneous practices.
Joint Hall Cultural Committee a) Summary Attending regular meetings with other halls to organize inter hall cultural activities. b) Evaluation Attending each meeting ensures the regulation and guideline are up-to-date. It helps building positive hall image.
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9.
Welfare Programme Hall product The file designed by the winner of hall product design competition was produced and distributed on registration day and information day to attract university freshmen. Hall hoodie was also designed for hallmates. Recreation The old green pool table cloth was replaced by a new one and some small pool equipment was purchased. A dart broad has been put in hall to provide hallmates with dart game to play. Hall facilities Pigeonhole was renewed in October to provide hallmates with a small private drawer to put their personal belongings. Secret angel game was introduced to promote the usage of pigeonhole. Instructions and regulations for hallmates using pool table and kitchen were stuck on pool table and refrigerator respectively to remain them use the facility correctly. Hall decoration This year, we got a new blue sofa from cedars to replace the old broken one. Two new carpets were purchased for hall and was placed at the area outside Karaoke Room. Welfare pack In orientation camp last year, we provided welfare pack containing products from Event Elite, a sponsorship welfare company, to hallmates. Around 100 packs of welfare products were prepared. Other welfare Two energy drinks – Red Bud and Lucozade with amount of around 100 and 260 respectively were provided to hallmates during exam period.
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10. Information Technology Programme Karaoke Room A new karaoke system has been installed. However, after the re-opening of the karaoke room, the use of it is not in high demand. It is hoped that the re-opening of the karaoke room can be publicized to all hallmates later through different means including the Facebook page.
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11. Sub-committees 11.1 Christian Fellowship Overall PIC: Chiu Pui Yan, Yuki I.
Summary of Work Number of member:
Hallmates can freely join and leave whenever they want
a) Irregular Meetings Number of meeting: N/A II.
Merits a) There were regular gatherings. b) Hallmates had an opportunity to know each other better. c) Allowed Hallmates with the same faith to share their experiences.
III.
Demerits a) The name of “sub-committee” does not really describe the group. b)
Fluctuated attendance.
Overall improvements: Allow the group run as individual group instead of sub-committee. The progression of formation a smaller group with stronger bonding and slowly addition in new members may be more effective.
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11.2 Current Affairs Sub-committee Overall PIC: I.
Suen Wan Hing, Rachel
Aims and Objectives a) To raise hall mates awareness and understanding of school issues and current affairs; b) To arouse hall mates concern on civic consciousness; c) To enhance critical and independent thinking among hallmates through discussion; and d) To enrich Lee Chi Hung hall culture on Current Affairs
II.
Summary of Work Number of member:
19
a) Internal Current Affairs Discussion Gathering Number of meeting: 2 b) Open Discussion Gatherings Date: 5th April, 2013 Time: Venue: Topic:
18:30-19:30 Hall 浸大學生向善心飯店老闆求贊助學生會茶點
Date: Time: Venue: Topic:
19th April, 2013 18:30-19:30 Hall 碼頭工人罷工事件
Date: Time:
26th September, 2013 17:30-18:30
Venue: Topic:
Hall 香港電視不獲發牌事件
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III.
Merits a)
The sub-committee has raised hallmates’ awareness of current affairs by means of discussion gathering, Lee Chi Hung Hall Current Affairs Facebook group and Current Affairs Board.
b)
The number of participants in the discussion gathering is satisfactory.
c)
The content of the discussion is informative and well-prepared.
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IV.
Demerits a)
Only a few participants discussed the issue actively in the gathering. The active members sometimes dominated in the discussion, thus limited the dimension of the issue discussed.
b)
The number of active members should be increased.
c)
The activities hold by the sub-committee could be more comprehensive, in order to arouse more hallmates’ interest and attention on current affairs.
d)
The critiques released by the sub-committee should be increased.
Overall improvements: More effort should be put to encourage hallmates and sub-committee members to voice out their own opinion towards social issue with Facebook group and democracy wall in hall.
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11.3 Information Technology Sub-committee Overall PIC:
Wong Chi Yin, Henry
I.
Aims and Objectives To provide a channel for hallmates to take part in the planning and decision of the I.T. affairs of the Hall to help hallmates build up a sense of belonging.
II.
Summary of Work Number of members:
11 (Sem 2 of School Year 2012-2013)
Number of meeting:
9 (Sem 1 of School Year 2013-2014) 4
a) Establishment of Information Technology Sub-committee Date: 22nd January, 2013 Time: 18:30-19:30 Venue: Hall b) General Meetings Date: 8th February, 2013,
Time: Venue:
III.
18th February, 2013, 16th April, 2013 18:30-19:30 Hall (8th February, 2013 and 18th February, 2013) Skype (16th April, 2013)
Merits a) The subcommittee let hallmates to create videos about hall. b) Some inactive hallmates would come back hall for general meeting.
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IV.
Demerits a) Most members are not active. b) The atmosphere of meeting is not that good as some of the members kept saying nothing in the meeting. Overall improvements: More events can be organized apart from the general meetings and greater encouragement is needed in order to allow hallmates to participate more.
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11.4 Publication and Publicity Sub-committee Overall PIC: Lam Oi Tung, Oletta I.
Aims and Objectives a) To allow hallmates join together and come up with different kinds of pub-work so to strengthen their bonding; b) To provide a channel for hallmates to take part in designing and contribute to the hall so to build up their sense of belonging; c) To be responsible for assisting the workload of Publication and Publicity Secretary
II.
Summary of Work Number of members: Number of meeting:
17 (Sem 2 of School Year 2012-2013) 23 (Sem 1 of School Year 2013-2014) 10
a) Establishment of Publication and Publicity Sub-committee Date: 27th January, 2013, Time: 18:30-19:30 Venue:
Hall
b) General Meeting Date: 8th February, 2013, 8th March, 2013, 18th April, 2013, 25th May, 2013, 30th June, 2013, 5th August, 2013, 27th September, 2013, 2nd November, 2013,
Time: Venue:
6th December, 2013, 5th March, 2014 Start at 18:30 Hall
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c) Photoshop Workshop Date:
Time: Venue:
28th February, 2013 1st, March, 2013 4th, March, 2013 18:30-20:30 Hall
d) Art Jamming Date: 17th January, 2014 Time: 16:00-19:00 Venue: Hall III.
Merits a) The sub-committee allows different hallmates no matter they know or didn’t know about Photoshop skills to use their creativity and do different publication works. b) Some inactive hall members will come back hall for the meeting.
IV.
Demerits a) The bonding between subcommittee members is not well established. Improvements: More gathering activities like outing or meals together should be included so members will not feel they are here just to do pub works. b) The atmosphere of each meeting is not well established and some members kept silence in the meeting. Improvements: Members participation should be encouraged. c) The number of active members is small, the number of members in each meeting varies. Improvements: More activates should be organized to improve members’ sense of belonging to the subcommittee.
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12. External Affairs in Union Council I.
Major External Affairs Hong Kong University Students’ Union Council, Session 2013 has 15 Ordinary Council Meetings and 11 Emergency Council Meetings in total. I have also been appointed as a member of the University Affairs Committee. During the session we had dealt with the following problem Problem remained from last union council session Solution on how to resolve the board of faculty election result
II.
The arrangement on general polling of changing union constitution and by-laws New ratio in seat of councilors between SU, 3A and Hall
Various external affairs and stands of HKU
University Affairs Committee (UAC) a) Catering services There were seven catering contracts have been offered, and some of them are new caterers. Committee members have expressed their concern on how to let more students know there is such a change, and the committee decided to use the bulk email to notify all union full members, and there is suggestion that photos should be included to have a clearer understanding. The bulk email has been sent on the date of 22nd August, 2013. b) Wi-Fi services Survey on 100 different students, they listed out five places with highest report rate they are Run Run Shaw Podium, Haking Wong Podium, Main Library, Happy Park, and the University Street. But after the meeting with IT Services, they tell that the location provided is not so exact, as there may have several router serving one places, which makes IT Service’s work tougher, they promised that they could improve those five spots in one semester if they can have clearer locations.
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c) Shuttle Bus Service The first problem is that there are more than twenty dental students living in Lung Wah Street Residential College (LWSRC), but it is not easy for them to travel from LWSRC to Prince Philip Dental Hospital (PPDH), as there are no one-way buses for them. The second problem is that the first and second year medicine students have to take the common core course, but the shuttle cannot satisfy the need of students, so they request more frequent buses from Sasson Road Campus to Main Campus on Wednesday afternoon. The Estate Office has arranged some special trip from LWSRC to PPDH, or they can have a free travel pass when they are taking the second trip. Also, special trip for medicine students on Wednesday is arranged, there are 4 trips on Wednesday afternoon. d) Future development of Main Building The University has informed the Executive Committee with a concrete planning of Main Building. It has up to 50 percent is reserved for teaching and learning purpose. And only the Vice-Chancellor office and part of CEDARS office will be moved to the Main Building, which only takes 27 percent. e) Examination papers Many students have reflected that they can’t get back their own papers under the current policy, which stops them learning from their mistakes. Also, the current Exam-base provided by HKU Library can’t provide all the past papers student needed as some year’s papers are missing. We requested the University to enhance and complete the Exam-base service and provide students their own examination papers on request. We agreed that to send an email to Prof. Amy Tsui, the Pro-Vice-Chancellor who is handling Teaching and Learning, and all Deans. And from the reply of Prof. Amy Tsui, she has directed our request to the Registrar, and she will see the possibility to take forward.
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III.
Returning Officers (RO) 1. Annual General Meeting of Lee Chi Hung Hall Students’ Association, HKUSU, Session 2012-2013 RO: Ho Wing Sze [ICAR] 2. Annual General Pooling of Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013-2014 RO: Ho Wing Sze [ICAR] 3. Annual General Meeting of Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013-2014 RO: Hong Wai Shan [ICAR]
IV.
Inauguration Ceremonies The Executive Committee Members of LCHHSA have attended the Inauguration Ceremonies of the following Associations this year, including: 1. 2. 3. 4. 5.
Dental Society, HKUSU Hornell Hall Students’ Association, HKUSU Lee Hysan Hall Students’ Association, HKUSU Lady Ho Tung Hall Students’ Association, HKUSU Morrison Hall Students’ Association, HKUSU
6. R. C. Lee Hall Students’ Association, HKUSU 7. Ricci Hall Students’ Association, HKUSU 8. Simon K.Y. Lee Hall Students’ Association, HKUSU 9. St. John’s College Students’ Association, HKUSU 10. Starr Hall Students’ Association, HKUSU 11. Suen Chi Sun Hall Students’ Association, HKUSU 12. Swire Hall Students’ Association, HKUSU 13. University Hall Students’ Association, HKUSU 14. Wei Lun Hall Students’ Association, HKUSU
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Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014
Annual Report
ADDRESS: G05, Chong Yuet Ming Amenities Centre HOMEPAGE: http://www.lchh.hkusu.hku.hk/ E-MAIL: lchhsa@hku.hk
Lee Chi Hung Hall Students’ Association, HKUSU, Session 2013 – 2014,
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