Case Study: Hill Street Administration Services Limited The client
HSASL is an administration company established in Jersey, which provides administration services to structures, such as Employee Benefit Trusts, on behalf of the trustees. Starting with a staff of 12 and a clean slate, they undertook a project to identify a suitable system in winter 2010. The Background Setting up as a new office, there was no single system which they were looking to replace, although some accounting data was being held in Sage. HSASL contacted Jobstream and initially they saw a system demonstration online. During the procurement project, HSASL compared
“
Jobstream brings together, what is in effect, a number of systems in one. It allows compliance, corporate governance, accounting, portfolio management, time recording and billing functions to be maintained in one space.
”
Jobstream to several competitor products.
Solution
Compliance
Portfolio management
A Jobstream consultant spent a day on-site with HSASL to better understand their individual requirements and enable Jobstream to provide a fully tailored proposal.
Corporate governance
Time recording
The approach recommended was for a 12user installation of the Jobstream Financial Services Edition, with the Compliance
Accounting
Billing
feature and the Banking Plus Feature pack option. Compliance had been identified
Additional accounting benefits
HSASL’s quarterly billing cycle is easily
would include the use of a template
accommodated in Jobstream, and logs of
importing electronic statements from the
for the production of statements, in
recurring events, which were being kept in
Royal Bank of Scotland International eQ
Excel, using the standard Jobstream
outlook , could be handled by Jobstream’s
system, and hence the potential for easing
Financial Reporting System, and an
the bookkeeping burden on staff.
easier period end procedure than Sage.
as a key area of control, and the banking module would provide an easy means of
events module.
jobstream.com
“
”
Jobstream is definitely helping create more time for all staff that are using the system.
Having reviewed our proposal and
days. I anticipate this reducing further
to make best use of Jobstream and
compared Jobstream to the other systems
over time as we get more familiar with
continue creating efficiencies.”
under consideration, HSASL chose
the system. Consistency in formats was
Jobstream as the preferred supplier.
achieved as well.”
Numerous Benefits
“We needed pricing information and fx
(Mike Pownall, Director, HSASL)
rates held centrally, which the old system
“We are confident it will grow with us.” n
For further Information contact newbusiness@jobstream.com
could not accommodate. Previously, it “Jobstream is definitely helping create
required individual inputting per client
more time for all staff that are using the
which brings its own risks.”
system. From our point of view the key system was not user-friendly for the role
Task management through events
we needed it to do. Its functionality would
“Jobstream brings together, what is, in
work a single trading company but not
effect, a number of systems in one. It
for what we needed i.e., multiple clients
allows compliance, corporate governance,
holding numerous investments where
accounting, portfolio management, time
pricing information was required.”
recording and billing functions to be
issues we had were that our previous
Busy office
maintained in one space. The package comes with a suite of reports and
“We are a small, busy office where people
statements which can be used internally
have multiple functions to undertake.
and externally as required. This again cuts
Time is at a premium and efficiencies
down time and creates efficiencies. Task
were needed.”
management, through events, is again
Production time halved
very useful and allows all staff to view
“Further we have a very tight deadline
Key features Jobstream 9 is the global software platform at the heart of trust companies, family offices, and similar offshore organisations. Its unique role-based approach provides immediate access to relevant actionable information. Role-based interface R Actionable task lists R R Relevant data, functions and reports
R
Robust security
‘client’ requirements daily.”
for the production of month-end
Excellent support
management accounts for the group
“Support has been excellent all the way
(must be completed within 5 working
and the phone has always been answered
days from the previous month end). The
whenever a call has been made to the
old system took up most of the 5 days
Helpdesk.”
to produce the accounts and was Excel/ manual input driven which produced
“As we have trained and used the
problems with both time and consistency.
system, we are spotting more and more
March 2012 was the first ‘proper’ month of
opportunities where Jobstream can assist
creating the management accounts using
us. The issue for us now is to get as much
Jobstream and this was completed in 2½
information onto the system as possible Contact us to find out more
This publication is copyright © 2012 Jobstream Group plc. Reproduction of this document or any section therein may not take place without the prior consent of Jobstream Group plc. Jobstream is a registered trademark of Jobstream Limited, used under licence. All other system and product names are either trademarks or registered trademarks of their respective companies. This document is non-contractual. Please refer to your project specification for a complete list of included features. E&OE. Ref 4678/0812.
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