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Conventa Addendum
WHY CONVENTA? Join us from 22 to 23 January 2014 at the 6th Conventa in Ljubljana, Slovenia.
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Conventa Addendum
MEETING SPECIALISTS WERE AGAIN NICELY SURPRISED Conventa 2013 participants satisfaction survey
“Conventa is the most important promotional event of the South East Europe meetings industry. As co-organiser of the trade show I believe that the organisation of this event and participation in it allow better visibility and positioning of Slovenia as a successful convention destination in the European and international market. With Conventa Ljubljana’s reputation has been raised as the host destination in the region and in the international arena. The support of the city of Ljubljana, the support of the public agency SPIRIT, the support of our Slovenian and regional and international partners with whom we have been actively co-operating all these years shows us its importance. It is because of previous successful implementation and close co-operation and involvement of all the strategic partners of the whole chain of the meetings industry of South East Europe that Conventa is among the highest quality smaller meetings trade shows in the world. Conventa 2014 will allow us many opportunities of connecting, networking with foreign clients not yet familiar with Slovenia, education, promotional exposure, spreading of opinions and monitoring of trends. It will be a meeting point for key players in the meetings industry in our region, for which a number of initiatives have been prepared, so we are looking forward to organisation and our participation in the sixth consecutive Conventa. We believe it will be even more successful with our constructive co-operation, as we have always proven to be good hosts. We are going to have foreign clients in Slovenia, in Ljubljana, therefore it will depend on how all of us will be best able to take advantage of this opportunity. We must be aware that the client is willing to confidently offer a new destination to the final customer only after a positive personal experience of the destination and the knowledge of its key suppliers. Therefore, I believe that we can be the best only when we work together!”
HOSTED BUYER RESPONSE
EXHIBITORS ANSWERS
Main reasons for attending Conventa
Main reasons for exhibiting at Conventa
Azra Botonjić, Marketing Manager at Slovenian Convention Bureau
(Rating marks: 5 – Excellent, 4 – Good, 3 – Adequate, 2 – Poor, 1 – Very poor)
Presentation of Southeast Europe’s meetings industry offer in one place
58.0%
Presentation of the offer in one place
34.0%
One to one meetings between exhibitors and buyers
77.0%
One to one meetings between exhibitors and buyers
Networking
16.0%
Networking
8.0%
Other
0.0%
Overall reputation
4.4
Quality of companies exhibiting
4.4 4.45
Overall reputation
4.3
Relevance of visitors to your business
3.7
Quality of visitors
3.9
Quantity of other companies exhibiting
3.9
Networking opportunities
4.3
Quality of educational and events programme
4.0
Conventa sustainable measures
4.4
Networking opportunities
4.2
Conventa sustainable measures
4.3
(Rating marks: 5 – Excellent, 4 – Good, 3 – Adequate, 2 – Poor, 1 – Very poor)
Effectiveness and timeliness in communication
“Kompas has been present since the very establishment the project, so we believe in and invest in the product. By signing a five-year contract last year we want to continue to co-operate and participate. We have grown together and learned a lot over the years. Since the initial transfers we upgraded our services by focusing on ecology and a personal approach to each participant for both exhibitors, hosted buyers and invited guests. In this way we have over the years earned the title of a reliable partner and official DMC of the trade show. Only with a good team and organisation our visibility is growing every year. Partners that we encounter at other trade shows already know us, so our name is appearing on the list of successful and reliable DMCs.” Tatjana Juriševič, Member of the Management Board, Kompas d.d.
Jure Jezeršek, Business Manager, Jezeršek Gostinstvo d.o.o.
4.45
Friendliness and effectiveness of the show organiser
4.71
Registration procedure at the show
4.38
Quality of trade show layout and booth location
4.64
Overall satisfaction with the show
4.57
(Rating marks: 5 – Excellent, 4 – Good, 3 – Adequate, 2 – Poor, 1 – Very poor)
Possibility of placing future business in… The destination
4.7
The hotel/s
4.3
The venue/s
4.32
The activities
4.3
(Rating marks: 5 – Excellent, 4 – Good, 3 – Adequate, 2 – Poor, 1 – Very poor)
“Our destination is different from your expectations. This mix of Alpine hard work, Slavic sportsmanship, Balkan temperament and unspoilt nature can only be felt live. We would be glad if we could host you with Slovenian cuisine in Slovenia.”
0.0%
The level of exhibitors satisfaction
Ratings of the following aspects of Conventa
Quality of educational and events programme
Education opportunities
6.0%
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Conventa Addendum
CONVENTA SUSTAINABLE MANAGEMENT
Conventa Addendum
CONVENTA 2013 IMPRESSIONS
Conventa is fully committed to reduce the negative environmental impacts of the trade show by implementing sustainable practices that add value to all participants and the local community. Winning the Sustainable Stand Award at EIBTM 2011, global meetings & events exhibition, Conventa therefore considers as a special honour. 01 Meeting new business parters. 02 The secret power of the Conventa show catalogue.
ACCOMMODATION ACCOMMODATION CATERING EXHIBIT COMMUNICATION
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VENUE
At Conventa 2012, a further step is made in implementing and assessing sustainable practices, among them: Sustainable commitment
In line with implementing of a number of energy efficient measures, Cankarjev dom commits to reduce energy consumption by encouraging Conventa participants to use stairs instead of taking the elevator.
Sustainable performance indicator
Cankarjev dom undertakes to report on energy savings by participants taking stairs.
Sustainable commitment
With its own cogenerated electricity Hotel Mons reduces water consumption by 15% and gas consumption by 15% in 2012. By providing hotel toiletries in refillable dispensers, Hotel Mons reduces their costs by 15 %.
Sustainable performance indicator
Hotel Mons is to report on water and gas consumption savings during the Conventa trade show. Hotel Mons undertakes to report on cost savings on hotel toiletries.
Sustainable commitment
Austria Trend Hotel, built in line with sustainable principles, commits to provide for digital signage in 50 % and use signage made from recyclable materials in other 50 %.
Sustainable performance indicator
Austria Trend Hotel undertakes to report on the number of digital and paper signage and thus related costs and savings.
Sustainable commitment
Vivo Catering aims to establish a traceability system of food products, especially those from the local area.
Sustainable performance indicator
Vivo undertakes to measure the food miles of products and their ingredients travelling from their source before reaching the Conventa venue.
Sustainable commitment
Printed materials are designed and written in a generic way instead of specific way (not including the event date), to allow them to be reused for future editions of the trade show.
Sustainable performance indicator
Go.Mice is the report on the number of printed materials to be reused for future trade shows and the number of materials to be donated to the cultural-ecological fellowship Smet Umet that, combining art, ecology, design, creates new products from waste.
Sustainable commitment
In addition to providing standard participant communication, Go.Mice prepared sustainable guidelines for exhibitors and for hosted buyers to help them understand how to integrate sustainable actions into their exhibit and travel arrangements.
Sustainable performance indicator
In the Conveneta evaluation form, participants are asked to give their opinion concerning the sustainable initiatives within the show programme. The outcome of the survey and the feedback obtained are evaluated and used for the quality assurance of the following trade shows.
Thank you for taking part in our sustainable endeavours!
03 Sharing knowledge and experience. 04 Discussing business opportunities at oneto-one appointments. 01
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05 Power of one2one 06 PCOs of South East Europe join forces. 07 The stage of the main meeting industry gathering of SEE. 08 Gaining valuable knowledge at the Future Leaders Forum
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Conventa Addendum
Conventa Addendum
CONVENTA FAM TRIPS Personal experience of the destination? You’ve got it! Hosted buyers coming to Conventa 2014 will have the possibility to personally experience some of the congress destinations presented at the trade show. The many crystal-clear lakes provide refreshment and make Carinthia a lake district, but it is also a region of mountains with marvellous sceneries that are perfect for hiking and skiing. Carinthia’s refreshing paradise of nature offers varied and exciting activities at any time of the year. So why not organise your event, meeting or incentive in Carinthia? Once arrived you will suddenly notice that work and enjoyment go hand in hand. From congress centres, conference hotels and locations to event agencies and transfer partners – our experienced partners stand for top quality, customised service and genuine hospitality. Carinthia - joy of living.”
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Trieste, a cosmopolitan and multi-ethnic city with its Habsburg charm, seems to embrace the sea, or rather, to welcome the sea into the heart of the city. “Piazza dell’ Unità”, one of the loveliest and biggest sea-front city squares in Europe awaits you!” Brenda Lee Fabbro, MICE Department, Agenzia TurismoFVG
Boost your energy in Zagreb
Patricia Flatschacher, KÄRNTEN CONVENTION und Mitgesellschafter GesbR
Start your Conventa journey with a PreConventa tour: a shortcut to Ljubljana in 24 hours “Ljubljana Tourism / Convention Bureau will once again prepare a special pre-Conventa familiarisation programme. The very positive reviews from the participants of the last two years are a motivation to be even more creative in 2014. We are therefore inviting hosted buyers to join us on 20 January 2014 and embark on a 24-hours journey (sleep excluded) in order to get a feel of the capital city of Slovenia. The concept is to provide destination knowledge in a different and fun way. Our guests will have the opportunity to see a selection of meeting and special event venues, as well as the main sights. There will also be time to try the exquisite local cuisine and taste the surprising Slovenian wines, maybe in a more “hands on” way. The concept is to take the participants through various spaces on a mission, during which they will meet interesting people from various backgrounds and create a story to remember. We do not want to reveal all the details, but If we have awoken your curiosity to discover a cosy and vibrant city which offers a very good value for money meetings & incentive product, with an array of downtown venues within walking distance, do not hesitate to register, as the number of attendees is limited. Welcome to Ljubljana!” Tatjana Radovič, Ljubljana Tourism / Convention Bureau
Get to know Bled “Beautiful nature provides a fantastic backdrop that enthuses and inspires participants. The lake, island and castle are a truly unforgettable sight, with countless other natural and cultural attractions to stun visitors merely a short drive away. A meeting in Bled will remain in the memory of attendees forever. It is compact, with all its facilities and sights being within walking distance. Meetings at Lake Bled – Inspiration in all seasons!”
Visit Friuli Venezia Giulia, an amazing destination for successful events in the North
Eva Štravs Podlogar, Bled Tourist Board
Explore Carinthia
“Welcome to Carinthia, Austria’s southernmost province that presents itself to its guests with sincerity, a Mediterranean charm, genuine hospitality and a zest for life which is infectious and determines the quality of life and holidays.
East of Italy
“Professionalism, innovative properties and a multitude of sceneries. In Friuli Venezia Giulia each event becomes an unforgettable experience. The design and the modernity of the conference centres, combined with the charm of castles and ancient dwellings, provide a wide range of amazing opportunities. Friuli Venezia Giulia is an unspoilt territory - rich in charming locations and ideal for visitors looking for unique emotions - which provides every single event with a touch of originality that will ensure its success.
“Zagreb is the capital of the Republic of Croatia, it is one of Europe’s oldest cities and since July 2013 the new metropolis in the European Union. It is the scientific, economic, and cultural centre of the country hosting numerous major cultural and sports events, business meetings and international events all year round. Conveniently located on the intersection of several important routes between the Adriatic coast and Central Europe, Zagreb has always represented a unique blend of different worlds and cultures. It has excellent air and road connections with other destinations in the region and beyond. Zagreb boosts energy, motivates and brings out the best in every event and its participants. Welcome!” Martina Csiffary, Zagreb Tourist Board & Convention Bureau
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Conventa Addendum
Conventa Addendum
MEET THE TEAM Miha Kovačič Exhibition Director miha@conventa.info How did you get into the meetings industry? When working 15 years ago for the largest tour operator in the country, the M&IT department head invited me to join the team and I haven’t left the industry since then, despite a few years later changing to the convention hotel and eight years ago to the national convention bureau. A challenging but rewarding experience contributing to the development of the industry.
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What is the most positive thing about Conventa? It is difficult, almost impossible, to name the ‘most’ positive one. There are so many and they are connected to each other. Conventa is also a development project, so things are changing every year. One of them is definitely positioning Slovenia and South East Europe on the international meetings map. The next one could be uniting the meetings industry of the region and developing its product, its potential, but also demonstrating its value and contribution to national economies. Career high: I am in the middle of my professional career. The first half has been great, looking forward now to the second half. As Gandhi said: “Be the change you want to see in the world.”
Gorazd Čad Head of Marketing gorazd@conventa.info How did you get into the meetings industry? For the meetings industry I was first inspired at Cankarjev dom, where I worked as a student. It was then virtually the only convention centre and PCO in Slovenia, which has given me a lot of knowledge and connections. It was a long time infection that lasts to this day. In the meantime, I also tried my hand as a hotelier, but my passion for the meetings industry and organisation has led me to my own company in which in addition to other projects we are also co-creating Conventa. What is the most positive thing about Conventa? Definitely a special energy that we have managed to create at the event and for which much larger congress organisers envy us. Energy is the result of Conventa being prepared by highly experienced organisers who are trying to understand buyers’ needs as well as those of exhibitors. At the same time the whole event is conceived as a boutique experience.
Career high: In the long career there have been a lot of events that could be described as peaks, depending on the period. Among congresses the highlight was definitely the largest congress in Slovenia’s history, the Apimondia Congress, which was organised in 2003 in Cankarjev dom. Today, the biggest challenge and at the same time satisfaction is managing my private firm and I am especially excited by changes in the field of content marketing, which we are trying to promote through the production of the Kongres magazine.
Natalija Bah Čad Exhibition Manager natalija@conventa.info How did you get into the meetings industry? During my study at the Faculty of Arts I was working as a hostess in Cankarjev dom, the Congress and Cultural Centre in Ljubljana. At that time I first had a chance to get in contact with congress participants. It was a very interesting experience. When there was an opportunity to start working in the PCO department, I knew that this is what I want to do. And I stayed there for 10 years…. What is the most positive thing about Conventa? I was involved in the organisation of the biggest congresses held in Ljubljana with very complex logistics. But Conventa is special. First, because we did it from scratch. And every year it is a challenge how to make it even more effective for providers and hosted buyers. Career high: After 17 years in the meetings industry, I still see a lot of challenges. For sure I will continue my work as a congress organiser and share my experiences with younger colleagues that would like to work in the meetings industry as well.
Špela Jeruc Hosted Buyer Manager spela.jeruc@conventa.info How did you get into the meetings industry? It was pure luck. I got into the meetings industry through an internship and stayed because I love the team I’m working with. I’m studying management of tourist destinations, so I always knew that I was going to work with people. I especially wanted to work in the process of the organisation. How can anything be more interesting than that? I’m definitely staying in this business.
What is the most positive thing about Conventa? I personally think the evaluation of Hosted Buyers. The Conventa team is always trying to get better and better buyers for exhibitors. Conventa puts so much effort into finding the right people from SEE, which you can’t see on other trade shows. We are very strict in the field of reviewing. At the end this means satisfied exhibitors and organisers. Career high: Well…because I’m so young I would have to say working for the company Toleranca marketing is my career high. They gave me an opportunity to show them what I’m capable of. Our team is small but very effective and passionate about every project. I especially enjoy working for Kongres Magazine. I think it is the most stylish magazine for the congress industry with great content.
Jasna Flis Hosted Buyer Manager jasna.flis@conventa.info How did you get into the meetings industry? I must say that it was somehow ‘by chance’ (although I’m convinced that everything happens for a reason). However, it has been quite a long way. After University I started my career at the Ministry working in the field of regional development. I continued at another public agency to then realise that the private sector must be much more challenging and exciting. After several years in Italy, where I used to work in the field of sales for different international companies, my way took me through a luxury real estate project to an experience in the hospitality industry, which has always been one of my ‘curiosities’. As ‘one door opens another’, now I’m a proud member of the Conventa team and a new entry in the (I can already say) fascinating meetings industry. What is the most positive thing about Conventa? I can say that “it’s all about people”, we are a young, enthusiastic and dedicated team with a nothing-can-stop-us spirit. I’m sure that with this positive approach we can overcome any limits and obstacles and make the 6th Conventa a unique and unforgettable experience! Career high: Every single experience has its small (or big) high, but the peak for me is definitely the recent start of my independent working path.
Polona Simšič Content Manager marketing@conventa.info How did you get into the meetings industry? Actually it was Conventa that first introduced me to the meetings industry. Three years ago organisers needed someone to help out with on-location press and Conventa TV, so I stepped in at the last minute. Agreeing to work on the project I did not know what to expect, but obviously I was pleasantly surprised, so I have been working on and for Conventa ever since What is the most positive thing about Conventa? I think the idea of connecting people in the SEE region. The business model might look complicated on the outside, but it is actually quite simple and works very well. Another thing I would say is the opportunity to mix serious business with pleasure. Career high: That’s a tough one. I am interested in so many things and you never know where life will take you. If I would have to pick one thing from the past that I hope to continue working on I would choose the Intercontinental Advertising CUP – The CUP. I love the feed of creativity which I believe we are often lacking in life.
Tanja Smrzlić Financial Manager tanja.smrzlic@toleranca.eu How did you get into the meetings industry? It was completely unplanned - I had an opportunity for a job interview and here I am working in the meetings industry for 8 months. What is the most positive thing about Conventa? Conventa is a large event, recognised in business tourism. I think that just mentioning the name Conventa is a synonym for an important event for exhibitors and hosted buyers from around the SEE region. The city of Ljubljana has the honour to host such an event each year. Career high: In a few years time I see myself as business analyst, financial advisor for large projects such as this one. Conventa is a large project and I shall take the opportunity and learn from the project as much as possible.
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Conventa Addendum
Conventa Addendum
EXPLORE BEST WESTERN – THE WORLD’S Biggest hotel family®
programme of events varying in scope from traditional fish-smoking trips to the smokehouse in the Brdo wilderness to culinary workshops or a standout golf break experience. At Brdo, business and pleasure share the same place. More at www.brdo.si/en/congress _ centre/ introduction HOTEL CUBO Hotel Cubo with new addition
10 Good in Business - Beneficial to Business Now finding your perfect hotel for meetings, incentives, congresses and meetings in Austria, Croatia, Czech Republic, Hungary, Macedonia, Montenegro, Serbia, Slovakia, Slovenia, Kosovo is even easier. BEST WESTERN offers individual conference hotels, ranging from 2 to 1,000 people, special business-packages, to the established BEST WESTERN standards (from CORE to PREMIER hotel). More at www.bestwestern-ce.com/meetings CONGRESS CENTRE BRDO & HOTEL BRDO Memorable Corporate Event
up to 50 people and a ballroom to accommodate for up to 350 delegates. All meeting rooms are situated on the mezzanine floor and ensure easy access to the coffee break areas and the spectacular Atrium, which can host exclusive events. The Hilton Sofia catering team offers full service off-premises catering ranging from small gatherings to grandiose celebrations. During the outdoor party season the Hilton Sofia South Park terrace is the perfect place for garden parties. Book & confirm a meeting at Hilton Sofia by the end of February 2014, to take place until 31 December 2015, and get 5% off the total bill! Terms & conditions: The meeting special is valid for new bookings only, applicable only for bookings that include event and accommodation. Discount is not valid for technical equipment. Special benefit for all Conventa 2013 participants who book the package: Bulgarian honey tasting and visit to the Hilton Sofia bee garden: Hilton Sofia has 6 bee hives on its rooftop and 2 in front of the hotel producing its own honey, in co-operation with Dimo Dimov, Chairman of the Bulgarian organic bee keeping association! More at www3.hilton.com/en/hotels/bulgaria/ hilton-sofia-SOFHIHI/index.html
Hotel Cubo offers meeting rooms with minimalistic design, strategically placed lighting and latest audio-visual equipment. From our opening we have striven to add and improve on our product and services and we are proud that a larger conference hall has just been added to them. The new conference hall, gallery ISIS, is situated in the vicinity of our hotel, a few metres walk away. It can easily accommodate up to 100 guests. The hall and all hospitality services are managed by our hotel.
PLAZA HOTEL Welcome to the biggest and most modern hotel in Ljubljana
BEST WESTERN HOTEL SLON Concierge service brings rewards to BEST WESTERN Hotel Slon
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Service: Concierge and e-Concierge Availability: Summer 2013 onwards Beneficiaries: Our guests and organizers A recently started concierge service at BEST WESTERN Hotel Slon sets a new approach and high standard for guest fulfilment by offering an attentive and informative service to help meet guests’ needs and requirements, prepare incentive programmes and customise itineraries. By using the hotel’s e-Concierge service, visitors and organisers can also make their requests in advance of their stay at the hotel. So far the new look concierge service has elicited comments such as “Really helpful”, “Amazing service”, “Great suggestions and organisation” - feedback to be really proud of. More at www.hotelslon.com/# SOLARIS BEACH RESORT A big Resort for a big event!
More at www.hotelcubo.com/en HILTON SOFIA White Winter Meeting Special
How to design a meaningful, personalised and remarkable corporate event? Outdoor adventures offer wonderful ways of bringing event members closer together. A pleasant golf break or fish-smoking trip add value and a relaxed atmosphere to events, which can be perfectly catered to your product launch, seminar, conference, teambuilding session or campaign kick-off. The marvellous nature surrounding Brdo near Kranj is the setting of many unique experiences. Blending great conference facilities with a charming landscape makes it one of the best congress venues in Slovenia, which provides a custom
Plaza hotel Ljubljana invites you to enjoy the luxury of 236 rooms and exclusive apartments with breathtaking views of Ljubljana and its surroundings. The hotel is located in the shopping, entertainment and business district BTC City of Ljubljana. Meeting and Events On the 15th floor of this prestigious building, Plaza Hotel Ljubljana proudly presents a modern congress centre: adjustable congress halls with a capacity of 400 square metres, astonishing views and extraordinary food and beverage service. For conferences and banqueting the Hilton Sofia meeting facilities provides seven meeting rooms with daylight holding
More at www.plazahotel.si
Solaris Beach Resort is a respected congress destination situated in central Dalmatia. It is only 6km away from the historical city of Šibenik and roughly 70km from both the airports of Zadar and Split, which makes it well connected and easy to
Conventa Addendum
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reach. Solaris is situated in the region famous for its national parks, untouched natural beauties, old Mediterranean towns and exceptional gastronomic offer. It extends along a 4km coast, surrounded by beautiful Mediterranean vegetation. Thanks to its theme hotels, 5 spacious beaches, a la carte restaurants with excellent gastronomic offer, Aqua park, beach clubs and bars, sport and animation programs and numerous other facilities it is the biggest hotel company in Dalmatia. Advantages of the Solaris congress destination: We have a long experience in the organisation of various events for large groups of people. We offer a wide range of possibilities, from organisation of Pirate theme nights on the Legend Beach Club, the 30 metres pirate stranded galley, to Pool parties in Palma Beach Club, in the unique atmosphere near the pools with water effects and the view over the beautiful Šibenik archipelago. Restaurants and beach bars are only 100-200 metres away from the hotels. We are available for a variety of organisation options, depending on the client’s needs and requirements. SOLARIS CONGRESS CENTER Authentic Dalmatian Experience Total capacity of the Solaris Congress center: 2,000 places Solaris Congress centre: It includes 12 multi-purpose halls on a surface of 2,000 m 2. The biggest hall is the amphitheatre with a total capacity for 500 participants, while the other halls can host 25-300 participants, depending on organisation needs. Hotel Ivan Solaris: Among the existing capacities, we would like to highlight our brand new premium, luxury hotel Ivan****+. The connection of modern architectural trends with simple, traditional elements in one place presents all the values and natural beauty of Dalmatia. It is a reputable congress destination, ideal for the organisation of different incentives, congresses, conferences, events or team building. It consists of a congress hall with 500 seats, 4 conference halls with total capacity of 650 seats and 2 meeting halls with 80 seats. Within the hotel is the Wellness & Spa centre. Its high-end design and modern equipment make it the ideal place for revitalisation and relaxing after business obligations. The business atmosphere is enriched with numerous attractions and facilities, such as the Dalmatian Ethno village, designed in a unique Dalmatian manner, in stoned houses where you can get in touch with the ancient customs and way of life of our ancestors and try some specialties prepared according to original recipes.
Conventa Addendum
TERME KRKA
essential for its ambitious goals - Prague as a top-ten world congress destination by 2015 and top five by 2020. More at www.pragueconvention.cz LE MERIDIEN LAV SPLIT
More at www.cityhotel.si/cms/index.xhtml Terme Krka is one of the leading tourism companies in Slovenia that comprises health and spa resorts in Dolenjske and Šmarješke Toplice, the seaside centre Thalasso Strunjan, the Otočec Hotels with the Otočec Castle and the Krka Hotel in Novo mesto. At all its locations Terme Krka offers plenty of opportunities for organising seminars, meetings, trainings and social or business gatherings. The modern Hotel Balnea together with the Cultural and Congress Centre sets Terme Dolenjske Toplice Spa as one of the most attractive destinations for congress tourism. Another interesting venue are the Otočec Hotels with the Otočec Castle Hotel, located a one hour drive from two capitals, Ljubljana and Zagreb. More at www.terme-krka.si/en PRAGUE CONVENTION BUREAU Good News from Prague
MAGENCY Event: Yamaha Revy Your Heart MT-09 Date: 18.08.2013 - 11.09.2013 Location: Le Meridien Lav Split, Croatia Partners: Ant-Productions BVBA Execution: Ant-Productions BVBA Press launch of new Yamaha MT 09 “The dark side of Japan” for journalists from all over Europe Challenge: How to find interesting sites and exciting new challenges for Yamaha MT 09 “The dark side of Japan” in Split and surroundings and offer impeccable service and comfort for journalists coming from all over Europe. Solution: Le Meridien Lav was a perfect venue with the top level of accommodation and perfect parking facilities ready to be the start of the every day drive kick off. The old factory of Salonit in Vranjic near Split provided the brilliant spot for the unusual launch. More at www.lemeridienlavsplit.com CITY HOTEL LJUBLJANA Event: City corporate meetings venue Location: City corporate meetings venue
More at www.solarishotelsresort.com Prague is awaiting a bright future in terms of congress tourism. The Prague Congress Centre has recently announced the upcoming refurbishment of this significant congress venue that regularly hosts the largest international congresses. In addition to this, the proposal of extended incentive support for large international congresses held in Prague has been submitted to the City Council for approval. The Prague Convention Bureau considers these two steps as
Give your business an inspiration and hold your meeting at the unique location with full technical support in the heart of the city. We offer a comfortable venue on the top floor of our hotel with a wonderful outside terrace which gives you a feeling of freedom with its marvellous view to the city centre and Ljubljana castle. Take the opportunity to hold a different meeting and make your business with style.
Magency gives you the possibility to use digital tablets for any of your events. Our profession is to digitalise events and create a fully customised application that dematerialises content and brings interactions into events. We offer you a turnkey solution that includes the software, hardware, service and consulting. Our platform operates on iOS and Android and counts more than 100 modules classified into 4 categories: basics, team building, gamification and entertainment. We also offer must-see effects such as the tag clouds, live reveals and interactive iPad walls. We have been the pioneers in Europe to bring a turnkey solution and all of our features have been created in order to engage, train and connect participants. We have been able to observe that the iPad solution has increased participant’s engagement by 40% and has reduced companies’ carbon footprint! Many of the CAC 40 firms, big private firms and agencies have signed up and brought iPads to their conventions, trainings and press events such as: Renault, Nissan, Citroen, Audi, Orange, Total, Michelin, EDF, Saint Gobain, Airbus, Nespresso, Publicis, MCI, Volkswagen, Apple, Peugeot, Rolland Garros... More at www.magencydigital.com
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Conventa Addendum
Conventa Addendum
CONVENTA 2013 IMPRESSIONS
ENGAGE
01 Rocking at the Conventa Afterparty. 02 Have a cup of coffee with us. 03 Taking the stage at the Academy Conventa plenary session.
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05 Celebrating in black and white atttire. 06 Conventa green 07 The future generation of meeting professionals.
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CASINO VELDEN CASINO VELDEN STARTS RENOVATION OF FACADE
CONVENTION BUREAU LOWER AUSTRIA HOSPITALITY, CULTURAL & CULINARY TREATS
Renovation measures to the Casino Velden began in mid-September 2013. The casino’s entire facade is being refurbished and furnished with a wave-like canopy, hence the casino provided a perfect start to the “Shared Space” project currently being implemented by the market town of Velden in front of the casino. The city’s touristic centre is getting a pedestrian zone that invites guests to spend time there and to take a stroll. Due to the challenging economic climate triggered by the Italian crisis, the phased implementation of the project was rescheduled to include the completion of the “Shared Space” project and refurbishment of the facade and entry area. The wave-like canopy will cast the area in front of the casino in an attractive light, using contemporary LED lighting and the street lighting planned in the scope of the “Shared Space” project. The project volume encompasses approximately EUR 1.3 million. With its planned investment Casinos Austria reaffirms Casino Velden as a leading tourism enterprise in Carinthia. Completion is planned in the scope of the ongoing operations for the end of April 2014 - the opening is to be celebrated on the 25th anniversary of Casino Velden on 3 May 2014. The issuing of the concession for Casino Velden on 1 October 2013 means the successful cooperation between the municipality of Velden and Casinos Austria will continue during the period from 2016 to 2030.
Lower Austria offers not only a perfect setting for your meetings, events and incentives in an exclusive ambience, but also cultural and gastronomic treats, a sense of joie de vivre and warm hospitality. The Lower Austrian Convention Bureau is your competent partner for finding the right location for your event. You are planning a business meeting in a royal palace? An event beyond compare in a modern event hotel? Or an elegant banquet in a romantic Baroque castle? Welcome to Lower Austria! The Lower Austrian Convention Bureau and its top partners can suggest the perfect location for every occasion to combine a hard day of business with the more pleasant sides of life.
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Conventa Addendum
Conventa Addendum
EXPERIENCE
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17 TERME ČATEŽ WHERE BUSINESS EVENTS ARE DIFFERENT Terme Čatež, one of the renowned hosts of business conventions in Slovenia, offers diverse conference premises for up to 900 participants at three locations (Čatež, Mokrice, and Marina Portorož). Besides a long tradition in congress tourism, Terme Čatež offers to its guests an abundance of additional supporting programmes, e.g. water programmes at the Thermal Riviera, relaxation in the wellness centres, playing golf in the beautiful setting of a medieval castle, naval tourism on the Adriatic coast… all of them appealing to guests to return to Terme Čatež. More at www.terme-catez.si/en
TERME OLIMIA Event: Slovenian Lawyers’ Day 2013 Date: 26-28 September 2013 Location: Terme Olimia Execution: Terme Olimia d.d. During the period from 26 to 28 September 2013, Terme Olimia and the Bar Association of Slovenia organised an international event for around 200 people, with 40 people from foreign countries, including Turkey, Macedonia, the Czech Republic, Croatia, Serbia, Bosnia and Herzegovina, Montenegro, Austria, Slovakia, Italy and France. This was a three-day event which began with an initial reception where the guests were offered a premium quality Slovenian sparkling wine and later invited to dinner. All of this took place to the sound of gentle music provided by an accomplished pianist. The second day was the main event, which began with an official ceremony and a round table discussion, then continued with a tour of the Olimia Minorite Monastery in the close vicinity of Terme Olimia, where guests were offered traditional dishes (monastery soup, crackling in bread, Kozjansko cold meats, etc.) with an appropriate selection of wines. What followed was the highlight of the day – a gala dinner. In the ambience of the gentle sounds of the piano, guests were invited to the Basilicum restaurant, where a formal reception had been prepared for them. The combination of traditional dishes from the Kozjansko-Obsotelje region and the excellent singing of the Slovenian vocalist Nuša Derenda left the guests with a positive memory of another excellent event at Terme Olimia. More at www.terme-olimia.com
HIT D.D. NOVA GORICA JEWISH EXPERIENCE IN SLOVENIA Event Title: Rosh Hashanah Celebration at the Lipa Hotel in Šempeter pri Gorici Client: Israel Contractor: HIT d.d. Nova Gorica Šempeter pri Gorici is a town located in the Primorska region, just by the Italian and Slovenian border that enjoys a Mediterranean climate and temperament. During the summer it hosted Israeli guests for 12 weeks, who spent more than 3,000 nights total. The destination known mostly for the nearby wine-growing region of Goriška Brda served them as a starting point for daily trips to the near and remote surroundings. Learning that the Jewish New Year was approaching, the Lipa Hotel staff, all dressed in white, prepared a surprise event with a traditional meal for their Mediterranean guests, with the presence of the Mayor of the Municipality Šempeter-Vrtojba, Mr. Milan Turk. It was not surprising that a note in the hotel guest book written by an Israeli visitor stated that their best experience in Nova Gorica was that the staff made them feel at home and that is what HIT d.d. Nova Gorica is known for: being good hosts and offering impeccable services in our hotels and during the events we organise. More at www.hit.si/index.php?id=276&L=276
HOTEL ARISTOS ZAGREB THE CELEBRATION OF THE 10TH ANNIVERSARY OF THE HOTEL ARISTOS Opened in 2003, Hotel Aristos is 4 star business hotel located in Zagreb. The hotel marked the 10th anniversary of successful business and its presence in the Zagreb tourist market. The celebration was held on October 2nd, 2013 with a great party, organised for its clients and guests. The celebration was filled with cheerful tunes, dance and culinary delicacies. The Grand hall was decorated with special lights, balloons and a large designed cake. For this celebration, the hotel also made a special video presenting the hotel staff from all departments in the daily process of creating final services to hotel guests. To give additional meaning to this celebration, guests were invited to bring a small gift for children at the Children’s Home in Zagreb. We got the best gift for our birthday - children’s smiles! More at www.hotel-aristos.hr
Conventa Addendum
Conventa Addendum
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19 IDMC INCENTIVE & DESTINATION MANAGEMENT COMPANY Event: Business meeting and incentive Date: 12. – 15.3.2013 Location: Bled Partners: Sava hoteli Bled Execution: iDMC About the event: This was a business meeting for 25 persons from a UK medical company. Besides the meeting aspect they wanted to experience some outdoor incentives and an off-site gala dinner. Destination Bled was selected by their GM. Challenges: What appeared to be a simple event turned out to be quite a challenge. Every planned activity was undoable due to weather. During the days of the event Bled experienced a snow blizzard, icy roads and extreme wind. All of the organised activities were cancelled just minutes before they should start. Solution: In a situation like this the client can truly benefit from a good local organiser. Just minutes prior to departure of the group the Ski centre informed us that they would be closing for the day because of the snow blizzard. With quick reaction we managed to organise an indoor bowling incentive with a local partner. The gala dinner at the Bled Castle was saved with bulk snow shoes and good coordination with public services to keep the roads cleaned. After the event: Despite the challenges the client was satisfied with the turn out of the event. Even more so since we managed to stay on budget. More at www.idmc.eu
LIFECLASS HOTELS & SPA PORTOROŽ LIFECLASS HOTELS & SPA HOSTED THE CONVENTION OF THE WORLD FAMOUS TRADEMARK CHANEL (RUSSIAN BRANCH) Event Title: Convention of the Chanel Specialists Client: Liberty Slovenia for Chanel Russia Contractor: LifeClass Hotels & Spa Portorož In July 2013 Portorož hosted a particular event from Russia. The participants arrived from Moscow on a charter flight to Slovenia and were then transferred onwards to Portorož by 3 coaches. There were 114 female representatives accompanied by a crew of 6 people from Liberty Slovenia, that put together an interesting programme and took care of the event organization. The DJ from Moscow came along to entertain them during the evenings. They spent 5 unforgettable days in Portorož and its surroundings. These 5 days were dedicated to body and soul pampering in the Lifeclass Spa and enjoying the unique mediterranean cuisine. The couple of hours spent working in the Portus Conference Centre of the Lifeclass Hotels & Spa will not be remembered as much as all of the rest, including the beach, the spa and the late night parties! More at www.lifeclass.net/en
ILIRIJA TRAVEL Countless hidden coves, islands covered with dense forests, lovely falls of the Krka and Plitvice Lakes, Paklenica and its pristine nature, nature sights offering outdoor leisure activities, savoury dishes and diverse cultural, entertainment and sporting events throughout the year are only some of the reasons why one should come and visit the ZADAR REGION. Ilirija travel is a part of Ilirija d.d., a company with more than 55 years of tradition, located in the town Biograd, which covers all three segments of the tourism offer: hotel industry, nautics, camping, DMC and provides all necessary support. More at www.ilirijabiograd.com
SUNČANI HVAR HOTELS A RENAISSANCE GALA DINNER ON MAGICAL ISLAND OF HVAR Event: Renaissance Gala Dinner Location: Arsenal, at the 17th century Renaissance theatre Partners: local community, DMC and Sunčani Hvar Hotels Contractor: Sunčani Hvar d.d. Sunčani Hvar Hotels has a long experience and an excellent track record as a corporate events organiser, from conferences to incentive trips. What makes us special is the historical and magical island of Hvar, a perfect stage for any event, which makes our goal to incorporate its natural and historical beauty into every theme and purpose of the event. We strive to exceed expectations of the clients and create a long lasting buzz in their companies.
About the event: The world leading industrial manufacturer and supplier had an annual conference in Hvar, with 3 gala dinners that were each themed by a different era of Hvar’s history and with the final event, the Renaissance Dinner, taking place in the Arsenal, a historical venue located below a 400 year old theatre. Challenges: The biggest challenge was planning the event in Arsenal, which is located some distance from hotel Amfora, which provided the catering for more than 150 people. Managing all the staging, entertainment and catering from Amfora, hvar grand beach resort, and ensuring all the food was served hot took some organising. We wanted the event to be as authentic as possible, and that meant following the traditional recipes of the era from the convent of the Benedictine Nuns in Hvar. Solution: Food preparations started a full three days before the dinner: the pork was marinated in sea water to make it more tender; the chicken in home-made yogurt; and whole pheasants in their skin and feathers. And the whole lambs on the spit were roasted, wrapped in fat. On the day of the event, several local businesses helped us ensure that the hot dishes stayed warm enough until they were served and our local DMC organised the whole entertainment, from musicians, acrobats and jugglers, to stunning period costumes for the waiting staff and other main actors. After the event: Once the guests had enjoyed their spectacular Renaissance evening, we had to return the Arsenal to its original state. It was a spontaneous team building that involved all Sunčani Hvar Hotels staff and the local community, which was pleased to help. The combination of the state of the art conference facilities at Hotel Amfora, the tourist setting and the excellent local partner support means that Hvar has conferencing capabilities which meet highest standards of demanding international clients and opens a new chapter of excitement and creativity for the local community. More at www.suncanihvar.com
TOP REASONS TO EXHIBIT TEN AT CONVENTA 2014 FIVE
YEARS OF RESULTS
1,205 616 11 36 HOSTED BUYERS FROM COUNTRIES
A FIRST IMPRESSION COUNTS Conventa has in five years become a respected brand that among invited guests and exhibitors enjoys a high reputation and credibility. By participating in the trade show you can become part of the group of best meetings companies of the region.
HIGH Fact: We are trusted by global trade shows IMEX, EIBTM and UK LOYALTY Meetings Show, ICCA association, MPI and SITE, as well as all the major convention bureaus in the region. In addition, all the largest meetings players have been with us from the beginning. The degree of loyalty is extremely high, because from the beginning 98% of exhibitors have put their trust in us and they are joined every year by new exhibitors.
98%
THE OPTIMUM UTILISATION OF TIME Only at Conventa can you have on average 22 pre-arranged meetings in two days, the organisation of which would otherwise take a lot of your precious time. Fact: For the average sales meeting organi- SAVE AT LEAST sation you would spend at least 60 minutes, without counting time invested in market research and other time invested in finding customers. According to the Conventa survey, on average we save you at least 60 hours of valuable time that you would otherwise be spending searching for contacts, HOURS organising and executing of meetings.
60
EXHIBITORS FROM COUNTRIES
SELECTED BUYERS These are the heart of Conventa. Only those who have a serious interest in the region and a real purchasing power are invited to the event. Every year we decline over 200 applicants who do not meet the strict criteria of qualification. Fact: According to Conventa statistics a minimum of 10% of all actual meetings are transformed sales in the long run. On average this means 2.2 AVERAGE YIELD successful meetings with us. Taking the assumption that it is a one day event with 50 participants, who PER EXHIBITOR according to Ljubljana Tourism analysis spend EUR 383,60 (without transport to the destination) per day, this means that specific yield of the trade show is on average at least EUR 57,540 per exhibitor.
€ 57,540
HIGH LEVEL SOCIALISING IT SAVES YOU MONEY Investment in Conventa is equal to investment in a minimum 250 sales contacts (sales leads). In addition, Conventa is one of the few trade shows that provides exhibitors with a database of all participating invited guests after the event for the purpose of further marketing. Fact: Average cost per lead in Europe is, according to base estimates, 15 EUR per contact. At Conventa you are guaranteed 250 contacts, or a total value of EUR 3,250 far exceeding the investment cost of registration fee for participation.
15€ PER CONTACT
NO HIDDEN COSTS The registration fee for Conventa does not have concealed costs and includes a fully equipped stand to work on the principle “come, meet, win”. In addition, over the two days of the event and fully included in the registration fee, Conventa is one of only trade shows taking care of food for its participants. Fact: Normally, the costs of appearing at fairs and exhibitions in the basic package do not include different types of additional equipment such as chairs, tables, lighting, and more. Conventa offers all of this, as well as a year-round marketing package, for a single price. To the costs of appearing you need only add the cost of getting to Ljubljana and accommodation for your staff.
MARKETING PACKAGE
FOR A SINGLE PRICE
Through various forms of socialising Conventa enables you to meet as many invited guests as possible. The social events element of the trade show includes coffee breaks, a green corner, working lunches and evening receptions. Conventa is one of a few trade shows that treats exhibitors and invited guests equally and offers this side of the networking in the package. Fact: Conventa treats invited guests and exhibitors equally, which is why all of the social events are an integral part of the Conventa project and are free of charge for exhibitors, as they represent an integral part of achieving ROI
SOCIAL EVENTS ARE
FREE OF CHARGE
CONTENT MARKETING
Every year we are expanding our range of year-round promotional activities of the trade show, which are included free of charge into the exhibitors’ packages. The promotion is based on the constantly growing database of potential invited guests and tools such as the Meet in SEE e-catalogue, Conventa e-newspaper and the quickly growing social networks of the project.
39,816
Fact: B2B promotion is based on a rapidly expanding database that has reached 39,816 contacts with whom we regularly communicate and keep informed on the project and our partners.
CONTACTS
FREE EDUCATION Conventa improves with every passing year and upgrades its education programme, which is free of charge for exhibitors.
Fact: We have brought global stars of the meetings industry to Conventa, among others Paul Bridle, Linda Pereira, Patrick Delaney, Angie Mason and many more. The average registration fee for such events is ordinarily 250 EUR. Conventa offers them to exhibitors free of charge.
GLOBAL STARS AT CONVENTA
CARING FOR THE QUALITY OF THE TRADE SHOW
Conventa is well visited by professional media and their leading journalists. Many of them were so excited about the region that they became media ambassadors and friends of destinations. Fact: In five years Conventa has been visited by 67 leading professional media, who have brought 119 journalists to the event to spread the word of the meetings potential of the region to the whole world. In partnership co-operation media contacts annually guarantee us free publications and other forms of content marketing to a total value of 65,000 EUR.
67 LEADING PRO MEDIA
ALL YEAR ROUND PROMOTION OF EXHIBITORS
119
JOURNALISTS
Conventa always ensures a high quality of satisfaction of exhibitors and invited guests. Through the analysis of the overall results, participant surveys and individual meetings with every exhibitor we are taking care to improve the quality each year, understanding that this will increase the loyalty of partners and enhance the reputation of the trade show. Fact: Conventa achieves outstanding results in terms of quality. The average satisfaction grade of exhibitors was in five years 4.23 from a possible 5), with the average satisfaction grade of invited guests even higher, scoring the trade show with an average grade 4.44.
SATISFACTION GRADE 4.23
4.44
EXHIBITORS
INVITED GUESTS
DIRECT ACCESS TO HUNGARY’S
TRAVEL PROFESSIONALS
17 September 2014 Faculty of Economics, University of Ljubljana, Slovenia
International platform for doing business in South East and Central Europe The FDI (Foreign Direct Investment) Summit Slovenia 2014 is an executive-level business conference devoted to the investment environment and opportunities in Slovenia. Being a business networking event, it is an outstanding opportunity to make new contacts with the leading business
OFFICIAL MAGAZINE OF THE HOTEL AND RESTAURANT ASSOCIATION OF HUNGARY AND THE ASSOCIATION OF THE HUNGARIAN TRAVEL AGENTS AND TOUR OPERATORS. DAILY TRAVEL TRADE NEWSLETTER, REACHING TO MORE THAN 25.000 INDIVIDUAL E-MAIL ADDRESSES, DELIVERING THE LATEST NEWS OF THE HUNGARIAN AND INTERNATIONAL TRAVEL TRADE. THE CENTRAL NEWS RESOURCE OF THE TRAVEL TRADE INDUSTRY, WITH 100-130.000 UNIQUE VISITORS MONTHLY.
international investors in Slovenia and those interested in entering the Slovenian market and develop business in the wider region.
YOU PROVIDE THE PRODUCT OR DESTINATION
WE DELIVER THE RESULTS For more information: sales@turizmus.com and www.turizmus.com
Photo: Péter Fóti
www.sloveniatimes.com
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