UESA AGM 2014
1) Nomination and election of chairperson. Kenneth Terribile proposed Andre Micallef as Chairperson for the meeting. Jack Tranter seconded this proposal. The Chairperson was approved and chaired the meeting from this point onwards.
2) Approval of Agenda Agenda was approved nem con. 41 people were present at this stage.
3) Administrative Report The report was prepared and read out by Jack Tranter, outgoing secretary general. The report included a roundup of all events UESA conducted throughout its 2013/2014 term. It was approved nem con with 2 abstentions.
4) Financial Report The Financial Report was prepared and read out by Andre Farrugia. He broke down the costs of all the event UESA conducted in its 2013/2014 term. This term was ended with a loss of â‚Ź73. It was passed nem con, with 2 abstentions. 44 people were present at this stage.
5) Concluding remarks Kenneth gave a speech, including reading out his resignation letter, due to his new commitments elsewhere.
6) Motions to Amend Clauses in UESA Statute Motion 1
Statute Excerpt Clause 1.4: N/A
Proposed Amendment (Addition) Clause 1.4: UESA has to assume the responsibility of maintaining a minimum of one student representative on the faculty board of studies both for Electrical and Mechanical streams.
This was proposed by Kenneth Terribile and seconded by Andre Farrugia. It was approved nem con. Motion 2
Statute Excerpt Clause 3.3: N/A
Proposed Amendment (Addition) Clause 3.3: Electronic memberships to form part of UESA will be open all year round, subject to renewal every October.
This was proposed by Jurgen Seychell and seconded by Kenneth Terrible. It was approved nem con with 2 abstentions.
Motion 3
Statute Excerpt Clause 3.3.1: N/A
Proposed Amendment (Addition) Clause 3.3.1: All data collected from registrations shall be used in accordance to the Data Protection Act, and accessible only by Executive Council Members.
This was proposed by Jurgen Setchell and seconded by Kenneth Terrible. It was approved nem con with 2 abstentions.
Motion 4
Statute Excerpt Clause 4.1.3: The subcommittee
Proposed Amendment Clause 4.1.3: The subcommittees This was proposed by Kenneth Terribile and seconded by Andre Farrugia. It was approved nem con.
Motion 5
Statute Excerpt Clause 6.1: President: The President is the official representative and ultimate spokesperson of UESA and shall preside over all the meetings. The President is responsible for the coordination with other members of the Executive Board in ensuring the representation of UESA on various bodies such as KSU’s KPS, COE, MGPEI and EYE.”
Proposed Amendment Clause 6.1: President: The President is the official representative and ultimate spokesperson of UESA and shall preside over all the meetings. The President is responsible for the coordination with other members of the Executive Board in ensuring the representation of UESA on various bodies such as KSU’s KPS, COE, MGPEI and EYE.” The President is to oversee and coordinate all subcommittees deemed necessary.
This was proposed by Kenneth Terribile and seconded by Andre Farrugia. It was approved nem con.
Motion 6
Statute Excerpt Clause 6.1.1: N/A
Proposed Amendment Clause 6.1.1: To be eligible for the post of President, one must have formed part of the UESA executive for at least one year beforehand. This was proposed by Kenneth Terribile and seconded by Andre Farrugia. It was approved nem con.
Motion 7
Statute Excerpt Clause 6.2: The Vice President shall assume the responsibility of the
President in the latter’s absence. The international affairs.
Vice-President
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Proposed Amendment Clause 6.2: The Vice President shall assume the responsibility of the President in the latter’s absence. The Vice-President together with the Treasurer has the responsibility to negotiate sponsorship deals. The Vice-president shall preside over any subcommittee which does not fall under the Treasurer, Public Relations Officer, Educational Officer and Activities Officer. The Vice-President shall assume the maintenance of the UESA Database together with the Public Relations Officer. This was proposed by Karl Galea and seconded by Kenneth Terribile. It was approved nem con.
Motion 8
Statute Excerpt Clause 6.4: The Treasurer shall prepare records of accounts and other financial statements of the organisation. The Treasurer shall present a report of the finances of the organising during the Executive Board meetings. The Treasurer should also be responsible to negotiate sponsorship deals.
Proposed Amendment Clause 6.4: The Treasurer shall prepare records of accounts and other financial statements of the organisation. The Treasurer shall present a report of the finances of the organisation during the Executive Board meetings. The Treasurer should also be responsible to negotiate sponsorship deals together with the Vice-President. The Treasurer should maintain good communication with the SMGB board in order to facilitate Smart-Card Refunds. The Treasurer has to coordinate any subcommittee related to all points mentioned in article 6.4. The treasurer also has the responsibility to ensure that UESA remains part of the voluntary organisations’ Act.
This was proposed by Andre Farrugia and seconded by Kenneth Terribile. It was approved nem con. Motion 9
Statute Excerpt Clause 6.5: The Public Relations Officer (PRO) shall be responsible for the coordination of UESA’s official communications means, including newsletters, flyers and website. The PRO should also be responsible for the maintenance of the UESA database. The PRO is responsible for the day-to-day contact with the sponsors.
Proposed Amendment Clause 6.5: The Public Relations Officer (PRO) shall be responsible for the coordination of UESA’s official communications means, including newsletters, flyers, social media and website. The PRO should also be responsible for the creation of the UESA database, and maintenance together with the Vice-President. The PRO is responsible for the marketing of all UESA’s activities while maintaining a good image for the association. The Public Relations Officer has to coordinate any subcommittee related to all points mentioned in article 6.5.
This was proposed by Kenneth Terribile and seconded by Karl Galea. It was approved nem con.
Motion 10
Statute Excerpt Clause 6.6: The Educational Officer should cater for the student's complaints regarding educational matters. The Educational Officer should serve as a bridge between UESA and all the student representatives on the respective boards of the Faculty of Engineering.
Proposed Amendment Clause 6.6: The Educational Officer should cater for the student's complaints regarding educational matters. The Educational Officer has to maintain the UESA Complaint Form System and is responsible drafting reports of the aforementioned system. The Educational Officer should serve as a bridge between UESA and all the student representatives on the respective boards of the Faculty of Engineering. The Educational Officer has to organise and coordinate a minimum of two educational seminars per academic year. The Educational Officer has to coordinate any subcommittee related to all points mentioned in article 6.6
This was proposed by Kenneth Terribile and seconded by Karl Galea. It was approved nem con
Motion 11
Statute Excerpt Clause 6.7: The Activities Officer shall be responsible for all the activities of the organisation.
Proposed Amendment Clause 6.7: The Leisure Officer shall be responsible for all the activities of the organisation. The Leisure officer is also responsible for organising joint events with other organisations while maintaining good communication. The Leisure officer has to attend the Organisations Forum organised by Kunsill Studenti Universitarji (KSU). The Leisure Officer has to coordinate any subcommittee related to all points mentioned in article 6.7.
This was proposed by Jack Tranter and seconded by Andre Farrugia. It was approved nem con. Motion 12
Statute Excerpt Clause 6.8: The remaining elected Executive Board members shall be given the role of Board Members and their duties are to be assigned as deemed appropriate by the Executive Board according to the current circumstances.
Proposed Amendment Clause 6.8: Board Member 1 has the role to organise several industrial Visits as indicated by the President during the academic year. Board Member 1 has other duties which are to be assigned as deemed appropriate by the Executive Board according to the current circumstances.
This was proposed by Kenneth Terribile and seconded by Jack Tranter. It was approved nem con. Motion 13
Statute Excerpt Clause 6.9: N/A
Proposed Amendment (Addition) Clause 6.9: Board Member 2: Board Member 2 has the role to maintain good International Relations giving importance to foreign Universities and EYE (European Young Engineers). Board Member 2 has other duties which are to be assigned as deemed appropriate by the Executive Board according to the current circumstances.
This was proposed by Kenneth Terribile and seconded by Jack Tranter. It was approved nem con.
Motion 14
Statute Excerpt Clause 7.1: The Executive Board may appoint any Sub-Committee it may deem necessary to further its aims. In doing so, the Executive Board may determine how any such Sub-Committees are to function.
Proposed Amendment Clause 7.1: The Executive board shall push for the successful implementation of, but not limited to, Media, Education and Leisure subcommittees. This was proposed by Kenneth Terribile and seconded by Jack Tranter. It was approved nem con.
Motion 15
Statute Excerpt Clause 7.3: The Sub-Committee is to be chaired by an Executive Board member.
Proposed Amendment Clause 7.3: Each of the three aforementioned subcommittees mentioned in clause 7.1 will be headed by the Public Relations Officer, Education Officer and Leisure Officer respectively This was proposed by Kenneth Terribile and seconded by Jack Tranter. It was approved nem con.
Motion 16
Statute Excerpt Clause 8.9: Posts for the executive board shall be decided by a secret vote during the first official executive board meeting after the election. The same majority rules for a motion apply during the respective post elections
Proposed Amendment Clause 8.9: Posts for the executive board shall be decided by a secret vote during a closed meeting between those elected after the election. The elected board members have to present to the current executive all new executive roles within 7 days following the elections. The president, secretary-general and treasurer have to be elected by a two-thirds majority, while all other roles are elected by a simple majority.
This was proposed by Jack Tranter and seconded by Kenneth Terribile. It was approved nem con. Motion 17
Statute Excerpt Clause 8.11: N/A
Proposed Amendment (Addition) Clause 8.11: The new executive board assumes responsibility from the first day of July.
This was proposed by Jack Tranter and seconded by Kenneth Terribile. It was approved nem con.
Motion 18
Statute Excerpt Clause 9.8: N/A
Proposed Amendment (Addition) Clause 9.8: The Annual General Meeting shall, among others, consider the following: 9.8.1. Election of the Chair; 9.8.2. Approval of the Agenda; 9.8.3. Minutes: Report of the Minutes and Approval; 9.8.4. Annual Report; 9.8.5. Election of the Electoral Commission; 9.8.6. Discussion and voting on the motions put forward by the Executive or the members; 9.8.7. Nomination and presentations of the candidates for the This was proposed by Kenneth Terribile and seconded by Karl Galea. It was approved nem con.
7) Presentation of Nominees for Election of UESA Executive Board 2014/2015 Jack Tranter informed the AGM that 10 people had presented their nominations, therefore an election was to be held in line with the UESA statute. He presented each nominee and allowed them to individually present themselves to the AGM and speak for one minute each on why they should be elected. The nominees are as follows and in no particular order;
Mitchell Borg Ryan Mahoney Louise MIfsud Keith Tanti Denise Baldacchino Matthew Galea Jeanelle Arpa Jurgen Seychell Marlon Galea Andrew Spiteri
8) Election of Electoral Commissioner and Assistant. Jack Tranter proposed David Debono as electoral commissioner while Kenneth Terribile seconded. Kenneth Terribile proposed Karl Galea as electoral assistant while David Debono seconded. There were 51 people present at this stage.
9) Election of UESA Executive Board 2014/2015 After the votes were counted by the electoral commissioner and electoral assistant, the persons elected to the UESA Executive Board for the 2014/2015 term are as follows and in no particular order;
Andrew Spiteri Mitchell Borg Marlon Galea Louise Mifsud Keith Tanti Jurgen Seychell Denise Baldacchino Jeanelle Arpa Matthew Galea
The electoral commissioner congratulated the newly elected UESA Executive board and wished them well for the upcoming term.
The UESA AGM was adjourned by Chairperson Andre Micallef at 1.50pm.