Appendix 2

WHS Meeting 7/09/16

1. All new evacuation plans have been completed. They will be printed and placed around the centre as soon as practicable.

2. We will be providing training on manual handling. We will organise for later in the year.

3. Incident review.

There has only been one major incident recorded since our last meeting.

Most of the staff incidents have been minor. Part-time staff Slipped on deck Part-time admin Educator Admin staff Repetitive over reach Cutting timber Seated

Educator Maintenance Spilt tea Grinding Hurt shoulder Tennis elbow Lacerated finger Back spasm Minor burn Lacerated finger

Children - we had a small number of minor incidents on the new playground equipment.

4. Risk assessment reports

Generally, these have been extremely well done.

Many of the risk assessments reached the same conclusions: That there is clutter, electrical cords pose trip hazards and many doorways have blocked access.

Because of the risk assessments, a few requests are being submitted to the relevant rooms. Once these have been done, we will note on the documentation that the works have been completed. When it is time to review the area, we are hoping that there should be a significant decrease in the documented risks.

5. Secretary appointment

Leanne Gordon has agreed to be the secretary and will write up the minutes, agenda and schedule meetings.

6. Evacuation drill

• Marjory Wright expressed some concerns about the evacuation procedures. • Emergency Management Plan review needs to take place as there have been several staff movements and perhaps our procedures and practices require review. Does a subcommittee need to be formed? • An evacuation and lockdown policy needs to be written. Can this happen within the WHS Committee or does it need to be formulated by the subcommittee?

7. Evacuation policy

At regular intervals, to be determined by the management and in conjunction with the WHS Committee, there will be an evacuation or lockdown procedure. (Evacuation drills at least once per term; lockdown procedure will substitute one evacuation drill per year).

Staff will be informed of the evacuation well in advance via the Vice Principal’s office. Depending on the age of the children, it will be up to the teacher’s discretion whether to inform them of the pending procedure.

The evacuation or lockdown procedure will follow the procedures set out in the Emergency Management Plan.

A post-evacuation debrief must be completed no more than one week post-drill.

Evacuation:

• What processes do we have in place to know when key staff (Fire wardens) are absent from work? • Coloured helmets or vests to help distinguish who is who? • What information is required by the manager?

8. SafeWork entry report

A representative from SafeWork audited the service on 25 August. He was specifically looking at lifting issues and targeted the area of nappy change tables.

Following this walk around, he was quite happy with the practices and procedures that we have in place. I showed him our policies, risk assessments, Incident reports, testing and tagging documentation, induction manual and sign-off, minutes of WHS meetings and any other requested documentation.

Because of the walk around and inspection, the SafeWork rep was fairly impressed with our areas. Unfortunately, he did issue us one improvement notice. This was for the hanging systems located in the classrooms, i.e. the use of fishing wire used to display art and projects. These need to be able to be lowered and raised without standing on a ladder to change or remove the art work. The inspector will be returning on 22 October to re-inspect.

9.General business.

SafeWork Conference on 25–29 October. Check website for details.