Section 6: Organization Resources

Mailboxes

All Recognized Organizations can have mail sent to LIU Promise. All mail is available for pickup at LIU Promise during business hours.

Organizations must notify LIU Promise when they are expecting a package. Once received, LIU Promise will notify the organization to pick-up their package(s). The organizationwill have two (2) days to pick up their package(s) unless the organization makes other arrangements with LIU Promise.

Flyers and Advertisement

LIU Promise facilitates printing of all flyers for all Recognized Organizations.

• Student organizations must have flyers approved and stamped by the Promise Office. Post approved flyers only within designated flyer boards. • Contact LIU Promise to request flyers at least five (5) business days prior tothe event to ensure ample time for approval/advertisement. • Student organizations may print a maximum 40 flyers for a single event. (20 forResidence Halls, 20 for academic buildings). • When requesting flyers, please indicate the size, number of flyers, and if they should bein full color or black and white. • Flyers should include the name of the organization, the name of the event, time, date,location, and contact information. • Student Organization Budgets are billed based on the amount of the flyers printed. • No student organization may hang flyers without permission of the Promise Office. Anyflyers hung on campus without the Promise Office approval will be removed. • Remove all flyers the day after the event. • All organizations should utilize the Marketing Guidelines resources found in the hub foreffective marketing best practices.

Organization E-mail

All Recognized Organizations are eligible for an LIU email address. This can be used to communicate with the campus on a weekly basis. Unrecognized/Suspended Organizations will not have access totheir club email address. To receive an official LIU email, organizations must work with LIU Promise and the IT department of LIU.

Room Reservations

Recognized Organizations may reserve space for sponsored events and meetings through their organization Advisor and LIU Promise. To reserve space, complete a Room Request Form online at the Hub. It is recommended that requests are submitted to your Advisor at least twenty-one (21) days prior to the event/meeting to ensure adequate time to receive space approval and market your event. Once you have a confirmed space, submit your Program Request Form (more information in Section 3: Events) to LIU Promise. Promise office cannot approve Program Request Forms without confirmed room reservations.