2017 Participant Workbook
WELCOME Dear Brothers, Welcome to the Emerging Leaders Academy and to the birthplace of our Order – Historic Lexington, Virginia! Thank you for taking the time out of your summer and traveling to Lexington. ELA is one of the most exciting programs offered by the Order. Here you will meet brothers from all over the country. These will include new initiates, new members hoping to charter their own chapter, officers looking to further their education, and older active members who are serving as team leaders. You will enjoy our general sessions, leadership lecturers, team meetings, team challenges, and track sessions. Further, the team experience is your time to learn more about chapter operations and how best to improve your chapter upon your return to campus. The topics that will be discussed in your team experience will allow you to gain vital knowledge of how efficient chapters excel. ELA takes place in Historic Lexington, and through our “Historic Tour” series this year, you will see the National Administrative Office, Lee Chapel, Washington and Lee University, Virginia Military Institute, the George C. Marshall Museum, and Stonewall Jackson Cemetery. Enjoy the brotherhood. Take heed of the education. Set your personal goals for your engagement in the chapter and identify areas of KA operations that YOU can impact. If you take a leadership role this coming year (elections are in November) you will be leading your chapter with hundreds of other officers in their search for excellence …the future belongs to you! Fraternally,
Larry Stanton Wiese Executive Director
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GENTLEMEN’S CODE You are representing your college or university, chapter, province, and the Order. Remember that all of your actions will reflect upon their images. Watch your language. Arrive to sessions on time and make sure to bring your manual, something to write with, and nametag. Make sure all your chapter members attend as well. Be courteous during general sessions and refrain from disturbing others and talking loudly. Do not use your phone during general sessions and team meetings. Do post positive ideas, pictures, or new thoughts on social media during breaks. Keep noise down in dorm rooms. Other staff may be around, and you do not want to disturb anyone. WLU security has the contact information for the national staff. Complete your conference evaluation when you receive your survey link. Your feedback is important so that we can continue to make this program better every year. Remember, much time and effort has gone in to planning ELA, and many volunteers are giving their time this weekend. You are required to attend all activities. Finally, remember you may not leave campus unless scheduled or approved by Tullis Beasley and that you must follow the checkout procedures on Sunday morning.
SOCIAL MEDIA Share your thoughts!
Get a head start on getting your brothers on board with new ideas and goals. Share what you are learning at ELA on social media. Remember, your alumni are watching. Your school is watching. Share with them the great plans you are developing!
/KappaAlphaOrder
Kappa Alpha Order Alumni (Official)
@KappaAlphaOrder
Kappa Alpha Order Use the hashtag #KAELA on all social media & tag @kappaalphaorder as well!
@KappaAlphaOrder
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SCHEDULE WEDNESDAY, JUNE 7 4:00pm
Conference Registration Opens, Mulberry Hill
5:30pm
Dinner, WLU - Elrod Commons - Marketplace
6:30pm
Stewards of the Order: Model Initiation, Mountain City Masonic Lodge #67
6:30pm
Team Captain Training, Mulberry Hill
THURSDAY, JUNE 8 7:30am
Breakfast, WLU - Elrod Commons - Marketplace
9:00am
Stewards of the Order, Mountain City Masonic Lodge #67
9:00am
Facilitator Training (continued), WLU - Lenfest Center for the Arts
11:45am
Lunch, WLU - Elrod Commons - Marketplace
1:30pm
Stewards of the Order, Mountain City Masonic Lodge #67
1:30pm
Conference Registration Opens, Mulberry Hill
1:30pm
Lexington Tours, Lee Chapel, Stonewall Jackson Cemetery, VMI museum, & Marshall Museum
5:30pm
Dinner, WLU - Elrod Commons - Marketplace
7:00pm Opening & Welcome, WLU - Lenfest Center for the Arts - Auditorium Tullis D. Beasley, Director of Leadership Education 7:15pm
Values Presentation, WLU - Lenfest Center for the Arts - Auditorium Jesse S. Lyons, Assistant Executive Director for Advancement & Editor of The Kappa Alpha Journal
8:00pm
Team Meeting #1, WLU - Lenfest Center for the Arts - Auditorium
9:30pm
Team Challenge #1, WLU - Lenfest Center for the Arts - Auditorium
All in the palm of your hand...
Download the free Guidebook mobile app on the Apple App Store or Google Play to view the schedule, interact with other attendees, view maps of Lexington, take notes, and much more! Use the passphrase: #kaela17 to unlock the features!
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...continued FRIDAY, JUNE 9 7:30am
Breakfast, WLU - Elrod Commons - Marketplace
8:30am
Campus Involvement and Communication, WLU - Lenfest Center for the Arts Meg S. Pevarski, Assistant Director for Greek Life, University of Richmond
9:30am
Track Session #1 • Stewards of the Order, Mountain City Masonic Lodge #67 • Certified Chapter Recruiter Course, WLU - Elrod Commons - Stackhouse Theater • Membership Education, WLU - Lenfest Center for the Arts - Auditorium • Chapter Operations, WLU - Lenfest Center for the Arts - Room 2018
10:30am Break 10:45am
Track Session #2 • Stewards of the Order, Mountain City Masonic Lodge #67 • Certified Chapter Recruiter Course, WLU - Elrod Commons - Stackhouse Theater • Membership Education, WLU - Lenfest Center for the Arts - Auditorium • Chapter Operations, WLU - Lenfest Center for the Arts - Room 2018
12:00pm
Lunch, WLU - Elrod Commons - Marketplace
1:30pm
Into the Streets Service Projects, WLU - Elrod Commons (Back Patio)
4:00pm
Team Meeting #2 & Team Challenge #2
4:30pm
Return to dorms and change clothes, WLU - Gaines Hall
5:30pm
Dinner, WLU - Elrod Commons - Marketplace
6:00pm
Team Meeting #3
7:00pm Leadership Lecturer #1: The Modern Gentleman, WLU - Lenfest Center for the Arts Theater David P. Barksdale, Councilor 8:00pm
Track Session #3 • Stewards of the Order, Mountain City Masonic Lodge #67 • Certified Chapter Recruiter Course, WLU - Elrod Commons - Stackhouse Theater • Membership Education, WLU - Lenfest Center for the Arts - Theater • Chapter Operations, WLU - Lenfest Center for the Arts - Room 2018
9:00pm
Team Challenge #3, WLU - Lenfest Center for the Arts - Auditorium
9:45pm
Movie, WLU - Lenfest Center for the Arts - Auditorium
SATURDAY, JUNE 10 7:30am
Breakfast, WLU - Elrod Commons - Marketplace
8:30am
Pre-Event Planning, Lenfest Center – Wilson Hall Teri Cugliari, Director of Greek Life – High Point University
9:30am
Knight Commander’s Address, Lenfest Center – Wilson Hall Darren S. Kay, Knight Commander
10:30am
Team Meeting #4
11:30am
Lunch, WLU - Elrod Commons - Marketplace
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SCHEDULE SATURDAY, JUNE 10 CONTINUED 1:00pm
Track Session #4 • Stewards of the Order, Mountain City Masonic Lodge #67 • Certified Chapter Recruiter Course, WLU - Elrod Commons - Stackhouse Theater • Membership Education, WLU - Lenfest Center for the Arts - Auditorium • Chapter Operations, WLU - Lenfest Center for the Arts - Room 2018
2:15pm
Brotherhood Activity
5:30pm
Dinner, WLU - Elrod Commons - Marketplace
6:30pm Leadership Lecturer #2: Leadership Points from the Mastermind of the Capture of Saddam Hussein, WLU - Lenfest Center for the Arts - Auditorium Eric Maddox 7:30pm
Team Meeting #5, WLU - Lenfest Center for the Arts - Auditorium
9:00pm
Brotherhood Night, WLU - Cannan Green
SUNDAY, JUNE 11 7:30am
Breakfast, WLU - Elrod Commons - Marketplace
8:00am
All attendees must be checked out of the dorms by 8:00 AM
8:30am
Track Session #5 • STEWARDS OF THE ORDER, Mountain City Masonic Lodge #67 • Certified Chapter Recruiter Course, WLU - Elrod Commons - Stackhouse Theater • Membership Education, WLU - Lenfest Center for the Arts - Auditorium • Chapter Operations, WLU - Lenfest Center for the Arts - Room 2018
9:45am
Group Photo, WLU - Front Entrance of Lee Chapel
9:45am
Worship Service & Recognition Ceremony, WLU - Lee Chapel
10:30am Departure
TEAMS Team Meeting Location
Team Leader
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
Dillon Pitts (Alpha Upsilon–Mississippi ’15) Brandon Vaughn (Gamma Gamma–Memphis ’14) Trey Viel (Delta Pi–Missouri Southern State ’16) Darren Prater (Delta Pi–Missouri Southern State ’16) Ari Ruiz (Zeta Tau–Austin Peay State ’14) Joshua Gloss (Zeta Tau–Austin Peay State ’14) Eli Warren (Gamma Gamma–Memphis ’15) Alex Bush (Gamma Gamma–Memphis ’16) Tyler Bell (Epsilon Omega– Arizona State ’12) David Alexander (Gamma Alpha–Louisiana Tech ’13) Dallas Weaver (Gamma Rho–East Carolina ’12) Carl Schumpert (Beta Gamma–Charleston ’10)
Lenfest Center - Auditorium Wilson Hall - Kamen Atrium Wilson Hall - Lykes Atrium Lenfest Center - Room 2017 Lenfest Center - Room 2018 Elrod Commons - Room 116 Elrod Commons - Room 120 Elrod Commons - Room 206 Elrod Commons - Room 214 Elrod Commons - Room 215 Elrod Commons - Stackhouse Theater Elrod Commons - Room 345
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EDUCATION General Sessions & Leadership Lecturers - Large Group
Throughout ELA you will hear from experts in their fields, higher education professionals, leadership lecturers, and prestigious KAs topics will include Risk Management, Campus Involvement, Leadership, Communication, Reverence, Professional and Personal Development, and Values.
Team Experience - Small Group
Throughout ELA you will be a part of a small team comprised solely of undergraduates. Each team will have a Leader (peer facilitator) to lead your small group discussions and Team Challenges. In your team meetings, you will discuss Social Media usage, Risk Management, Kappa Alpha Laws, Values, Chapter Operations, Accountability, and Problem Solving.
Track Sessions - Operational Learning
Prior to your arrival, you chose a track session to follow throughout ELA. This year we have four track sessions; Membership Education (includes Crusade RoundTable) Certified Chapter Recruiter Course, Stewards of the Order, and Chapter Operations. Throughout the weekend there will be five sessions of your chosen track that will dive deep into each topic and will provide you with operational knowledge in that area to take back to your chapter.
Service Learning
Through our Into the Streets experience, you will participate in various community service activities in Lexington. You will meet and work with our community partners in an effort to improve the home of our Order. This experience will serve as a catalyst to springboard your chapter’s Project Outreach initiatives.
Experiential Learning
Throughout ELA you will have the chance to visit and learn about the founding of our Order and the places that make Lexington historic and treasured. You will visit the places that have shaped the Order and are named in honor of men who they themselves have shaped the Order in our 152 year history.
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FEATURED SPEAKERS Thursday, June 8th @ 7:00pm Tullis D. Beasley (Delta Rho–Valdosta State ’09) is the Director of Leadership Education. He graduated December 2013, with a degree in Political Science. From Valdosta, Georgia, Tullis has served as VIII, VI and Alumni Relations Chair of his chapter and also as the Student Government Association as the Chief Justice, Ambassador, and IFC Executive Vice President of Judicial Affairs. Tullis also held a position at as the Interfraternity Council Undergraduate Assistant. Tullis has attended ELA as a participant or leader for the past five years. Prior to his current role, he served the Order as an associate director for chapter services from 2014 to 2016.
Thursday, June 8th @ 7:15pm Jesse S. Lyons (Delta Alpha - Western Carolina ’98) is the Assistant Executive Director for Advancement and Editor of The Kappa Alpha Journal. Jesse has served as an Educational and Leadership Consultant, a Chapter Development Consultant, the Director of Chapter Development, and the Director of Communications. In his current capacity, Jesse leads public relations activities, brand management, publication creation, and digital media, along with the national website. Jesse is the president of the Fraternity Communications Association. Jesse is a former IX, III, VIII, and I and has a Bachelor of Science in Business Administration.
Friday, June 9th @ 8:30am Meg S. Pevarski is the Assistant Director for Greek Life at the University of Richmond. Meg’s responsibilities include overseeing the comprehensive operations and advising of the fraternities, IFC, NPHC, and our historically-black Greek fraternities and sororities, as well as addressing the issues relative to multicultural Greek organizations. Meg came to Richmond from Davidson College, where she served as Director of Greek Life. She graduated from Randolph-Macon College and earned her master’s degree in higher education from the College of William and Mary.
Friday, June 9th @ 7:00pm David P. Barksdale (Tau–Wake Forest ’83) is a member of the Executive Council. David was elected to the Executive Council at the 74th Convention in 2011 in Phoenix, Arizona. Previously, he served as the Commander of Smith Province. As Tau Chapter’s Faculty Advisor, he helped the Wake Forest chapter navigate their rechartering process in 2003 and 2004. In August 2004, David re-entered the banking industry after serving for two years as Wake Forest University’s Director of the College Fund. He is the President and Chief Executive Officer of Carolina Premier Bank in Charlotte, and he resides in Winston-Salem, North Carolina.
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...continued Saturday, June 10th @ 8:30am Teri Cugliari, Director of Greek Life at High Point University, is a native of Ohio, and holds a Bachelor of Arts from Kent State University and a Masters in Educational Counseling from Clemson University. Terry has worked directly with students as a liaison to the Greek sororities and fraternities at HPU since 2012 and previously with Washington and Lee University for the eight years prior. She has been a presenter at many national conferences on behalf of student affairs in higher education.
Saturday, June 10th @ 9:30am Darren S. Kay (Alpha Eta–Westminster ’88) is the 40th Knight Commander. He holds a Bachelor of Arts Degree in Accounting, Business Administration and Economics. Darren is an assurance partner in Ernst & Young’s Financial Services office, where he has specialized in the insurance industry during his 20+ year career at EY. Darren was elected to the Executive Council in 2007 and as Senior Councilor in 2013. Darren had previously been appointed as the Commander of Chiles Province in 2000. He is a member of the Ammen, Candler, Chiles, Frampton, and Locke Courts of Honor and resides outside of Indianapolis with his wife, Karen, and KA legacies, Allen and Mason.
Saturday, June 10th @ 6:30pm Eric Maddox joined the U.S. Army as an infantry paratrooper for the 82nd Airborne Division upon graduation from the University of Oklahoma in 1994. After spending three years as an airborne Ranger, Eric reenlisted as an interrogator and Chinese Mandarin linguist. Since 9/11, Eric has conducted over 2,700 interrogations while deploying eight times fighting the Global War on Terrorism. In 2003, Eric conducted over 300 interrogations and collected the intelligence which directly led to the capture of Saddam Hussein. As a result, he was awarded the Legion of Merit, the Defense Intelligence Agency’s Director’s Award and the National Intelligence Medal of Achievement.
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TEAM EXPERIENCE The ELA team experience groups an array of undergraduates from various backgrounds into teams. Team leaders or peer facilitators are selected by the National Administrative Office Staff based on past ELA experience and KA leadership experience. These men are leaders in their own chapters and on their respective campuses. The peer facilitators will lead their teams through small group discussions over various topics that relate to active chapters and undergraduates. National Administrative Office Staff will judge each challenge and keep a detailed score throughout ELA to determine winning team for the Lexington Cup.
TEAM MEETINGS 1. What do you hope to gain? 2. Public Relations & Social Media 3. Active Chapter Expectations 4. Values and Chapter Operations 5. Accountability
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NOTES
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TEAM MEETING #1 BROTHERS, GREET YOUR BROTHERS Why did you come to ELA?
What has been your KA experience so far?
What are you looking forward to the most about ELA?
Where are you from? Where do you want to live one day?
What is your favorite sports team?
What is an interesting fact about your college/university?
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...continued WHAT DO YOU HOPE TO GAIN? What are you hoping to gain from your ELA experience?
What defines a successful chapter?
What future positions do you wish to hold in your chapter? On your campus?
What do you think should be the top 3 goals of your active chapter this year? 1.) 2.) 3.) Next year? 1.) 2.) 3.)
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NOTES
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PROJECT OUTREACH At the heart of the code of chivalry and the fabric of KA is service to those in need. KAs aim to serve those around them as students and citizens through community service, volunteerism and commitment to philanthropy.
INTO THE STREETS Into the Streets is a national community service project, sponsored by the Campus Outreach Opportunity League, designed to bring campus groups together to perform hands-on community service. KA was the first national fraternity to incorporate the Into the Streets experience into an annual meeting, the National Leadership Institute. Today, we are going to volunteer our time at several different places in the community.
MUSCULAR DYSTROPHY ASSOCIATION Since 1975, through the dedication and hard work of our members, the active chapters of KA have raised over $4,000,000 to benefit MDA. Please contact the Executive Director of your chapter’s local MDA office to retain a list of upcoming events in your community. Also, please note this location is where your chapter should direct/send all contributions.
OPERATION CRIMSON GIFT Operation Crimson Gift is a nationwide blood drive within the Order. Take advantage of local blood drives or plan a Kappa Alpha sponsored campus-wide event. In the spirit of competition, the Knight Commander will be awarding the Knight Commander’s Cup to the chapter displaying an outstanding level of participation. All chapters’ reaching 100% participation no matter what the size of the chapter will be recognized and included in the Crimson Gift Century Society.
OTHER PROJECT OUTREACH ENDEAVORS We know each of your chapters have unique endeavors and groups you support locally. The Order supports these following causes as worthy endeavors true to our values and relevant to our members: • Military veterans support organizations, like Homes for our Troops • Woman’s shelter or any other woman’s safety program in your local community • Camp Southern Ground, Brother and musician Zac Brown’s children’s summer camp • Septembeard, an effort aimed at eradicating prostate cancer List the various efforts organized by your chapter this past year and indicate those efforts in which you participated. Philanthropy Events Community Service/Volunteerism Blood/Clothing/Food Drive etc.
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TEAM MEETING #2 PUBLIC RELATIONS & SOCIAL MEDIA What kind of reputation does Greek Life have in the general public?
What are the most prominent stories in the news or when you Google “fraternity?”
Does the news media accurately reflect your fraternity experience or KA’s values?
Why or why not?
What can chapters and their individual members do to help promote all the great things Greek life accomplishes?
How does what you post or like on social media say about you and your values?
How does your social media posts affect the reputation of your chapter or KA?
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NOTES
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TEAM MEETING #3 ACTIVE CHAPTER EXPECTATIONS Initiation Ceremony Proficiency and Usage An Active Chapter will maintain a proper set of regalia, read and explain some portion of the ritual at each chapter meeting, and perform the initiation ceremony with a minimum of 75% memorization. Academic Performance An Active Chapter will achieve an overall term GPA no less than 3.0. Membership Growth An Active Chapter will have a minimum membership of 30 or have a membership level higher than that of the average size of an IFC chapter on their campus, whichever is greater. National Financial Status An Active Chapter will remain solvent by maintaining a zero account balance with the National Administrative Office and all other creditors and shall annually file the appropriate IRS Form 990 by October 15. Membership Education An Active Chapter will have a minimum of 70% of its total membership attend NO LESS THAN 2 educational programs during each term, or a total of 4 for the school year. Two of these yearly programs will be mandatory subjects prescribed by the Executive Council at the beginning of each calendar year. Other acceptable subjects include, but are not limited to: Robert E. Lee, founding of the Order, alcohol and drug abuse awareness, hazing prevention, fire-health-safety, risk management, personal finance, etiquette, professional dress, ritual, Kappa Alpha Laws, career development, and leadership. In addition to volunteer alumni, utilize the resources and speakers provided by your host college/university.
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NOTES
Thank you to the Graphic Cow Company for sponsoring our Emerging Leaders Academy t-shirt again this year! Please consider using them for all of your event, recruitment, and specialty t-shirts! They are officially licensed to sell products with KA’s marks and imagery. www.grafcow.com
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TEAM MEETING #4 VALUES ELA Mission Statement: Emerging Leaders Academy strives to inspire, educate, and prepare future leaders of Kappa Alpha Order. Reverence. Our motto is “Dieu et Les Dames” (God and the ladies) and reminds each of us that there is a Higher Being in our lives. Just as our founders were in 1865, we are called together to demonstrate our Reverence for God and to cultivate our moral faculties. Gentility. The second part of our motto reminds us that the Age of Chivalry idealized woman and honored her. The modern gentleman continues this practice of Gentility, showing respect and humility to all he encounters on his campus, in his family, in his community, and in his career. Knowledge. The mind is immortal, and we are called upon to seek Knowledge and develop our character throughout our lives. Our quest for this lifelong learning is manifested in our academic success, our career achievements, and the positive impact we have on our communities. Leadership. We are leaders among men. We demonstrate this Leadership by setting the proper example of the modern gentleman and by serving mankind in whatever manner we are called. We demonstrate courage and perseverance as we both lead and follow. Brotherhood. We are bound to each other−for life. We befriend and assist our brothers, especially in times of need. We are Brothers faithful unto death. Excellence. Our aim is Onward and Upward, and it is in this direction that we continually strive. Through hard work and dedication, we endeavor to achieve this Excellence in all that we undertake, with a vision of making the world a better place. Kappa Alpha Order is a Moral Compass for the Modern Gentleman with a lifelong emphasis on reverence, gentility, brotherhood, leadership, knowledge, reverence, and excellence. You come to college with your values intact; you have learned from family and friends what is right and wrong. While in college, KA helps you keep your compass straight, develop your values-set and experiences, and points you in a great direction for your future. Then, with our history and your experience, your journey in life, forever KA, becomes clear.
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NOTES
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TM #4 continued CHAPTER OPERATIONS NUMBER I - Shall cause the chapter to obey the laws of the Order and the lawful requirements of its officers; preside at all meetings of the chapter; maintain good order and decorum; secure in discussion the observance of parliamentary rules; submit questions to a vote at the proper stage; cause meetings to be held as prescribed; privately counsel with and advise the chapter officers concerning the decision of their duties; require respect for and compliance with the customs of the Order. NUMBER II - Shall perform any of the duties of the Number I in his absence or inability to act and generally assist the Number I in the discharge of his duties; count the votes on questions submitted to the chapter; report to the chapter violations of the laws of the Order when the same are not reported by the Number VII; and privately counsel with and advise the Number I concerning the discharge of his duties. Most Number I’s appoint the Number II to supervise the new member education program for the chapter. This brings a lot of responsibility to maintain a positive program abiding by our laws and risk management policy. The main goal is to prepare the new members for initiation. NUMBER III - Shall keep full minutes of the chapter proceedings in a permanent minute book; call the role at the opening and closing of each meeting of the chapter; furnish the Number VII during the progress of each meeting with a list of absentees upon all roll calls not theretofore presented him; read the minutes of the previous meeting; submit his minutes to the chapter for approval and signature; and be responsible to the Number I for the minute book and other records of the chapter used directly in connection with chapter meetings. The Number III is the scholarship officer. NUMBER IV - Writes and keeps copies of all correspondence. It is his responsibility to submit material for publication in the Kappa Alpha Journal. The Number IV is the recruitment officer. NUMBER V - Chapter historian and is in charge of the chapter register. Many chapters delegate social media to the Number V and a committee. NUMBER VI - In charge of maintaining the chapter’s finances through the Vault on OmegaFi; filing the Form 990 with the IRS; and is an ex-officio (non-voting) member of the Prudential Committee. NUMBER VII - The chapter’s law officer and parliamentarian. His primary duty is to know the laws and customs of the Order, the by-laws of the chapter, and the rules of parliamentary procedure. Has the authority to impose fines on his own motion up to specified amounts for various offenses. NUMBER VIII - Must know the proper entrance to a chapter meeting so that he will only admit persons lawfully permitted to be present. He is also in charge of risk management for the chapter. NUMBER IX - Directs the initiation ceremony and has an important part in ceremony as well. He is responsible for preservation of initiation regalia and chapter room equipment/properties. Also, introduces visitors and alumni at every chapter meeting.
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NOTES
I II
III
New Member Ed. Committee
IV
V
Recruitment Committee
Scholarship Committee
VI
Prudential Committee
Alumni Relations Committee
VII VIII Risk Mgt. Committee
Council of Honor Committee
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TEAM MEETING #5 ACCOUNTABILITY What is accountability?
How do we hold our brothers accountable?
What do our values say about accountability?
What is KA’s judicial system?
What is a minor offense?
What is a major offense?
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NOTES
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RISK MANAGEMENT The Risk Management Policy of Kappa Alpha Order, adopted by the Executive Council pursuant to R16-118, mirrors that of FIPG, Inc., and shall apply to all entities and all levels of fraternity membership. All members of Kappa Alpha Order are expected to follow all applicable laws of the state, county, parish, city and institution of higher education. It may be found as Appendix 401 of the Kappa Alpha Laws and includes the following provisions:
ALCOHOL AND DRUGS
1. The possession, sale, use and/or consumption of alcoholic beverages while on chapter premises, or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, county, parish, city and institution of higher education, and must comply with either BYOB or Third Party Vendor guidelines. 2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name or on behalf of the chapter. The purchase or use of a bulk quantity or common sources of such alcoholic beverage, for example kegs or cases are prohibited. 3. Open parties, without specific invitation, where alcohol is present are prohibited. Open parties have been defined as those functions at which the guest to member ratio exceeds three-to-one. 4. No chapter members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under the legal “drinking age”). 5. The possession, sale and/or use of any illegal drugs or controlled substances by a member are strictly prohibited. 6. No chapter may co-sponsor an event with a distributor of alcohol, charitable organization or tavern (tavern defined as an establishment generating more than half of its annual gross sales from alcohol) where alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of tavern, as defined above, for the purposes of fundraising. However, a chapter may rent or use a room or area in a tavern, as defined above, for an event held within the provisions of this policy, including the use of a third party vendor and guest list. 7. No chapter may co-sponsor or co-finance or attend or participate in a function where alcohol is purchased by any of the host chapters, groups or organizations. 8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy. 9. No member or pledge/associate/new member/novice shall permit, tolerate, encourage or participate in “drinking games”. 10. No alcohol shall be present at any member awaiting initiation/pledge/new member program or activity of the chapter. This includes, but is not limited to, activities associated with “bid night”, “big brothers - little brother” events or activities, “family” events or activities and initiation.
SEXUAL ABUSE AND HARASSMENT
The fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or an off-site location which is demeaning to women or men, including but not limited to verbal harassment and sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited.
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...continued HAZING
No chapter, student or alumnus shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as: “Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment or ridicule. Such activities may include, but are not limited to, the following: use of alcohol; paddling in any form; creation of excessive fatigue; calisthenics, physical and psychological shocks; use of pledge books or signature books, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with fraternal law, ritual or policy or the regulations and policies of the educational institution.”
FIRE, HEALTH, AND SAFETY
1. All chapter houses shall, prior to, during and following occupancy, meet all local fire and health codes and standards. 2. All chapters must have posted by common phones and in other locations emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room. 3. All chapters shall comply with engineering recommendations as reported by the insurance company or municipal authorities. 4. The possession and/or use of firearms, archery equipment, incendiary devices such as fireworks or explosive devices of any kind within the confines and premises of the chapter house are prohibited. 5. Pets are not permitted in any chapter house, lodge or facility. 6. Permanent or make-shift pools are not permitted at any chapter house, lodge or facility.
SPECIAL EVENTS
Special events are defined as any event/function (1) where alcohol will be present, and the guest to member ration exceeds three-to one; (2) involving athletic events or competitions; or (3) that involves any activity that is deemed to be potentially hazardous by the Alumnus Adviser, the Alumni Advisory Committee, the Province Commander, the Executive Director, or the Order’s insurance broker. Any chapter wishing to host a special event must do the following: 1. Complete a comprehensive, written description of the event and forward it to the Province Commander and the Executive Director for review and approval. This information must be received by the Executive Director at least 60 days prior to the event; and 2. Secure a Special Events Insurance Policy (“Policy”) or pay a risk management assessment fee in an amount to be determined by the Order’s insurance broker. If the Policy option is selected, the Policy shall be in the amount of $1,000,000 available through the Order’s insurance broker and shall name Kappa Alpha Order, a Virginia Corporation, as an additional insured.
EDUCATION
Each student member, associate member and pledge shall be instructed annually on the Kappa Alpha Order Risk Management Policy. A copy of the Risk Management Policy shall be available on the fraternity website.
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ACADEMICS ACTIVE CHAPTER MINIMUM EXPECTATIONS
• An active chapter will achieve an overall term GPA no less than a 3.0.
NEW SCHOLARSHIP STANDARDS:
• Each active chapter must achieve a 3.0 overall GPA on a 4.0 scale from the immediate preceding college semester or quarter. • Any chapter that achieves between a 2.70-2.99 from the immediate preceding college semester or quarter must submit a written scholastic plan to address academic deficiencies. This written scholastic plan must be submitted to the Province Commander, Deputy Province Commander for Academic Affairs, and the National Administrative Office. • Any chapter that achieves below a 2.70 from the immediate preceding college semester or quarter will lose social privileges for one semester or quarter. Notification of social restriction will be sent to the Province Commander, Deputy Province Commander for Academic Affairs, and campus fraternity professional. • If an individual to be elected to membership is classified as a freshman and has not earned any prior university/college grades, he must have achieved a high school grade point average of a 2.7 on a 4.0 scale or its equivalent to join. • If an individual to be elected to membership has earned any prior university/college academic credits, he must have achieved a grade point average of a 2.70 on a 4.0 scale or its equivalent to join. • “No active member or member awaiting initiation shall be eligible to attend or participate in any social function sponsored by an active or alumni chapter if he has failed to maintain a grade point average of 2.70 on a 4.00 scale, or its equivalent, from the immediate preceding college semester or quarter. • A member is ineligible to serve in any office of an Active Chapter if he has failed to maintain a grade point average of 2.70 on a 4.00 scale, or its equivalent, for the immediate preceding semester or quarter.
CHAPTER SCHOLARSHIP OFFICER
• Each chapter will be required to have an active Scholarship Chair who will also serve as the # III of the chapter.
NATIONAL SCHOLARSHIP RECOGNITION
• The National Scholarship Trophy will be presented annually to the Active Chapter that achieves the highest collective grade point average for the academic year. The name of the winning Active Chapter each year will be engraved upon the trophy and permanently displayed in the National Administrative Office • Scholastic Excellence Awards - Each chapter that achieves a semester or quarterly grade point average of at least a 3.25 will be recognized by a Scholastic Excellence Award. The Scholastic Excellence Awards will be bestowed at province council for the immediate past spring and fall terms. Chapters will be recognized in the Kappa Alpha Journal. • The Scholastic Achievement Awards are given each semester/quarter to each Active Chapter that achieves a collective grade point average higher than both the All-Men’s and All-Fraternity average or that are academically ranked in the top 25% of fraternities, and is higher than the Kappa Alpha Order National Average at their respective institutions. • Academic Achievement Awards are also awarded to chapters that achieved a 3.0 GPA or higher the last two academic semesters. • Citation of Academic Excellence - Any undergraduate brother, who maintains full-time enrollment status on their respective campus and achieves a 4.0 semester or quarterly grade point average, will achieve recognition. Citations of Academic Excellence will be bestowed at province council and the submission of individual eligibility will be the responsibility of each undergraduate chapter at the completion of each academic term.
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NOTES
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NOTES
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LEADERSHIP The Order’s educational programming is an intentional training schedule designed to deliver targeted and timely education to our chapters and members, affording them the best possible opportunity to learn, develop, and lead effectively.
The second oldest fraternity leadership school in the nation, NLI has occurred in various formats since 1946. The focus of the Institute is to educate and empower the I’s to understand their role and responsibility as the chapter’s highest elected officer, recognize the tools and support systems provided, and to understand the standards and policies of operating an active chapter. January 4-7, 2018. In the spring of 2017, six regional meetings are taking place across country to educate our officers and emerging leaders. Participants will participate in officer training, leadership, risk management, recruitment, ritual, scholarship, member education, and values based education. Kappa Alpha Laws 7-215 state that all nine officers are required to attend unless excused by the Province Commander. Dates and locations still to be determined.
ELA utilizes leadership sessions, peer education, experiential learning, operational tracks, and service learning to provide training for current and future officers. The Academy also offers the innovative ways to improve leadership skills as peer facilitator opportunities for seasoned chapter leaders. ELA takes place in Lexington, near our founding site, Mulberry Hill & on campus at Washington & Lee and Virginia Military Institute. June 2018 (TBD). Stewards of the Order standardizes education on the customs of the Order for our undergraduates and alumni. This intense, eight-hour workshop focuses on the symbolism and philosophy of the ritual, daily application, and the production of the initiation ceremony. To become “Stewards” of the Order, participants must pass an oral exam. A Steward receives a completion certificate and lapel pin. June 2018 (TBD). The Crusade is our total membership development program designed to provide our undergraduates with educational opportunities throughout college. Based on the customs of the Order, the program emphasizes gentility, knowledge, leadership, perseverance, reverence, service, and excellence. A member of Kappa Alpha Order begins The Crusade immediately after he is inducted. He begins with the first phase, Voyage for Brotherhood and moves sequentially through the remaining three phases, Honor Bound, Quest for Leadership and The Journey Beyond, while in college. The RoundTable experience is an educational immersion into the Crusade program held during ELA. It is designed to educate and motivate the ‘Crusade Commanders,’ who are responsible for overseeing and ensuring the success of the program in their chapter. The RoundTable provides an opportunity for brothers from around the country experience a well-executed Crusade experience. June 2018 (TBD).
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THANK YOU
Thank you to the KAOEF for providing the support needed to hold our leadership education programs.
LEADERSHIP EDUCATION
The KAOEF provides funding annually for educational programs including: Number I’s Leadership Institute, Emerging Leaders Academy, enhanced Province Councils, and The Crusade.
SCHOLARSHIPS & INTERNSHIPS
The KAOEF provides scholarships annually to deserving member, and funds the E. Fleming Mason Memorial Internship Program in Washington, D.C. ALL programs and benefits are funded through alumni donations, given annually, for the benefit of the Order. The KAOEF is a 501(c)3 charitable organization. Executive Director Larry Stanton Wiese leads day-to-day administration and is assisted by Chief Development Officer Ben W. Satcher, Jr. and a Director of Development Andrew P. Carr. The KAOEF is governed by a Board of Trustees which is comprised of alumni who volunteer their time and see to it that gentlemen like YOU are given the best training in the fraternal world.
Learn more and donate today at www.KAOEF.org/donate! Ask about becoming a Foundation Chapter and receiving benefits and recognition within the Order!