230 SAMPLE LETTER 9.29. format).
THE LETTERS
Collection letter from a law firm (semiblock [date]
Querilous Office Supply, Inc. 43 Rustballic Road Simondale, Kansas 34325 Attention: Mrs. Evelyn Z. Querilous Subject: Balance Owed to Welan Rubber Stamp Company, Inc. Dear Mrs. Querilous: This law firm has been hired by Welan Rubber Stamp Company, Inc., to collect the balance that you owe it. We understand that as of November 25, 20X7, the balance owed was $2,354.65, reflecting charges for products sold by Welan Rubber Stamp Company, Inc. to Querilous Office Supply, Inc. We further understand that you wrote a check to our client dated November 10, 20X7, in payment of the balance, that payment was subsequently stopped on the check, and the check was returned to our client for insufficient funds. This letter is being written to demand that you make full payment of the balance by Wednesday, January 18, 20X8. If payment is not made by that time, we will take appropriate legal action to collect the amount due. Cordially,
Wesley T. Harding, Jr. wth/wlg cc: Mr. Simon B. Welan R. Stephen Levitz, Esq.
Sample letter 9.30 was written to a customer who was sent a collection letter by mistake. The letter writer apologizes and quickly takes responsibility for the mistake.