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CONTENTS Welcome Message from the Chair of the Local Organising Committee
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General Information on the World Soybean Research Conference
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General Information on Durban
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Local Organising Committee
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Major Sponsorship Opportunities
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Additional Sponsorship Opportunities
11
Sponsorship Entitlements
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Exhibition Information
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Information for Sponsors and Exhibitors
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Sponsorship and Exhibition Application Form
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Message and Invitation from the chairperson of the Local Organising Committee On behalf of the organising committee of the World Soybean Research Conference IX 2013 (WSRC IX 2013); it is my pleasure to extend an invitation to your organisation to be involved as a sponsor and/or exhibitor at this prestigious event. Hosted by the Protein Research Foundation, the Oil and Protein Seeds Development Trust, and organized by Paragon Conventions, this five-day conference is the leading international event on soybean research. It is scheduled for 17 to 22 February 2013 at the International Convention Centre, (ICC) in Durban. The WSRC IX 2013 will include both a technical program and a trade exhibition that showcases all aspects of the industry including soybean seed; oil and fat products; foods and drinks; soybean fibre products; biotech; animal feed; processing equipment and more. This year's theme is "From China to Africa - Can research close the gap between soy production and increasing global demand?� with diverse topics in both plenary and concurrent break-out sessions, including: food security, sustainability, health and nutrition, genetics and breeding, processing, applications, agronomy, transportation and storage as well as an overview of commodity markets. The WSRC VIII conference was held in Beijing in 2009 with more than 2000 delegates attending from corporations, governments and leaders in the industry from across the world. Participants from 38 countries attended the conference, which set a new record in the WSRC history. We anticipate the 2013 conference will draw over 1000 top researchers and delegates with the continued sponsorship and exhibiting support from corporations such as yours. Sponsoring & exhibiting companies benefit in a number of ways: Recognition as a thought leader, addressing issues that are critical to the future of our industry. Opportunity to promote your company brand through a multitude of communication vehicles, mainly, PR, print, advertising, web and onsite, to the largest international audience in the soybean research industry. Opportunities to meet and network with the leading thought researchers in the industry. Connect more strongly to your customers and target audience. Integrate the conference into your current or future customer relationship and marketing programs. Develop closer and better relationships with customers, both existing and potential ones, showcasing services and products. Enhance participant’s emotional connection to your brand through their experience with the WSRC IX event activity.
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We are committed to ensuring that the highest calibre of plenary and symposium speakers attend this conference, and have already confirmed participation of outstanding international speakers. We understand sponsors are looking for return on their investment. Both the marketing campaign and the on-site elements of the enclosed Sponsorship packages recognise this and are structured to assist you meet your marketing objectives. We endeavour to host the best event, invite the best speakers and present the best programme we can. We invite you to partner with us on this tremendous event. We look forward to welcoming your participation as a sponsor or an exhibitor and the opportunity of meeting you in Durban in February 2013. Thank you for your consideration.
Gerhard J.H. Scholtemeijer Chairman Local Organising Committee WSRC 2013
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GENERAL INFORMATION ON WORLD SOYBEAN RESEARCH CONFERENCE Attendees from around the globe are set to converge at the Durban International Convention Centre in Durban, South Africa for the World Soybean Research Conference IX, which will take place February 17-22, 2013. The World Soybean Research Conference (WSRC) will include both a technical program and a trade show that showcases all aspects of the industry including soybean seed; oil and fat products; foods and drinks; soybean fibre products; biotech; animal feed; processing equipment and more. Under the direction of the organizing committee, participants will hear from farmers, researchers and industry leaders as they explore the entire soy value chain from growing and processing soybeans to transporting, using and marketing soybean products. WSRC promises exceptional opportunities for attendees to network with and learn from leading soybean producers, processors and companies representing the food, feed and ingredient sectors. Optional tours and events, such as a soybean farm tour, a game reserve safari, and exploration of the scenic Drakensberg Mountains, will round out the week-long event and provide a chance to explore the ancient beauty of Africa's countryside.
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GENERAL INFORMATION ON DURBAN
THE CONFERENCE VENUE Durban International Convention Centre (ICC DURBAN). See http://www.icc.co.za
ABOUT DURBAN Durban, also known as eThekwini in Zulu, is the third most populous city in South Africa and forms part of the eThekwini Metropolitan Municipality. It is the largest city in KwaZulu-Natal and is known as the busiest port in Africa. It is a major centre of tourism due to the city's warm subtropical climate and beaches. ACCOMMODATION Hotel accommodation at special conference rates will be offered to participants. POPULATION AND CLIMATE South Africa – 48.7 million: KwaZulu-Natal – 10.1 million; Durban – 3.4 million. Durban is in the subtropical zone. Summers are warm, with high levels of humidity and an average maximum temperature of 28 degrees Celsius. Winters are mild, with average temperatures around 18 degrees Celsius. The sea is warm, with winter temperatures seldom falling below 17 degrees Celsius and reaching a maximum of 24 degrees Celsius. CURRENCY Local currency is (Rand) ZAR and foreign exchange is readily available from bank branches, including at the airport and kiosks in all major shopping zones. Durban has a good network of ATM's making it easy to withdraw money from international bank accounts using Cirrus, VISA or Maestro cards. For safety reasons, it is advisable not to carry large quantities of cash. Major international credit cards (MasterCard, Visa, Diners Club, and American Express) are widely accepted.
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LOCAL ORGANISING COMMITTEE Mr. Dr. Dr. Mr. Mr. Mr. Dr. Dr. Ms. Dr. Prof. Mr. Dr. Mr. Mr. Mr. Dr. Ms. Mr.
G.J.H. E P. W. W. H. J. J. P. M. R. J. M. J.S.G. G.T. A. G M. P.
Scholtemeijer - Chairperson Briedenhann Caldwell Coughlan Cronje Davies Dreyer de Kock Fourie Griessel Gous Gordon Jeenah Joubert Keun Theron Thompson van der Walt - Secretary Watt
CONFERENCE SECRETARIAT Paragon Conventions 3rd Floor Milnerton Mall, Cnr Koeberg & Loxton Road, Milnerton, 7441 Cape Town, South Africa Tel: +27 (0)21 555 4152 Fax: +27 (0)21 552 1218 Email: wsrc@paragon-conventions.co.za Website: www.wsrc2013.co.za
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MAJOR SPONSORSHIP OPPORTUNITIES PLATINUM SPONSOR – ZAR 450, 000.00 / USD $56, 250.00 Only 1 Platinum Sponsor will be appointed – this is the highest profile available. Benefits include: Exhibition Space Exhibition space in a prime location in the conference exhibition area – 18m². 8 x Exhibitor Badges Advertisement Two full page advertisements in prime positions in the final programme. Where supplied, sponsoring company banners may be displayed in meeting rooms and the registration area. 6 inserts in the delegate pack. Registration 8 Complimentary passes to attend conference and gala dinner. Acknowledgement Verbal acknowledgement at conference opening and closing ceremonies. Opportunity for a company representative to make a short verbal presentation (no power-points) 200 word acknowledgement in the final programme. Sponsor Logo The right to use the sponsor logo (following supplied guidelines) on relevant conference material, approved in advance by Secretariat. Sponsor logo with hyperlink on conference website. Sponsor logo on final programme. Sponsor logo on sponsor`s board on site. Participant Lists Two time use of delegate list postconference. Usage will be done by Paragon Conventions on behalf of the sponsor.
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DIAMOND SPONSOR – ZAR 350, 000.00 / USD $43, 750.00 Only 2 Diamond Sponsors will be appointed. Benefits include: Logo in the final programme. Logo and link on conference website. Full page advertisement in a prime position in the final programme. 15m² exhibition space in a prime location in the conference exhibition area. 6 x Exhibitor badges. 4 inserts in delegate pack. Opportunity for a company representative to make a short verbal presentation (no power-points) 150 word acknowledgement in the final programme. Two time use of delegate list post-conference. Usage will be done by Paragon Conventions on behalf of the sponsor. 6 Complimentary passes to attend conference and gala dinner. Sponsor logo on sponsor`s board on site.
GOLD SPONSOR – ZAR 250, 000.00 / USD $31, 250.00 Only 4 Gold Sponsors will be appointed. Benefits include: Logo in the final programme. Logo and link on conference website. Full page advertisement in a prime position in the final programme. 12m² exhibition space in a prime location in the conference exhibition area. 4 Exhibitor badges 3 inserts in delegate pack. Opportunity for a company representative to make a short verbal presentation (no power-points) 100 word acknowledgement in the final programme. Two time use of delegate list post-conference. Usage will be done by Paragon Conventions on behalf of the sponsor. 4 Complimentary passes to attend conference and gala dinner. Sponsor logo on sponsor`s board on site.
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SILVER SPONSOR – ZAR 150, 000.00 / USD $18, 750.00 Only 6 Silver Sponsors will be appointed. Benefits include: Logo in the final programme. Logo and link on conference website. Full page advertisement in the final programme. 9m² exhibition space in a prime location in the conference exhibition area. 3 x Exhibitor badges. 2 inserts in delegate pack. 100 word acknowledgement in the final programme. One-time use of delegate list pre or post-conference. Usage will be done by Paragon Conventions on behalf of the sponsor. 3 Complimentary passes to attend conference and gala dinner. Sponsor logo on sponsor`s board on site.
BRONZE SPONSOR – ZAR 90, 000.00 / USD $11, 250.00 Only 8 Bronze Sponsors will be appointed. Benefits include: Logo in the final programme. Logo and link on conference website. 6 m² exhibition space in conference exhibition area. 2 x Exhibitor badges 1 insert in delegate pack. 100 word acknowledgement in the final programme. 2 Complimentary passes to attend conference. Sponsor logo on sponsor`s board on site.
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ADDITIONAL SPONSORSHIP OPPORTUNITIES GALA DINNER SPONSOR – ZAR 250, 000.00 / USD $31, 250.00 Exclusive profile at the Gala Dinner. Benefits include: Advertisement Logo in the final programme. Logo and link on conference website. Full page advertisement in the final programme. Significant branding at dinner. Logo on dinner tickets. Option to provide suitable promotional souvenirs at the gala dinner. Registration 2 Complimentary passes to attend conference & exhibition. Table of 8 at the gala dinner. Acknowledgement 100 word acknowledgement on inside front cover of menu at dinner. Verbal acknowledgement at the event. Conference Logo The right to use the conference logo (following supplied guidelines) on relevant conference materials approved in writing in advance by secretariat. RECEPTION or TOUR SPONSOR – ZAR 150, 000.00 / USD $18, 750.00 3 Exclusive Welcome Receptions are available for each evening, (excludes the gala dinner). 2 x Tour Sponsorships are available for the last day. Benefits include: Advertisement Logo in the final programme. Logo and link on conference website. Full page advertisement in the final programme. Significant branding at the Welcome Reception. Logo on menus and/or Welcome Reception tickets. Option to provide suitable promotional souvenirs. Registration 2 Complimentary pass to attend conference, exhibition and social functions. 4 Complimentary passes to Reception. Opportunity for a company representative to make a short verbal presentation (no power-points)
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LUNCHEON SPONSOR – ZAR 90, 000.00 / USD $11, 250.00 Only 4 x Luncheon sponsors will be included, Monday/Tuesday/Wednesday/Thursday. Benefits include: • 2 delegate registrations per sponsorship • Listed as sponsor with logo on all advertisement, brochures, program and website (linked) • Logo on luncheon signage • Product placement at luncheon TEA & COFFEE SPONSOR – ZAR 40, 00.00 / USD $5, 000.00 Only 9 x Tea & Coffee sponsors will be included Benefits include: • 1 x registration for company • Listed as sponsor with logo on all advertisements, brochures, program and website (linked) • Logo on break tables • Product placement at break CONFERENCE BAG SPONSORSHIP – ZAR 70, 000.00 / USD $8, 750.00 Benefits include: The bag will bear the sponsor and Conference logo. Logo and link on Conference Website. Acknowledgement on sponsor`s board on-site. Acknowledgement in the sponsor`s list in the final programme.
CONFERENCE PROGRAMME – ZAR 65, 000.00 / USD $8, 125 The conference programme will be distributed to all participants inside the delegate bags. Benefits include: Logo in the final programme. Logo and link on conference website. Half page advertisement in the final programme. Insert in delegate pack. Sponsor logo on sponsors’ board on site.
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Wi Fi Zone – ZAR 50, 000.00 / USD $6, 250.00 Benefits include: Opportunity to display banners within the hotspot areas. Opportunity to provide branded Wi-Fi vouchers for delegates. Opportunity to provide branded inserts into delegate bags e.g USB sticks. Logo and link in the Final programme. Logo and link on the conference website. LANYARDS – ZAR 50, 000.00 / USD $6, 250 Benefits include: The lanyard will bear the sponsor and conference logo and will be approved by the Secretariat. Logo and link on conference website. Acknowledgement on sponsor`s board on-site. Acknowledgement as sponsor in the final programme.
PENS / NOTEPADS - ZAR 25, 000.00 / USD $3, 125.00 The organisers source and provide 1000 pens & notepads, subject to design approval by the sponsoring company. ADVERTISEMENTS - FINAL PROGRAMME – ZAR 15, 000.00 / USD $ 1, 875.00 Final conference programme advertisements – A4 size. (Limited to 8 adverts) Position will be allocated by the Secretariat.
PROMOTIONAL MATERIAL – ZAR 10,000.00 / USD $1,250.00 (LIMITED TO 5 SPONSORS) Inserts i.e. leaflets and brochures, in participants’ conference bags will be provided by the sponsor (limited to 8 x A4 pages) and must be approved by the Secretariat. Special Requests. We are aware that sponsorship on any of the above items may not suit your current marketing aims. We are therefore willing to discuss a special offer to suit your objectives. Please feel free to contact our Sponsorship or Exhibition Manager to discuss your needs. Acknowledgements. Please note that all Sponsors and Exhibitors will be acknowledged in the Final programme on acknowledgement boards at the conference and on the conference website. Please forward your company logo (in eps 300dpi format) colour version to: exhibit@paragon-conventions.co.za
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Sponsorship Entitlements Sponsorship Packages Exhibition Space
Program Advertising
Sponsorship Board Exposure
Social Passes
Acknowledgements
Exhibitor Delegate Badges
Bag Inserts
Program
Website
Platinum
18m²
2 x Full Page
Registration Area
8
Opening & Closing
8
6
Logo + 200 words
Logo & Link
Diamond
15m²
1 x Full Page
Registration Area
6
Program
6
4
Logo + 150 words
Logo & Link
Gold
12m²
1 x Full Page
Registration Area
4
Program
4
3
Logo + 100 words
Logo & Link
Silver
9m²
1 x Full Page
Registration Area
3
Program
3
2
Logo + 100 words
Logo & Link
Bronze
6m²
Half Page
Registration Area
Program
2
1
Logo + 100 words
Logo & Link
Program Advertising
Sponsorship Board Exposure
Social Passes
Acknowledgements
Exhibitor Delegate Badges
Bag Inserts
Program
Website
Gala Dinner
Full Page
Branding Dinner
8
Gala Dinner Ticket
2
Souvenirs Option
Logo /Menu
Logo & Link
Welcome Ceremony
Full Page
Branding Reception
2
Menus
2
Souvenirs Option
Logo
Logo & Link
Reception/ Tour
Full Page
Branding Reception
2
Menus / Guides
2
Souvenirs Option
Logo
Logo & Link
Luncheon
Branding Luncheon
2
Luncheon Signage
2
Product Placement
Placemats
Logo & Link
Tea & Coffee Breaks
Branding Breaks
1
Logo on Break tables
1
Product Placement
Program Advertising
Sponsorship Board Exposure
Social Passes
Acknowledgements
Exhibitor Delegate Badges
Bag Inserts
Conference Bag
Half Page
Registration Area
Conference Programme
Half Page
Registration Area
Wifi
Half Page
Registration Area
Hospitality Exhibition Space
Logo & Link
Additional Exhibition Space
Lanyard & Namebadge
Registration Area
Program
Sponsors Logo
Link & Logo Insert Delegate Pack
Branding
Website
Logo
Link & Logo
Logo
Link & Logo
Logo
Link & Logo
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EXHIBITION INFORMATION The exhibition runs as an integral part of the conference and provides an important resource for delegates to view the most up to date products available to the profession and is a focal point for lunches, refreshment breaks and networking. Space will be limited and allocated on a first come first serve basis with priority being given to sponsors. Dates The Conference will be held from 17 – 22 February 2013. Build-up Times 17th Feb 2013 from 08:00 – 12:30 Set-up Times 17th Feb 2013 from 12:30 – 00:00 (Midnight) Opening Hours of Exhibition 18th Feb 2013 from 10:00 – 17:00 19th Feb 2013 from 08:00 – 17:00 20th Feb 2013 from 08:00 – 17:00 21st Feb 2013 from 08:00 – 15.30 Dismantling Time 21st Feb 2013 from 15:30 – 00:00 (Midnight) *Please note that the final exhibition set up, opening and dismantling schedule will be updated in the technical manual. *The minimum Exhibition stand/space is 9m².
SHELL SCHEME BOOTH RENTAL Price: ZAR 3, 000.00 / USD $ 375.00 per m² (min 9m²) Includes: White shell scheme frame. Fascia panel with standard lettering. 2x spot lights. 1x standard electric socket (plug-point) 220 volt. 2x Exhibitors` badges per 9m². Refreshments during coffee breaks for 2 exhibitors. 100 word company profile in the Final programme. Cleaning of public areas and gangways.
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RAW SPACE RENTAL Price: ZAR 2,500.00 / USD $ 312.50 per m² (min 9m²) Includes: 1 standard electric socket (plug-point) 220 volt. 2x Exhibitors` badges per 9m². 100-words company/product profile in the final programme. Cleaning of public areas and gangways. Please note that Raw Space rental does not include any furniture or stand cleaning. All these services and others will be available to order in the Technical Manual. Booth Decorations Exhibitors are forbidden to extend their booths into the thoroughfare or other areas which were not ordered and paid for by the Exhibitor. The booth's height will not extend beyond the height of 2.40 m. Any plan for a height of more than 2.40 m. must receive certified approval in writing from a licensed engineer as well as from the conference organisers. Allocation of Exhibition Space Space allocation will be made on a “first-come first-served basis”. A completed application form accompanied by advance payment should be mailed / faxed to ensure reservation of a desired location. Upon receipt of the application form with payment, space will be confirmed and an invoice for the balance due will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. Advance payment will be refunded if space is fully booked or space offered is not acceptable to exhibitors. Exhibitor Registration All Exhibitors are required to be registered and will receive a badge displaying the Exhibiting company name. Two exhibitor badges will be given for the first 9m² booked, and one badge for every additional 3m². Any additional exhibitors will be charged an exhibitor registration fee. An Exhibitor registration form will be included in the Exhibitor’s Technical Manual. Technical/Exhibitor Manual A Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months before the Conference. It will include the following: Technical details about the venue, final exhibition details and information, contractor details, services available to exhibitors and order forms. Site Inspections Exhibitors and Sponsors are free to visit the Conference venue at their convenience. Please contact the venue directly to arrange this with: Neliswa Dhlamini : NeliswaD@icc.co.za Payment Methods As detailed above in the Sponsorship section.
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INFORMATION FOR SPONSORS AND EXHIBITORS
Applications for sponsorship and exhibition space can be made in writing with the enclosed booking form to: Sponsorship Manager Paragon Conventions Tel: +27 (0)11 745 8905 Fax: +27 (0)11 465 2502
Exhibition Manager Paragon Conventions Tel: +27 (0)21 555 4152 Fax: +27 (0)21 552 1218
E-mail: sponsor@paragon-conventions.co.za
E-mail: exhibit@paragon-conventions.co.za
All company details, as filled in on the form, will be used to advertise. An application form will be sent to you for completion. It should be signed and returned with a 50% deposit payment to the above sponsorship/exhibition office address. Alternatively, an invoice for the deposit can be requested on the booking form. Once this has been received, a confirmation of sponsorship or exhibition will be sent to the Sponsor/Exhibitor. Terms and Conditions Payment Terms First 50% due with signed application form. Second 50% due by January 16th, 2013. The total amount should be received before the opening date of the conference. Payment Methods Option 1: Payment by credit card. Option 2: Payment by Bank Transfer. Bank charges are the responsibility of the customer. Cancellation Policy Cancellations will be accepted in writing only. Cancellation notice received by November 15th, 2012, will be entitled to 50% reimbursement of the total payment under the condition that the allocated space will be rented to another exhibitor. No reimbursement will be possible after November 16th, 2012. Refunds will only be issued two weeks after the event. Acceptance The terms and conditions of sponsorship and exhibiting are included in this Prospectus. Please note that the signing of the Sponsorship & Exhibition form indicates acceptance of these terms and conditions.
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SPONSORSHIP AND EXHIBITION APPLICATION FORM
Please complete the following information and return to: Exhibition Manager Paragon Conventions Tel: +27 (0)21 555 4152 Fax: +27 (0)21 552 1218 E-mail: exhibit@paragon-conventions.co.za We, the undersigned, express our wish to sponsor the items marked below in accordance with the terms described in the “Terms of Agreement" attached herewith. * Name of the company - as you wish it to appear on all acknowledgments. * Company Name Contact Name Address Post/Zip Code Country Telephone Fax Email Web-Site Please email 100 Ms-Word Company description (100 words max.) I would like to book the following Sponsorship Items (Prices include VAT): rice Item Price
Total Amount (Please Complete) I would like to book a Shell Scheme/ Raw Space Exhibition Stand for ZAR................... (Prices include VAT): (minimum exhibition space 9m²) Choices 1st 2nd 3rd
Stand No
Square Meters
Total Price R R R
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SPONSORSHIP AND EXHIBITION APPLICATION FORM Company Name: This is a provisional booking. Please hold for 14 days. Payment has been made by credit card/transfer, please forward me final confirmation and invoice. Please send me a pro-forma/tax invoice for the total amount due in ZAR. Method of Payment Credit Card Card Number:
CVV:
Expiry Date:
Type of Card:
Card Holder:
Account Type:
Bank Transfer: Details will be available on the invoice. Reference: WSRC 2013 Currency: ZAR (RAND) Bank: First National Bank Branch: Montague Gardens Branch Code: 204709 Account No. : 62381933251 Account Name: World Soybean Research Conference 2013 Swift Code: FIRNZAJJ Terms of Payment First 50% due with signed application form. Second 50% due by January 16th, 2013. The total amount should be received before the opening date of the conference.
Signature and company stamp...................................... Date.................................
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