Section 2: Governing Policies for Student Organizations

University Policies

All LIU students and student organizations must adhere to all University policies. A collection of the Long Island University policies and procedures can be found on the University Policy site of Long Island University at https://liu.edu/about/university-policies.

This site contains the most up-to-date versions of all Long Island University Policies and Procedures. If you believe that there has been a violation of University policy or law, please submit an EthicsPoint Report Form at https://liu.edu/about/university-policies.

Student Activities Policy

Long Island University fosters a robust and dynamic student life program that includes student organizations, fraternities and sororities, student events, campus recreation, and other co-curricular programs.

Student Affairs coordinates student life activities and regulates these activities through administrative and fiscal policies and procedures that are outlined in the following documents:

• Student Handbook • Student Organization Handbook

These policies are provided to student leaders during annual student life trainings and are available on Experience Shark Nation, the Long Island University student life portal. All students involved in these activities are responsible for attending required trainings and ensuring compliance with all relevant policies.

Student Affairs recognizes the Student Government Association (SGA) as the representative body for LIU students and works collaboratively with the SGA on the creation, implementation, and enforcement of various student activities policies.

Guest Speaker Policy

Long Island University permits recognized student organizations to host guest speakers on campus that contribute to a free exchange of ideas and opinions. Individual students who would like to invite a speaker to campus must identify a recognized student organization to sponsor the speaker.

Prior to extending an invitation for a speaker to come to campus, the student organization is required to meet with the Dean of Students or designee. Speaker invitations will not be considered unless an event has been properly requested and approved by LIU Promise.

Approval to host a guest speaker shall not imply acceptance or endorsement by the University of the views expressed.

The ability of guest speakers to contribute to the free exchange of ideas is, however, subject to reasonable restrictions of time, place, and manner. Speakers will not be permitted on campus if their presence or participation is deemed by the Dean of Students or Director of Public Safety to:

• impede or disrupt normal University operation • present a potential risk to the wellbeing or safety of the University community or facilities • violate federal, state, or local laws • violate Long Island University policies

Any guest speaker who is found to violate this policy or access Long Island University grounds or facilities without proper approval may be removed from the grounds and permanently trespassed. Student organizations may be subject to the Student Code of Conduct and/or loss of privileges to host future guest speakers.

Notice of Student Assembly Policy

Long Island University supports the rights of students and recognized student organizations to exercise freedom of expression, free speech and peaceful assembly. In order to avoid disruptions to academic classes and protect the freedoms of the entire community, the University does have the right to review and approve a request for planned assembly, demonstration or picketing and modify the event for time, place and/or manner, if necessary.

Approval of an event may be contingent upon the availability of University support services. Community members may not advertise an event until approval has been granted.

The following are required steps to receive approval for a planned assembly:

• Complete a Planned Assembly Request Form with Student Affairs at least three (3) weeks prior to a planned assembly. No Planned Assembly requests will be considered for events held during study days, final exams, or at times when classes are not in session. • Hold a planning meeting with the Dean of Students, or their designee, to discuss the event logistics.

An approved location for the planned assembly will be at the discretion of the Dean of Students. • The Marketing and Communications Department must be notified prior to any coordination with outside media outlets or organizations. • The Department of Public Safety must be notified. • All publicity for the event must be approved by the Dean of Students or their designee. The event organizers must remove all publicity immediately after the event.

An approved planned assembly is for LIU students only. Non-LIU individuals, including non-LIU organizations, are not permitted on-campus to participate in an assembly.

LIU Promise Student Organization Conduct Policy

Statement of Policy

In addition to the specific sanctions listed in the Long Island University Code of Conduct, a student organization and/or individual may face additional, or different, sanctions levied by LIUPromise for its conduct and/or conduct of one or more of its members.

LIU Promise is the authority that oversees the recognition process for all student organizations,including fraternities and sororities. LIU Promise reserves the right to take action upon any recognized organization or individual involved in a violation of departmental or University policies.

Sanctions

In determining the sanction for a student organization and/or individual, LIU Promise will consider the severity of the violation, the impact the violation had on the community, and thedisciplinary record of the organization. Examples of disciplinary sanctions for a student organization or individual include, but are not limited to:

• Fines - The University and LIU Promise may assess a fine in conjunction with any othersanction. • Probation of a Student Organization and/or Member - Probation is a period of reviewduring which the organization/member must demonstrate the ability to comply with University rules, regulations, and all other stipulated requirements. • Deferred Suspension of a Student Organization and/or Member - Deferred suspension of an organization/member is a period of review during which the organization/member must demonstrate an ability to comply with University rules, regulations, and other stipulated requirements. During the period of the deferred suspension, if the organization is responsible of violating another University rule or an order of a disciplinary bodyor administrative hearing officer, then the organization, its registration, privileges, and chapter status, are suspended. Members are subject to increased sanctions applied by LIU Promise. • Suspension of Recognition/Organization Privileges - A student organization’s privileges, status, and recognition may be limited or suspended for a specified time. Upon theend of the suspension and before a group returns, students may submit a petition to LIU Promise, which demonstrates in a sufficient manner, the following: o The issues leading to the organization's suspension have been remedied o Those wishing to revive the organization's status understand the University'spolicies and procedures and are willing to and capable of following them; o The organization and its members have complied with the suspension, have notengaged in conduct aimed at ignoring or frustrating the suspension; and, o Have committed no intervening violations of the Code of Conduct. • Terms of Suspension - In the event of suspension of a student organization from the University, the organization maynot do the following during the term of the suspension: o Recruit members o Engage in social functions of any type o Use University buildings, facilities, property, and equipment o Use University resources, services, or funds o Participate or attempt to participate as an organization in any University event; or, o Co-sponsor or participate as an organization in another recognized organization’sactivities. o In a case where a violation has been found but no suspension has been imposed upon the offending student organization or individual, any one or more of the privileges set forth above may be suspended. • Removal from Leadership Positions - LIU Promise may remove students from leadershippositions if found responsible for improper actions or violation of University policy

Any action by a member of or members of a formally recognized (or one that has applied for membership) student organization, casting an unfavorable reflection on their respective student organization, or LIU, may be considered to be sufficient reason for a conduct case. LIU Promise conducts all cases. All conduct cases shall come under the heading of one or any combination of the following:

• Violation of the Long Island University Code of Conduct • Violation of the policies in this Student Organization Handbook • Violation of any University policies listed at https://liu.edu/about/university-policies