Environmental and Sustainability Policy

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Playing Our Part Iceni’s Environmental and Sustainability Policy August 2022 www.iceniprojects.com iceni-projects iceniprojects iceniprojects
Environmental & Sustainability Policy | 2 1 3 5 4 2 Introduction Pg 4 Pg 10 Pg 8 Pg 6 Pg 12 Waste Printing Energy Water
Environmental & Sustainability Policy | 3 9 7 6 10 Pg 16 Pg 20 Pg 14 Pg 22 Travel Purchasing Policy Communication & Monitoring Philanthropy 8 Company Activities Pg 18

Introduction.

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In the development industry we often talk about legacy. What is our legacy as professionals? And have we ensured a positive legacy for the places we regenerate and create? It’s important that we ask ourselves these questions as they inform the decisions we make today.

We now live in a world where we are faced with an existential question about legacy. The actions we take today will likely determine whether our ecosystems survive, whether our economies endure, and ultimately whether our planet remains habitable.

At Iceni, we don’t have all the answers to how we successfully tackle climate change and decarbonise the built environment, nor do we have the means to provide all the solutions ourselves. We are however resolutely committed to challenging our industry to do better. We do this every day through the advice we give and services we provide to our clients. This is exhibited in our growing sustainability offer and an ever-increasing focus on whole-life outcomes.

To strengthen the weight of our advice we have to apply it to our own actions. This is why we are a Carbon Neutral Certified company, monitoring, reporting, and assessing our performance on an annual basis.

This policy document sets out the practical ways in which we will reduce our energy and water consumption, production of waste, and the GHG emissions resulting from our activities. The policies within this document have been considered in light of changing patterns in the ways we live and work

resulting from the Covid-19 pandemic. These policies will evolve as we develop a better understanding of the data gathered both during times of national lockdown and as we return to higher levels of office occupancy. Our policies are designed to drive action where we can in the immediate term, with a view to reducing our energy requirements to as little as practicable over time, and to becoming a circular business with zero waste to landfill. Our policies also cover our purchasing policy, travel-based emissions, philanthropy, and governance arrangements.

As we look to become a more sustainable business we will do so as part of a wider network of industry leaders and by being active and involved members of the UK Green Building Council, Supply Chain Sustainability School, and London Chamber of Commerce & Industry’s Environmental, Sustainability, & Green Growth committee.

We are committed to reducing our own impact and supporting our industry to do the same.

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Energy.

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Climate change is the single biggest threat facing our way of life. Unchecked, runaway climate change has the potential to make vast tracts of the planet uninhabitable, with disastrous consequences for nature and society. We acknowledge that the primary cause of climate change is the emission of greenhouse gases from human activities, including the generation of heat and electricity, which we use in all our buildings.

Iceni is proud to be a carbon neutral business, supporting global efforts to mitigate the effects of climate change. We are taking action to reduce our emissions and are offsetting residual emissions through a robust and transparent accounting process, verified by Natural Capital Partners. However. we must take further action to minimise the energy used in the buildings we occupy. Our IT, lighting, heating, cooling and ventilation systems all consume energy we can measure using gas and electricity meters. We will therefore aim to reduce our total energy consumption year-on-year. We will also aim to procure energy from renewable sources, where circumstances allow, in order to continuously reduce our emissions.

We will retain our carbon neutral certification using transparent third party accreditation

We will monitor energy consumption (kWh) by office area (m2) and density (people/ m2) and set yearly targets to reduce consumption from the baseline

Where viable, we will chose suppliers that produce energy from renewable sources or commit to offset carbon emissions

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Policy Metric Target
kWh per m2 kWh per employee % of energy from renewable sources Over 50% of electricity to be supplied by renewable sources Exceed the BBP REEB benchmark for energy intensity (124 kWh/m2)
Reduce tCO2e (tonnes of CO2 equivalent) each year and maintain Carbon Neutral Certification

Water.

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3 | Water

Our supply of potable water is increasingly under pressure. Increasing population and more sporadic rainfall mean that the UK, and especially the south-east, is water stressed. We need to take action to curb our consumption of potable water at home and at work to ensure our water consumption is sustainable.

At Iceni, we will install best practice water efficiency measures where feasible to reduce our water consumption. Where possible, we will monitor our annual water usage and aim to reduce consumption per head of staff on an annual basis. We will also encourage our staff to adopt best practice measures at home.

Through water restrictive technology and the promotion of best practice, Iceni will aim to reduce the annual water consumption of each employee year on year

Where water consumption cannot be measured directly in serviced regional offices, Iceni will aim to monitor and record the technology and practices implemented to reduce water consumption

Iceni will provide all employees with access to education about how to reduce water consumption at the office and in their home

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Average cubic metres of water used per employee per year
Exceed the BBP REEB benchmark for water intensity (22 litres pp/pwd) Iceni newsletter will provide information on reducing water consumption at least once a year Policy
Metric Target
Audit of all water restrictive technology and practices implemented Retain and maintain all water restrictive technology in all offices

Printing.

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In terms of our daily activities, printing represents a considerable cost, and consumes paper, ink and electricity. Iceni’s aim is to move our working practices from analogue to digital, through greater use of the internet, videos, apps and other electronic content. This will reduce our reliance on paper and printing.

We will therefore monitor our printing activities, internally and externally, aiming to reduce our paper and toner consumption. We will also ensure that all our paper is FSC Recycled. All of our waste paper and toner cartridges will be recycled.

Paper purchased for all offices must be FSC Recycled

Waste paper and used ink toner cartridges must be recycled

Reduce the overall volume and type of printing undertaken. Default printing will be black and white, and double sided to reduce paper usage

Number of colour pages printed. Number of black and white pages printed

Teams to reduce volume printed by 10% by next review of policy. Teams to reduce proportion of colour pages printed.

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Printing
Metric Target
Policy

Waste.

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We produce vast quantities of waste. Not all of it needs to go to landfill. The waste hierarchy ranks waste management options according to what is best for the environment. It gives top priority to preventing waste in the first place. When waste is created, it gives priority to preparing it for re-use, then recycling, then recovery, and last of all disposal (e.g. landfill).

We will implement measures to adopt the waste hierarchy in our working practices, educating our employees, and providing straightforward opportunities to recycle correctly.

The ultimate aim is to prevent waste being produced in the first place, then to ensure waste is managed correctly when it is produced.

Iceni aims to reduce the amount of landfill waste produced by implementing measures following the Waste Hierarchy

Weight of waste sent to landfill and weight of mixed recycling

20% reduction in amount of overall landfill waste compared to the 2019 annual baseline (2,300 kg)

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Policy Metric Target

Purchasing Policy.

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Policy | 14
Sustainability

Purchasing Policy

In addition to printing (covered elsewhere), the items purchased by the company have an environmental impact. From the cleaning products to the tea and coffee we drink, our purchasing choices can lead to positive outcomes, supporting workers through Fair Trade initiatives or reducing plastic pollution.

Firstly, we will minimise the number of things we actually buy. Secondly, we will adopt an ethical purchasing policy, looking to minimise environmental impact and support workers wherever possible.

Iceni will reduce the consumption of single use and disposable office products

All products purchased must be ethically sourced, where possible

Quantum of products consumed per employee

Proportion of products which are recycled/recyclable, sustainable, Fair Trade, eco-friendly and cruelty free

100% of purchased products

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Metric Target
Policy

Travel.

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Our business travel activities consume time, money and energy. Not all of it is necessary. In the internet age, we have access to conference calling and video conferencing facilities, saving time and energy. Where face-to-face meetings are necessary, low carbon travel should be the preferred option. Similarly, our staff should be encouraged to commute using low carbon, active means and avoid reliance on private cars.

We will undertake an annual travel survey to better understand the travel habits of our staff. We will adopt policies to encourage walking, cycling and public transport for commuting. We will also seek to minimise the amount of travel undertaken for work.

Ensure all offices enable staff to travel to/from work in a sustainable way

Iceni will ensure that all offices allow staff to work in a more sustainable manner

Where alternative transport options are unavoidable, Iceni will offset carbon emissions for flights

Iceni will develop a sound understanding of the travel habits of staff and identify areas for improvement

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Access to at least one form of public transport Facilities for secure cycle parking Changing and shower facilities Undertake an annual travel survey All offices 70% staff participation Policy Metric Target Number of flights taken and carbon emissions offset Number of flights to be reduced year-on-year, with 100% of emissions offset Work from home policy Video conferencing in offices Video conferencing software and hardware 100% of staff

Company Activities.

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We can’t talk the talk if we don’t walk the walk. Our involvement in the construction industry gives us the opportunity and responsibility to improve the sustainability of our built environment. By providing market leading consultancy on projects at every scale we can guide our clients into weaving environmental, social and economic sustainability into the fabric of their buildings.

Through our energy assessments we will be able to monitor the quantity of carbon dioxide emissions that our actions have avoided. We will also promote best practice sustainability by ensuring our clients adopt the Sustainable Development Scorecard (TheScorecard.org.uk) at every opportunity.

Policy Metric Target

Through our work, Iceni will encourage our clients to pursue the development of energy efficient buildings

Iceni will work to improve the sustainability of the built environment

Tonnes of CO2 saved compared to a Part L baseline

Increase CO2 savings by 10% per annum

Number of Sustainable Development Scorecard assessments completed

Increase Scorecard assessments by 10% per annum

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| Company Activities

Philanthropy.

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We live in a privileged society, and often forget how fortunate we are to be healthy, sheltered and safe. We have a responsibility to help those in less fortunate positions through charitable activities, giving time and money to improve the lives of others.

We will actively promote fund raising activities across the company for appropriate charities. We will encourage our employees to undertake volunteering opportunities through the ‘Give A Day, Get A Day’ scheme. We will also seek to undertake pro-bono work for charitable projects. Our goal will be to improve our philanthropy performance annually.

Policy Metric Target

Leverage our collective energy to raise money for charitable causes

Internally publicise and encourage Iceni’s volunteer days and create a volunteering event

Internally publicise and encourage pro-bono work

Amount of pro-bono work completed Coretime to account for probono work and log hours

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by
15% of staff to volunteer a day Amount raised by Iceni staff Iceni to increase amount raised for charity
Number of days volunteered
Iceni staff

Communication & Monitoring.

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Communication & Monitoring

We’re very proud to say that, as an organisation, we’re nothing without our staff. For that reason, we’ve placed them at the heart of our Environmental & Sustainability Policy. The policies contained within this document have been developed by our employees and agreed by the Iceni Environmental & Sustainability Committee.

The Committee is open for anyone to join, and meets quarterly to monitor progress against targets and discuss initiatives to increase our contribution to the targets set out here. Policies and targets are reviewed and reported on annually so we can monitor and manage our progress in each sector.

Results and initiatives are regularly communicated to all staff via a quarterly newsletter. The Committee will also arrange ad hoc CPD and training sessions in order to increase staff awareness of pertinent issues where deemed necessary.

Iceni will continue to carry out an annual carbon neutral assessment. This uses the data collected by the committee to understand Iceni’s annual carbon output. We should always reflect upon the result of the assessment and proposes new policies or behavioural changes to improve our carbon output year on year.

All new starters to Iceni will be introduced to the Environmental & Sustainability Policy document as a part of their induction to the company.

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The Sustainable Development Scorecard

The National Planning Policy Framework (NPPF) has running throughout it the ‘golden thread of sustainable development’. In spite of this, there is no clear-cut, NPPF-based assessment criteria to consider a site or project’s sustainable development credentials, making current assessment processes both tricky and subjective.

The Sustainable Development Commission was established to address this recognised issue with our planning system. Made up of a balanced cross-section of industry professionals, the Commission has debated the issues and found solutions, culminating in the creation of the Sustainable Development Scorecard.

The Scorecard website is free to use and accessible to anyone with a vested interest in development, including developers, architects, planners, community groups and members of the public. By crystallising the NPPF’s guidance into a simple, online analysis tool, the Commission aims to provide a more consistent approach to sustainable development, leading to a more sustainable built environment.

www.thescorecard.org.uk

Built Heritage & Townscape | Design | Economics | Engagement | Iceni Futures | Impact Management | Landscape | Place | Planning | Transport

Birmingham: The Colmore Building, 20 Colmore Circus Queensway, Birmingham B4 6AT

Edinburgh: 11 Alva Street, Edinburgh, EH2 4PH

Glasgow: 177 West George Street, Glasgow, G2 2LB

London: Da Vinci House, 44 Saffron Hill, London, EC1N 8FH

Manchester: This Is The Space, 68 Quay Street, Manchester, M3 3EJ

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