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LEARNING INNOVATIONS FACULTY BUSINESS & LAW

CloudDeakin Unit  Preparation  Guide   Introduction   This  guide  is  designed  to  assist  you  in  preparing  your  CloudDeakin  Unit  for  a  new  trimester.  It   covers  some  of  the  more  commonly  used  tools  in  CloudDeakin  that  you  will  be  required  to  use  to   get  you  started  for  a  new  trimester.  

Staff access   Staff  can  access  their  new  trimester  unit  2  weeks  before  trimester  starts.  Early  access  can  be   granted  by  contacting  BL-­‐CloudDeakin  support.  

Student access   Students  are  automatically  enrolled  1  week  prior  to  trimester  starting.    

Faculty standard  template         Faculty  CloudDeakin  units  for  each  trimester  are  setup  using  the  standard  Faculty  template.     • •

Generic welcome  news  item   Content  modules,  please  note  those  noted  with  *  are  empty  folders  ready  for  staff  to   upload  content  to:   o Unit  Information  &  Introduction   Links  to  the  PDF  &  WWW  version  of  unit  guides  are  automatically  uploaded  to  this   folder  by  BL-­‐CloudDeakin  Support.     o *Learning  Resources   o Echo  Lecture  Recordings  T2  2013   A  link  to  the  Student  Guide  for  Trouble  Shooting  Echo  is  attached  to  this  module,   there  are  also  links  to  the  CloudDeakin  student  guides  for  Echo.   o *Assessment  Resources   § *Assignment  1   § *Assignment  2   § *Exam   § Plagiarism  and  Collusion  Support  Resources  for  students   o Student  Support  Resources   Generic  submission  Dropboxes:   o Check  your  draft  dropbox  is  setup  for  students  to  check  their  draft  assignments   against  Turnitin,  this  dropbox  is  not  used  for  marking  students  work.   o Assignment  Submission  Dropbox  –  Example  Only,  is  setup  for  staff  to  base  their   assignment  dropboxes  on  for  the  trimester.    This  shows  where  to  embed  the   assignment  declaration  into  your  dropbox.   Generic  Discussion  forums:   o General  Unit  Discussion  Forum   o Assessment  Discussion  Forum   1  


LEARNING INNOVATIONS FACULTY BUSINESS & LAW

As  Unit  Chair  you  can  create  new  items  and  customise  the  existing  template.  Starting  each   trimester  with  a  fresh  CloudDeakin  unit  based  on  the  template  only  means  that  you  will  be  free  of   any  potentially  confusing  out-­‐of-­‐date  information,  files,  discussions,  online  tests,  assignment   dropboxes  and  grade  items  created  in  past  trimesters.    However,  If  you  require  content  from  a   past  trimester  CloudDeakin  unit  you  can  get  BL-­‐CloudDeakin  Support  to  copy  it  over  for  you.   Content  that  can  be  copied  from  a  previous  trimester  includes:   • • • • • • •

Content –  modules  and  topics   Site  files   Discussion  forums  and  Topics   Quizzes  and  testbanks   Checklists   Widgets     Modified  navbar  

Note: Copying  content  over  will  not  include  previous  discussion  messages,  student  assignment   submissions  or  student  grades.     Please  Note:   1. Whilst  you  can  copy  over  dropboxes  from  a  previous  trimester  it  is  best  create  these  each   trimester  especially  if  they  are  setup  as  group  submissions.       2. Grade  items  are  not  copied  from  a  previous  trimester  because  in  the  past  it  has  proven   confusing  for  students  to  see  old  items  in  the  grades  items  that  do  not  correspond  to  the   assessment  items  in  the  Unit  Guide.    

Before starting   CloudDeakin  V10.1   If  you  didn’t  teach  in  T1  2013  and  haven’t  been  using  CloudDeakin  throughout  the  trimester  you   should  be  aware  that  there  are  some  changes  to  the  interface  and  how  some  of  the  tools  work   with  the  current  version.  CloudDeakin  was  upgrade  to  v10.1  at  the  start  of  T1  2013.  Click  here  for   a  list  of  the  new  features  in  v10.1.  Changes  to  the  content  tool  are  the  most  notable  change  staff   will  experience.  Click  here  to  take  a  tour  of  the  content  tool  in  the  new  environment.  

Help with  CloudDeakin   Staff  Support   BL-­‐CloudDeakin  Support  (email:  BL-­‐CloudDeakin@deakin.edu.au  or  phone:  ext.  73303)  is  the  first   point  of  contact  for  questions,  requests  and  to  report  issues  about  information  and   communication  technologies  associated  with  teaching  and  learning  throughout  the  Faculty  of   Business  and  Law.    

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LEARNING INNOVATIONS FACULTY BUSINESS & LAW Tech  Check   If  this  is  your  first  time  using  CloudDeakin  you  must:   • •

Ensure your  computer  meets  the  recommended  computer  standards.     (http://www.deakin.edu.au/current-­‐students/it-­‐support/computer-­‐standards.php)     Run  a  system  check  before  you  log  in  (https://d2l.deakin.edu.au/d2l/systemCheck)  If  you   receive  a  warning  for  any  area,  go  to  the  Recommended  Browsers  and  Settings  page  and   follow  the  instructions.  (http://www.deakin.edu.au/learning/clouddeakin/help-­‐with-­‐ clouddeakin/browser-­‐settings)    

Staff Help  Guides   Staff  help  guides  on  how  to  use  the  various  CloudDeakin  tools  is  available  at:   http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐guides     Learning  Innovations  Blog   The  Learning  Innovations  Blog  has  been  setup  to  discuss  ways  of  using  and  implementing  a  mix  of   Web  2.0,  CloudDeakin  and  other  eLearnin  tools  in  teaching  and  learning  to  enhance  the  student   experience  in  the  Faculty  of  Business  and  Law.  (http://blogs.deakin.edu.au/learning-­‐innovations/)   You  can  also  subscribe  to  the  Blog  to  receive  weekly  updates  on  new  postings.   T2  2013  Units   At  the  top  of  the  homepage,  in  all  T2  2013  units,  there  is  a  staff  only  widget  linking  to  the  latest   posts  on  the  LI  Blog  and  information  on  how  to  contact  BL-­‐CloudDeakin  Support.  

Student  Support   The  eSolutions  Service  Desk  (http://www.deakin.edu.au/its/servicedesk/index.php)  is  the  first   point  of  contact  for  questions,  requests  and  to  report  issues  about  information  and   communication  technologies  associated  with  teaching  and  learning  throughout  the  University.   Student  Help  Guides   Student  help  guides  on  how  to  use  the  various  CloudDeakin  tools  is  available  at:   http://www.deakin.edu.au/students/clouddeakin/help-­‐guides    

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Checklist: Cleanup  &  reset  dates/times  for  new  trimester   Use  the  following  checklist  to  manage  tasks  required  to  be  completed  before  trimester  starts.  

Completed CloudDeakin  Tool/Task  

Manage Dates  –  Content  copied  from  a  previous  semester  that  has  date/time   restrictions  applied  will  need  to  have  the  dates/times  changed  to  reflect  the   new  trimester.    See  Appendix  1  for  instructions.  

News Item  –  Add  a  welcome  message  for  students,  this  can  be  done  in  the   form  of  a  typed  or  video  message  or  a  combination  of  both.  See  Appendix  2  for   instructions.    

Discussion Forums/Topics  –  The  Business  &  Law  Faculty  Template  provides  two   generic  Forums  for  General  Unit  &  Assessment  discussions.    You  can  add  extra   to  suit  the  needs  of  your  student  cohort.  You  also  need  to  remove  any   redundant  forums  that  may  have  been  brought  over  if  you  requested  content   to  be  copied  from  a  previous  semester.  See  Appendix  3  for  instructions.  

Content –  Review  content  items  and  remove  any  redundant  items.  Check  the   order  of  your  content  and  add/delete  modules/sub  modules  to  make  it  easy  for   students  to  find  what  they  are  looking  for.    See  Appendix  4  for  instructions.  

Assignment Dropbox  –  Create  new  Assignment  Dropbox/es  for  online   assessment/marking.  See  Appendix  5  for  instructions.  

Groups –   Groups   can   be   used   to   organise   students'   work   on   projects   or   assignments.  See  Appendix  6  for  instructions.  

Quizzes –  Reset  release  conditions  for  existing  quizzes  and  setup  new  quizzes.   See  Appendix  7  for  instructions.  

Grades –   Remove   redundant   grade   items,   add   new   grade   items   and   link   assessments  (dropbox  &  quizzes)  with  grades.  See  Appendix  8  for  instructions.  

eLIve –   Create   new   eLive   room   for   trimester.   Copy   room   URL   as   quicklink   in   CloudDeakin.  See  Appendix  9  for  instructions.  

EchoSystem (lecture   recording)   –   Book   Echo   recordings   for   current   trimester.   Notify   BL-­‐CloudDeakin   Support   if   you   need   a   previous   trimester’s   recordings.   Manage   current   recordings,   upload   desktop   recordings.   See   Appendix   10   for   instructions.  

eReadings –  Check  and  update  existing  and  create  new  links  to  eReadings.  See   Appendix  11  for  instructions.  

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Appendix 1  –  Manage  Dates   1. The  Manage  Dates  tool  enables  you  to  view  a  list  of  objects  in  your  site  and  edit  their  date   availability  values.   a. To  access  the  Manage  Dates  tools  go  to  “Site  Tools”  >  “Other  Tools”      

  b. From  the  “Site  Resources”    list  select    “Manage  Dates”  

c. From  the  item  in  the  list  of  objects  select  the  dropdown  menu  and  select  edit  dates.  

d. If  you  have  more  than  one  item  that  has  the  same  new  start/end  time  you  can   select  the  items  using  the  check  box  in  the  first  column  and  then  select  “Edit  Dates”   at  the  top  of  list  of  objects.  

 

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Appendix 2  –  Adding  a  Video/Text  News  Item   The  state  of  your  CloudDeakin  unit  on  first  login  can  impact  “the  first  impression”  students  will   have  about  you,  the  unit  and  possibly  leanring  online.  It  is  important  to  make  your  students  feel   welcome  and  create  a  learning  community  with  your  students.   Adding  a  video  welcome  message  to  the  news  area  in  your  CloudDeakin  unit  is  a  quick  and  easy   way  to  personalist  it.  Your  welcome  message  need  only  provide  a  quick  introduction  to  you,  the   unit  and  brief  information  to  sutdents  on  how  to  get  started  and  only  needs  to  be  around  2-­‐3   minutes  long.   1. To  get  started  first  read  the  guide  “Creating  a  video  welcome  message  for  CloudDeakin   Units”  which  you  can  find  in  the  sample  welcome  news  item  on  the  homepage.  This  guide   will  assist  you  in  creating  video  either  via  a  webcam  or  iPad  and  upload  to  DeakinAir,  which   can  then  be  embedded  in  your  News  Item.  

2. To  create  a  new  “News”  item:   a. Select  +New  News  Item  from  the  dropdown  menu  in  the  news  item  widget.  

 

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LEARNING INNOVATIONS FACULTY BUSINESS & LAW b. Give  the  News  Item  a  headline  

c. You  can  use  a  combination  of  text  and  video  by  typing  your  message  in  the  content   area  and  using  the  “Insert  Stuff”  feature  to  embed  your  DeakinAir  video.  

  Instructions  on  embedding  video  are  found  in  the  “Creating  a  video  welcome   message  for  CloudDeakin  Units”   d. You  can  set  start  and  end  dates,  which  enables  you  to  pre  setup  notices  within  your   unit  and  have  them  displayed  at  key  dates  throughout  the  trimester.  

e. You  are  also  able  to  attach  a  file  or  record  an  audio  file  to  accompany  the  news   item.  

f. Additional  release  conditions  such  as  only  releasing  a  news  item  to  a  specific   campus  or  group  can  also  be  set.  

 

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Appendix 3  –  Managing  Discussion  Forums   The  Discussions  tool  is  a  learner  engagement  space  (or  communication  and  collaboration  space)   where  you  and  your  students  can  read  and  reply  to  messages  on  different  topics,  share  thoughts   about  unit  materials,  ask  questions  and  share  files.   Before  you  create  a  discussion  topic,  you  must  create  at  least  one  forum.  You  can  use  forums  to   organise  your  discussion  topics  in  categories.  Discussion  topics  do  not  stand  alone,  but  are   categorised  into  Forums.  A  Forum  can  contain  any  number  of  discussion  topics.  For  example:  in  a   unit  with  three  assessments,  an  Assessment  Forum  could  contain  3  discussion  topics,  one  per   assessment.   Instruction  on  settings  available,  creating  a  new  forum  and  topic  and  posting  a  discussion  message   are  available  on  the  DLF  CloudDeakin  Guides  website.   (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/communication/discussions)    

Tips and  hints  using  discussion  tool   •

You and  your  students  can  choose  to  subscribe  to  a  discussion  forum  to  receive  updates  via   email.   o Select  the  subscribe  link  next  to  the  heading  of  the  Discussion  Forum  

o Choose  whether  you  want  an  instant  notification  or  to  include  in  your  summary  of   activity.  Please  note:  If  you  haven’t  already  setup  your  notification  settings  you  can   also  do  this  from  this  dialogue  box.  

 

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LEARNING INNOVATIONS FACULTY BUSINESS & LAW o You  can  manage  your  subscriptions  from  the  “Subscriptions  tab”  at  the  top  of  the   discussion  tool  window.  

You can  automatically  create  restricted  topics  for  groups  from  the  “Group  Restrictions  tab”   at  the  top  of  the  discussion  tool  window.   o Select  the  group  and  forum  and  then  select  the  link  “Automatically  create  restricted   topics”.  

The “Statistics  tab”  at  the  top  of  the  discussion  tool  window  provides  statistics  on  usage   per  user  and  per  topic/forum.  

To copy,  reorder  or  delete  a  topic  or  forum,  make  sure  you  are  on  the  “Discussions  List   tab”,  select  the  button  “more  actions”.  

   

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Appendix 4  –  Managing  Content   The  content  tool  enables  you  to  create,  edit,  organize  and  delete  modules  and  topics  in  your  unit.   The  content  area  also  enables  you  can  to  link  to  other  tools  in  CloudDeakin  that  you  are  using,   which  means  you  can  setup  the  content  area  to  provide  one  area  for  the  students  to  access  their   learning  materials  from.  For  example  you  can  provide  links  to:   • • • •

Assignment Dropbox   Discussion  Forums/Topics   EchoSystem  recorded  lectures   Quizzes  

Instructions on  using  and  managing  the  content  tool  in  CloudDeakin  are  available  on  the  DLF   CloudDeakin  Guides  website.  (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/content/content-­‐tool)    

Tips and  hints  using  the  content  tool   • •

The new  drag  and  drop  function,  to  add  files  from  your  desktop,  only  works  in  the  browser   Mozilla  Firefox.     When  moving  content  modules  make  sure  you  place  your  cursor  over  the  para  icon  next  to   the  title  of  the  module  

Hold your  mouse  down  and  drag  the  module  to  where  you  want  it  placed.  A  line   appears  which  indicates  where  the  module  will  be  placed.      

If you  want  a  module  to  become  a  sub-­‐module  drag  it  on  top  of  the  module  you   want  it  placed  into,  you’ll  notice  the  module  turns  orange,  release  the  mouse  when   it  does.  

 

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To delete  a  module  select  it  in  the  table  of  contents  first.  From  the  drop  down  menu   “Actions”  select  delete  module  

To add  a  module  scroll  until  you  see  the  last  item  in  the  Table  of  Contents  list.  Type  in  the   name  of  the  new  module  in  the  “Add  a  module”  box.  

To add  a  new  sub  module  select  the  module  in  the  table  of  contents  list  you  want  the   module  to  sit  inside  first.  At  the  bottom  of  the  files  list  for  that  module  type  in  the  title  of   the  sub-­‐module  in  the  “Add  a  sub-­‐module”  box.  

To hide  files  modules  from  students  you  need  to  set  the  properties  of  the  file/module  to   draft.  First  select  the  drop  down  menu  next  to  the  item  and  select  edit  properties.  

 

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Appendix 5  –  Assignment  Dropbox   The  Assignment  Dropbox  manages  the  electronic  submission  and  marking  of  assignments  for   students  and  staff.   Why  use  the  Assignment  Dropbox?   Students  can  submit,  check  against  Turnitin  and  resubmit  their  assignments  online.   Once  assignments  are  submitted,  staff  can:   • • • • • •

Check submission  times   Grade  assignments   Leave  feedback   Return  submissions  with  comments   Download  assignments  as  zip  files   Sort  assignments  by  students  

all from  within  the  Assignment  Dropbox.   Instructions  on  setting  up  and  marking  online  using  the  Assignment  Dropbox  in  CloudDeakin  are   available  on  the  DLF  CloudDeakin  Guides  website.   (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐guides/assessment/dropbox)    

Tips and  hints  using  the  assignment  dropbox   •

If you  enable  Plagiarism  Detection  for  the  assignment  dropbox  make  sure  you  deselect  the   option  in  the  plagiarism  detection  options  (at  the  bottom  of  the  screen).  The  system  is  not   setup  to  be  able  to  check  student  submissions  against  other  student  submissions.  If  you  do   not  deselect  this  option  and  a  student  uploads  more  than  once  the  same  document  they   will  get  100%  on  their  similarity  report.  

 

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Students no  longer  complete  an  assignment  declaration  (plagiarism)  checklist  before   submitting  their  work  via  the  assignment  dropbox.  The  plagiarism  declaration,  which  can   be  found  in  the  “Assignment  Submission  dropbox  -­‐  EXAMPLE  Only”,  needs  to  be  copied   into  the  custom  instructions.  Each  new  assignment  dropbox  must  have  this  statement   copied  into  the  custom  instructions.  

If you  enable  plagiarism  detection  make  sure  in  the  restrictions  tab  you  give  the  students   enough  time  to  get  their  Turnitin  report  in  time  to  resubmit  if  necessary.  Reports  can  take   up  to  24hrs  to  generate  therefore  if  you  set  the  start  time  too  close  to  the  due  date   students  may  not  have  enough  time  to  generate  the  report  and  resubmit.  

You no  longer  have  to  create  a  late  submission  dropbox,  there  is  a  new  feature  in   CloudDeakin  v10.1  “Has  End  Date”.  Which  means  any  submissions  submitted  after  the  due   date  will  be  marked  late  between  the  “Has  Due  Date”  date/time  to  the  “Has  End  Date”   date/time.  Students  do  not  see  the  “Has  End  Date”  date/time  in  the  properties  of  the   assignment  dropbox.  

 

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Students who  have  been  granted  late  submissions  should  be  added  to  the  special  access   under  the  restrictions  tab  of  the  assignment  dropbox  settings  

You cannot  change  the  folder  type  from  individual  to  group  or  group  to  individual  once  it   has  been  setup.  You  will  have  to  recreate  the  folder  if  you  need  to  change  type.    

If your  assignment  is  a  group  assignment  you  will  need  to  setup  your  groups  first  before   creating  the  assignment  dropbox.  The  automatic  creation  of  groups  only  works  when   students  are  enrolled  in  the  unit  as  it  bases  the  amount  of  groups  created  on  the  number   of  students  enrolled.  Students  are  enrolled  in  the  unit  1  week  before  trimester  starts.   Contact  BL-­‐CloudDeakin  Support  for  assistance  with  creating  groups  if  you  haven’t  done   this  before.  (bl-­‐clouddeakin@deakin.edu.au).      

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Appendix 6  –  Groups   Groups  can  be  used  to  organise  students'  work  on  projects  or  assignments.   Students  can  belong  to  any  number  of  groups  in  the  same  unit.  Each  group  can  have  its  own   discussion  forums,  dropbox  folders,  and  locker  area  to  work  in.  Members  of  groups  can  be  graded   as  a  team  or  individually.   Instructions  on  setting  up  and  managing  groups  in  CloudDeakin  are  available  on  the  DLF   CloudDeakin  Guides  website.  (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/communication/groups)        

Tips and  hints  using  the  groups  tool   •

• • •

You cannot  automatically  create  capped  groups  on  mass  before  students  are  enrolled.   Groups  are  automatically  generated  based  on  capped  amount  and  how  many  students  are   enrolled,  therefore  if  there  are  no  students  in  the  classlist  you  have  to  manually  create   each  group.   You  cannot  have  more  than  200  groups  in  a  category,  however  if  you  have  automatically   created  capped  groups  the  system  will  generate  more  than  200  to  accommodate  the   number  of  students  enrolled.  Please  note  you  will  not  be  able  to  add  additional  groups  to   categories  exceeding  200.   You  cannot  hide  groups  and  or  restrict  groups  based  on  campus,  date  etc.   You  cannot  add  a  student  to  a  group  that  is  capped  and  full.   If  a  student  withdrawals  and  then  re-­‐enrolls  they  are  put  back  into  the  group  they  initially   enrolled  in  which  could  cause  the  capped  group  to  go  over  if  another  student  has  joined   that  group  in  the  meantime.   You  cannot  setup  restrictions  for  a  dropbox  whilst  adding  a  dropbox  during  creation  of  a   group,  you  need  to  go  into  the  dropbox  after  it’s  been  created  and  edit  the  settings  to  add   the  necessary  restrictions  such  as  start,  end  and  due  dates.   You  need  to  remove  the  groups  function  whilst  marking  as  students  can  access  the   dropbox  and  feedback  via  groups.    

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Appendix 7  –  Quizzes   The  quizzes  tool  is  used  to  create,  categorise,  store,  manage,  publish  and  grade  questions  you  set   for  your  students  to  respond  to  either  as  self-­‐assessment  or  as  formal  assessment  tasks.   There  are  three  steps  to  quiz  creation  (online  support  links  are  provided  below  if  you  would  like  to   attempt  it  on  your  own)    

1. Preparing your  testbank  of  questions  for  CloudDeakin  -­‐  three  options:   • Option  #1:  Preparing  the  testbank  in  a  suitable  rich  text  format/word  document.  See   futher  instructions  at  http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/assessment/respondus     • Option  #2:  Creating  a  quiz  testbank  directly  in  Respondus  See:   http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/assessment/respondus     • Option  #3:  Creating  new  testbank  questions  directly  in  CloudDeakin  See:   http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/assessment/quizzes     2. Importing  your  testbank  in  CloudDeakin  via  Respondus.  See   http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/assessment/respondus     3. Setting  up  your  quiz  parametres  in  CloudDeakin.  See   http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐guides/assessment/quizzes    

The  B&L  CloudDeakin  Support  team  can  setup  your  CloudDeakin  quiz  for  you,  all  you  need  to  do  is   fill  in  the  online  form  at:  http://www.deakin.edu.au/buslaw/staff-­‐only/innovations/quiz-­‐ request.php.     Important:   ▪ ▪

We encourage  all  staff  to  prepare  their  testbank  questions  in  the  correct  Respondus  format   We  require  at  least  two  weeks,  and  sometimes  longer  for  large  (eg.  100+  questions).  Incorrect   formatting  of  testbank  questions  and/or  incomplete  forms  will  delay  the  process.  

The B&L  CloudDeakin  Support  team  also  can  provide  training  assistance  in  assisting  you  set  up,   manage  and  grade  your  online  quiz.    Phone:  Ext  73303  (03  5227  3303)  Email:  bl-­‐ clouddeakin@deakin.edu.au.  

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Tips and  hints  using  quizzes   ▪

▪ ▪

If you  choose  to  build  your  questions  in  CloudDeakin  instead  of  Respondus,  it  is  beter  to   build  your  questions  in  the  question  library  first,  then  add  them  to  the  quiz.  The  question   library  is  the  best  way  to  organize  your  questions.  You  can  create  folders  and  organize   questions  in  various  ways  other  than  just  by  the  quiz  that  they  are  in.  This  crates  a  question   bank  within  your  course  from  which  you  can  pull  questions  into  multiple  quizzes.  Using  the   question  library  is  also  a  necessary  step  in  order  to  crate  randomized  question  sections   within  quizzes.   You  cannot  create  a  new  question  directly  into  a  random  section  in  a  quiz.    You  first  need   to  create  the  question  in  the  question  library  and  then  import  into  the  random  section.   Once  a  quiz  has  been  setup  use  the  preview  function  to  go  through  a  trial  run  of  the  quiz   and  make  sure  there  are  no  errors  etc.  

You cannot  preview  all  questions  in  a  quiz  that  uses  a  random  section,  as  it  will  only  display   the  amount  of  questions  set  in  the  random  section.  To  preview  all  questions  you  need  to   setup  a  dummy  quiz  and  import  all  the  questions  from  the  question  database.  Delete  the   dummy  quiz  after  you  have  checked  all  questions.   You  can  create  multiple  submission  views  to  control  when  a  student  sees  their  mark  for  the   quiz  and  when  they  can  get  feedback  on  which  questions  they  got  right  and  wrong.   o Select  the  “submission  views  tab”  in  the  quiz  properties.  

o Select  the  link  “Default  View”  to  set  the  student  view  when  they  complete  the  quiz.   To  only  allow  the  student  to  see  their  score  make  sure  the  “Show  Questions?”   setting  is  set  to  no  and  select  the  option  to  “Show  attempt  score  and  overall   attempt  score”.  

  o Select  Save.  

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LEARNING INNOVATIONS FACULTY BUSINESS & LAW o To  add  an  additional  view  to  display  what  the  student  got  right  and  wrong  after  the   quiz  due  date  has  ended  select  the  “add  additional  view”  from  the  “Submission   Views  tab”.  

o Name  the  new  view  and  change  the  view  restrictions  date  to  after  the  due  date  of   the  quiz.  Select  Yes  for  “Show  Questions?”  and  select  the  options  you  want  the   student  to  be  able  to  view.  

o Select save   After  a  quiz  has  ended  the  user  statistics,  question  statistics  and  question  details  give  you   an  indication  of  where  your  students  might  be  having  difficulty  understanding  the  topic.   Select  the  “Statistics  for”  option  from  the  dropdown  menu  next  to  the  quiz  title  in  the   manage  quiz  area.    

In the  question  stats  below  you  can  see  only  6.79%  got  question  19  right  from  the  221   attempts,  whereas  69.68%  got  question  20  right,  which  may  indicate  you  need  to  clarify   this  questions  content  to  students.  

 

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Strategies to  minimize  cheating   There  is  no  way  to  completely  prevent  cheating  either  in  a  traditional  classroom  or  in  an  online   course.  However,  there  are  some  strategies  you  can  use  in  CloudDeakin  to  reduce  the  likelihood  of   cheating.     The  following  list  provides  a  variety  of  ways  to  make  your  quizzes  more  secure,  the  more  items   you  choose  from  the  list,  the  more  secure  you  quizzes  become.   1. Randomise  the  answer  choices  for  each  question.     2. Randomise  the  questions  on  the  test.  Use  question  sets  to  randomly  choose  which  questions   from  the  set  are  displayed  to  each  student,  with  a  possibility  of  a  different  set  of  similar   questions  for  each  student  if  your  test  bank  contains  more  questions  than  the  number  used   for  the  test.     3. Create  a  large  bank  of  questions  from  which  to  select  questions  for  each  test.     4. Display  one  question  at  a  time.     5. Do  not  allow  students  to  revisit  the  previous  question.   6. Set  a  time  limit  for  the  test  to  not  allow  extra  time  per  question.  Students  need  to  know  the   material  to  answer  the  questions  correctly,  with  little  time  to  research  the  answer  from  notes   or  books.     7. Disallow  answer  submission  if  time  has  expired.     8. Do  not  release  the  student’s  test  score  until  the  quiz  has  ended.     9. Do  not  which  questions  the  student  got  right  and  wrong  and  the  correct  answer.  

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Appendix 8  –  Grades   From  the  grade  book  you  control  the  grading  formula  used  to  calculate  grades;  what  projects,   assignments  and  tests  are  graded;  how  grade  items  are  associated  with  other  tools;  and  when   grades  are  released  to  users  and  what  information  they  see.  Before  you  create  a  grade  book,  you   should  be  familiar  with  the  concepts  the  tool  uses.   Instructions  on  setting  up  and  managing  grades  in  CloudDeakin  are  available  on  the  DLF   CloudDeakin  Guides  website.  (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/assessment/grades)            

Tips and  hints  using  grades   ▪

You can  enter  grades  in  Excel  and  import  them  into  CloudDeakin  using  a  CSV  file.  Import   files  must  follow  a  standard  format,  to  ensure  you  have  the  correct  format  it  is  recommend   that  you  set  up  your  grade  book  in  CloudDeakin  first,  create  the  columns  for  your   assessment  items.  Then  use  the  “Export  Grades”  option  to  export  a  file  you  can  use  in   Excel.      Please  note:  Make  sure  you  use  FireFox  as  your  browser.     o Export  Grades   o Select  Grades  from  the  assessment  tab  in  the  navigation.  

o Select  Enter  grades  tab     o Select  Export  Grades  button  and  select  the  fields,  org  defined  ID,  points  grade,  Last   Name  and  First  Name.  

   

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LEARNING INNOVATIONS FACULTY BUSINESS & LAW o Select  Export  to  CSV  

o Open  CSV  in  Excel  and  input  grades.   o Importing  grade  items     o Select  Grades  from  the  assessment  tab  in  the  navigation.  

o Select  Enter  grades  tab  

o Select Import  Grades  

o Select  the  Choose  File  button  and  find  the  file  on  your  hard  disk.  

o If  you  have  created  extra  grade  columns  in  the  spreadsheet  select  the  option   “Create  new  grade  item  when  an  unrecognized  item  is  referenced.    

o Click Continue  

o Check  any  new  grade  items  that  are  being  imported  that  they  are  set  as  the   correct  type.  

o Select continue    

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LEARNING INNOVATIONS FACULTY BUSINESS & LAW o For  new  grade  items,  fill  in  the  information  for  max.  points  

o Make  sure  there  are  no  warnings   o Select  continue  to  finish.   To  preview  the  grades  a  student  can  see  select  the  grades  tool  from  the  assessment  tab  in   the  navigation.  

o Select  enter  grades  

o Search for  the  student  

o Click on  their  name  in  the  grade  book  

o Select  the  dropdown  menu  next  to  their  name  and  select  preview.  The  grades  will   appear  in  a  new  pop-­‐up  window.    

o This is  what  the  student  sees.  

 

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The discussion,  quiz  and  assignment  dropbox  tools  can  be  linked  to  the  grades  area,   which  means  when  they  are  marked  the  marks  are  transferred    automatically  to  the   grades  tool.   o In  the  assignment  dropbox  tool  make  sure  you  create  or  link  to  an  existing   grade  item  in  the  properties  tab.  

o In  the  discussion  tool,  select  the  assessment  tab  and  choose  to  link  to  an   existing  grade  item  or  create  a  new  grade  item.  

o In  the  quiz  tool,  make  sure  you  create  or  link  to  an  existing  grade  item  in  the   properties  tab.  

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Appendix 9  –  eLive   eLive  is  a  synchronous  communications  tool  that  can  facilitate  communication  and  collaboration   between  staff  and  students.  eLive  allows  you  to:   ▪ ▪ ▪

Talk online  in  real  time   Chat  via  text  online   Share  videos,  presentations  and  applications.  

Instructions on  getting  started,  creating,  accesing  and  using  eLive  are  available  on  the  DLF   CloudDeakin  Guides  website.  (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/communication/elive)    

Tips and  hints  using  eLive   ▪ ▪ ▪

Provide your  students  with  the  link  to  eLive  student  guides  at:   http://www.deakin.edu.au/students/clouddeakin/help-­‐guides/communication/elive     Setup  your  eLive  room  for  the  whole  of  trimester,  there  is  no  need  to  create  a  room  for   each  week/session.   Link  your  eLive  room  URL  to  CloudDeakin   o Copy  the  URL  for  the  eLive  room  you’ve  created  for  this  trimester.  Right  click  the   name  of  the  session  in  the  session  window  at  http://elive.deakin.edu.au/index.html  

o Go  to  your  CloudDeakin  unit  site  and  select  content.  Setup  a  module  for  eLive    

 

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LEARNING INNOVATIONS FACULTY BUSINESS & LAW o Select  the  module  and  select  new  link  

o  Type  in  the  title  and  paste  in  the  URL  you  copied  from  elive  

You could  also  provide  a  quick  link  to  the  eLive  student  help  guide  here.   http://www.deakin.edu.au/students/clouddeakin/help-­‐ guides/communication/elive    

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Appendix 10  –  Echo  Recordings   EchoSystem  gives  you  the  ability  to  capture  and  record  presentations  in  an  Echo  recording  venue,   from  your  computer  using  Echo360  Personal  Cpature  or  to  upload  media  recorded  on  another   device  or  software  to  the  EchoSystem  and  link  these  to  your  CloudDeakin  site.   Instructions  on  booking  a  venue,  uploading  media,  manage    and  using  eLive  are  available  on  the   DLF  CloudDeakin  Guides  website.  (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐ guides/communication/elive)    

Tips and  hints  using  eLive   ▪

It is  the  responsibility  of  the  Unit  Chair  to  book  their  unit’s  Echo  recordings  each  trimester.   o Before  you  book  your  unit’s  Echo  recordings  for  trimester  first  heck  your  lecture  is   booked  in  a  Echo  recording  venue   (http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐guides/video-­‐and-­‐ audio/echo)     o Use  the  online  booking  form  to  book  your  unit’s  Echo  recordings.     https://apps.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐guides/video-­‐and-­‐ audio/echo/booking-­‐form/     To  pre-­‐record  lectures  use  Echo360  Personal  Capture.  Instructions  on  how  to  download  and   use  Echo360  Personal  Capture  are  available  at:   http://www.deakin.edu.au/learning/clouddeakin/clouddeakin-­‐guides/video-­‐and-­‐audio/echo   (select  the  tab  upload  media)   BL-­‐CloudDeakin  Support  create  an  Echo  Recordings  module  in  the  content  area  and  upload   the  link  to  all  Echo  recordings  for  the  trimester  during  the  1st  week  of  trimester.  If  you  want  to   link  to  individual  recordings  in  weekly  modules  you  will  need  to  do  this  yourself.   1.

Click the  Content  link  from  the  Navigation  Bar  at  the  top  of  the  Unit  page.  

2.

Go to  the  module  you  wish  to  add  the  Echo  recording  link.  

3.

Click the  Add  Activities  link  then  select  Additional  Applications.  

4.

A pop-­‐up  box  will  appear,  select  EchoSystem  from  the  second  dropdown  menu  labeled   Additional  Applications.  

5.

Click Insert.  

 

26  


LEARNING INNOVATIONS FACULTY BUSINESS & LAW 6. From  the  Table  of  Contents,  click  on  the  link  to  EchoSystem  that  you  have  just  created.   Note:  If  you  receive  a  security  Warning  Message,  press  continue.   7. Link  to  individual  Echo  recordingsClick  the  +  button  next  to  expand  the  unit  offering  and   show  the  available  individual  recordings.  Click  on  the  Link  to  Echo  button  to  link  to  the   desired  recording.  You  can  also  preview  a  recording  before  you  create  the  link  (this  will   open  in  a  new  tab).  

Old iLecture  Recordings   During  T3  2012  Echo  was  introduced  replacing  the  iLecture  system.  If  you  require  access  to   old  iLectures  please  notify  BL-­‐CloudDeakin  Support  (BL-­‐CloudDeakin@deakin.edu.au)  so   they  can  import  them  into  the  Echo  Centre  and  add  a  link  to  your  site.  You  will  need  to   provide  the  following  details  so  they  can  easily  source  your  recordings:  Unit  code,  trimester   and  year  it  was  used,  campus,  old  iLecture  name  and  date  for  each  recording.  In  addition   please  provide  the  new  title  for  the  Echoes  to  go  into  your  site  e.g.  Topic  1  Introduction  to   Accounting    

27


LEARNING INNOVATIONS FACULTY BUSINESS & LAW  

Appendix 11  –  eReadings  

Sourcing and  adding  online  readings  -­‐  the  library  has  an  extensive  and  rapidly  growing  collection   of  e-­‐books  and  e-­‐journals  that  can  be  used  in  CloudDeakin.  The  licence  agreements  for  these   online  resources  normally  allow  direct  links  which  can  be  used  immediately  in  your  CloudDeakin   unit.  For  more  information  on  adding  information  resources  to  CloudDeakin  such  as  direct  linking   to  online  information  resources  and  digitisation  of  print  materials  as  e-­‐readings,  refer  to:   http://www.deakin.edu.au/library/teach/adding-­‐items-­‐to-­‐clouddeakin.php           • You  can  send  your  requests  for  digitised  e-­‐readings  to  ereserve@deakin.edu.au  .     • Please  note  that  the  use  of  Library  online  resources  is  governed  by  licence  agreements,   refer  to  the  Library  web  information  on  Open  Access  and  Licensing  (OPAL)  -­‐   http://www.deakin.edu.au/library/opal/       • Copies  of  third-­‐party  material  must  not  be  uploaded  directly  into  CloudDeakin  without   copyright  approval.  If  in  doubt,  please  contact  Copyright  Services,  Deakin  Learning  Futures   [https://staff.deakin.edu.au/services/copyright/index.php].     For  further  information  and  advice  about  sourcing  learning  resources  and  adding  online   information  resources  to  CloudDeakin  contact  your  Liaison  Librarian   [http://www.deakin.edu.au/library/about/liaison-­‐librarians.php#buslaw  ]    

28

CloudDeakin T2 Preparation Guide  

Preparing your units for T2 2013

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