ISM MUSIC JOURNAL MARCH/APRIL 2021 | ANNUAL GENERAL MEETING
Annual General Meeting This page gives formal notice of the arrangements for the Annual General Meeting which will take place at the ISM on Members’ Day on 24 April 2021 at 12.45 pm at a location to be confirmed. The location is not yet confirmed because it is not yet clear what the position will be in April in respect of COVID-19 and related restrictions, or legislation governing virtual general meetings. Once the position is clearer, the ISM will issue a further notice about the location. Please contact Megan Hand (megan.hand@ ism.org) with any questions.
proposed as an Ordinary Resolution). 2. To receive the Annual Report of the Council of the Company for 2019 - 20 (to be proposed as an Ordinary Resolution).
7. To note the election of the Elected Members of the Council and the appointment of the Appointed Members of the Council.
3. To receive and approve the Accounts of the Company for the year ended 31 August 8. To confirm the date, time and place of the 2020, and to receive the Auditor’s report (to next Annual General Meeting. be proposed as an Ordinary Resolution).
Notice is hereby given that the Annual 4. To receive a report on the ISM Members General Meeting (the ‘Meeting’) of the Fund for 2019-2020. Incorporated Society of Musicians (the ‘Company’) will be held on Saturday 24 April 5. To re-appoint Lindeyer Francis Ferguson Limited, Chartered Accountants, as 2021 at 12.45pm at a location to be confirmed Auditors for the ISM and to authorise the to transact the following business: Council to fix their remuneration (to be 1. To approve the minutes of the Annual proposed as an Ordinary Resolution). General Meeting held virtually on 17 6. To note the retirement of those members December 2020 at 10am as printed in of the Council who wish to retire or who Music Journal, March/April 2021 (to be
By order of Council
Professor Christopher Collins, President 2020-21 Incorporated Society of Musicians, 4–5 Inverness Mews, London, W2 3JQ 5 February 2021
An open forum will take place after the AGM A form of proxy for members who cannot attend the AGM but wish to vote on the resolutions appears below.
Notes on completing the proxy voting form
ISM Proxy voting form Before completing this form, please read the explanatory notes below I
(Name)
of
(Address)
being a full member of the above named Society hereby appoint Professor Chris Collins, President of the Society, or failing him (Name) of
(Address)
as my proxy to vote in my name and on my behalf at the Annual General Meeting of the Society to be held on Saturday 24 April 2021 at 12.45pm and at any adjournment thereof. This form is to be used in respect of the resolutions mentioned overleaf as follows: Resolution 1 (Agenda Item 1)
FOR/AGAINST*
Resolution 2 (Agenda Item 2)
FOR/AGAINST*
Resolution 3 (Agenda Item 3)
FOR/AGAINST*
Resolution 4 (Agenda Item 5)
FOR/AGAINST*
* strike out whichever does not apply
Unless otherwise instructed the proxy may vote as he or she thinks fit or abstain from voting. Signed
are retiring by rotation.
Dated
1. As a member of the Society you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at a general meeting of the Society. You can only appoint a proxy using the procedures set out in these notes. 2. Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated. 3. A proxy does not need to be a member of the Society but must attend the meeting to represent you. To appoint as your proxy a person other than the Chairman of the meeting (the President), insert their full name. If you sign and return this proxy form with no name detailed, the Chairman of the meeting will be deemed to be your proxy. Where you appoint as your proxy someone other than the Chairman, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions. 4. To direct your proxy how to vote on the resolutions strike out whichever does not apply. If no voting indication is given, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the meeting. 5. To appoint a proxy using this form, the form must be: • Completed and signed; • Sent or delivered to the Society at 4–5 Inverness Mews, London, W2 3JQ or via e-mail to Megan Hand at megan.hand@ism.org; and • Received by the Society no later than 12.45 pm on 22 April 2021. 6. Any power of attorney or any other authority under which this proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form or a revocation of such form (see below). 7. If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence. 8. To change your proxy instructions simply submit a new proxy appointment using the method set out above. Note that the cut-off time for receipt of proxy appointments (see above) also apply to amended instructions; any amended proxy appointment received after the relevant cut-off time will be disregarded. 9. Where you have appointed a proxy using the hard-copy proxy form and would like to change the instructions using another hard-copy proxy form, please contact the Society. 10. In order to revoke a proxy instruction you will need to inform the Society by sending a signed hard copy notice clearly stating your intention to revoke your proxy appointment to 4–5 Inverness Mews, London, W2 3JQ or to Megan Hand at megan.hand@ism.org. Note the cut-off time for receipt of proxy appointments (see above) also applies to revocations. If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, unless you attend the meeting, your proxy appointment will remain valid.
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