b. A compensation arrangement with the Association or with any entity or individual with which the Association has a transaction or arrangement.
The duties under this Confidentiality Policy shall extend and remain in existence following the termination of the employees’, Board members’, independent contractors’, and vendors’ affiliation with the Alumni Association.
c. A potential ownership or investment interest, greater than five percent, in, or compensation arrangement with, any entity or individual with which the Association is negotiating a transaction or arrangement.
Iowa State University Alumni Association employees shall monitor the use of the Iowa State University online alumni directory to ensure its users adhere to the following confidentiality policy:
3. Family. “Family” includes an individual’s spouse, partner, parents, siblings, children, and corresponding in-law and step relationships.
“The Iowa State University online alumni directory is for official Iowa State University Alumni Association use. The use of this directory for any other purpose, including, but not limited to, reproducing and storing in a retrieval system by any means, electronic or mechanical; photocopying; or using the addresses or other information contained in this directory for any private, commercial, or political use, is strictly prohibited.” Adopted by the ISU Alumni Association Board of Directors on Feb. 27, 2004. Amended on May 29, 2009.
CONFLICT OF INTEREST POLICY ARTICLE I – Purpose The purpose of the conflict of interest policy is to prevent the personal interest of employees, members of the Board of Directors, and/or committees from interfering with the performance of their duties to the Association, or resulting in personal, financial, professional and/or political gain on the part of such persons at the expense of the Association or its members.
ARTICLE II – Definitions 1. Interested persons. An interested person is any employee, Board member, or committee member of the Association or family as outlined in section 3 below who has a financial interest in a transaction or arrangement involving the Association. 2. Financial interest. A person has a financial interest if the person has, directly or indirectly, through business, investment or family: a. An ownership or investment interest in any entity with which the Association has a transaction or arrangement.
BOARD INFORMATION
confidential nature. In addition, confidential information should not be left in plain view or be communicated by speaker phone.
4. Entity. Entity shall mean any sole proprietorship, partnership, limited partnership, limited liability partnership, limited liability company, corporation, professional corporation, association, professional association, enterprise, franchise, trust, joint venture, business or other entity, whether non-profit or for profit. 5. Compensation/employment. Compensation includes direct and indirect remuneration as well as gifts or favors that are substantial in nature. Employees, Board members, or committee members must disclose any employment relationship with an organization that does business with, or competes with, the Association. This disclosure requirement includes serving as an advisor or consultant to any organization of that type, unless that activity is conducted as a representative of the Association. Employees, Board members, or committee members and their immediate families may not accept gifts, except those of nominal value, or any special discounts or loans from any person or company doing or seeking to do business with the Association. A financial interest is not necessarily a conflict of interest. Under Article III, Section 2, a person who has a financial interest will be determined to have a conflict of interest if the Association’s Board of Directors or appropriate committee decides that a conflict of interest exists. This conflict of interest policy shall be reviewed with each new director during that Board member’s orientation meeting and shall be reviewed with the full Board of Directors at the Board retreat each year.
102
