144 | GGW PLANNER
questions to ask HOTELS
TRANSPORTATION
• Do you offer a special rate for a block of rooms for
• What types of cars / limousines / vehicles are available
• How many rooms can we hold in a block? Is there a
• How many passengers can the vehicle(s) comfortably
• How many rooms at the special rate are available on
• Is there a discount if we book more than one?
wedding guests?
minimum?
the dates we need them?
• Do we incur any charges if not all of the rooms in the block are booked?
on my date?
accommodate?
• What is the fee? Is the gratuity included? • What amenities does that rate include?
• What date must guests reserve rooms to receive the
• What are the charges for any extra amenities
• Is there a honeymoon suite? If so, is it available on the
• How do overtime charges work?
(champagne, TV, bar, etc.) that we might want?
special rate?
date of our wedding?
• If an hourly rate: Does the clock start when the driver
leaves the base or when the passengers are picked up?
• What are the check-in and check-out times?
• If we book the vehicle for the duration of the event,
• Do you have a courtesy shuttle for guest
will the driver wait for us at our location during that entire period?
transportation? If so, to what locations?
• Will guests have the choice of single or double? • Is there a minimum number of nights stay required? • Can we get into rooms prior to our guests’ arrival to leave welcome baskets? Can we leave them at the front desk for our guests at check in?
• How old are the vehicles, and what kind of insurance do you have?
• Are each of these drivers familiar with the area?
IDEAS FOR HOTEL FAVORS FOR OUT-OF-TOWN GUESTS • Toiletries (lotions, soaps, toothpaste, floss, etc.)
• Food Items (fruit, nuts, pretzels, candy, cookies)
• Notepad and Pen • Tea / Hot Chocolate Packets
• Mints and Gum • Children Items (coloring books, crayons, puzzles)
• Maps & a List of Area Attractions • Recommended Restaurants • Schedule of Activities
• Directions to Ceremony/ Reception Location
• Handwritten Thank You Note • A List of Important Places
(pharmacy, grocery store, ATM,)