ISSUE 21 JANUARY/FEBRUARY 2013 IN THIS EDITION -- Oracle Deployment Schedule -- Drop 4 Projects and Sub-Head Offices:
FROM THE PROJECT MANAGER It’s been a busy start to the year for the Project Cornerstone team, with the Gorgon Civils Drop 5 GoLive on Monday 7 January 2013. The Go-Live on the Gorgon Civils Project is a testament to achievement through teamwork with all parties pulling together to transition to Oracle.
Transition to Business As Usual (BAU) -- Drop 5 (Gorgon Civils) Update -- Preparations for Drop 6 -- Process Walkthroughs and System Demonstrations -- Introducing
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While Project Cornerstone supports the Gorgon Civils Project, deployment activities continue for Drop 6 which includes the Gorgon Jetty, Sapphire to Woolgoolga (S2W) and the ACT Women’s and Children’s Hospital Projects, as well as the Oracle iExpenses MasterCard deployment to the Infrastructure and Strategy and Strategic Business Divisions MasterCard users within the ID & S&SB operating unit. In parallel with Drop 6 deployment activities, the Project Cornerstone team continues to engage with Business As Usual (BAU) service providers to transition the support for Projects converted to Oracle from Project Cornerstone to BAU. Chris Mercer Project Manager
UPDATE ON THE ORACLE DEPLOYMENT SCHEDULE WAGES DROP 1
Regional Scope : WA
Regional Scope : NSW, RLA & K2RQ , GUP
Regional Scope : WA, QLD, LIFM
GO LIVE Date : Now Drop 4
GO LIVE Date : Live on Oracle 4/4/2011
Regional Scope : VIC, NSW, I&E (Energy business only) GO LIVE Date : Live on Oracle 11/4/2011
Regional Scope : I&E (Industrial business only) GO LIVE Date : Live on Oracle 29/8/2011
GO LIVE Date : Live on Oracle 23/5/2011
ORACLE FOUNDATION STATE BUSINESS UNIT HEAD OFFICES - FINANCIALS DROP 1
Regional Scope : NSW/ACT Business Unit (Excluding NZ subbranch) Stage 1 - PO, AP, AR Stage 2 - GL conversion
Regional Scope : Southern, Northern, WA Stage 1 - PO, AP, AR Stage 2 – GL
GO LIVE Dates : Live on Oracle 1/8/2011 Live on Oracle 22/8/2011
GO LIVE Dates : Stage 1 - Live on Oracle 4/10/2011 Stage 2 - Live on Oracle 24/10/2011
Regional Scope : I&E (Excluding the Industrial Business) Stage 1 - PO, AP, AR Stage 2 - GL conversion GO LIVE Date : Stage 1 - Live on Oracle 7/11/2011 Stage 2 - Live on Oracle 14/11/2011
ORACLE FOUNDATION STATE INCLUDING iEXPENSES PROJECTS AND SUB-HEAD OFFICES DROP 1
Regional Scope : Pilot - Civil (Enfield Intermodal Terminal) Pilot - Building (QUT)
Regional Scope : • Energy 2U Alliance • North West T-Way • NSW Gen Maint • I&E Energy Gen Maint • NR Gen Maint • INPEX Site Facilities
Regional Scope : • Coffs Harbour Precast Facility • Leighton Swietelsky JV • Upper Hunter Valley Alliance • RAAF Amberley • TNRP • APLNG Gas • APLNG Water Treatment Facilities • River Links Equity
Regional Scope : • Gorgon Civils
Regional Scope : • S2W • ACT Women’s Hospital • Gorgon Jetty
UAT/UCVT* Date UAT: Completed 10 Feb 2012 UCVT: Completed 6 March 2012
UCVT* Date Completed 6 June 2012 Go Live Date Live on Oracle 2 July 2012
UCVT* Date Completed 8 August 2012
Regional Scope : • PNG Sub H/O* • PNG Gen Maint* • NZ Sub H/O • NZ Gen Maint • Ultra Fast B/band • NZ SH16** • Wellington Tunnel Alliance • Point Wilson • SR Gen Maint • HMAS Albatross • E2U Elimination • WR Gen Maint UCVT* Date Completed 22 October 2012
UCVT* Date Completed 14 December 2012
UCVT* Date Completed 6 February 2013
Go Live Dates Live on Oracle 5 November 2012 *Live on Oracle 14 Jan 2013 **Planned 4 March 2013
Go Live Dates Live on Oracle 7 January 2013
Go Live Dates Planned 4 March 2013
Go Live Date Live on Oracle 2 April 2012
From 2 July 2012, all new Infrastructure Division Projects have been deployed on Oracle by the Group Business Services Oracle Business Support team.
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Go Live Dates Live on Oracle 3 September 2012
DROP 4 PROJECTS AND SUB-HEAD OFFICES: TRANSITION TO BUSINESS AS USUAL (BAU)
As from Friday 22 February 2013, all support for the Drop 4 Projects (excluding PNG Sub-Head Office) will be provided by Business As Usual (BAU) Service Provider teams.
Training for the Engineers on Barrow Island has been rescheduled three times due to the demobilisation of staff from the island in January with cyclones approaching. There were 74 Engineers in scope for month-end financials training. This training was rescheduled for midFebruary.
Project Cornerstone has been working with these BAU teams to ensure they are equipped with the necessary resources and tools to support the business in using the Oracle Foundation State.
A further set of courses has now been scheduled in March to cover all outstanding training requirements.
The Drop 4 Support SMEs are:
Business Site Support
Since the Drop 5 Go-Live on 7 January 2013, Project Cornerstone’s Business Site Support (BSS) team has been on-site supporting Gorgon Civils.
NZ Sub-Head Office – Tanya Kaipo, Lynne Field, Robyn Curran Ultrafast Broadband – William Leung, Janine Crosbie Wellington Tunnel – Steve Findlay, Tanya Kaipo Point Wilson – David Alexander HMAS Albatross – Graham Rattue
DROP 5 (GORGON CIVILS) UPDATE
Training Training for the Drop 5 Gorgon Civils Commercial/ Administration team commenced on 4 December 2012. The majority of this group completed their training as at 24 January 2013. As of this date, 49 individuals attended training for one or more modules. Class attendance totalled 312 across 52 sessions:
75 for the Procurement stream, 118 for the Work Done stream, and 119 for the Project Financial Management stream.
Overall, attendee satisfaction continues to be over 90%.
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BSS Hotline Number for Western Infrastructure - 86555 As at 15 February 2013, BSS had received a total of 490 Level 0 Support Requests from Gorgon Civils users.
Deployment Support Operations Project Cornerstone’s Deployment Support Operations (DSO) also commenced from Day 1 of Go-Live. A DSO Kick-Off pack was sent to the Gorgon Civils Project in preparation for Go-Live on Monday 7 January 2013. As at 15 February 2013, DSO had recorded a total of 65 Level 1 to Level 4 incidents, made up of one Priority 1 ticket*, seven Priority 2 tickets, 25 Priority 3 tickets, 1 Priority 4 ticket, 14 enhancement requests and 17 access/responsibility issues. Forty-two of the total 65 have been closed with 23 still in progress. * WA network outage across all systems.
PREPARATIONS FOR DROP 6
Change of Scope In early December 2012, Western Region Infrastructure Division advised that the Ord River Project will be completed in the third quarter of 2013, with demobilisation from the site complete in August/September 2013 and the Project closeout complete in legacy systems in October/November 2013. Accordingly, in consultation with the Project Cornerstone Steering Committee, the Ord River Project was removed from Project Cornerstone Drop 6 and will not be converted from legacy systems to Oracle.
Training Update In order to meet the training requirements for Drop 6 Projects (Gorgon Jetty, Sapphire to Woolgoolga, and ACT Women’s and Children’s Hospital), there are 91 training sessions scheduled to be delivered in February alone! A similar number of sessions will also be delivered in March. Drop 6 training commenced on Monday and Tuesday, 4-5 February, across six different sites with all Project Cornerstone Trainers simultaneously conducting training sessions for most of the month. The very large and comprehensive training matrices and schedules for these Projects were completed on Friday 25 January, and all invitations sent to in-scope employees.
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Training is underway at the Sapphire to Woolgoolga (S2W) Project.
PROCESS WALKTHROUGHS AND SYSTEM DEMONSTRATIONS – GORGON CIVILS, GORGON JETTY AND SAPPHIRE TO WOOLGOOLGA PROJECTS
Project Cornerstone has conducted on-site process walkthroughs and system demonstrations with the Gorgon Civils, Gorgon Jetty and S2W Projects. At these sessions, a team of key Project Cornerstone staff met with the Project’s stakeholders to work through and discuss:
Top: Daisy Cai presents to S2W. Bottom: Staff at Gorgon Jetty attend the Process Walkthroughs and System Demonstration session.
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the change benefits and approach, process walkthroughs, system demonstrations, key dates, and how Project Cornerstone will provide support.
As a result of the sessions held at S2W on 18 January 2013, and Gorgon Jetty on 24 January 2013, action plans were developed and sent to key stakeholders. A second session covering detailed process workflows was then held with each Project - Gorgon Jetty on 6 February and S2W on 13 February - to ensure all Project Admin/Commercial team members are prepared for the Drop 6 Go-Live on 4 March 2013.
Nerida Noon Nerida has worked for Leighton Contractors since August 2011 when she started at ILC Enfield as Site Secretary. She transferred to Project Cornerstone in January this year joining the Support team. Prior to this, Nerida worked for 7 years as an Office Manager, as well as holding various roles in the telecommunications, rail and metal processing industries. Having completed a degree in theatre management in 1996, Nerida’s free time is often spent with local amateur theatre groups. She shares her home with a 13-year-old deaf cat, and is about to complete an animal handling course so that she can rehabilitate injured fruit bats.
Teresa Lauko Teresa joined the Project Cornerstone team in January 2013 as our Site Administrator, having previously worked on the Southern Sydney Freight Link Project in Glenfield, Sydney as a member of the site administration team. Teresa has studied Accounting and worked previously with John Holland before joining Leighton Contractors as a full-time employee in February 2012. Teresa has a keen interest in photography and also enjoys bushwalking, horse-riding and skiing.
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