2009 SALES CONGRESS
June 14-18
TOP PERFORMERS
June 14-20
Group Sales Congress
Welcome to Colorado! 2009 group sales congress Ritz-Carlton • Bachelor Gulch, Colorado Congratulations and welcome to the 2009 Group Sales Congress! We’re pleased to welcome you to beautiful Bachelor Gulch and look forward to this great opportunity to celebrate our past successes and share new ideas. During our time together, you will learn about opportunities for future growth within the UNIFI Companies. You’ll have a chance to hear from our Executive Office and from Division and Regional Officers on issues key to our continued growth. Of course, you will also be sharing your successes with each other, strengthening existing relationships and building new ones! You and your spouse or guest will enjoy our key note speaker, Nido Qubein. This will be a fun time for all attendees, with practical application for our business and personal lives. Most importantly, we’ll recognize YOU for the success we’ve experienced in 2007 and 2008! Your energy, commitment and focus on strengthening our sales relationships will continue to pay great dividends in building our business. Again, congratulations on all your hard work and accomplishments that have helped you qualify for the 2009 Group Sales Congress. We are all looking forward to a wonderful celebration meeting here in Colorado. Enjoy your stay!! Ken VanCleave
Scott Delisi
Terry Young
Karen Gustin
Agenda sunday
June 14 Top Performers & Group Sales Congress Arrivals Denver International Airport Transfer to The Ritz-Carlton, Bachelor Gulch Note: Shuttle transfers will be available on the hour from Denver International Airport to The Ritz-Carlton, Bachelor Gulch (transfer time is approximately two hours).
Check In & Program Registration Group Hospitality Desk at Mountainside Terrace 3:00 p.m. – 5:00 p.m.
Tuxedo Fittings 7 Deli
Note: When you check in at our Hospitality Desk, you will be asked for your credit card. Cost of tuxedo rental is $200.
6:00 p.m. – 6:45 p.m.
Cocktail Reception Mountainside Terrace
6:45 p.m. – 9:00 p.m.
Buffet Dinner Mountainside Terrace
Note: Appropriate attire for this evening is evening resort wear. Also, in the case of inclement weather, this evening’s events will be held in The Ritz-Carlton Ballroom.
mondaY
June 15 6:30 a.m. – 8:00 a.m.
Breakfast Buffet Salon II & III - Ballroom
8:00 a.m. – 11:00 a.m.
Business Meeting Salon I - Ballroom
Note: Attire for all Business Meetings is Business Casual.
Lunch & Afternoon at Leisure 12:00 noon - 4:00 p.m.
Ameritas Shopping Shuttle to Vail meet at Group Entrance
Our private shuttle will run between the hotel and the Vail Transportation Center (VTC) this afternoon. Pick up times from hotel are noon, 1:00, 2:00; pick up times from VTC are 1:30, 2:30, 3:30. The last departure from VTC at 3:30 will arrive back at the hotel at 4:00 p.m.
12:00 noon – 3:30 p.m.
Hair Appointments meet at Group Entrance
There is no hair salon at The Ritz-Carlton. If you signed up for hair styling, we have arranged an appointment for you at Allegria Spa at Park Hyatt Beaver Creek. Note: There is a public shuttle that runs from The RitzCarlton (at Group Entrance) to Beaver Creek. There is no schedule for the public shuttle, just call from the phone outside the Group Entrance when you’re ready to be picked up. The phone is in a vestibule and is clearly marked.
6:00 p.m. – 6:20 p.m.
Group Photo Mountainside Terrace
Note: Couples/singles photos will also be taken this evening.
6:20 p.m. – 7:00 p.m.
Cocktail Reception Ritz-Carlton Ballroom Foyer
7:00 p.m. – 8:45 p.m.
Dinner Ritz-Carlton Ballroom
8:45 p.m. – 10:00 p.m.
Awards Presentation Ritz-Carlton Ballroom
10:00 p.m. – 12:00 a.m.
Dancing/Celebration Ritz-Carlton Ballroom
Note: Tonight’s attire is formal. Tuxedos for gentlemen; cocktail dresses or gowns for ladies.
tuesDAY
downhill than uphill. The private tour will be tailored to our group’s skill and ability level. Inclusions: mountain bike, helmet, water bottle and professional guide.
June 16 6:30 a.m. – 8:00 a.m.
Breakfast Buffet Salon II & III - Ballroom
Note: Please return your rental tux, on the hanger and in the garment bag, to the Ameritas Hospitality Desk before 11:30 a.m. this morning. 8:00 a.m. – 11:00 a.m.
Business Meeting Salon I - Ballroom
Nido Qubein, Guest Speaker From Success to Significance
Nido Qubein came to the U.S. as a teenager with no knowledge of English, no contacts, and only $50 in his pocket, yet ended up an extraordinary business entrepreneur. An active business leader, Nido lives daily with challenges that confront business. He is president of High Point University, which enrolls 3,000 undergraduate and graduate students from 50 countries. He has authored more than two dozen books and audio programs distributed worldwide in over 20 languages and is a columnist for several publications. His foundation has granted more than 600 scholarships to college students nationwide.
Lunch at Leisure Afternoon Optional Activities 12:15 p.m.
Depart for Mtn Biking meet at Group Entrance
12:30 p.m. – 4:30 p.m.
Mountain Biking
A single track bike path winds its way down Vail Pass into the heart of Vail, allowing you to enjoy miles of cruising. Relax and enjoy the ride, which is far more
Note: Wear long- or short-sleeved T-shirts, biking shorts (or other athletic shorts or pants) and athletic shoes. A sweatshirt or windbreaker is suggested. Closed-toe shoes must be worn (no sandals). Weight limit is 250 pounds. Helmets are provided. Don’t forget your sunglasses and sunscreen!
12:30 p.m.
Spa Appointments Begin The Ritz-Carlton Spa
There’s a place in the mountains where “rustic” meets “relaxed” in an extraordinary setting. Welcome to the Bachelor Gulch Spa at The Ritz-Carlton, the perfect place to unwind and rejuvenate. Enjoy authentic Rocky Mountain luxury, personalized service and discreet attention as you indulge in signature spa treatments. Bachelor Gulch Signature Massage: 60 minutes Bachelor Gulch Signature Facial: 60 minutes Epicuren Manicure and Pedicure: 80 minutes (Manicure is 35 minutes; Pedicure is 45 minutes)
12:45 p.m.
Depart for Rafting meet at Group Entrance
1:00 p.m. – 5:30 p.m.
White Water Rafting
Time to experience high-mountain scenery and white water excitement! This tour is a Class III; perfect for beginners and intermediate rafters. Prior to rafting, guides will give a rafting and safety overview. Inclusions: snack and beverage, life jacket, wet suit and helmet. Note: Wear tennis shoes or sandals with heel straps (like Tevas). Crocs are NOT allowed. Bring swim suit and coverup for rafting, and optional poncho or sweatshirt to stay warm. Don’t forget sunglasses and sunscreen! Towels, wet suits and helmets are provided. You may want a change of clothes and extra socks for a dry ride back to the resort.
tuesday
June 16
wednesdaY (continued)
June 17
1:15 p.m.
Depart for Hiking meet at Group Entrance
6:30 a.m. – 8:00 a.m.
Breakfast Buffet Salon II & III - Ballroom
1:30 p.m. – 4:00 p.m.
Hiking
8:00 a.m. – 11:00 a.m.
Business Meeting Salon I - Ballroom
Splendid beauty and miles of quiet scenic trails will satisfy hikers of all ability levels. This private hike will be catered to our group’s needs. Whether it’s a scenic stroll or a summit ascent, it’s all available. Inclusions: certified guide, walking stick, water bottle and snack. Note: Comfort is key; wear clothes that move freely, such as polo shirts, T-shirts, sweatshirts with jeans, slacks, or shorts. Tennis shoes, hiking boots or well-secured sandals are a must. Don’t forget a hat or visor, sunglasses, and sunscreen!
6:30 p.m.
Depart for dinner meet at Group Entrance
7:00 p.m. – 11:00 p.m.
Western Buffet Dinner 4 Eagle Ranch
Crisp mountain air and a stunning Colorado sunset await you on an authentic, 600-acre ranch. A cozy log cabin is the perfect setting for this evening. This authentic ranch includes homesteader cabins that date back to the 1880s, wide ranging uncluttered views and hay fields dotted with cattle and horses. Enjoy some of the finest cowhand cooking this side of the Continental Divide. After dinner, you can kick up your heels as a Western dance band sets the rafters to shakin.’ Stop by the Old West photo station complete with costumes, props and sepia prints to serve as a souvenir of your night on the Western frontier. Note: Be sure to wear jeans, cowboy boots (or tennis shoes), and bring a jacket. This is a fun, casual night, much of which will be spent outdoors!
Afternoon Optional Activities 11:00 a.m. Golfers Depart Hotel meet at Group Entrance 12:00 noon Tee Times Begin Beaver Creek Box Lunch Provided
The Beaver Creek Golf Course, designed by Robert Trent Jones Jr. is one of the top golf courses in Colorado. It is an 18-hole, 6,750-yard course offering incredible views, innovative challenges and stunning design. Inclusions: green fees, rental clubs and range balls. Note: Wear collared golf shirts, Bermuda-length shorts, or lightweight slacks and soft-spike golf shoes. No metal spikes or tennis shoes are permitted on the course. No jeans.
12:15 p.m.
Depart for Fly Fishing meet at Group Entrance
12:30 p.m. – 4:30 p.m.
Fly Fishing
Colorado offers an excellent opportunity for the sportsman who loves to fish. This excursion is catch and release. Inclusions: fly rod, waders and limited supply of flies; experienced fishing guide (2:1 or 3:1 guide to guest ratio); casting instruction; fishing license; beverage. Note: Wear shorts or lightweight pants, a T-shirt or sports shirt, rubber-soled tennis shoes and a jacket or sweatshirt. Don’t forget a hat or visor, sunglasses, and sunscreen!
wednesday
June 17
Sales Congress Attendees check out of Hotel (continued)
1:15 p.m.
Depart for Hiking meet at Group Entrance
1:30 p.m. – 4:00 p.m.
Hiking
(See previous hiking description.)
12:00 noon
Spa Appointments Begin The Ritz-Carlton Spa
6:45 p.m.
Depart for dinner meet at Group Entrance
7:00 p.m. – 10:45 p.m.
Dinner & Musical Entertainment SaddleRidge
(See previous spa description/treatments.)
Enjoy a showcase of authentic antiques and historic artifacts from the turn of the century. SaddleRidge boasts museum quality décor, including cowhide sofas, antique rockers, authentic Native American rugs, saddles and Old West artifacts creating a distinctive setting and a memorable event. A four-piece band will entertain throughout the evening, encouraging us to join on stage, sing and play an instrument alongside the band. Note: Attire is casual – jeans and boots (or tennis shoes) are perfect for this exclusive evening at SaddleRidge.
Transfers to Airport on the Hour Return Flights Home Top Performers Afternoon at Leisure or Optional Activities 8:45 a.m. Golfers Depart Hotel meet at Group Entrance 10:00 a.m. Tee Times Begin Red Sky Golf Club Box Lunch Provided
A world of its own on more than 700 acres, Red Sky Ranch and Golf Club is one of the most sought after residential golf communities in the Rocky Mountains. Get set for a challenging round on the Fazio-designed course, which is a 7,200 yard par 72 course. Inclusions: green fees, rental clubs and range balls. Note: Wear collared golf shirts, Bermuda-length shorts, or lightweight slacks and soft-spike golf shoes. No metal spikes or tennis shoes are permitted on the course. No jeans.
9:00 a.m.
Spa Appointments Begin The Ritz-Carlton Spa
Top Performers may chose one of the following:
thursDAY
June 18 6:30 a.m. – 8:00 a.m.
Note: Please settle your incidental account, and notify travel staff if you have any questions on your room charges, before departing.
Breakfast Buffet Salon II & III - Ballroom
Group Sales Congress Attendees Departure Day
Rocky Mountain High: 75 minutes Body Moisture Drench: 75 minutes Bachelor Gulch Signature Massage: 60 minutes Bachelor Gulch Signature Facial: 60 minutes Epicuren Manicure and Pedicure: 80 minutes (Manicure is 35 minutes; Pedicure is 45 minutes)
thursday
June 18
(continued)
6:30 p.m.
Depart for dinner meet at Group Entrance
7:00 p.m. – 10:00 p.m.
Dinner Allie’s Cabin
Affectionately known as “Beano’s East,” Allie’s Cabin offers spectacular Valley views set amidst an aspen grove on Beaver Creek Mountain. Rustic wood tables and an eclectic collection of fixtures and accessories add to the authentic ambiance of the cabin. The evening begins with a scenic trip through aspen and pine forests in luxury vans. Then, a sumptuous dinner, crackling fire and fantastic views await Top Performers, for an experience that won’t soon be forgotten. Note: Casual attire – jeans and boots (or tennis shoes). Bring a jacket so that you can enjoy the sunset view from the balcony.
fridaY
from hotel are 9:30, 10:30, 11:30, 12:30, 1:30; pick up times from VTC are 11:00, noon, 1:00, 2:00, 3:00. The last departure from VTC at 3:00 will arrive back at the hotel at 3:30.
6:00 p.m. – 6:45 p.m.
Cocktails The Ritz-Carlton Suite
7:00 p.m. – 9:00 p.m.
Farewell Dinner Spago Restaurant
Spago, the flagship restaurant of master chef Wolfgang Puck, opened at The Ritz-Carlton, Bachelor Gulch in December 2007. Spago continues to set the standard for cuisine, service and style. The menu feature Spago’s classics, as well as new signature dishes locally inspired by the surrounding environment. Note: Evening attire is evening resort wear; jacket not required.
9:15 p.m.
June 19
saturdaY
Top Performers Full Day at Leisure or Optional Activities
Breakfast at Leisure
June 20 Top Performers Departure Day
Breakfast at Leisure 9:00 a.m.
Spa Appointments Begin The Ritz-Carlton Spa
9:30 a.m. – 3:30 p.m.
Ameritas Shopping Shuttle to Vail meet at Group Entrance
After Dinner Cocktails The Ritz-Carlton Suite
(See spa description/treatments from June 18.)
Our private shuttle will run between the hotel and the Vail Transportation Center (VTC) today. Pick up times
Top Performers check out of Hotel
Note: Please settle your incidental account, and notify travel staff if you have any questions on your room charges, before departing.
Transfers to Airport on the Hour Return Flights Home
Top Performers
JEFF Daly, Guest-Meggan Knott Los Angeles Group Office
BOB & Andrea Gevelinger
Listed alphabetically by last name. Ameritas representatives’ first names in all caps. *Not in attendance.
JOANN Davis & Todd Cobin*
DREW & Kara Fleming
Durham Group Office
Atlanta Group Office
Madison Group Office
Omaha Group Office
SHANDA Godsey
KRIS & Eliot* Houser, Guest-Joy Nicholson
DON & Gail Josephson
KERRIGAN & Deborah* Kahl
MARK & Lori Krum
San Antonio Group Office
Central California Group Office
Nashville Group Office
Chicago Group Office
CRAIG Miller & Annie McMillin
TERI & Larry Minzel
DAN & Kristie Snyder
ERIC & Amy Tupper
NICOLE Wallstrom, Guest-Molly Garner
CHARLES & Johnsie Woody
Austin Group Office
Atlanta Group Office
Lincoln/Home Office
Southern California Group Office
Sales Congress
NELSON & Beverly Armstrong Houston Group Office
Lincoln Group Office
Durham Group Office
Listed alphabetically by last name. Ameritas representatives’ first names in all caps. *Not in attendance.
MICHAEL & KarenAnn Barke Baltimore Group Office
BRIAN & Bernadette* Boardman Albany Group Office
Sales Congress
RICH & Carolyn Crockett
Listed alphabetically by last name. Ameritas representatives’ first names in all caps. *Not in attendance.
JOE & Jodie Deyo
JOE* & Sally* Easley
Las Vegas Group Office
Nashville Group Office
KATHY & Larry* Graff
JENNIFER Grimm, Guest-Jessica Heil Baltimore Group Office
Louisiana Group Office
CLAIRE & Jim Hill
ROSS & Carley Humphreys
STEVE Isaacs
Lincoln/Fallbrook
Illinois Group Office
Atlanta Group Office
Chicago Group Office
SHAYLA Guinn
Atlanta Office
STEVE & Shannon Jones
Southern California Group Office
STEVE & Denise* LeRoy
DAN* & Cindy* Jordan
TAMMY Kirkland
Chicago Group Office
Seattle Group Office
Madison Group Office
Southern California Group Office
MARILYN Livingston
SCOTT & Cari Llewellyn
AMIE & Rollie McGraham
MARY McGrath, Guest-Kelly Vsetecka
SHARON & Steve McMahan
Phoenix Group Office
Phoenix Group Office
Los Angeles Group Office
New Mexico Group Office
Sales Congress
Listed alphabetically by last name. Ameritas representatives’ first names in all caps. *Not in attendance.
MICHAELA & Craig Muniz
PAUL & Dawn Policella
LINDSAY & Justin Rhoads
CALVIN & Karen* Rigsby
JIM & Connie Saplis
AMY & Bob Sauerlender
MARK & Lynn Sloan
LISA & Greg Spinetti
JACQUELINE St. Hilaire, Guest-Valerie Toups
Tampa Office
Madison Group Office
Lincoln Group Office
Hartford Group Office
Phoenix Group Office
Tampa Group Office
New Albany, Ohio Office
Seattle Group Office
Dallas Group Office
MARCELLA & Dwayne Styles
KEN & Becky* Suarez
JOHN & Kim Tschantre
ALEX & Liz Waller
ROBYN & Tim Waller
STEVE & Ashley Ward
TODD Whitehill, Guest-Alicia Evon
BLAIR Whitman, Guest-Kevin Koenig
Columbia Group Office
Atlanta Group Office
Southern California Group Office
Tampa Office
Green Bay Group Office
Chicago Group Office
Virginia Group Office
Kentucky Group Office
WES Woody
Durham Group Office
Executive Guests
Listed alphabetically by last name. Ameritas associates’ first names in all caps. *Not in attendance.
ROXANN & Leroy Brennfoerder
SCOTT & Barbara Delisi
KAREN Gustin
BILL & Cindy Lester
SHARYN Marreel
JOANN & Derrel Martin
SARAH & Jeff* McCabe
APRIL & Jeff Rimpley
STEVE & Cindy Valerius
Lincoln
Lincoln
Lincoln
Lincoln
Lincoln
Lincoln
Lincoln
Lincoln
Cincinnati
KEN & Pat VanCleave Lincoln
TERRY & Judy Young Lincoln
KELLY & Beth Wieseler Lincoln
JENNIFER Wooster Lincoln
Travel Information Required Travel Document
All Travelers: Please be aware that you may be denied boarding if the names on your passport/photo identification and airline tickets do not match. Photo ID must be current and government issued, such as a driver’s license or passport. You are responsible for securing the required travel documentation.
Airport Security
• Travelers may now carry through security check points travel-size toiletries (3 oz or less) that fit comfortably in one quart-size, clear-plastic, zip-top bag. • At the checkpoint, travelers will be asked to remove the zip-top bag of liquids and place it in a bin or on the conveyor belt. X-raying separately will allow TSA security officers to more easily examine the declared items. • Larger amounts of prescription liquid medications, baby formula and diabetic glucose treatments must be declared at the checkpoint for additional screening. • After clearing security, travelers can now bring beverages and other items purchased in the secureboarding area onboard the aircraft. • The following items cannot be included in carry-on: any sharp or flammable objects, such as knives (except round-bladed, butter and plastic cutlery), scissors with a cutting edge of four inches or more, razors, pocketknives, aerosol cans, cigarette lighters, etc. • Keep carry-on items to a bare minimum. • All shoes must be removed and placed on an X-ray belt for screening. • Passengers are asked to arrive at the airport at least 90 minutes before your departure. • All luggage must be clearly labeled.
• Test the batteries in your camcorder and/or laptop computer prior to your departure; you may be asked by security to turn on electronic equipment to prove that it is what it appears to be. Note: Prior to traveling, contact your airline to obtain updated security information. For the latest listing of all prohibited carry-on items, visit the Transportation Security Administration website: www.tsa.gov/travelers
Ground Transportation
Round trip ground transportation has been arranged for you and your guest between the Denver airport and the Ritz-Carlton, Bachelor Gulch, if you provided your flight itinerary to Ameritas Travel Headquarters. Ameritas is providing airport transportation for you and your guest, every hour on the hour between Denver International Airport (DEN) and The RitzCarlton, Bachelor Gulch. For example, if your flight arrives in Denver at 1:10 p.m., you would be on the 2:00 p.m. transfer. If you choose not to take the transportation provided on the hour, your airport transportation will not be reimbursed by the company. Note: If you’re extending your stay at The Ritz-Carlton, up to three days before or after your program dates, Ameritas will reimburse you for the cost of airport shuttle van service, up to $100.00 per person, one way. One-way airport shuttle service is $100.00 per person, including tip. Payment can be by cash or credit card. You should request reimbursement in your expense report with proper receipts.
Bellmen gratuities have been prepaid for luggage handling on arrival and departure.
Luggage Tags
Enclosed are Ameritas Group Sales Congress luggage tags (2 per person) for you to attach to your luggage, including carry-on bag. These tags are essential in iden-
tifying you to airport and hotel personnel as a guest of Ameritas. As an extra precaution, you may wish to tape a business card to the inside of each piece of luggage, in the event luggage tags are lost or destroyed.
Arrival
Upon arrival at Denver Airport, please proceed to the baggage claim area to personally claim your luggage. Travel staff with Ameritas signs will greet you and assist with your luggage and transportation to the Ritz-Carlton. Note: Should any of your luggage be missing or damaged, please do not leave the airport before notifying the airline. Travel staff will assist you in filing a claim.
Departure
You will receive a departure notice in your room, the day before your scheduled flight departure. It will indicate the time your bags need to be available for bellmen to pick up, and your scheduled hotel departure time. Please be on time, and identify your luggage before boarding transportation.
Luggage Restrictions
Expect a high level of security and enforcement of policies for both checked luggage and carry-on luggage. You should check with your originating airport and/ or airline carrier for details regarding the most current airline safety issues. Basic luggage restrictions include: • Checked Luggage: The number of allowable, free checked bags varies according to each airline. Some carriers charge for all checked luggage, while others allow one free piece, but charge a fee for a second bag. Ameritas will reimburse the charge (if any) for the first two pieces of checked luggage per person. In addition, if your luggage exceeds the carrier’s specified weight allowance, you’ll be charged for the extra weight or asked to eliminate items from your luggage. Contact your specific airline carrier for detailed
information regarding their luggage policy. • Carry-On Luggage: Most airlines limit carry-on luggage to one piece plus a personal item (purse, briefcase or laptop). Airports are strictly observing policies regarding items that cannot be included in carry-on bags. For detailed information and the latest listing of all prohibited and permitted carry-on items (and how to pack them), refer to the Transportation Security Administration website: ww.tsa.gov/travelers.
Personal Travel Arrangements
If you would like to make travel plans for either before or after the Ameritas Group Sales Congress program, Maritz Travel can assist you with your extended travel arrangements. All expenses associated with extended travel will not be reimbursed. Please send an e-mail to ameritasgsc@ travelhq.com indicating the destination(s) you wish to visit, dates of stay, name of hotel(s) should you have a preference, preferred price range (such as moderate, deluxe), preferred car rental agency, type of car, rental dates, etc. Please be specific. There is a $75 concierge fee per extension for this service. E-mail: ameritasgsc@travelhq.com Telephone: 866.870.6148 Fax: 636.827.2518 Upon confirming your reservations, you will receive a written confirmation/invoice. Payment for extended travel may be paid by American Express, Diners Club, Discover, MasterCard or VISA.
Personal Expenses
Incidental expenses include, but are not limited to, phone calls, valet and laundry service, meals and activities not included in your itinerary, and personal bar bills, including mini-bar charges. The resort cashier will keep a separate record of these expenditures for you. Please settle your personal account with the resort cashier prior to or upon checkout.
The Ritz-Carlton, Bachelor Gulch
Tucked away in a quiet valley at the base of Beaver Creek Mountain, The Ritz-Carlton, Bachelor Gulch is a luxury mountain resort that takes the great outdoors to a whole new level! This rustic mountain getaway features guest rooms with views of the surrounding mountains, as well as the world-class amenities associated with The Ritz-Carlton. The 21,000-square-foot Bachelor Gulch Spa includes a heated outdoor pool and hot tubs, a fabulous fitness center with locker rooms, and grottos and relaxation areas that are complimentary to all resort guests. Dining options include its spectacular signature restaurant, Spago; the Great Room and Buffalo Bar for casual dining, and two spots for light fare or on-the-go items. Note: Smoking is not allowed in any of the resort’s public areas or guest rooms.
While in Beaver Creek, you can be reached at:
The Ritz-Carlton, Bachelor Gulch 0130 Daybreak Ridge Avon, CO 81620 Telephone: 970.748.6200 Fax: 970.343.1070
Check In: 3:00 p.m. Check Out: 12 Noon www.ritzcarlton.com/BachelorGulch
Meals at Leisure
While staying at the resort, please charge your meals at leisure to your room. Ameritas will reimburse you, after you submit your expense report. The maximum reimbursable amount is $35 per person, for you and one guest, per breakfast or lunch. You will not be reimbursed if you choose not to dine with the group at scheduled meals.
Hospitality Desk
Throughout your stay, travel staff will be available at the Ameritas hospitality desk to assist you. Upon arrival on June 14, we will be conveniently located on the Mountainside Terrace. All other days, we will be located in the Ballroom Foyer area. All bulletins will be posted here. Stop by often for answers to travel questions, activity information, reservations and to reconfirm your daily itinerary.
Your Guest
The invitation to attend Group Sales Congress has been extended to you as a qualifying Ameritas rep., and your spouse or adult family member or friend. Anyone under the age of 21 will not be accommodated at activities, meals, business meetings or in ground transportation. Note: Guests are highly encouraged to attend all three morning business sessions.
Income Tax
It is important to keep in mind that your attendance at Top Performers and/or Sales Congress will impact your taxes. As with past incentive conferences, the Internal Revenue Code requires that the additional costs incurred because of your guest’s presence (typically their transportation, meals and entertainment) be attributed to you as wages subject to withholding and employment taxes. The tax rate you can assume is generally around 41%. Top Performers will be taxed on the full value of their two-day program, because no business meetings will be held June 18-19. You will be notified of the additional wages after all conference charges have been reviewed and appropriate amounts have been allocated. Average cost per person for both Top Performers and Sales Congress is estimated at $5250.00, but your taxable amount will depend upon many variables.
Climate
The weather in Beaver Creek is practically perfect during the summer. Daytime average high temperatures are pleasantly in the high 60s, up to 70˚F, while evening temperatures cool down considerably to the 30s.
Clothing
Our morning business sessions call for casual business attire – casual dresses, pantsuits and skirts or slacks with blouses for women, dress slacks with collared shirts for men; jackets are optional. Your selected activities will determine what clothing you should bring. The sun’s intensity can be quite strong in the mountains, so remember a hat or visor, sunglasses, and sunscreen. Appropriate attire per activity is noted in Agenda section of this program. Formal attire is called for on the Awards evening; tuxedos are required for men and cocktail dresses or gowns for women. Tuxedo fittings will take place between 3:00 and 5:00 p.m. on Sunday, June 14 in 7 Deli. Some evenings call for Evening Resort Wear. Women will be suitably dressed in casual dresses, skirts and pants with coordinating tops. Men will find casual slacks such as Khakis with collared sport shirts to be appropriate. Remember a sweater or jacket for cooler evenings.
Tuxedo Rental
If you registered to rent a tux for the Awards evening, you should have completed the online form with your measurements. Tuxedos will be delivered for fittings between 3:00 and 5:00 p.m. Sunday, June 14 in 7 Deli. Cost for tuxedo rental is $200.00, including tax, fitting and delivery. Don’t forget your black socks! Tuxedo rental is a non-reimbursable, personal expense.
Gratuities
Arrangements have been made to cover all gratuities in connection with the Ameritas Top Performers and Group Sales Congress programs. Guides, drivers, bellmen and housekeeping staff have all been tipped on your behalf. We recommend that you tip only for services not included in the program, or for outstanding service. Please check with travel staff should you have any questions regarding tipping.
Name Badges
You will receive your name badge in your welcome packet at the Ameritas hospitality desk. Please wear your name badge to all scheduled events as they are an important form of identification to travel staff, transportation and hotel personnel and all others providing services for you. Perhaps more importantly, name badges are greatly appreciated by fellow attendees until all faces become familiar.
Time Zone
During your stay, Beaver Creek will be operating on Mountain Daylight Time. Therefore, when it is noon in Beaver Creek, it is 11 a.m. in Los Angeles, noon in Denver, 1 p.m. in Chicago and 2 p.m. in New York.
Further Information
For more information, please call Group Sales Congress Travel Headquarters between the hours of 8:00 a.m. and 4:30 p.m. Central Time, Monday through Friday. Telephone: 866-870-6148 Fax: 636-827-2518 Email: ameritasgsc@travelhq.com
Effects of High Altitude
At the high elevation in the Rocky Mountains, everyone is affected by altitude to some degree. As you go to higher altitudes, the barometric pressure decreases, the air is thinner, and less oxygen is available. The air is also dryer and ultraviolet rays from the sun are stronger. Elevations of 6,000 feet and higher cause your body to respond by breathing faster and more deeply, resulting in shortness of breath, especially during exertion. Some people develop mild symptoms of headache, nausea, trouble sleeping and unusual tiredness, also known as Acute Mountain Sickness or A.M.S. These symptoms usually go away in a day or two. If symptoms are severe, persist or worsen, you should consult a doctor. A short visit to the physician may enable you to enjoy the rest of your stay. You can decrease the effects of high altitude by following these recommendations: • Increase fluid intake, beginning a couple of days before your trip. Drink two to three times more fluid than usual. Water and juices are best. Adequate hydration is the key to preventing altitude sickness. • Avoid alcohol and minimize caffeine on your arrival day and one to two days thereafter. Be very careful consuming alcohol and remember, at high altitudes you may be much more sensitive to the effects of alcohol and sedatives. • Decrease salt intake. Salt causes your body to retain fluid (edema), increasing the severity of altitude illness. • Eat frequent small meals high in carbohydrates that are low in fat and protein. • Maintain moderate physical activity and get plenty of rest.
Have a pleasant trip! We hope to see you at the next Group Sales Congress in 2011!