Your Residence Room, Arrival, and Departure

Move In

You will receive your building assignment and move in time several weeks prior to move in day. International students and varsity athletes who may require an earlier move in should contact residence@kings.uwo.ca.

Orientation leaders (Sophs) and Residence Staff will be on site to assist with move in.

Please see the Packing Checklist before move-in day.

Room Inventory

When you move in, you and your RA or Coordinator will complete a room inventory form. This form will document the condition of your room upon move-in. It is important that you complete the form accurately and thoroughly because the condition of your room when you move out will be compared with the original room inventory form and any changes in condition will be billed to you.

Assigned Residence Room

Residents are assigned to rooms by the Residence and Campus Life Office and residents may be re-assigned at any time. Residents who wish to be re-assigned must contact the Residence Office and receive authorization for a move prior to moving.

Room changes may be available if space and other variables allow. Generally, changes are not made in the first few weeks of class. These switches are at the discretion of the Residence Office and all room changes must be approved by the Residence and Campus Life Office in advance. We are committed to exploring all avenues to resolve issues or conflicts before considering a room and/or building change. If you are moved from a double room to a single room, you will be responsible for paying the additional single-room rate.

Prohibited Items

The following items are not permitted in residence. The Residence and Campus Life Office reserves the right to dispose of any prohibited items:

• Substances (including alcohol, cannabis and other drugs) during Orientation Week, regardless of your age

• Beer bottles

• Large-volume alcohol containers (kegs, mini-kegs, or liquor bottles greater than 40 fluid ounces, etc.)

• Funnels, beer-pong tables, and any other high-risk drinking paraphernalia

• Cannabis plants

• Candles, diffusers and incense

• Heaters and heat lamps *

• Pets (any type of animal, bird, or fish)

• Open element appliances and microwaves, freezers

• Furniture (including but not limited to desks, sofas, beds, tables, etc.) Desk chairs are permitted.

• Water coolers

• Halogen lamps

• Light strips

• Exercise machines (treadmills, stationary bikes, etc.)

• Drum sets and pianos

• Speaker systems

• Draperies

• Flammable liquids and gases

• Gas-powered equipment

• Barbeques

• Hover boards and other self-balancing scooters

• Weapons and imitation weapons (firearms, knives, pellet guns, paintball guns, firecrackers, cap guns, etc.)

*contact residence@kings.uwo.ca

Year End Move Out

At year end, or if you change rooms, follow these check-out procedures:

• Remove all personal belongings

• Leave the room in a clean condition

• Return all furniture to its original position

• Schedule a time with your RA/Coordinator to review the room inventory form

• Close and lock your window and door, and turn off the light

• Leave your keys with your RA/Coordinator or the Residence Office

Room check out and damage assessment is not complete until King’s staff have inspected your room.

Withdrawals

If you are thinking about leaving King’s, please meet with a Residence Manager. We may be able to help in making this decision and finding other good options.

To withdraw academically, you must complete the following:

• Withdraw from your courses through the Academic Dean;

• Withdraw from residence through the Residence Office;

• Contact Student Financial Services to make account arrangements.

You must be released from your Residence Agreement contract to be eligible for any refund of room and meal plan fees. Normally refunds for room and meal plan fees are made on a 12% declining balance weekly. This means that all fees are forfeit by mid-December.

Decorating Your Room

You may decorate the interior of your room to suit your personal taste, provided that decorations do not cause damage, or create health, fire or safety hazards. No objectionable or obscene material may be in view of others. Residents should talk to their RA or the Residence Office if they are concerned about any posted item in the residences.

The use of nails, screws, tacks, light strips, etc. is prohibited in residence because of the unavoidable damage to surface finishes. Poster putty, or removable hooks, are recommended in place of tape or tacks. Rooms may not be painted or wall papered.

Furnishing

Your room will be furnished with bed, desk, chair, closet or wardrobe, draperies, desk lamp, and waste and recycling bins. Furniture and accessories are not to be removed from the room in which they were originally located. Residence furniture is never to be taken outside.

Animals

Pets are not permitted in residence. If you have an unauthorized animal in residence, it is your responsibility to immediately find it a new home. Any negligence or misconduct towards animals may be considered animal cruelty and you may be subject to residence, Student Code, or criminal sanctions as a result.

Please advise the Residence and Campus Life Office by end of June if you plan to bring a service animal. Prior to move in, unit residents will be advised if a service animal or therapy animal will be present in their assigned area. Requests for therapy animals must be reviewed by the Residence and Campus Life Office. The permission of the Residence and Campus Life Office is required prior to the arrival of any therapy animal.